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Home My WebLink About02-21-24 FULL PCMP-updated1 NOTICE OF MEETING City of Lake Elmo Parks Commission 3880 Laverne Avenue North Febrauary 21, 2024 6:30 p.m. AGENDA 1. Call to Order 2. Pledge of Allegiance 3. Approve Agenda 4. Approve Minutes a) January 17th, 2024 5. Public Comment 6. SHIP Grant 7. LE Baseball Donation 8. Limerick Village Concept Plan 9. Legends of Lake Elmo Concept Plan 10. Invasive Species 11. Communications a) 2024 Parks Comission Handbook b) Tablyn Park c) Future Agenda Items 12. Adjourn ***Note: Every effort will be made to accommodate person or persons that need special considerations to attend this meeting due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations. Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community. City of Lake Elmo Parks Commission Minutes January 17, 2023 Members Present: Commissioners Kastler, Hoelscher, Barrett, Esch, Elam, and Bloyer arrived at 6:35pm. Absent: none Staff Present: Assistant Public Works Director Swanepoel and Interim Administrator Clark Schroeder The meeting was called to order by Kastler at 6:30 PM. Approval of Agenda Elam motioned to approve the agenda with the addition of expected public comment discussion related to ballparks, added after Dog Park Construction; Barrett provided a second to amend the agenda. No discussion. Unanimously approved 5-0. Approval of Minutes Barrett motioned to approve the December 18th, 2023 Parks Commission Minutes as presented, Elam provided a second; no discussion. Motion passed unanimously 5-0. Public Comments Brad Adams located at 4227 Kirkwood Ln N and Todd Bruchu at 3150 Klondike Ave commented on the ballfield condition and potential improvements for Reid Park. Appoint Chair and Vice Chair Hoelscher nominated Kastler for 2024 Parks Commission Chair, Barrett provided a second; discussion. Unanimously approved 6-0. Hoelscher nominated Elam for 2024 Parks Commission Vice Chair, Kastler provided a second; discussion. Unanimously approved 6-0. January 9th, 2024 City Council Workshop Review Commission comments regarding the workshop meeting. Pebble & Demontreville Playground Replacement Assistant Public Works Director Swanepoel presented. Commission discussed equipment options. Esch motioned to direct city staff to gather proposals to update the playsets at Pebble and DeMontreville Parks using the recommendations provided: including considerations of ADA compliance, seating and bench options, and consideration of full user age ranges and diversity of recreation equipment, Bloyer provided a second; discussion. Bloyer friendly amended to word it recreation and fitness equipment, Kastler provided a second; discussion. Both motions passed unanimously 6-0. Dog Park Name Assistant Public Works Director Swanepoel presented. Commission discussed park names. Hoelscher motioned to recommend to City Council the following names for naming the dog park: first priority is Lake Elmo Dog Park, the following are to be considered at the same priority which is Tri-Lakes Dog Park, Lake Jane Dog Park, Lake Elmo Pup Park, and Lake Elmo Lucky Paws Park; Barrett provided a second. Discussion. Motion approved 6-0. Dog Park Construction Assistant Public Works Director Swanepoel presented. Commission discussed benches, trees, a water station, and funding. Kastler moved to recommend to City Council the proposed purchases by staff to construct a dog park at 4295 Jamaca Ave and to make requests for donations for benches and trees where feasible, Hoelscher provided a second. Discussion regarding adding tables, pavilion, and additional items such as trees. Friendly amended to include discussion items. Both motions passed. Communications a) LE Baseball donation b) Invasive species update c) Ice rink update Kastler adjourned the meeting at 8:35 PM Respectfully Submitted Rebecca McGuire, Deputy Clerk STAFF REPORT DATE: 02/21/2024 MOTION TO: Parks Commission AGENDA ITEM: SHIP Grant Acceptance FROM: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Powers, Public Works Director BACKGROUND: The City of Lake Elmo has been awarded a $6000 grant opportunity through Healthy Living in Washington County. These funds are made available through the Statewide Health Improvement Partnership (SHIP) and focus on using Policy, Systems and Environmental changes to increase opportunities for physical activity. Staff applied for the grant in January and received notification of the award in early February. Criteria for the grant focused on improving access to physical activity for residents and park users. The SHIP program is also geared to help organizations create safe and accessible opportunities for physical activity for all ages and abilities. The grant is intended to prioritize funding for populations that experience health disparities for physical inactivity. This includes older adults, women, people with mobility issues, people of color, and low income individuals and families. ISSUE BEFORE THE COMMISSION: Would the Parks Commission like to recommend to City Council to accept the funds from the Statewide Health Improvement Partnership Grant in the amount of $6000? PROPOSAL DETAILS/ANALYSIS SHIP funds are to assist community organizations with active living goals to promote biking and recreational activity in the community for all ages and abilities by providing recreational equipment, adaptive bikes, trail benches, bike racks and/or bicycle maintenance stations near community parks and trails. The SHIP program is also geared to help organizations create safe and accessible opportunities for physical activity for all ages and abilities. Staff took the opportunity to apply for the grant to obtain additional funding for the purchase and installation of two bike repair stations. The two locations that have been identified are; Reid Park and Demontreville Wildlife Park. Both parks serve as a trail access point to local community trails. The City has over 35 miles of community trails and 7 miles of off road biking trails. The city currently has two nonprofit groups that help maintain it’s off road biking trails. These two groups alone account for 300 members, students and coaches. These members utilize these trails daily to help maintain and teach future riders. Recent community survey results from 2023 show biking is the second highest means to visit a city park within Lake Elmo. These results also showed over 30% would prefer to visit our parks by means of bike. This came in as the second preferred method only behind walking/running. With over 13,000 residents within Lake Elmo, this could account for over 3000 users of our trails. In 2023 two separate bike tours took place that put biking traffic directly through the City of Lake Elmo. The Ragnar event as well as a Stillwater Bike Rally brought in over a thousand bike riders into our community. Adding additional bike rack fix it stations will allow for the continued growth of outdoor recreation within our community. Not only does biking provide health benefits of muscle movement and increase heart rate, biking also has many social benefits to include social integration, access to jobs, education and outdoor recreation clubs. FISCAL IMPACT: Staff is estimating the total project costs for the two repair stations will be $6000. With the grant requiring a 10% financial match the City would provide statements for the cost of material and labor for the install of the units. Any remaining financial obligations would be covered through the parks maintenance budget. RECOMMENDATION: “Motion to recommend to City Council to accept the Statewide Health Improvement Partnership Grant in the amount of $6000.” ATTACHMENTS: • Bike Station Locations ¡© ¡_ ¡N 1 inch:0.05 miles .City of Lake Elmo3880 Laverne Ave. N651-747-3940www.lakeelmo.org Park Hours: Sunrise to 1/2 Hour After Sunset In Case of Emergency Call 911 Æü Lake Demontreville Long Lake Demontreville Wildlife Park Alternative Access Bike Trail Head Ski Trail Head ¡_ ¡© ¡N Multi Use Trails (1.33 mi.) Gateway State Trail )You Are Here Æü Parking Gateway Trail Property Water Wooded Area Open Field Private Property 12 3 4 5 6 7 8 9 10 11 Intersection Number 1 ) Æü ¡© ¡_ ¡_ 1 2 3 4 5 6 7 8 9 10 11 ¡§ ¡_ ¡_ 12 ¡_ 1 inch:0.05 miles .City of Lake Elmo3880 Laverne Ave. N651-747-3940www.lakeelmo.org Park Hours: Sunrise to 1/2 Hour After Sunset In Case of Emergency Call 911 ) Reid Park Water Wooded Area Open Field Private Property Multi Use Trails (2.0 mi.) Bike Trail (2.9 mi.) ¡_Alternative Access ¡©Bike Trail Head ¡§Playground )You Are Here Æü Parking STAFF REPORT DATE: 02/21/2024 Motion TO: Parks Commission AGENDA ITEM: Lake Elmo Baseball Donation FROM: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Powers, Public Works Director BACKGROUND: At the January 2023 Parks Commission meeting, Brad Adams along with Todd Bruchu presented on behalf of the Lake Elmo Baseball Association. The association has made a proposal to help fund the needed improvements to the Reid Baseball field. With a donation of $35,000 the association is seeking to install a new backstop with foul line fencing to include dugouts, add additional infield Red Ball Aggregate, purchase player benches, bases and a pitching mound. ISSUE BEFORE THE COMMISSION: Would the Parks Commission like to recommend to City Council to accept the donation of $35,000 from the Lake Elmo Baseball Association for the improvements of the Reid Park baseball field? PROPOSAL DETAILS/ANALYSIS: The Lake Elmo Baseball Association wishes to make a donation of $35,000 to upgrade the baseball field at Reid Park. At the request of the donor, they ask that the association be granted the use of the ball park during the months of May – July for scheduled evening and weekend events. The improvements to the park will be limited to the baseball field area and will include a new backstop, foul line fencing, dugouts, benches and bases. Parks Commissioners should consider the following when accepting donations: (1) Is the gift of lasting value to the community? (2) Does it create potential liability issues for the City? That is, will people walk on it, sit on it, or under it? Will construction be inspected, is construction up to current standards (ADA accessible, for example?) Are the materials used acceptable for public construction? (3) Will some member of the public find the item offensive; can it be construed as having a religious content, or offending members of a protected class? (4) What will the potential annual maintenance cost of the gifted object be? Do the costs outweigh the value of the gift? (5) Does the gift carry implied duties that the City must perform? What is the cost of performance of such duties? Does the cost exceed the value of the gift? (6) If costs, direct or indirect exceed the value of the gift; acceptance of the gift may still be warranted if a public purpose is being served and all understand the costs as well as the value of the gift. (7) Also, does the acceptance of the gift imply that the City will replace the gift when worn out, destroyed by vandals, etc? If the gift is found to be no longer of use in the future, may the City at that time, sell, dismantle or convert to another use? (8) All agreements, prohibitions, etc, with respect to the gift should be noted in the minutes or Memorandum of Agreement for future reference. FISCAL IMPACT: The proposed donation would be placed into the parks general maintenance fund for purchase or use toward park improvements. OPTIONS: 1) Approve the donation from the Lake Elmo Baseball Association and recommend putting the donation towards the improvements of the baseball field and Reid Park. 2) Do not accept the donation from the Lake Elmo Baseball Association The Parks Commission should identify any agreements or exclusions related to the recommendation. RECOMMENDATION: Staff recommends the following motion: “Move to recommend to the City Council to accept the donation of $35,000 from the Lake Elmo Baseball Association for the improvements of the Reid Park baseball field? DONATION FORM FOR LAKE ELMO CITY PARKS PUBLIC IMPROVEMENT PROJECTS, MEMORIALS, TRIBUTES, WORKS OF ART (Including funding proposals for the above purposes) DONOR INFORMATION Name: ______________________________________________________________________________ Address: ____________________________________________________________________________ Phone: _____________________________________________________________________________ Email: ______________________________________________________________________________ Hereby makes a proposal to fund and/or construct a Public Improvement Project, memorial, tribute, or work of art consisting of : The intended purpose of this donation is: Proposed location: ____________________________________________________________________________________ Donation subject to the following restriction (if any): Condition, Conservation and Maintenance Requirements: What type of materials will be used in the proposed Project? What is the intended life span of the Project? ____________________________________________________________________________________ What short and long-term maintenance may be required and what is the anticipated cost of such maintenance? The City of Lake Elmo will make reasonable efforts to accommodate the intended purpose of the donation but reserves the right to utilize, relocate and/or dispose of any item through donated funds as the City of Lake Elmo may deem fit. This agreement shall not take effect until the City Council of the City of Lake Elmo has specifically accepted this donation. Donor: Date: ______________________________________ ________________________ Recommended: _____________________________________ ________________________ Department Head Date Accepted: _____________________________________ ________________________ City Administrator Date 1 To: City of Lake Elmo Parks Commission Date: 1‐17‐24 Last spring the city published a Request for Proposal for the Design and Bidding of Baseball Field Renovations in Lake Elmo. On May 22, 2023 Lake Elmo Baseball Association submitted a Design Proposal for renovation of the ballfield at Reid Park. Our proposal was to make common sense improvements and bring this park up to the standards required for league play. Our proposal included cost estimates and contractor bids with a total not to exceed $65,000. To our knowledge, no action has been taken on any of the baseball field renovation proposals submitted to the city last spring. Once again this year, we know that we have way more kids registered to play baseball than we have capacity for on Lions and VFW ballfields. Our plan now is to ask for the city’s permission to make the baseball field improvements ourselves at Reid Park. As you know, we are 501c‐3 Non‐Profit organization. All proceeds go directly back to the kids and their families to make Youth Baseball in Lake Elmo a positive experience. We do not have the financial means to complete everything included in last year’s design proposal, but we are able to spend about $35,000 at this time. This will allow us to: ‐ Build a new backstop with foul line fence and dugout areas (Midwest Fence and Mfg.) ‐ Freshen up the infield with Red Ball Diamond Aggregate (Bryon Rock Products) ‐ Purchase player benches (Beacon Athletics) ‐ New Plates, bases, and pitching mound (Beacon Athletics) At this point, we are asking for the city’s permission to begin procurement, scheduling, and implementation of this work. Thank You, Lake Elmo Baseball Association Brad Adams, cell: 651‐3070396 email: bradadams15@gmail.com Todd Bruchu, cell: 651‐247‐6354 email: todd.bruchu@andersencorp.com 2 3 4 STAFF REPORT PARKS COMMISSION DATE: 2-21-2024 TO: Parks Commission FROM: Sophia Jensen, City Planner AGENDA ITEM: Limerick Village - Subdivision Sketch Plan REVIEWED BY: Nathan Fuerst, Bolton and Menk Planning Consultant BACKGROUND: The City has received a request from Maplewood Development, Inc. for review of a subdivision sketch plan application. The current sketch plan proposes a development consisting of single family homes, front loaded townhomes, and apartment buildings of various sizes. As proposed, the development consists of 765 units. Single family homes are to generally be located on the north and western areas of the site. Front loaded townhomes are to generally be located near the center and south of the site and would provide a transition to higher density product to the east along Manning Avenue. A ~9-acre stormwater pond is to be located near the center of the site. This project would require the realignment of Hudson Blvd and construction of the 5th Street corridor through the site. Lake Elmo’s City Council reviewed this sketch plan at its workshop on December 12, 2023. The City council provided some preliminary feedback to the developer on this concept, and deferred to the Parks Commission on an initial review of acceptability of the location and size of the proposed park. The proposed project would trigger mandatory environmental review, followed by requests for approval of a PUD, plat, and a zoning map amendment (rezoning). No development rights are granted at this stage. ISSUE BEFORE THE PARKS COMMISSION: The Parks Commission is being asked to review the concept to provide feedback on the proposal to meet the City Code Park Land Dedication Requirements and the Comprehensive Plan guidance. GENERAL INFORMATION: • Property Owner: SPQR Lake Elmo LLC. A subsidiary of Maplewood Development • Applicant: Maplewood Development Inc • Parcels: 35.029.21.44.0012 and 35.029.21.43.0001 • Site Area: 79.4 acres • Land Use Guidance: High Density Residential, Medium Density Residential, and Future 5th St Corridor • Zoning: Rural Transitional • Surrounding Land Use: Rural Transitional and Medium Density Residential to North, Rural Transitional to West and South, Manning Avenue to the East PARKS PROPOSAL DETAILS/ANALYSIS: To satisfy park dedication requirements for land in a rural residential zoning district the City has three options: 1) Fee in Lieu of Land (an estimate using county records is ~$512,380) the actual fee will be determined once the development moves into the final plat stage and will use actual market value, or 2) 10% of the land area (~7.94 acres), or 3) A combination of both. 2 Comprehensive Plan – Parks. Chapter 6 Parks, Trails & Open Space has area and site specific recommendations that should influence the recommendation of the Parks Commission. Findings: • The Comprehensive Plan identifies the property to be fully within a neighborhood park search area. • This quadrant of the city is lacking park amenities within walking distance. • The developer is currently proposing an outlot of ~2.42 acres as a proposed park with off-street parking. Neighborhood Park - “smaller parks offering more common and highly-used facilities to immediate area residents.” This project would be a new neighborhood and a park walkable within the neighborhood is appropriate. Neighborhood Park Size Reference: • Carriage Station – 2.7 acres, playground, basketball, sledding hill, pavilion • Lions Park - 3.4 acres, playground, hockey rink, and ball field • VFW Park - 3.2 acres, ball field • Pilot Park - 1.4 acres, field and playground • Hammes Park – 1.9 acres, playsets, walking trail, open space Comprehensive Plan - Trails. Chapter 6 Parks, Trails & Open Space has area and site specific recommendations that should influence the recommendation of the Parks Commission. Findings: • The plan identifies that the property is within a city trail search corridor along 5th Street. • The plan identifies the property is within the road separated trail search corridor for Manning Avenue. • This quadrant of the city is lacking trail amenities. OPTIONS: 3 The Commission may recommend to that: • The City accept cash in lieu of land. • The City accept land in lieu of cash. • The City take a combination. RECOMMENDATION: Staff recommends the following motion: “Move to recommend the acceptance of ~2.42 acres of land for a neighborhood park, with park dedication credit for trails if applicable, and a fee in lieu of dedication for the remainder based on the findings listed in the staff report.” ATTACHMENT: 1. Application and Narrative 2. Concept Plan 3. Map 6-7. Search Areas for New Parks and Facilities (Comprehensive Plan) 4. Map 6-8. Future Trail Plan (Comprehensive Plan) Sketch Plan Submittal January 29, 2024 Limerick Village Page 1 of 4 LIMERICK VILLAGE SKETCH PLAN NARRATIVE Lake Elmo, Minnesota January 29, 2024 DEVELOPMENT TEAM Developer: Maplewood Development, Inc., Mario J. Cocchiarella Civil Engineer: Alliant Engineering, Inc., Clark Wicklund Surveyor: Alliant Engineering, Inc., Dan Ekrem Landscape Architect: Alliant Engineering, Inc., Mark Kronbeck LEGAL DESCRIPTION Parcel 1 That part of the Northeast Quarter of the Southeast Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota which lies westerly of the westerly right of way line of Minnesota Department of Transportation Right of Way Plat No. 82-35 recorded as Document No. 424557 in the office of the County Recorder, Washington County, Minnesota and westerly of the westerly right of way line of Washington County Highway Right of Way Plat No. 36 recorded as Document No. 449905 in said office of the County Recorder. Parcel 2 And also the Northwest Quarter of the Southeast Quarter of Section 36, Township 29 North, Range 21 West, Washington County, Minnesota; EXCEPT the following described tract: Commencing at the Southwest corner of said Northwest Quarter of the Southeast Quarter, thence North along the West line a distance of 152 feet to a point; thence Southeasterly in a straight line to a point on the South line of said Northwest. Quarter of the Southeast Quarter to a point, said point being located 33 feet East of the Point of beginning; thence West 33 feet to the point of beginning. EXISTING CONDITIONS The property is currently owned by SPQR Lake Elmo, LLC, a subsidiary of Maplewood Development, Inc. It is approximately 79.4 acres and bound by Manning Avenue to the east, agricultural land to the south, agricultural land and a light industrial business to the west and agricultural land to the north. Sketch Plan Submittal January 29, 2024 Limerick Village Page 2 of 4 The property is currently used for agriculture but for approximately 5 acres in the southeast used by Sodbuster RC Flying Club. A farmstead with associated outbuildings exists at the northeast corner of the property. Site access for the farmstead and flying club is from Manning Avenue. Site topography varies gradually from an elevation of 918 in the northwest to an elevation of 893 in the southeast. A low area near the southeast corner of the site provides approximately 28K cubic yards of flood storage for the 100-year rainfall event and at an elevation of 895.1 per Valley Branch hydraulic modeling. Surface runoff generally migrates from west to east and ultimately arrives at the St. Croix River. Site soils are generally free draining and anticipated to be suitable for infiltration. DEVELOPMENT PLAN The current sketch plan proposes for a mixed-use development consisting of single-family homes, town homes and apartments. Smaller lot single family homes are proposed under a separate Homeowners Association and are to generally be located on the western half of the site. This product will be built on 35’, 40’ and 50’ wide lots and provide a nice alternative to higher density townhomes, needed in this application to meet the MDR requirements provided for in the City’s Comprehensive Plan. Front loaded town homes are to generally be located near the center of the site and provided a transition to higher density product to the east on Manning Avenue. The higher density product is to consist of 20-unit town homes and multi-story apartments with underground and surface parking. A large stormwater feature of approximately 8.8 acres is to be located near the center of the site and be an amenity to the single family and front-loaded town homes. A schedule of product types and quantities is as follows: 35’ single family homes 19 40’ single family homes 98 50’ single family homes 13 Front loaded town homes 120 20-unit town homes 240 Apartment units 258 The current sketch plan proposes for the extension of 5th Street North from the west to Manning Avenue to the east. It is currently proposed that 5th Street North be located south and adjacent to the north property boundary to avoid three large overhead transmissions towers to the north abutting the property. The plan also proposes for the relocation of Hudson Boulevard (aka 2nd Street North) to the south and which is to align with 2nd Street North on Manning Avenue to the east. The location and alignment of Hudson Boulevard is as depicted in Four Corners 2nd Addition Plans prepared by Larson Engineering and last dated July 10, 2019. Limerick Parkway is proposed to extend from 5th Street North to relocated Hudson Boulevard and generally parallel Manning Avenue. It will provide internal access at multiple locations to the single-family homes, front loaded town homes, 20-unit town homes and apartments. Sketch Plan Submittal January 29, 2024 Limerick Village Page 3 of 4 Park area is currently proposed in the eastern portion of the site - adjacent to the high-density product as requested by the City of Lake Elmo. The park is approximately 2.4 acres and includes off-street parking lot for 28 vehicles. The park abuts public right-of-way. It should be noted that a private club house is currently proposed as part of the 20-unit town home development. UTILITIES The area is served with 12” watermain and a 24” sanitary sewer