HomeMy WebLinkAbout#07 - 30th St N Gap Segment STAFF REPORT
DATE: March 19, 2024
CONSENT
AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the 30th
Street North Gap Segment Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Clark Schroeder, Interim City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order
the Advertisement for Bids for the 30th Street North Gap Segment Improvements?
BACKGROUND: On December 5, 2023, following a presentation on the preliminary design findings and
recommendations, the City Council ordered the improvements and preparation of the plans and
specifications for the 30th Street North Gap Segment Improvements. The project was initiated as part of
the City’s annual Capital Street Improvement Program.
The project includes pavement rehabilitation of approx. 1,400 feet (0.27 miles) of collector roadway to
address the distressed pavement areas remaining between two recently improved segments along 30th
Street. To create a cohesive and uniform final pavement surface, portions of the project area will receive a
full depth reclamation (approx. 19,100 SF) and the remaining pavement areas will receive a 2‐inch mill &
overlay (approx. 28,500 SF). Approximately 2,300 LF of existing mountable curb along the corridor will
be replaced with barrier curb, and approximately 1,100 LF of existing bituminous trail will be repaved with
a 2.5‐inch bituminous pavement over a recompacted existing aggregate base.
PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the
improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for April
18, 2024. Contractor bids will be received and reviewed by staff with a tentative staff recommendation for
award of contract to be presented for council consideration at the May 7, 2024 council meeting.
FISCAL IMPACT: The project may be funded through a combination of cash on hand and/or the issuance
of general obligation bonds. No cost will be assessed for these improvements. Approval of this motion does
not commit the council to the project costs. Once contractor bids are received, the actual construction costs
will be known and the council will be asked to consider entering into a contract to complete the work.
RECOMMENDATION: Staff is recommending that the City Council consider approving the plans and
specifications and ordering the advertisement for bids for the 30th Street North Gap Segment
Improvements. The recommended motion for this action is as follows:
“Move to approve Resolution No. 2024-036, approving the Plans and Specifications and Ordering the
Advertisement for Bids for the 30th Street North Gap Segment Improvements.”
ATTACHMENTS:
1. Resolution approving the Plans and Specifications and Ordering the Advertisement for Bids.
2. Location Map.
3. Project Schedule.
4. Advertisement for Bids.
Project Plans and Specifications are available for review at City Hall.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2024-036
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE
30TH STREET NORTH GAP SEGMENT IMPROVEMENTS
WHEREAS, pursuant to City Council resolution, adopted on December 5, 2023, the City
Engineer, together with KLJ, Inc., has prepared plans and specifications for 30th Street North Gap
Segment Improvements and has presented such plans and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED,
1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part
hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with
Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making
of such improvements under such approved plans and specifications. The advertisement shall be
published for at least 21 days, shall specify the work to be done, and shall state that sealed bids
provided by following required electronic bidding procedures outlined by QuestCDN prior to the
specified bid date and time and accompanied by a bid bond or cashier’s check made payable to
the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be
considered.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF MARCH,
2024.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
10th
5th
Hudson
Ke
a
t
s
La
k
e
E
l
m
o
15th
In
w
o
o
d
34th
20th
27th
Ja
m
a
c
a
7th
31st
38th
Ma
n
n
i
n
g
Stillwater
24th
26th
Isla
n
d
9th
30th
32nd
21st
Ja
d
e
6
t
h
Iv
o
r
y
8th
12th
Jewel
Ir
i
s
22nd
37th
36th
35th
La
v
e
r
n
e
Ju
n
i
p
e
r
An
n
i
k
a
Jasmine
Ja
m
l
e
y
Le
g
i
o
n
Kl
o
n
d
i
k
e
16th
Upper 33
R
d
Im
p
e
r
i
a
l
3rd
33rd
Irvin
g
4th
14th
Ju
n
e
28th
Vi
l
l
a
g
e
Eagle P
o
i
n
t
Jonquil
La
y
t
o
n
Pr
i
v
a
t
e
Ke
l
v
i
n
Ir
o
n
w
o
o
d
Ja
n
e
r
o
L
e
e
w
a
r
d
Ci
m
a
r
r
o
n
10
t
h
S
t
r
e
e
t
Ja
m
e
s
Ja
y
Lower 31st
Lower 8th
L
i
s
b
o
n
Kr
a
f
t
La
m
p
e
r
t
Whistling V
a
l
l
e
y
J
u
n
c
o
11th
5
t
h
S
t
r
e
e
t
Su
n
f
i
s
h
L
a
k
e
P
a
r
k
I
n
b
o
u
n
d
Iv
y
w
o
o
d
In
n
s
d
a
3rd Street
L
a
n
g
l
y
Ju
n
o
L
a
n
s
i
n
g
Ju
l
i
a
n
n
e
Upper 30th
6
t
h
S
t
r
e
e
t
Lisbon Avenue
Ir
w
i
n
W
B
I
9
4
T
o
I
n
w
o
o
d
A
v
e
N
Upp
e
r
7
t
h
Queen
Upper 9th
2
7
t
h
S
t
r
e
e
t
15th
S
t
r
e
e
t
WB I94
T
o
K
e
a
t
s
A
v
e
N
J
a
s
m
i
n
e
A
v
e
n
u
e
Keats Ave
N
T
o
W
B
I
9
4
Manning Av
e
N
T
o
W
B
I
9
4
30
t
h
S
t
r
e
e
t
33
r
d
S
t
r
e
e
t
2
4
t
h
S
t
r
e
e
t
20
t
h
S
t
r
e
e
t
Legion Lane
21st
La
v
e
r
n
e
32nd
Ir
i
s
h
35th
34th
35th
La
v
e
r
n
e
La
n
g
l
y
La
y
t
o
n
Li
l
a
c
33rd
10
t
h
S
t
r
e
e
t
6th Street
21st
9th
36th
Whist
l
i
n
g
V
a
l
l
e
y
5th
33rd
6th Street
I
n
n
s
d
a
l
e
I
r
o
n
w
o
o
d
Linden
Legion La
n
e
Linden
Pr
i
v
a
t
e
Jule
p
28th
Vi
l
l
a
g
e
Iv
y
In
n
s
d
a
l
e
Lower 8th
31st
Lisbon
9th
Isle
Ma
n
n
i
n
g
32nd
La
v
e
r
n
e
37t
h
Ma
n
n
i
n
g
Le
g
i
o
n
9th
34th
La
y
t
o
n
Ja
d
e
5th
Hudson
36th
DOWNS
LAKE
LAKE ELMO
REGIONAL
PARK RESERVE
LAKE
ELMO
SUNFISH
LAKE
HORSESHOE
LAKE
ROSE
LAKE
REID
PARK
VFW
PARK
LIONS
PARK
City of Woodbury
STONEGATE
PARK
KRAMER
LAKE
GOOSE
LAKEARMSTRONG
LAKE
RIDGE
PARK
KE
A
T
S
A
V
E
N
EAGLE POINT
LAKE
TABLYN
PARK
HEIGHTS
PARK
City of
Oakdale
West
Lakeland
Township
SUNFISH LAKE
PARK
HOMESTED
PARK
HERITAGE
PARK
City of
Afton
Tablyn
Park
Eagle Point
Creek Estates
Lake Elmo
Heights
Torre Pines
Farms of
Lake Elmo
Parkview Estates
Wildflowers
Shores
Huppert
Add
Beaut
Crest Estates Friedrich
Hghts
Kenridge Add
Prairie Ridge
Office Park
Eagle Point
Business Park
Stonegate
Hammes
Country
Vista
Whistling Valley
Midland
Meadows
David
Nelson Est
The
Homestead
Tartan
Meadows
The Forest
Schwartz-
Martinco Add
Packard
Park
EdenPark
Heritage
Farm
Lonesome
Pine Add
Downs
Lake Est
Myron
Ellman
Elmo
View
Cty Aud
Plat No. 8
Lake Elmo Park
Hamlet OnSunfish Lake
Park
Meadows
Bordners Garner
Farmettes
Royal Golf Club
Southwind
Hunters Crossing
Hammes
Estates
Savona
Boulder
Ponds
Inwood
Lakewood Crossing
2nd Addition
Easton Village
Cimarron
EDEN
PARK
PILOT
PARK
HAMMES
PARK
GOOSE LAKE
PARK
I-94
PROJECT SCHEDULE
CITY OF LAKE ELMO
30TH STREET NORTH GAP SEGMENT IMPROVEMENTS
PROJECT NO. 2023.122
AUGUST 15, 2023 Council authorizes preparation of Preliminary Design.
