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HomeMy WebLinkAbout00 - 11-20-23 Full PCMP NOTICE OF MEETING City of Lake Elmo Parks Commission 3880 Laverne Avenue North November 20, 2023 6:30 p.m. AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Approve Agenda 4. Approve Minutes a) October 16th, 2023 5. Public Comment 6. Accept resignation 7. Appoint a new Vice-Chair 8. Eberhard Property Sketch Plan – Rachel Development 9. January 9, 2023 City Council Workshop 10. Communications 11. Adjourn ***Note: Every effort will be made to accommodate person or persons that need special considerations to attend this meeting due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community. City of Lake Elmo Parks Commission Minutes October 16, 2023 Members Present: Commissioners Kastler, Rivera-Reyes, Hoelscher, Bloyer, Barrett, and Esch Absent: Commissioner Elam Staff Present: Assistant Public Works Director Swanepoel The meeting was called to order by Kastler at 6:30 PM. Approval of Agenda Barrett motioned to approve the agenda as presented, Hoelscher provided a second; no discussion. Unanimously approved 6-0. Approval of Minutes Esch motioned to approve the August 21, 2023 Parks Commission Minutes as presented, Kastler provided a second; no discussion. Motion passed unanimously 6-0. Public Comments None Park Advisory Committee Recommendation Assistant Public Works Director Swanepoel introduced Josh Shields, landscape architect with Bolton & Menk, who is heading up the Parks Master Plan process. They are looking to put together an Advisory Committee. Mr. Shields continued with the project plan schedule. The commission had questions. Kastler moved to nominate himself as the Advisory Committee representative, Hoelscher provided a second; Barrett is interested in being the substitute in the event of Kastler’s absence. Motion passed unanimously 6-0. Sunfish Lake Buckthorn Removal Grant Assistant Public Works Director Swanepoel introduced George Johnson, located at 3070 Lake Elmo Ave. Mr. Johnson provided an update from the July meeting. Discussion held concerning communication, the contribution match, the wonderful group of volunteers and the buckthorn removal schedule. Barrett moved to recommend to City Council the commitment of 10% or $5,000 go toward the DNR Legacy Grant for buckthorn removal at Sunfish Lake Park, Rivera-Reyes provided a second; discussion regarding planned burns and making sure that the money is utilized for just buckthorn removal. Motion passed unanimously 6-0. Lions Park Advertising Assistant Public Works Director Swanepoel provided the background. The commission had questions. Esch motioned to recommend to the City Council to amend resolution 2017-070 to read: initial cost of the sign would come from the advertiser in addition to a yearly fee of $500 for a 4x8 sign and $900 for a 4x16 sign, Barrett provided a second; discussion. Esch friendly amended the motion, to amend the resolution to read: initial cost of the sign would come from the advertiser in addition to a yearly fee of $500 for a 4x8 sign and $900 for a 4x16 sign, the advertiser would be required to use the vendor selected by city staff, Bloyer provided second; no discussion. Both motions passed unanimously 6-0. Sunfish Lake Park Bench Donation Assistant Public Works Director Swanepoel provided the background of the donation from Mary Davis and Sisters. Discussion regarding design standards. Mary and LouAnn presented the donation. Kastler moved to recommend to City Council to approve the donation from Mary Davis and sisters a bench, plaque, and installation materials not to exceed $1500 be placed at Sunfish Lake Park with the location to be determined by city staff after taking into consideration the location of any future benches and/or amenities in the park, Hoelscher provided a second; discussion. Motion passed unanimously 6-0. Communications (added by consensus) a) Rivera-Reyes provided his resignation to the commission. b) Esch started the invasive species research and provided an update. c) Bloyer and Barrett had questions. Kastler adjourned the meeting at 7:34 PM Respectfully Submitted Rebecca McGuire, Deputy Clerk STAFF REPORT DATE: 11/21/2023 Motion AGENDA ITEM: Appoint Vice-Chair of Parks Commission TO: Parks Commission SUBMITTED BY: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Powers, Public Works Director BACKGROUND: In January 2023, Juan Rivera was appointed as the Vice Chair of the Parks Commission. At the October meeting he has informed staff he would be resigning from his position due to relocation outside of the City of Lake Elmo. Members of the Parks Commission shall select a vice-chairperson from among its appointed members for a term that lasts until December 31st 2023. ISSUE BEFORE COMMISSION: Elect a chair and vice chairperson from among the current members. RECOMMENDATION: “Motion to recommend “_____” as Vice Chair of the Parks Commission.” STAFF REPORT PARKS COMMISSION DATE: 11-20-2023 TO: Parks Commission FROM: Sophia Jensen, City Planner AGENDA ITEM: Eberhard Property Open Space PUD Concept Plan BACKGROUND: The City has received a request from Rachel Development for review of an open space planned unit development (OP-PUD) concept plan application. The proposal is for 64 single-family homes on roughly 78.24 acres. The property is currently used for agricultural actives. The proposed project would require approval of a PUD and plat. No development rights are granted at this stage. ISSUE BEFORE THE PARKS COMMISSION: The Parks Commission is being asked to review the concept to provide feedback on the proposal to meet the Park Land Dedication Requirements. GENERAL INFORMATION: • Property Owner: Caroline M Eberhard Trs • Applicant: Rachel Development • Parcels: 21.029.21.32.0001 • Site Area: 78.24 acres • Land Use Guidance: Rural Single Family (RSF) • Zoning: Rural Residential (RR) • Surrounding Land Use: The property abuts Inwood Ave and the Lake Elmo Park Reserve to the East, rural residential estate zoning to the North and South, and the City of Oakdale to the West. PARKS PROPOSAL DETAILS/ANALYSIS: To satisfy park dedication requirements for land in a rural residential zoning district the City has three options: 1) Fee in Lieu of Land (~$119,631) the actual fee will be determined once the development moves into the final plat stage, or 2) 5% of the land area (3.9 acres), or 3) A combination of both. Open Space Planned Unit Developments have specific open space and trail requirements that must be met for this type of development. At this time, the developer is proposing to meet or exceed the open space, buffer, and trail requirements within the proposed development. The property is also within walking distance of two neighborhood parks and the Lake Elmo Regional Park Reserve. If land is recommended, the developer has outlined Outlot E (3.92 acres) as the proposed park location. Comprehensive Plan – Parks. Chapter 6 Parks, Trails & Open Space has area and site specific recommendations that should influence the recommendation of the Parks Commission. The plan identifies the property is not within a park search area. 2 Comprehensive Plan - Trails. Chapter 6 Parks, Trails & Open Space has area and site specific recommendations that should influence the recommendation of the Parks Commission. The plan identifies that the property is not within the trail search corridor. FINDINGS 1. The site is not within a park search area in the 2040 Comprehensive Plan. 2. The site is not within a trail search area in the 2040 Comprehensive Plan.3. The site is within 1 mile of the Lake Elmo Park Reserve and two neighborhood parks.4.The developer is proposing a significant amount of land for open space and trails as part of thedevelopment. OPTIONS: The Commission may recommend to that: •The City accept cash in lieu of land; or •The City accept land in lieu of cash; or •The City accept a combination of both. RECOMMENDATION: Staff recommends the Parks Commission recommend to the City Council the following: “Move to recommend the acceptance of cash in lieu of land based on the findings listed in the staff report.” ATTACHMENT: 1.Application and Narrative2.Site Plans3.Map 6-7. Search Areas for New Parks and Facilities (Comprehensive Plan)4.Map 6-8. Future Trail Plan (Comprehensive Plan) 4180 Napier Ct NE St. Michael, MN 55376 Office: 763.424.1500 www.racheldevelopment.com November 7, 2023 Sophia Jensen, City Planner 3880 Laverne Ave N Lake Elmo MN 55042 Ms. Jensen, Attached is our sketch plan for the Eberhardt property. We are pursuing an Open Space Preservation PUD (OP-PUD) with modifications. More detail on the planning specifics of our OP-PUD request will be forthcoming. We are submitting the attached sketch plan for the Park Commission meeting on November 20th for the Commission to review in case they are interested in having a park within our development or prefer cash in leu of a parkland dedication. The Eberhardt property is currently not shown on any City park plans, there is a large regional park across the street along with three other City parks in the area, Heights Park, Tablyn Park and Ridge Park so it does not appear that an additional park is needed. That said, we are showing on the sketch plan a 3.92 acre park. That is 5% of the gross area of the property. Also shown is a paved trail vs. sidewalk along the roadway through the neighborhood along with over 4,000’ of grass trails throughout the open space. We assume these grass trails will be private and we will be asking that these trails satisfy any trail requirements of the OP-PUD. As we have spoken with city staff about previously the trail along the roadway through the site will link up to the existing shoulder trail on Inwood (CR 13) since the County and City have no plans for an off road trail along Inwood. We thank the Park Commission and Staff in advance for reviewing our plans. We look forward to answering any questions about the park and development at the November 20th Park Commission meeting. Sincerely, Paul Robinson Development Director Rachel Development probinson@racheldevelopment.com 612.791.7080 STILLWATER BLVD N INWOOD AVE NINWOOD AVE N STAFF REPORT DATE: 11/21/22 MOTION AGENDA ITEM: January 9, 2024 City Council Workshop TO: Parks Commission SUBMITTED BY: Adam Swanepoel, Assistant Public Works Director Marty Power, Public Works Director BACKGROUND: In January 2023, staff met with City Council at a scheduled workshop to review the 2023 work plan. Members of the commission found this opportunity to be helpful and useful when making recommendations throughout the year. Staff has been informed that a joint work session can occur at the January 9, 2024 City Council Workshop if the Parks Commission wishes. The joint work session will be focused on the annual Parks Commission Work Plan. Commissioners and staff formulate the 2024 Parks Work Plan at the December 19, 2023 Parks Commission meeting. This joint work session will be a time to discuss the Parks Commission goals and projects for the upcoming year with City Council and receive feedback. The Parks Commission is tasked with developing an annual work plan per Section 3.12.540(b)(6) of the City Code. The Work Plan includes a list of projects, maintenance items, programs and goals for the year. The plan is intended to assess and then implement overall goals of the Parks Commission and outlines projects that the Commission and staff will work on throughout the upcoming year. ISSUE BEFORE COMMISSION: Would Commissioners like to attend the January 9, 2024 City Council Workshop at 6:30 p.m.? RECOMMENDATION: The Parks Commission should choose to attend or not attend the January 9, 2023 City Council Workshop so an item can be placed on the workshop agenda. “Motion to attend the January 9, 2024 City Council Workshop”