in Hudson Boulevard. Each stub is located within right-of-way and located approximately a quarter mile south of the southwest corner of the project site. It is the applicants understanding that each utility has capacity to serve the site and subject to routing to the site. It is the applicant’s intent to work with the abutting landowners to the south and west to determine an extension of the two utilities to the site and as part of the preliminary plat submittal. The plan proposes to extend watermain through the property to the west and provide a looped watermain system. STORMWATER MANAGEMENT The property currently provides approximately 28,000 cubic feet of flood storage for the 100-year rainfall event, which floods to an elevation of 895.1 per VBWD hydraulic modeling. An additional 95,000 cubic feet of flood storage is provided on the property to the south at that same elevation. The sketch plan proposes to provide a local/regional stormwater management pond/infiltration basin of approximately 8.8 acres near the center of the site. It is currently proposed that the basin be outlet to the east under Manning Avenue to a ditch an approximate elevation of 890 which will provide for a basin normal water level of approximately 892 and an infiltration bench of approximately 890.7, which will provide approximately 40,400 cubic feet of flood storage or approximately 12,400 cubic feet of excess flood storage. IRRIGATION – REUSE SYSTEM The project proposes to provide an underground irrigation / stormwater reuse system for the rental units (apartments and 20-unit townhomes) greenspace and the new Park. The system will be fed by stormwater from the regional storm pond by an underground piping system. This stormwater reuse will assist in the overall stormwater treatment for the site. ARCHITECTURE Included in the sketch plan submittal package are building elevations for the single-family homes proposed on the western portion of the site. These new homes, to be built by David Weekley Homes, LLC, have been successfully built and marketed in several areas of the country, including most recently in the Master Planned Community of Amber Fields at UMORE Park in Rosemount, Minnesota. These homes provide a terrific alternative to standard Townhome living, with better values Sketch Plan Submittal January 29, 2024 Limerick Village Page 4 of 4 and enhanced privacy, while still offering the Maintenance and Security of a fully engaged Homeowners Association. We are very excited to offer this product at Limerick Village. INFILTRATION MANNING AVELOT B 4.96 AC 3 - STORY APARTMENTS WITH UNDERGROUNG PARKING 31,700 SF 11 3 16 35 6 33 177 TOTAL PARKING EXTERIOR 31 3 2 2 258 TOTAL UNITS ±230 TOTAL PARKING INTERIOR DOGPARK LOT A 12.72 AC 40'40'3 - STORY APARTMENTS WITH UNDERGROUNG PARKING 20,300 SF 3 - STORY APARTMENTS WITH UNDERGROUNG PARKING26,500 SF368'65'161'312'65'130'117'196'65' 19 16 80'66'1 0 0 ' 66'66'66' 80' 66' 66' 66'66'100' 1 0 0 '100'BUILDING 8 20 UNITS BUILDING 7 20 UNITS BUILDING 6 20 UNITS BUILDING 5 20 UNITS BUILDIN G 1 2 20 UNIT S BUILDING 11 20 UNITSBUILDING 10 20 UNITSBUILDING 9 20 UNITSBUILDING 4 20 UNITSBUILDING 3 20 UNITSBUILDING 2 20 UNITSBUILDING 1 20 UNITSCLUB HOUSE 3RD ST N3RD ST CT N5TH ST N 2ND ST N5TH ST N2ND ST NLILAC AVELIMERICK PKWYOUTLOT A (STORMWATER) 8.78 AC PARK A 2.42 AC 30 6 6 '28 TOTAL PARKING35'130129128127126 125 124 123 122 120 119 121 118 117 112 113114115 116 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 50 49 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 7980 78 77 76 75 74 73 72 71 70 69 68 35'50'40'4 0 '40'40'111 110 109 108 107 106 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 969798 99 100 101 102 103 104 105 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 2324 27 28 29 2526 4TH ST N 4TH ST CT N 2 / 14 / 2024 LIMERICK VILLAGE LAKE ELMO, MNCONCEPT RENDERING -OVERSTORY TREE -CONIFER TREE -ORNAMENTAL TREE STAFF REPORT PARKS COMMISSION DATE: 2-21-2024 TO: Parks Commission FROM: Sophia Jensen, City Planner AGENDA ITEM: Legends of Lake Elmo Open Space PUD Concept Plan REVIEWED BY: Nathan Fuerst, Bolton and Menk Planning Consultant BACKGROUND: The City has received a request from Nathan Landucci (Landucci Homes Inc) for review of an open space planned unit development (OP-PUD) concept plan application. The proposal is for 50 single-family homes on roughly 110 acres. The property is currently used for agricultural activities. The proposed project would require approval of a PUD and plat. No development rights are granted at this stage. ISSUE BEFORE THE PARKS COMMISSION: The Parks Commission is being asked to review the concept to provide feedback on the proposal to meet the Park Land Dedication Requirements. GENERAL INFORMATION: • Property Owner/Applicant: Nathan Landucci (Landucci Homes Inc) • Parcels: 01.029.21.43.0001, 01.029.21.41.0001, 01.029.21.42.0003 • Site Area: ~110.1 acres • Land Use Guidance: Rural Area Development (RAD) • Zoning: Rural Residential (RR) • Surrounding Land Use: The property abuts Carriage Station (R-2) to the East, Rural Residential (RR) to the West, St Croix Sanctuary (OP-PUD) North, Tamarack Farms Estate (OP-PUD) and 50th Street to the South. PARKS PROPOSAL DETAILS/ANALYSIS: To satisfy park dedication requirements for land in a rural residential zoning district the City has three options: 1) Fee in Lieu of Land (an estimate using county records is ~$77,011) the actual fee will be determined once the development moves into the final plat stage and will be based on actual market value, or 2) 5% of the land area (~5.5 acres), or 3) A combination of both. Open Space Planned Unit Developments have specific open space and trail requirements that must be met for this type of development. Currently, the developer is proposing to meet or exceed the open space, buffer, and trail requirements within the proposed development. Comprehensive Plan – Parks. Chapter 6 Parks, Trails & Open Space has area and site-specific recommendations that should influence the recommendation of the Parks Commission. Findings: • The plan identifies the property is not within a park search area. • The property is also within walking distance of three neighborhood parks (Carriage Station, Hidden Knoll, and Tana Ridge). 2 Comprehensive Plan - Trails. Chapter 6 Parks, Trails & Open Space has area and site-specific recommendations that should influence the recommendation of the Parks Commission. The plan identifies that the property is within the regional trail search corridor (Greenway Trail - Washington County) and an east-west city trail search corridor along 50th St N. Findings: • Washington County has reviewed the concept and indicated the Greenway Corridor is planned along Stillwater Blvd. instead of through this property. That alignment is preferred by the City as it allows greater access to regional amenities. • Lake Elmo Public Works has reviewed the concept and indicated the desire for trail connections to Hidden Knoll Park and Tamarack Farms. • City Staff have reviewed and determined a preference to retain the road separated trail connecting the south side of this development to the east. A crossing at 50th Street will be required along with a trail extension to connect with existing trails north of the Tanna Ridge development. This will greatly reduce impacts to the large wetland and future maintenance costs for a trail through or over it. OPTIONS: The Commission may recommend to that: • The City accept cash in lieu of land; or • The City accept land in lieu of cash; or • The City accept a combination of both. RECOMMENDATION: Staff recommends the following motion: 3 “Move to recommend the acceptance of fee in lieu of land for the Legends of Lake Elmo project with connections to Hidden Knoll Park, 50th Street, and Tamarack Farms, with park dedication credit for trails if applicable based on the findings listed in the staff report.” ATTACHMENT: 1. Application and Narrative 2. Site Plans 3. Map 6-7. Search Areas for New Parks and Facilities (Comprehensive Plan) 4. Map 6-8. Future Trail Plan (Comprehensive Plan) 651-747-3900 3800 Laverne Avenue North Lake Elmo, MN 55042 Date Received: ___________________ Received By: ____________________ Permit #: ________________________ SUBDIVISION SKETCH PLAN APPLICATION Applicant: _____________________________________________________________________________________________ Address: ______________________________________________________________________________________________ Phone # _______________________________________ Email Address:___________________________________ Fee Owner: ___________________________________________________________________________________________ Address: ______________________________________________________________________________________________ Phone # _______________________________________ Email Address:___________________________________ EQJiQHHU BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB AGGUHVV BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB PKRQH BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB EPDiO AGGUHVVBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB Property Location (Address): ______________________________________________________________________________ Complete Legal Description: ________________________________________________________________________ _____________________________________________________________________________________________________ PID#: ________________________________________________________________________________________________ Detailed Reason for Request: _____________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ In signing this application, I hereby acknowledge that I have read and fully understand the applicable provisions of the Zoning ordinance and current administrative procedures. I further acknowledge the fee explanation as outlined in the application procedures and hereby agree to pay all statements received from the City pertaining to additional application expense. Signature of applicant:_______________________________________Date:_________________________________________ Signature of fee owner:______________________________________Date:_________________________________________ 2 Narrative December 29, 2023 Legends of Lake Elmo is proposed as an open space development, located in the northeastern portion of the City, Section 1, Township 29N, Range 21W. The project property consists of 110.1 acres, bordered on the south by 50th Street, Tamarack Farm Estates and Carriage to the east, St. Croix Sanctuary to the north and large agricultural properties to the west. The site is best characterized as rolling open farm ﬁelds surrounded by existing mature oak stands, pines and wetlands and by far one of the nicest natural parcels in Lake Elmo. The property is located in the Southeast Quarter of Section 1, Township 29 North, Range 21 West, Washington County. The parcel id numbers are: 01.029.21.42.0003, 01.029.21.41.0001 & 01.029.21.43.0001. DENSITY / LOTS / ANTICIPATED PRICING The density of the project is based on the underlying zoning for an open space development. With a total gross area of 110.1 acres, the density allowed yields 50 units, which is what is proposed. The pricing of a house and lot package is expected to start at $1.2 MM based on our market research of similar comparable developments in the area. OPEN SPACE / TRAILS / SIDEWALKS The open space as proposed is predominately preserving high value wetlands, a tamarack swamp/island and mature hardwood forests/groupings with a majority of oak trees. The open space outlots are planned to be placed into a permanent conservation easement as well as a drainage and utility easement. Ownership of proposed outlots to be designated as HOA owned or city owned. An 8’ wide asphalt trail extension to the St. Croix Sanctuary Development is proposed to connect to their existing dead end trail/park area on the southwestern most part of their development. A 10’ wide asphalt trail is proposed between 50th Street and the St. Croix Sanctuary Development, trail system that connects to the county’s greater trail system, a 10’ leg off this main trail will connect Legends Development to Tamarack Estates to the east to allow for a secondary access out of their subdivision for emergency vehicles. This will also serve as another trail connection. The sidewalks for the project will follow along the proposed roadway, giving an equal quantity of road centerline to lineal foot of sidewalk. Sidewalk proposed to be on one side of the road, 8’ wide asphalt. With the proposed phasing plan the trail will be constructed and connected to both Tamarack Estates and St. Croix Sanctuary trail system with the ﬁrst phase. The remainder of the County 10’ wide trail will be installed and extended with future phases. Families from