DECEMBER 5, 2023 Presentation of Preliminary Design Findings and Recommendations. Authorize
preparation of Plans and Specifications.
MARCH 19, 2024 Council orders the Improvement, approves Plans and Specifications, and orders
Advertisement for Bids.
APRIL 18, 2024 Project Bid Date: Receive contractor bids.
MAY 7, 2024 Council accepts Bids and awards Contract.
MAY 27, 2024 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
SEPTEMBER 23, 2024 Substantial Completion.
OCTOBER 25, 2024 Final Completion.
CITY OF LAKE ELMO, MN. | PROJECT NO. 2023.122 ADVERTISEMENT FOR BIDS 0100-1
SECTION 0100 – ADVERTISEMENT FOR BIDS
30TH STREET NORTH GAP SEGMENT IMPROVEMENTS
PROJECT NO. 2023.122
FOR THE CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
Notice is hereby given that bids will be received online through QuestCDN.com until 2:00 PM CDST, on Thursday,
April 18, 2024, via QuestCDN for furnishing all work and materials for the construction, complete in place, of the
30th Street North Gap Segment Improvements project, consisting of the major work items in the following
approximate quantities:
2,549 SQ YD Full Depth Reclamation
3,986 SQ YD Mill Bituminous Surface (2.0”)
1,326 TON Bituminous Pavement (9.5,B, 9.5,C & 12.5,C)
2,514 LIN FT Concrete Curb & Gutter (B618)
This project is subject to Responsible Contractor Certification.
The bid opening will be conducted via Microsoft TEAMS Meeting, at which time the bids will be publicly opened
and read aloud:
Lake Elmo 30th Street North Gap Segment Improvements Bid Opening
Thursday, April 18, 2024 2:00 PM (CDST)
Join Teams Meeting: https://tinyurl.com/2u8ban3t
Any person monitoring the meeting remotely may be responsible for any documented costs. Message and data
rates may apply.
Bids must be submitted electronically through QuestCDN no later than the date and time noted above, on the
Proposal Forms provided in accordance with the Contract Documents, Plans, and Specifications as prepared by KLJ
Engineering, www.kljeng.com, which are on file for inspection in the office of the City Clerk and City Engineer. For
this project, the City will only be accepting online electronic bids through QuestCDN.
To access the electronic bid form, download the project document and click the bidding button at the top of the
advertisement.
Prospective bidders must be on the plan holders list through QuestCDN for bids to be accepted. Bids will only be
accepted from Contractors who purchase Bidding Documents as specified above.
Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at
www.QuestCDN.com. Digital plan documents may be downloaded for a non-refundable fee of $30.00 by inputting
Quest Project No. [9032042] on the website’s Project search page. Please contact QuestCDN at (952) 233-1632 or
info@QuestCDN.com for assistance in free membership registration, downloading, and working with this digital
project information.
No bid will be considered unless submitted online prior to the time noted above for the closing of the bids, and
accompanied by a bid bond in an amount not less than five percent (5%) of the total bid as a guarantee that the
bidder, if successful, will enter into a contract with the City to perform the work described in the proposal. This
deposit will be subject to forfeiture as provided by law. The deposits for the three lowest bidders will be retained
by the City until the contract has been awarded and executed but not longer than sixty (60) days. No bid may be
withdrawn for a period of sixty (60) days following the bid opening.