St. Croix Sanctuary, Carriage Station, Tamarack Estates, Tana Ridge, Fields of St. Croix and others will be able to be instantly connected by means of bicycle, running or walking loops with this design. PHASING We are proposing to ﬁnal grade the entire project with the ﬁrst phase of construction. The phasing for the home construction or ﬁnal plat will start from the south and work to the north. This will help limit the amount of activity of workers and construction vehicles through the St. Croix Sanctuary’s Development until the last phase of construction. A total of 18 lots are planned for the ﬁrst phase of the development. Phase one of the project will consist of mass grading the entire site and the street and utilities for phase one only. The water main is proposed to be installed to connect with St. Croix Sanctuary. Phase two and three streets, sidewalks, trails and utilities for the associated lots of those phases would be completed as those phases develop. Anticipated timing will depend upon market demand but is expected to encompass a 5 to 7 year time period for total buildout. STREETS The street design for the local roads are proposed as 28-ft in width, with concrete curb and gutter. Right of way is proposed as 60-ft in width to allow for adequate room for small utilities and water main. SANITARY SEWER AND TREATMENT SYSTEM The proposed conveyance of sewage is a gravity system that ultimately gets sewage to community septic system located on site map. The septic treatment system will consist of a series of septic tanks to settle out the solids of the sewage, much like a single-family system only larger. The multiple set of tanks will ensure a clear efﬂuent will be sent to ﬁrst a gravel ﬁlter system that will allow an initial biological action to occur removing waste in the efﬂuent. After the gravel ﬁlter the water is then sent to a drain ﬁeld that will allow further biological action to occur and allow natural soil layers to further ﬁlter and clean the water. There are additional controls, chemical treatment and the use of aeration that will also be utilized at the treatment facility to ensure the process meets all current codes for this type of system. WATER MAIN SYSTEM Each of the proposed home sites have been designed to be serviced with city water. The proposed water main system will help to create a looped water system, connecting the 50th Street System to the St. Croix Sanctuary’s system, which will help to improve water quality in the water main line and better ﬂow for ﬁre ﬂow protection to this and area developments. City hydrants will be a part of the water main system and will be spaced according to city and state requirements. EXISTING GAS PIPELINE There is a high-pressure gas main that bisects the parcel and will require permitting for crossing the main for road and for any utilities. We are experienced with this type of crossing and see no issues that would result from the proposed design. STORM SEWER AND PONDING The natural rolling nature of this site facilitates a design of storm ponding and inﬁltration systems. The storm design will allow for a treatment train of ponding, swales and inﬁltration areas to clean and reduce the impacts to the existing natural wetland features of the site. The storm sewer ponding facilities will be designed to meet both the State and Watershed Requirements for inﬁltration and for rate of runoff. The site has land locked basin(s) that the Watershed District recently conducted a study which subsequently lowered the ﬂood elevation for the wetlands located on this site. This will require the revision of the ﬂood boundary and a letter of map revision sent to FEMA for a few of the proposed lots as identiﬁed on the plan. HOME SETBACKS AND BUFFERING All proposed home construction will be limited to the setback as identiﬁed in the city code. Currently the plan as designed meets the setbacks and no variance is requested. LANDSCAPING With the homes being positioned in the open farm ﬁelds, the addition of trees in the boulevards and around ponding areas will be necessary to enhance the development. Berming will also be used in the ﬁnal design to decrease the impact of the new homes and for the future homeowners of the Legends Development. DEVELOPER/BUILDER/LANDOWNER Landucci Construction/Landucci Homes, Inc. Nathan Landucci landucnl@gmail.com; 651-894-2582 ENGINEER/PLANNER Larson Engineering Matt Woodruff/Mitch Honsa mwoodruff@larsonengr.com; (612) 308-0405 mhonsa@larsonengr.com; (651) 448-0931 SURVEYOR Cornerstone Land Surveying, Inc. Dan Thurmes dan@cssurvey.net; 651-275-8969 WETLAND BIOLOGIST Kjolhaug Environmental Melissa Barrett melissa@kjolhaugenv.com; 952-401-8757 FORESTRY ARBORIST Rehder Forestry Consulting Mark Rehder mark@rehderforestryconsulting.com; 612-760-3519 LANDSCAPE ARCHITECT Dreamscapes Landscape Design Jim Kalkes jimk@dreamscapesmn.com; 612-638-7944 COMMUNITY SEPTIC DESIGNER Stantec Eric Blazing eric.blasing@stantec.com; 651-428-8038 936 934948948 944944 944 944944944914914 914914914 914 914916 916916 916916916 916 916916924 942 904 906 908 912 938 914918918918918918918 918918 918918 918 918918918918 918918918918922922922922 922 922922922922922924924 924924924 924924 924924924926926 926926926926926926 926926926928928 928928928928928 928928928928928932 928928926926926926926 926924924924924 924924 924922 922922 922922 918 916 916916 916916916 916916916916 916 914 914914914914 914914914912 912 912912912 912912 912908 908 908908908 908906 906906906906904 904 904904904902 902902902 902922898 898 898 896896896 894 894 894 892 892892926928924924922922 922 922 922922 922922922924924924 924924924 924926926 926 926926926 926 926926922922922 928928 928 928928 928 932932932 932 908908908934906 906906924934934 926 908 928 936904904904902902902898898896896908908912936912916 934932932932 932932932932932932932898934934934 934 934934934 934934916918 918918918918918918936936936936 936936936936936936938 938938938 938938938938 916938918916 916 936916916916914914914914922926926942942 942 942 942912946946 946946 946948948 922922922952 952 924954954956 956928928 958958 918962962 918924926926926 964964 924948948 916952 952 952966966 954954 954954 918916918918916916956914914914952912968968 908908954958906904956944942946 972944 942 974962964926 944956 956932 934964966964962 912 912912912 912912 962964966964934 932 956 956944926 964962974942 944 972946 942944956904906958954908908968968 912952914914914956916916918918916918954954 954954 966966 952952 952916 948948 924964964 926926926 924918962962 918958958 928928 956956954954 924952952 922922 922948948 946946 946946 946912942942 942 942 942926926912912922914914914914916916916936916 916918916938938938938 938938936936936 936936936918 918918918918918916934934934 934 934934898932932932 932932932934916912936912908908 896896898898902902902904904904936928 908 926 934934 924906 906906934908908908932932932 932 912 912912912 912912 928928 928 928928 922922922 926926926 926 926926926 926 924924924 924924924922922 922 922 922922 922924924 928926 892 892892894 894 894 896896896 898 898 898 922902 902902902 902904 904 904904906 906906906908 908 908908908 912 912 912912912 912914 914914914914 914916 916 916916 916916916 916918922922922924924924924926926926928932928928928928928 928928 928928928928926926 926926926926926926 926924924 924924924 924924 924924924922922 922922922 922922922922922918 918918 918 918918918918 918918918918918918918918914 938 912 908906 904 942 924 916 916916 916916916 916 916916914914 914914914 914 914944944 944 944944944948948 934936 928 926924922 920936 902 922 924 926 928 930 920 922924926 928948946944942948950952954934936932930928934932934936938934936926932932934936952 954 956 958 960 962 964 966 95295495695895054OUTLOT B567812341OUTLOT COUTLOT DOUTLOT A221231231TAMARAK FARM ESTATESST. CROX SANCTUARY56TH STREET NORTHLINDEN AVE. N. 50TH STREET N.TAMARAK FARM ESTATESTANA RIDGEOUTLOT B1OUTLOT G1LINDEN TRAIL NORTHOUTLOT FTHE FIELDS OF ST. CROIXLILYAVE N.OUTLOT COUTLOT DST. CROX SANCTUARYLINDENTRAILCARRIAGE STATIONOUTLOT AOUTLOT BMANNING AVE. N.936 934948948 944944 944 944944944914914 914914914 914 914916 916916 916916916 916 916916924 942 904 906 908 912 938 914918918918918918918 918918 918918 918 918918918918 918918918918922922922922 922 922922922922922924924 924924924 924924 924924924926926 926926926926926926 926926926928928 928928928928928 928928928928928932 928928926926926926926 926924924924924 924924 924922 922922 922922 918 916 916916 916916916 916916916916 916 914 914914914914 914914914912 912 912912912 912912 912908 908 908908908 908906 906906906906904 904 904904904902 902902902 902922898 898 898 896896896 894 894 894 892 892892926928924924922922 922 922 922922 922922922924924924 924924924 924926926 926 926926926 926 926926922922922 928928 928 928928 928 932932932 932 908908908934906 906906924934934 926 908 928 936904904904902902902898898896896908908912936912916 934932932932 932932932932932932932898934934934 934 934934934 934934916918 918918918918918918936936936936 936936936936936936938 938938938 938938938938 916938918916 916 936916916916914914914914922926926942942 942 942 942912946946 946946 946948948 922922922952 952 924954954956 956928928 958958 918962962 918924926926926 964964 924948948 916952 952 952966966 954954 954954 918916918918916916956914914914952912968968 908908954958906904956944942946 972944 942 974962964926 944956 956932 934964966964962 912 912912912 912912 962964966964934 932 956 956944926 964962974942 944 972946 942944956904906958954908908968968 912952914914914956916916918918916918954954 954954 966966 952952 952916 948948 924964964 926926926 924918962962 918958958 928928 956956954954 924952952 922922 922948948 946946 946946 946912942942 942 942 942926926912912922914914914914916916916936916 916918916938938938938 938938936936936 936936936918 918918918918918916934934934 934 934934898932932932 932932932934916912936912908908 896896898898902902902904904904936928 908 926 934934 924906 906906934908908908932932932 932 912 912912912 912912 928928 928 928928 922922922 926926926 926 926926926 926 924924924 924924924922922 922 922 922922 922924924 928926 892 892892894 894 894 896896896 898 898 898 922902 902902902 902904 904 904904906 906906906908 908 908908908 912 912 912912912 912914 914914914914 914916 916 916916 916916916 916918922922922924924924924926926926928932928928928928928 928928 928928928928926926 926926926926926926 926924924 924924924 924924 924924924922922 922922922 922922922922922918 918918 918 918918918918 918918918918918918918918914 938 912 908906 904 942 924 916 916916 916916916 916 916916914914 914914914 914 914944944 944 944944944948948 934936 928 926924922 920936 902 922 924 926 928 930 920 922924926 928948946944942948950952954934936932930928934932934936938934936926932932934936952 954 956 958 960 962 964 966 95295495695895054OUTLOT B567812341OUTLOT COUTLOT DOUTLOT A221231231TAMARAK FARM ESTATESST. CROX SANCTUARY56TH STREET NORTHLINDEN AVE. N. 50TH STREET N.TAMARAK FARM ESTATESTANA RIDGEOUTLOT B1OUTLOT G1LINDEN TRAIL NORTHOUTLOT FTHE FIELDS OF ST. CROIXLILYAVE N.OUTLOT COUTLOT DST. CROX SANCTUARYLINDENTRAILCARRIAGE STATIONOUTLOT AOUTLOT BMANNING AVE. N.INFILTR A T I O N BASI N # 2 INFILTRATION BASIN #1INFILTRATION BASIN #3WET POND #1WETLAND #11OUTLOT AWETLAND #1WETLAND #2WETLAND #3WETLAND #4WETLAND #5WETLAND #6WETLAND #9WETLAND #7WETLAND #8WETLAND #10OUTLOT BOUTLOT BSEPTIC DRAINFIELDOUTLOT BOUTLOT COUTLOT COUTLOT DBLOCK 1 BLOCK 2 BLOCK 3BLOCK 4BLOCK 5BLOCK 6BLOCK 7 LOT #1LOT #2LOT #3LOT #4LOT #5LOT #6LOT #7LOT #1LOT #2LOT #3LOT #4LOT #5LOT #1LOT #2LOT #3LOT #4LOT #5LOT #6LOT #1LOT #1LOT #1LOT #1LOT #2LOT #2LOT #2LOT #3LOT #3LOT #3LOT #4LOT #4LOT #4LOT #5LOT #5LOT #5LOT #6LOT #6LOT #7LOT #7LOT #8LOT #8LOT #9LOT #9LOT #10LOT #10LOT #11LOT #11LOT #12LOT #13LOT #14LOT #1530'100' NOBUILD ZONE100' NO BUILD ZONE 100' NOBUILD ZONE200' NOBUILD ZONE200' NO BUILD ZONE 100' NO BUILD ZONE 100' NOBUILD ZONE90'Ø60'60'60'30'30'30'60'60' 30' 60'DescriptionRev.DateLEGENDS OF LAKE ELMORESIDENTIAL DEVELOPMENTLAKE ELMO, MNSheet Title:Project #:Drawn By:Checked By:Issue Date:12216166.000MTHMJW3524 Labore RoadWhite Bear Lake, MN 55110651.481.9120 (f) 651.481.9201www.larsonengr.comC 2021 Larson Engineering, Inc. All rights reserved.P:\Projects\Projects - 2021\12216166 - Legends Of Lake Elmo Residential Development\C. Design\Drawing Files\12216166 - C000 Overall Site Plan - For City.dwgLarsonEngineering, Inc.Project Title:LANDUCCI HOMES13230 20TH ST. CT. N.STILLWATER, MN 55082Client:First M. Last, P.E.Date: Lic. No.:I hereby certify that this plan,specifications or report was preparedby me or under my direct supervisionand that I am a duly licensedProfessional Engineer under the lawsof the state of Minnesota.PRELIMINARY NOT FOR CONSTRUCTIONSheet:OVERALL SITEPLANC0000NORTH75150300SYMBOL LEGENDPROPOSED DRIVEWAYS/TRAILSBITUMINOUS PAVEMENTPROPOSED ROADWAYBITUMINOUS PAVEMENTEASEMENT LINERIGHT-OF-WAY LINEPROPERTY LINEGENERALPROJECT AREA CALCULATIONSTOTAL SITE AREA: 4,749,782(109.04 AC)PUBLIC OPEN SPACE:OUTLOT A539,911 SF (12.40 AC)OUTLOT B 1,226,319 SF (28.15 AC)OUTLOT C526,066 SF (12.08 AC)OUTLOT D90,147 SF(12.08 AC)TOTAL: 2,382,443 SF(54.69 AC)STORMWATER:OUTLOT 173,942 SF (1.70 AC)OUTLOT 223,806 SF (0.55 AC)OUTLOT 325,690 SF(0.59 AC)OUTLOT 478,080 SF (1.79 AC)TOTAL: 201,518 SF(4.63 AC)30' WIDE PARKLAND TRAIL ESMT(WITHIN OPEN SPACE):116,845 SF (2.68 AC)SEPTIC SYSTEM: 176,290 SF (4.05 AC)WETLANDS (WITHIN OPEN SPACE):WETLAND 153,117 SF(1.22 AC)WETLAND 229,573 SF (0.68 AC)WETLAND 3113,741 SF(2.61 AC)WETLAND 4220,225 SF (5.06 AC)WETLAND 572,413 SF(1.66 AC)WETLAND 68,127 SF(0.19 AC)WETLAND 724,202 SF(0.56 AC)WETLAND 81,253SF(0.03 AC)WETLAND 92,760SF(0.06 AC)WETLAND 1027,798 SF(0.64 AC)WETLAND 11220,569 SF(5.06 AC) TOTAL: 773,778 SF(17.76 AC)SINGLE FAMILY LOTS:50 RESIDENTIAL UNITS1,619,125 SF (37.17 AC)AVERAGE LOT SITE32,382 SF (0.74 AC)MINIMUM LOT SIZE20,409 SF (0.47 AC)MAXIMUM LOT SIZE 57,509 SF(1.32 AC)RIGHT-OF-WAY:370,202 SF (8.50 AC)TYPICAL SITE INFORIGHT-OF-WAY:60' WIDE R.O.W.ROADWAY 28' F-FSURMOUNTABLE CURBSIDEWALK/TRAIL: 8' BITUMINOUSLOTS:30' FRONT SETBACK15' SIDE SETBACKS20' REAR SETBACKLOT WIDTH MINIMUM 125'LOT DEPTH VARIESAVERAGE LOT SIZE 0.74 ACRESPARKLAND TRAIL:30' EASEMENT10' TRAIL STAFF REPORT DATE: 02/21/2024 DISCUSSION TO: Parks Commission AGENDA ITEM: Invasive Species FROM: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Powers, Public Works Director BACKGROUND: At the August 2023 Parks Commission meeting, staff presented on the topic of Invasive Species Management. The discussion of the topic led commissioners on the conversation of what are the interests and feasibility of developing a plan or potential policy to manage invasive species within the park system. Invasive species were described as an organism (plants, insects, animal’s pathogens or fungi) that cause ecological or economic harm to the environment which is not native to Minnesota. Staff presented on several of the most common invasive species seen within the parks of Lake Elmo. Those included; Emerald Ash Borer, Buckthorn, Canadian Thistle, Honeysuckles, Wild parsnip and Poison hemlock. Commissioners Esch and Barrett elected to assist staff in additional research of the topic to present to the commission at a future meeting. ISSUE BEFORE THE COMMISSION: What areas would the Parks Commission like to see considered or prioritized regarding future language or documents that would support invasive species management within our parks system? PROPOSAL DETAILS/ANALYSIS: Currently the city does not have a policy for managing invasive species within our park system or throughout the City. Discussion of the topic and prioritizing our future management efforts will assist in drafting a plan the City can use to prevent establishment of such species within our parks system. A potential policy for invasive species management for the City to follow, could be the recommendations set forth by the Minnesota Invasive Species Advisory Council’s 2022 publication. https://www.mninvasives.org/stateplan . Four key elements from the plan include; 1. Early Detection 2. Prevention 3. Prioritizing Management Efforts 4. Collaborating with Partners With the key elements of a plan, prioritizing our management efforts along with project significance and cost should be considered. In preparation for a plan, what items should be considered when evaluating an invasive species? What prioritization scenarios would the Parks Commission like to see considered regarding the drafting of language and documents to support invasive species management within our parks system?  Is the City making a good-faith effort to follow regulatory requirements (MN Noxious Weed Law; Noxious Weed Law, Minn. Stat. §§ 18.76 to 18.91 and applicable state rules)?  Does the project address invasive species that are particularly likely to spread or cause outsized negative impacts if unmanaged?  Will the proposed project help the City maintain or accelerate past investments to manage invasive species?  Will City investment in the proposed project allow for outside resources to be contributed to the project?  Does the project allow the City to maintain or create new collaborative partnerships to manage invasive species?  Is the project likely to be effective at reducing the presence or spread of invasive species?  Does the project improve areas that provide an outsized benefit to the community? FISCAL IMPACT: The cost of managing certain invasive species within our community would be unattainable with the current parks budget. Future management can be planned and has the potential of being prevented at minimal cost. The Parks Commission may consider to allocate additional funds towards future efforts to navigate invasive species within the 10 year CIP. ATTACHMENTS:  NONE PARKS COMMISSION MEMBER HANDBOOK 3880 LAVERNE AVENUE NORTH LAKE ELMO, MINNESOTA 55042 Parks Commission Handbook Inside the City ............................................................................................................................................... 3 Mission ............................................................................................................................................................................ 3 Vision ............................................................................................................................................................................... 3 Local Government Structure ................................................................................................................... 3 City Council .................................................................................................................................................................... 4 Staff Liaisons ................................................................................................................................................................. 4 Commission Functions .............................................................................................................................................. 4 City Departments ........................................................................................................................................................ 5 Maps ............................................................................................................................................................................ 6-7 About Boards and Commissions ............................................................................................................ 8 Board and Commission Role ................................................................................................................................... 8 Key Players .................................................................................................................................................................... 8 City Codes and Bylaws............................................................................................................................................... 9 Annual Calendar/Work Plan............................................................................................................................ 9-11 Board and Commission Meetings ....................................................................................................... 12 Types of Meetings .................................................................................................................................................... 12 Attendance .................................................................................................................................................................. 12 Voting ............................................................................................................................................................................ 13 Meeting Packet .......................................................................................................................................................... 13 Agenda .......................................................................................................................................................................... 13 Minutes ........................................................................................................................................................................ 14 Robert’s Rule of Order ............................................................................................................................................ 14 Communication ......................................................................................................................................... 15 Open Meeting Law ................................................................................................................................................... 15 Communication with City Council ..................................................................................................................... 15 Communication with the Public ......................................................................................................................... 16 Media Policy and Communication Guidelines ............................................................................................... 16 Ethical and Respectful Conduct ........................................................................................................... 17 Conflicts of Interest ................................................................................................................................................. 17 Gifts ................................................................................................................................................................................ 17 Respectful Behavior ................................................................................................................................................ 17 Appendix A: Parks Commission Ordinance ................................................................................... 18-20 Appendix B: Parks Commission Bylaws ......................................................................................... 21-23 Appendix C: Park Land Dedication Requirements ............................................................................. 24-25 Appendix D: Park Inventory ............................................................................................................................. 26 Appendix E: CIP ................................................................................................................................................ 26-28 3 Inside the City Mission “The mission of the City of Lake Elmo is to provide planned, quality public services consistent with the city’s character in a fiscally responsible manner" Vision Ethics and Integrity – We believe that ethics and integrity are the foundation of public trust and confidence and that all meaningful relationships are built on these values. Visionary Leadership and Planning – We believe that the very essence of leadership is to be visionary and innovative while planning for the future. Excellence and Quality in the Delivery of Services – We believe that service to our residents is our reason for being and commit to delivering services in a professional, cost- effective, and efficient manner. Fiscal Responsibility – We believe that fiscal responsibility and prudent stewardship of public funds, both short-term and long-term, are essential for citizen confidence in government. Open and Honest Communication – We believe that open and honest communication is paramount for an involved citizenry and fosters a positive working environment for employees. Respect for the Individual – We believe that citizens we serve are to be treated with the utmost respect and deserve the best treatment the city can provide. Thoughtful Community Building – We believe in the development of our community through thoughtful, careful planning that is communicated in a positive manner that enhances the process. Professionalism – We believe that continuous improvement and innovation is the mark of a professional organization and we are committed to applying this principle to the services we offer and development of employees. Accountability - We believe in decision-making processes that are based on facts, data, and the prioritization of community interests above the individual. Local Government Structure Lake Elmo is a statutory Plan A City.  