The City reserves the right to reject any or all bids, to waive informalities or to award the contract to the lowest
responsible bidder, in the best interest of the City. For Bids exceeding $50,000, the Bidder shall submit to the City a
CITY OF LAKE ELMO, MN. | PROJECT NO. 2023.122 ADVERTISEMENT FOR BIDS 0100-2
signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in
Minnesota Statutes, section 16C.285, subdivision 3 on the Responsible Contractor Verification Form included with
the Bid Proposal.
Dated: March 19, 2024
Julie Johnson, City Clerk
City of Lake Elmo
PUBLISHED: QuestCDN.com: March 22, 2024
Stillwater Gazette: March 22, 2024
CITY OF LAKE ELMO, MN. | PROJECT NO. 2023.122 ADVERTISEMENT FOR BIDS 0100-1
SECTION 0100 – ADVERTISEMENT FOR BIDS
30TH STREET NORTH GAP SEGMENT IMPROVEMENTS
PROJECT NO. 2023.122
FOR THE CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
Notice is hereby given that bids will be received online through QuestCDN.com until 2:00 PM CDST, on Thursday,
April 18, 2024, via QuestCDN for furnishing all work and materials for the construction, complete in place, of the
30th Street North Gap Segment Improvements project, consisting of the major work items in the following
approximate quantities:
2,549 SQ YD Full Depth Reclamation
3,986 SQ YD Mill Bituminous Surface (2.0”)
1,326 TON Bituminous Pavement (9.5,B, 9.5,C & 12.5,C)
2,514 LIN FT Concrete Curb & Gutter (B618)
This project is subject to Responsible Contractor Certification.
The bid opening will be conducted via Microsoft TEAMS Meeting, at which time the bids will be publicly opened
and read aloud:
Lake Elmo 30th Street North Gap Segment Improvements Bid Opening
Thursday, April 18, 2024 2:00 PM (CDST)
Join Teams Meeting: https://tinyurl.com/2u8ban3t
Any person monitoring the meeting remotely may be responsible for any documented costs. Message and data
rates may apply.
Bids must be submitted electronically through QuestCDN no later than the date and time noted above, on the
Proposal Forms provided in accordance with the Contract Documents, Plans, and Specifications as prepared by KLJ
Engineering, www.kljeng.com, which are on file for inspection in the office of the City Clerk and City Engineer. For
this project, the City will only be accepting online electronic bids through QuestCDN.
To access the electronic bid form, download the project document and click the bidding button at the top of the
advertisement.
Prospective bidders must be on the plan holders list through QuestCDN for bids to be accepted. Bids will only be
accepted from Contractors who purchase Bidding Documents as specified above.
Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at
www.QuestCDN.com. Digital plan documents may be downloaded for a non-refundable fee of $30.00 by inputting
Quest Project No. [9032042] on the website’s Project search page. Please contact QuestCDN at (952) 233-1632 or
info@QuestCDN.com for assistance in free membership registration, downloading, and working with this digital
project information.
No bid will be considered unless submitted online prior to the time noted above for the closing of the bids, and
accompanied by a bid bond in an amount not less than five percent (5%) of the total bid as a guarantee that the
bidder, if successful, will enter into a contract with the City to perform the work described in the proposal. This
deposit will be subject to forfeiture as provided by law. The deposits for the three lowest bidders will be retained
by the City until the contract has been awarded and executed but not longer than sixty (60) days. No bid may be
withdrawn for a period of sixty (60) days following the bid opening.
The City reserves the right to reject any or all bids, to waive informalities or to award the contract to the lowest
responsible bidder, in the best interest of the City. For Bids exceeding $50,000, the Bidder shall submit to the City a
CITY OF LAKE ELMO, MN. | PROJECT NO. 2023.122 ADVERTISEMENT FOR BIDS 0100-2
signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in
Minnesota Statutes, section 16C.285, subdivision 3 on the Responsible Contractor Verification Form included with
the Bid Proposal.
Dated: March 19, 2024
Julie Johnson, City Clerk
City of Lake Elmo
PUBLISHED: QuestCDN.com: March 22, 2024
Stillwater Gazette: March 22, 2024