City council consist of the mayor and four council members  The vote of the mayor counts the same as a council members vote  The city council is responsible for the legislative and policy decisions  City council employs the city administrator, who oversees the day-to-day operations of the city 4 City Council Mayor: Charles Cadenhead Jeff Holtz Katrina Beckstrom Matt Hirn Nick Dragisich Staff Liaisons Commission Functions Park Commission  Advises the Lake Elmo City Council on issues regarding the development, improvements and maintenance of the city’s parks and trails.  Consist of 7 voting members; members shall be appointed for 3- year terms so that only 1/3 of the appointments will expire on December 31st of each year. Sophia Jensen City Planner Sjensen@lakeelmo.org (651) 747-3911 Adam Swanepoel Assistant Public Works Director Aswanepoel@lakeelmo.org (651) 747-3946 Rebecca McGuire Deputy City Clerk Rmcguire@lakeelmo.org (651) 747-3904 5 City Departments 6 7 Future Trail Plan Guide 8 ABOUT COMMISSIONS AND COMMITEES Commissions and Committees Role Objective of Commissions and Committees  Lake Elmo City Council establishes commissions and committees to engage residents in city work and provide a variety of perspectives.  City staff support commissions and committees to ensure effective governance.  Commissions and committees do meaningful work for the community and residents. Supporting City Council  The City of Lake Elmo commissions and committees are established by the Lake Elmo City Council and serve as advisors to the council. Commissions and committees are expected to support the city council and serve at the discretion of city council. Commission Role Not Commission Role  The commission shall prepare, hold hearings on, and recommend to the city council the plans, programs, and policies as it deems necessary.  The powers include but are not necessarily limited to studying and recommending to the council the following: o Land acquisition for parks, trails, and recreational purposes o Plan for major improvements in city parks and trails o Rules and requirements for conduct of and in parks and recreational facilities o Plan and program relating to the design and programming of city parks o Development of a Capital Improvement Plan for the city’s parks and recreation system o Annual work plan and other plans and programs o Responsibilities as outlined in LEC 3.12-IV Parks Commission  Do not direct the work of city staff.  Do not take responsibility for financial performance of any city facility or program.  The commission shall not be considered a park board under Minnesota Statues and shall have no powers to acquire or lease land, employ personnel, enter into contracts or leases, or any similar powers authorized to a park board by Minnesota Statues. Key Players Chair  Lead meeting and facilitate discussion  Ensure bylaws are followed  Maintain meeting decorum  Facilitate development of annual work plan  Consult with members regarding attendance issues  Encourage participation by all members and the public Vice Chair  Support the chair as needed  Performs the chair duties if the chair is unavailable 9 City Code and Bylaws City Code: To locate city codes citing Parks Commission see Appendix A. Bylaws: Rules established to regulate the commissions and committees, as allowed by the city council. The city council establishes and approves bylaws. For Parks Commission Bylaws see Appendix B. Annual Calendar Work Plan: Annual work plans ensure that the commissions’ initiatives are aligned with the city council’s priorities. 2024 Parks Commission Strategic Work Plan The City of Lake Elmo Park Commission has affirmed their overall goals to be: 1. Ensure that our parks and trail system are constructed / maintained. 2. Provide recreational amenities that will attract more users of public lands as well as property tax payers to the City. 3. Create a safe environment in all our parks. 4. Serve as a reviewing body to make sure the “open space” character development is preserved in new developments. With the broader priorities defined, the 2024 Park Commission Strategic Work Plan has been broken down into three segments: Project and Description, Maintenance & Refurbishing and other Park Initiatives. Status and Timeline (projected months in which project will be brought to Parks Commission meeting) are also indicated in order to better manage goals and objectives. Priority Levels are determined on a 1-5 scale with 1 being the highest priority and 5 being the lowest. This will serve as a guide to what tasks serve as a higher priority to staff and work allocation. 10 11 12 BOARD AND COMMISSION MEETING Types of Meetings Regular Meeting:  Regular meetings shall be held on the third Monday of each calendar month at 6:30 p.m.  Any regular meeting falling upon a holiday shall be rescheduled and posted appropriately to conform to state Open Meeting Laws.  Meetings shall be held at the Lake Elmo City Center, unless notice of the alternative location is given to the members and the public at least 3 days in advance of the meeting.  All commission meetings are open to the public. Special Meetings:  Special meetings of the commission may be called at any time by the chair or the vice chair, in the chair’s absence, with 3 days advance notice to the public and to all the commission members. Attendance Attendance: A record of attendance is maintained by the staff liaison. They are included with every meeting packet for individual monitoring. Attendance Policy: Any member or alternative member may be removed by a majority of the council, for cause. Cause shall include but not limited to having more than 3 consecutive absences or being absent from more than 1/3 ~ 33% of the meetings in any 1 calendar year.  Counted towards Attendance  Regular meeting with Quorum Regular Meeting without Quorum Rescheduled Meeting Canceled Meeting Not Counted towards Attendance Special Meeting Joint Work Sessions 13 Voting Quorum – A majority of seated voting members (present). Voting:  If any member has a personal interest of any kind in the matter before the commission, the member shall disclose the interest and be disqualified from voting upon the matter. – It shall be record in the minutes that no vote was cast by the member. o The member abstains from the vote.  Each member attending any meeting shall be entitled to one vote.  Voting shall be by voice or by raise of hand. Meeting Packet Each meeting packet contains:  Agenda  Draft Minutes  Reports and Recommendations  Correspondence  Relevant background information for the meeting It is paramount that you review the meeting packet and are prepared prior to the meeting. Agenda Agenda:  If a Commission member wishes to add an item to the agenda they must contact City Staff no later than the Monday of the week before the meeting to make the request. Packets are distributed the Thursday before the meeting.  The city administrator or an appointed designee shall advise the chairperson of any matters the committee must consider by council directive, ordinance, or statute and shall have prepared and supply a written agenda of all meetings to all commission members, the council, and the public. Proceedings: I. Call to Order II. Pledge of Allegiance III. Approve Agenda IV. Approve Minutes V. Public Comment, for non- agenda items VI. Action Items a. Public Comments, by approval of the chair VII. Communications VIII. Adjournment 14 Minutes Minutes constitute a vital record of the city and are the best means of preserving council intent, findings of facts, and action. – The staff liaison must keep a minute book. Minutes Must Include: I. The commission/committee members who are present II. The type of meeting (regular, special, continued, closed) III. Date and place of meeting IV. Time the meeting was called to order V. Approval of minutes of the previous meeting, with any corrections VI. The members who make or second a motion VII. A record of all members and their vote for any roll call votes VIII. The subject matter of all proposed resolution or ordinances IX. Whether any resolution or ordinance is approved or disapproved by vote of the commission/committee X. The votes of each member voting and any member not voting XI. A statement of the findings of fact and an explanation of commission/committee action, including specific reasons for approval and disapproval of specific resolution or ordinances XII. The name of all citizens appearing before the commission/committee during the public comment period along with a brief summary of the subject matter of their comments Rules of Procedure (Robert’s Rules of Order) General Principals:  Only one subject (main motion) is before the group at one time.  Negative motions are generally not permitted; the motion needs to be phrased as a positive action, if the committee does not want to take action the motion can be voted down.  Only one member speaks at a time; each speaker should first be recognized by the chair before making their motion.  Each item is presented for full debate; each member speaks once until all members have had an opportunity to speak.  All members have equal rights; the rights of the minority are protected and heard, but the will of the majority prevails. Steps to a motion  Members address the chair and the chair recognizes the member.  Member states motion “I move to recommend the policy.”  Another member seconds the motion “I second.”  Chair repeats motion to the committee.  Motion is discussed by group.  Members can make subsidiary motions that assist the group in disposing of the main motion. “I move to table this discussion to the next meeting."  Members vote on the subsidiary motion.  If applicable, members vote on the main motion.  Chair announces the results. 15 Subsidiary Motions (Actions on the first motion)… To Accomplish this… Use this Motion… Avoid taking a direct vote on a motion Postpone indefinitely Change the wording of the motion Amend Have a committee discuss a motion in detail and come back with a recommendation Refer to a committee Discuss a motion latter in the meeting, or maybe put it off until your next meeting Postpone to a definite time Provide for a certain amount of time for discussion of the motion, either for the subject matter or for each speaker Limit or extend limits or debate End debate on the motion and vote now Close debate Stop dealing with the motion temporarily until a majority decides to resume it Table COMMUNICATION Open Meeting Law Why it exist:  The Open Meeting Law requires that meeting of public bodies must generally be open to the public  Prohibits actions from being taken at a secret meeting where it is impossible for the interested public to become fully informed concerning decisions of public bodies or to detect improper influences.  Ensures the public’s right to be informed.  Afford the public an opportunity to present its views to the public body. To Comply:  Provide public notice of the meeting a minimum of three days in advance  Hold meetings in public places.  When members are not at a public scheduled meeting they must avoid: discussing or responding to city business when there are more than two members involved with the conversation. Doing so can easily constitute a violation of the state’s Open Meeting Laws. Members must abide by all aspects of the Open Meeting Law including serial meeting and electronic communication. Communication with City Council When presenting recommendations to city council it is essential that commissions and committees keep the following in mind:  Recommendations should be in written form, typically found in the record of the minutes.  Ideas should be expressed in clear and concise language.  Proposed solutions should be viable and cost-effective.  Recommendations should identify reasons for the change suggested.  Advice should reflect the views of a consensus or a majority of commission and committee members. Role of Staff Liaison- One of their primary roles is to assist in the delivery of information between the commissions and committees to the city council and vice versa. 16 Communication tools- The Lake Elmo City Council has limited time to discuss matters and it’s important for all the members to receive the information. Due to the time restraints, commissions and committees have four primary tools for communication. Meeting Minutes Meeting minutes are intended to give members a record of commission/committee proceedings. Joint Work Sessions Joint work sessions may be held at least once a year. This is an opportunity to update the council on committee work plans. Annual Work Plan Annual work plan process enables committees to share their goals for the upcoming year. Council will assign each work plan item a council priority. Staff Reports Staff reports are prepared by staff to forward a regulatory item or other goal from the committee’s approved work plan to a city council meeting for approval or direction. Communication with the Public Members are expected to engage in communication with the public in a respectful manner, they should listen to the speaker, be accountable for their actions, take risk (be genuine), and finally be open with those you are communicating with. The governing body will provide two (2) opportunities for public comment during the meeting. First, an opportunity will be given at the onset of the meeting for general comment; second, opportunity will be given to speak on an agenda item at the time the governing body addresses the item. Citizens wishing to speak must sign in and provide their request to the committee or committee clerk for distribution to the chair. Upon being recognized, you should proceed to the lectern and state your name, address and topic to be discussed. You will be given six (6) minutes to speak. The chair may interrupt or terminate a citizen’s statement when it is too lengthy, personal, insulting, abusive, obscene, or slanderous. Any person acting in an unruly manner may be asked to leave the meeting. When a group of persons wishes to address the committee on the same subject matter, they may choose a spokesperson to address the governing body. Media Policy and Communication Guidelines The staff liaison will work with the city’s communication department or with the city administrator to coordinate and approve any:  Public announcements  Press release  Media inquires  Articles and city publications  Social media post  Marketing and graphic design request 17 ETHICAL AND RESPECTFUL CONDUCT Conflict of Interest A public officer, who has authority to take part in making any sale, lease, or contract in his or her official capacity, shall not voluntarily have a personal financial interest in that sale, lease, or contract or personally benefit financially from it. The term “public officer” certainly includes mayors, councilmembers, or other elected officials. It also may include appointed officers and employees who have influence over the decision-making process. Members who have a conflict of interest must:  Disclose the conflict of interest to the group.  Abstain from discussing or voting on the matter.  Any council member, board, or commission member who willfully conceals their interest as described in this section shall be guilty of a misdemeanor. Gifts  Members may not receive gifts from any “interested person” in conjunction with their committee duties. Respectful Behavior Members should strive to:  Respect Others o Assume people are honest, don’t shame or blame others, no talking about people not present, and respect residents and the city and the city staff.  Listen o No interruptions, ask clarifying not interrogating questions, use “I” statements not “You.”  Accountability o Participate to the best of your abilities, be responsible for making sure voices are heard, be accountable to your words, hold other accountable, and be responsible for your actions.  Take Risk o Be authentic, not be hostile or harassing others.  Personal Reaction o Council members should not take things personally, and focus on the ideas being expressed. Members should avoid:  Speaking over or cutting off another individual’s comments.  Insulting, disparaging, or putting down people or their ideas.  Bullying other members by displaying a pattern of belittling, demeaning, judging, or patronizing comments. Violence or the threat of violence will not be tolerated. The chair or staff liaison can call for the removal of anyone who threatens or commits an act of violence. Appendix A 3.12-IV PARKS COMMISSION 3.12.420 Establishment 3.12.430 Purpose 3.12.440 Composition 3.12.450 Qualifications 3.12.460 Removal 3.12.470 Officers 3.12.480 Regular Meetings 3.12.500 Voting 3.12.510 Rules Of Procedure 3.12.520 Records 3.12.530 Training 3.12.540 Powers And Duties 3.12.420 Establishment A parks commission of the city is hereby continued. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.430 Purpose The parks commission is established to review and make recommendations to the council on the future development of city parks, including the establishment of and improvements to the parks, and to make recommendations to the council on policies governing the maintenance and public use of the parks within the city. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.440 Composition The parks commission shall consist of seven voting members. The members shall be appointed by the city council for a three-year term. Appointment to an additional term will be considered with the available applicant pool. In its discretion, the city council may adjust the lengths of terms of office for parks commission members so that no more than one-half of the terms expire in any given year. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.450 Qualifications Each member shall be a resident of the city. Wherever possible, commission members should represent all geographical areas of the city and a cross-section of the population of the city at the time of appointment. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.460 Removal Any member may be removed by a four-fifths majority vote of the council, for cause. Cause shall include, but not be limited to, having more than three consecutive unexcused absences or being absent from more than one-third of the meetings in any one calendar year. The council may consider exceptional circumstances when applying this rule. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.470 Officers The commission shall elect a chairperson and a vice-chairperson from among its appointed members at the beginning of the new year, for a term of one year. The chairperson shall preside at all meetings of the commission, if present, and shall perform all other duties and functions assigned by the commission or the council. The vice-chairperson shall perform these duties in the absence of the chairperson. If a vacancy occurs in the chairperson's office, the vice-chairperson shall assume the chairperson's duties for the remainder of the year; and a new vice-chairperson shall be elected by the commission at a special election to be held at the next regularly scheduled commission meeting. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.480 Regular Meetings a) The first available meeting of the new year, with a quorum, shall be devoted to election of officers and other business as scheduled. b) Regular commission meetings shall be held monthly, or more often as required. The time and place of all regular meetings shall be posted in the City Hall. The chairperson may call special meetings following three day's posted notice at the City Hall. c) No action shall be taken in the absence of a quorum, except to adjourn the meeting to a subsequent date. A regular meeting may be canceled or rescheduled by the chair if there are no scheduled agenda items on the Thursday prior to the meeting. All action taken by the commission shall be by the affirmative vote of a majority of the members present. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.500 Voting Each member attending any meeting shall be entitled to cast one vote. Voting shall be by voice vote. If any member has a personal interest of any kind in the matter then before the commission, the member shall disclose this interest and be disqualified from voting upon the matter. It shall be recorded in the minutes that no vote was cast by the member. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.510 Rules Of Procedure All meetings of the commission shall be conducted in accordance with the Revised Robert's Rules of Order. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.520 Records Each formal action of the commission shall be embodied in full upon the minute book as a formal motion or resolution after an affirmative vote as provided in this section. The minutes of each meeting shall be approved at a future meeting. The recommendations and findings of the commission shall be presented to the council at the next regularly scheduled council meeting. The records of meetings and actions and recommendations shall be transmitted to the city clerk for keeping and distribution. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.530 Training Commission members shall be encouraged to avail themselves of training courses offered by the city, the state, and other government and public training agencies and the council shall budget for the reimbursement of expenses incurred in training each year. HISTORY Adopted by Ord. 08-253 on 11/3/2021 3.12.540 Powers And Duties a) The commission shall prepare, hold hearings on, and recommend to the council the plans, programs, and policies as it deems necessary to carry out the purposes of LEC 3.12.420 et seq. b) The powers shall include, but not necessarily be limited to, studying and recommending to the council on the following: 1. Land acquisition for park, trails, and recreation purposes; 2. Plans for major improvements in city parks and trails; 3. Rules and requirements for conduct of and in parks and recreation facilities; 4. Plans and programs relating to the design and programming of city parks; 5. Development of a capital improvement plan for the city's parks and recreation system; 6. Annual work plan; and 7. The other plans and programs as may be assigned from time to time. c) The commission shall not be considered a park board under state statutes and shall have no powers to acquire or lease land, employ personnel, enter into contracts or leases, or any similar powers authorized for a park board by state statutes. HISTORY Adopted by Ord. 08-253 on 11/3/2021 Appendix B City of Lake Elmo Parks Commission Bylaws Approved by the City Council, July 2, 2019 The name of this Commission is the Lake Elmo Parks Commission, hereinafter called the “Commission.” Beyond the by-laws, the Commission is also regulated by Chapter 3.12-IV of the City Code. Section 2. Purpose and Mission. A. The purpose of the Commission is to advise and provide recommendations to the Lake Elmo City Council on needs, investments, redevelopment, and community involvement as it pertains to the parks, trails, and recreation facilities within the City of Lake Elmo. A comprehensive list is further outlined in City Code 3.12.540. B. The mission of the Commission will to provide planned, quality public services consistent with the City’s character in a fiscally responsible manner. Section 3. Officers and Duties. A. The Commission shall have a chair and vice-chair. The term of office shall be one year and determined by election at the first meeting of the year. Chair A. The chair shall organize and lead all meetings of the Commission. B. The chair will lead the development of the Commission work plan, implementation of the long-range plan and list of annual priorities for approval by the Commission and by the City Council. C. If required, the Chair shall represent the Commission among other City Commissions and at City Council meetings. D. The chair shall represent the Committee as needed in dealings with outside agencies and organizations on matters pertaining to Park and Recreation activities. Vice-Chair A. The vice-chair shall act as an aide to the chair in fulfilling his/her duties as chair. B. In the absence of the chair, the vice-chair shall assume the duties of the chair. Liaison A. The Liaison shall be a member from the hired City Staff whose duties are to prepare reports and present information about specific items being discussed on the advertised agenda. Responsibilities also include the provision of recommendations from a Code perspective and to furnish reports containing the recommendations of the Commission for consideration by the City Council. B. Minutes of each Commission meeting shall be prepared by the City Clerk or his/her designee and delivered to each member of the Committee at the subsequent meeting. Duties. All Commission Members are responsible to: A. Fulfill the expectations of Section 3.12.540 of the Lake Elmo City Code. B. Attend and participate in regular and special meetings in order to carry out the mission and duties of the committee; C. Express oneself, clearly and concisely, both orally and in writing, with tact, diplomacy and good judgment; D. Establish and maintain effective public relations when representing the Commission and the City; E. Keep themselves up to date on the City Code and Policies related to Parks. F. Have an understanding that they represent all Lake Elmo residents and make recommendations on their behalf, to the best of their ability. G. Participate in any subcommittees to which they may be appointed. H. Commission members are strongly encouraged to perform site visits (if appropriate) to the location of the agenda item that will be discussed. I. Each member is required to cast a vote either recommending approval, denial, or abstention. Section 4. Meetings. A. Regular meetings shall be held on the third Monday of each calendar month at 6:30 p.m. Any regular meeting falling upon a holiday shall be rescheduled and posted appropriately to conform to the State Open Meeting laws. Meetings shall be held at the Lake Elmo City Hall, unless notice of the alternate location is given to the members and the public at least 3 days in advance of the meeting. All Commissions meetings are open to the public. B. Special Meetings. Special meetings of the Commission may be called at any time by the chair or the vice- chair, in the chair's absence with 3 days advance notice to the public and to all Commission members. C. Meetings shall proceed and be conducted following Roberts Rules of Order. D. If a resident chooses to speak during a meeting the Chair shall allow them 6 minutes to state their stance to the Commission. During that time the Chair shall also request the individual to state their name and address. When speaking, transferring minutes from one speaker to another to increase another’s allotted time to speak is not permitted. Quorum. A. When Members are not at a public meeting they must avoid discussing or responding to City Business when there are more than two members involved with the conversation. Doing so could easily constitute a violation of the State’s open meeting laws. Members must abide by all aspects of the open meeting law including serial meetings and electronic communications. Section 5. Order of Business. Order Established. Each regular meeting of the Commission will convene at the appointed time and place. Commission business shall be conducted in the following order: A. Call to Order B. Pledge of Allegiance C. Approve Agenda D. Approve Minutes E. Public Comment for non-agenda items F. Action Items G. Public Comment, by approval of the Chair (specific to the action item). H. Items for upcoming meetings I. Adjournment Section 6. Notes to Order of Business. Agenda. A. If a Commission member wishes to add an item to the agenda they must contact City Staff the Monday of the week before the meeting to make the request. Reports. The following is the order that agenda items should be presented and discussed. A. Introduction of item. B. Report by Staff or other presenter. C. Questions from Commission to presenter. D. Address questions/comments to applicant/presenter. E. At the discretion of the presiding Officer, a public comment period may be held. Each member of the public shall state his or her comments within a time period of 6 minutes. The Commission shall not interrupt or interact until public comments are completed. F. After steps D. and E. the Commission shall enter into a discussion which may include follow up questions to Staff or the Presenter. G. Following discussion the Commission may make a motion, followed by a second. Additional discussion may occur before a vote is taken. The results of the vote are announced by the Chair. Public Comment. At the discretion of the presiding officer, there may be a public comment period. A. A limited forum maybe be provided for members of the public to speak with the Commission on each agenda. Public comments during the public comment period are subject to the following limitations: 1. Speakers must be recognized by the presiding officer before speaking and are limited to 6 minutes for comment. Speaking time shall not be passed from one person to another with the intent of increasing speaking time; 2. When multiple speakers appear to speak on the same topic, comments should not be repetitive. The presiding officer may request speakers to appoint a spokesperson; 3. The Chair should request speakers to sign up prior to speaking and provide their name, address, and a brief summary of the subject matter which they wish to address. The sign-up sheet will be available at the start of the Commission meeting; B. Commissioners shall not interrupt or interact with the public during the public comment period. This forum is not intended to serve as a back and forth discussion. Furthermore, the Commission will only discuss items that are on the agenda. C. If a topic is brought up during the public comment period which was not on the agenda, the Commission may direct Staff to add it to a future meeting agenda. Section 7. Amendments. Amendments may be made to the By-laws for the Commission so long as the request is established on an agenda for a regular meeting. These bylaws and amendments thereto are subject to approval by the City Council. Appendix C 103.00.150 Park Land Dedication Requirements a) Dedication of land for park and open space use. In all new residential subdivisions, a percentage of the gross area of all property subdivided shall be dedicated for parks, playgrounds, trails, public open space, or other public recreational use. For nonresidential developments, the city requires a payment in lieu of land dedication as established by resolution of the city council. Such percentage or fee shall be in addition to the property dedicated for streets, alleys, waterways, pedestrian ways or other public use pursuant to this title. The following schedule describes the required dedication by zoning district. This schedule is based upon density of the development allowed in each district and is intended to equalize the amount and value of land dedicated for parks per dwelling unit in the various districts. Zoning Districts Minimum Required Land Dedication V-LDR, GCC, LDR, MDR, HDR 10 percent RS, AG, RE, RR (Rural Districts) 5 percent C, CC, LC, BP, VMX, MU-BP, MU-C Fees as set by Council resolution a a. A 10% charge is applied if a residential component is incorporated into the development/subdivision. However, the 10% charge does not apply to a minor subdivision. b) Land title. Public land dedications, which are not dedicated to the city on a plat, shall be conveyed to the city by warranty deed free and clear of all liens or encumbrances. The subdivider shall provide proof of title, in a form acceptable to the city, prior to the conveyance of the property. c) Land acceptability. The city must approve the location and configuration of any park land which is proposed for dedication and shall take into consideration the suitability of the land for its intended purpose; the future needs of the city for parks, playgrounds, trails, or open space; and the recommendations of the city's parks commission. The following properties shall not be accepted for park land dedications: 1. Land dedicated or obtained as easements for streets, sewer, electrical, gas, stormwater drainage and retention areas, or other similar utilities and improvements; 2. Land which is unusable or of limited use; and/or 3. Land within a protected wetland or within a floodplain area unless the council determines that all of the following criteria are satisfied: a) Would be in the best interests of the general public; b) Would be valuable resource for environmental preservation, educational, or habitat preservation purposes; c) Has an exceptional aesthetic value; and d) Would not become financially burdensome to the city as a result of maintenance or preservation requirements. d) Trails. Trails constructed by a subdivider within dedicated public open space having at least 30 feet of width are eligible for park credit. The maximum amount of trail dedication credit shall not exceed 25 percent of the total required park dedication. To receive credit for a trail, there must be a through public trail connection to the larger Lake Elmo or Washington County trail network. If the proposed trails are not able to connect to existing trails, they must be installed in a way that would provide a connection to future planned trails as additional infrastructure is established. e) Cash contribution in lieu of land dedication; residential subdivisions larger than three lots. In lieu of the land dedication for major subdivisions, the city may elect to require the subdivider to contribute a cash equivalent payment to the city's park and open space fund, or may require the developer to satisfy the park land dedication requirement by a combination of land and cash contribution. For all major subdivisions, the required cash equivalent payment shall be an amount equal to the fair market value of the required percentage land dedication for the zoning district in which the subdivided property is located. The city shall determine the fair market value of the land by reference to current market data, if available, or by obtaining an appraisal from a licensed real estate appraiser; the subdivider shall pay for the cost of the appraisal. The fair market value determination of the appraiser shall be conclusive. f) Cash contribution in lieu of land dedication; minor residential subdivisions, lot divisions, and commercial development. Required cash equivalent payments for minor subdivisions, lot divisions or for commercial development projects shall be as determined from time to time by council resolution and as is set in the city fee schedule. g) Payment of cash contribution. Cash contribution payments shall be made to the city prior to release of building permits for the project or phase of development. h) Resubdivision of a cash-in-lieu paid property. Previously subdivided property from which a park dedication or cash in lieu contribution has been received, upon resubdivision with the same number of lots, is exempt from park dedication requirements. If, as a result of the resubdivision of the property, the number of lots is increased, the park dedication or cash in lieu contribution shall be applied only to the net increase in the number of lots. i) Special park and open space fund. 1. A cash contribution paid to the city shall be placed in a special fund. The money shall be used only for: a) The acquisition and development or improvement of parks, recreational facilities, playgrounds, trails, wetlands or open space based on the approved park systems plan; b) Redevelopment or rehabilitation of existing park facilities or sites; or c) Debt service in connection with land previously acquired or improvements thereto previously constructed. 2. No funds shall be used for ongoing operation or maintenance of existing parks recreational facilities or sites or city vehicles. HISTORY Adopted by Ord. 08-253 on 11/3/2021 Appendix D The park inventory with addresses and amenities are located in the 2040 Comprehensive Parks Plan. The list of parks in Lake Elmo: Carriage Station DeMontreville DeMontreville Wildlife Heights Heritage Homestead Kleis Lake Elmo Park Reserve Lake Jane Hills Legion Ave N (unnamed) Lions Pebble Reid Ridge St. Croix’s Sanctuary Stonegate Sunfish Lake Tablyn Tana Ridge VFW Appendix E City of Lake Elmo, Minnesota Capital Improvement Plan - 2024 - 2033 Data in Year 2024 and 2033 PROJECTS BY YEAR - Parks Project Name Department Project # Project Cost 2024 New or Refurbished Ballfields Parks and Recreation PR-017 1,000,000 Dog Park Parks and Recreation PR-019 25,000 Pebble Park Playground Replacement Parks and Recreation PR-022 125,000 Demontreville Park Playground Replacement Parks and Recreation PR-023 125,000 Additional Sand Volleyball Courts Parks and Recreation PR-041 30,000 Tablyn Parking Lot Extension Parks and Recreation PR-042 75,000 Total for 2024 1,380,000 2025 Kleis Park Playground - Replacement Parks and Recreation PR-027 65,000 Outdoor Fitness Park Parks and Recreation PR-046 30,000 Total for 2025 95,000 2026 Utility Vehicile/Trail Groomer Parks and Recreation PR-020 40,000 Tablyn Park Play Equipment - Replacement Parks and Recreation PR-029 95,000 Ridge Park Play Equipment - Replacement Parks and Recreation PR-032 125,000 Trail Additions Parks and Recreation PR-038 78,000 Court Resurfacing Parks and Recreation PR-040 30,000 Total for 2026 368,000 2027 Stonegate Park Play Equipment - Replacement Parks and Recreation PR-030 125,000 Lions Park Concession Building Updates Parks and Recreation PR-043 65,000 Total for 2027 190,000 2028 Central Greenway Regional Trail Parks and Recreation PR-009 520,000 Carriage Station Park Play Equipment - Replacement Parks and Recreation PR-036 125,000 Total for 2028 645,000 2029 Skate Park Parks and Recreation PR-044 150,000 Outdoor Fitness Equipment Parks and Recreation PR-045 30,000 Disk Golf Parks and Recreation PR-047 30,000 Central Play Complex Parks and Recreation PR-048 300,000 Total for 2029 510,000 2030 Tana Ridge Park Play Equipment - Replacement Parks and Recreation PR-028 125,000 Lions Park Playground Equipment Replacement Parks and Recreation PR-039 100,000 Total for 2030 225,000 2032 Hidden Knoll Park Play Equipment - Replacement Parks and Recreation PR-034 125,000 Total for 2032 125,000 2033 Reid Park Play Equipment - Replacement Parks and Recreation PR-031 125,000 Total for 2033 125,000 GRAND TOTAL 3,663,000