HomeMy WebLinkAbout#10 - 15th St N Improvements STAFF REPORT
DATE: March 19, 2024
REGULAR
AGENDA ITEM: Approve Resolution Receiving Feasibility Report, Calling Hearing on
Improvement, Approving Plans and Specifications, and Ordering Advertisement
for Bid for the 15th Street North Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Clark Schroeder, Interim City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the Feasibility Report, call a Public
Hearing, approve the Plans and Specifications, and Order the Advertisement for Bids for the 15th Street
North Improvements, with the Improvement Hearing to be held at the May 7, 2024 council meeting?
BACKGROUND: On December 5, 2023, following a presentation on the preliminary design findings and
recommendations, the City Council authorized the preparation of the feasibility report, and the plans and
specifications for the 15th Street North Improvements. The project was initiated as part of the City’s annual
Capital Street Improvement Program which provides for the long-term planning and management of street
and transportation infrastructure throughout the city.
PROPOSAL DETAILS/ANALYSIS: A Feasibility Report has been prepared to address the pavement
rehabilitation improvements programmed for construction in 2024. The report serves to identify the
necessary improvements, the estimated project costs, and to consider the assessment of a portion of the
project costs to properties adjacent to and benefitting from the improvements.
The project includes pavement rehabilitation of approx. 2,594 feet (0.49 miles) of collector roadway,
consisting of a Full Depth Reclamation (FDR). The project area includes the segment of 15th Street that
connects Inwood Avenue (CSAH 13) to the City of Oakdale. The roadway segment is designated as a
Municipal State Aid Street (MSAS) which is eligible to receive MSA funds to pay for all or a portion of
the improvements that are state aid eligible and if the improvements meet state aid design standards. The
street is currently a rural section roadway that is 40-feet wide with two (2), 12-foot drive lanes and 8-foot
paved shoulders. The seven (7) abutting properties are large, mostly undeveloped agricultural parcels. One
property operates a commercial business.
The Full Depth Pavement Reclamation (FDR) will include an 8‐inch recycled aggregate base with a new
4-inch bituminous surface. Based on the testing performed and the in‐place pavement layer thicknesses,
there is sufficient material to perform FDR. The FDR approach provides a design life similar to that of
reconstruction and is less expensive. It also disrupts crack patterns, reducing the potential for reflective
cracking. Structurally, the overall capacity of the street will meet a 10-ton design. The pavement surface
width will be reduced from 40 feet down to 36 feet, leaving a single 12-foot eastbound thru lane, a single
12-foot westbound thru lane, and 6-foot paved shoulders. Existing connecting driveways will be resurfaced
up to the public right-of-way.
Upon completion of the FDR improvements, the roadway will be striped consistent will existing conditions,
including a double yellow centerline stipe to prohibit passing along the length of the street segment. The
No Passing designation was reviewed and confirmed by the design team based on the in-place vertical
curvature. Based on MSA design standards, no on-street parking will be permitted.
There are no storm sewer improvements needed for the project and there are no stormwater management
requirements. Impervious surfaces along the street corridor will be reduced as the paved shoulder widths
are decreased from 8-feet to 6-feet.
The total estimated project cost is $532,000. A portion of the project is proposed to be assessed to the
benefitting properties. The proposed street assessment is $39,800 for the commercial property located at
8281 15th Street North (Pine Crest Storage Inc.), and $8,200 for each of the 6 residential properties with
direct access to the improved street. The City Planning Department has reviewed the benefitting properties
and none of the properties are able to be subdivided under the current land use and zoning designations.
The unit residential street assessment is based on assessing 30% of the street costs on a per unit basis, after
deducting the MSA fund contribution to the project costs to address the use of the roadway as a collector
street. The commercial street assessment is based on assessing 100% of the adjusted street costs (reduced
by MSA funds) on a lineal foot basis. Assessments for street improvements will be levied over a 15-year
period and charged an interest rate of 1% over the bond rate for the project.
In addition, the plans and specifications have been completed for the improvements and are ready to be
advertised for contractor bids. A bid date has been scheduled for April 18, 2024. Contractor bids will be
received and reviewed by staff with a tentative staff recommendation for award of contract to be presented
for council consideration at the May 7, 2024 council meeting.
FISCAL IMPACT: The total estimated project cost is $532,000. The improvements will be funded
through a combination of Municipal State Aid Funds, in the amount of $330,000; Special Assessments, in
the amount of $89,000, and General Tax levy funds in the amount of $113,000.
RECOMMENDATION: Staff is recommending that the City Council approve a Resolution, receiving the
Feasibility Report, calling a public hearing, approving the plans and specifications, and ordering the
advertisement for bids for the 15th Street North Improvements. The recommended motion for this action is
as follows:
“Move to approve Resolution No. 2024-035, receiving the Feasibility Report, Calling Hearing on
Improvement, Approving the Plans and Specifications, and Ordering the Advertisement for Bids for
the 15th Street North Improvements.”
ATTACHMENTS:
1. Resolution Receiving a Feasibility Report, Calling for Hearing on Improvement, Approving
Plans and Specifications, and Ordering Advertisement for Bids.
2. Notice of Hearing on Improvement.
3. Preliminary Assessment Roll and Exhibit.
4. Location Map.
5. Proposed Improvements Exhibit.
6. Project Schedule.
7. Advertisement for Bids.
Feasibility Report (available for review at City Hall).
Project Plans and Specifications (available for review at City Hall).
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2024-035
A RESOLUTION RECEIVING A FEASIBILITY REPORT, CALLING
HEARING ON IMPROVEMENT, APPROVING PLANS AND
SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR
THE 15TH STREET NORTH IMPROVEMENTS
WHEREAS, pursuant to City Council resolution, adopted on December 5, 2023, a feasibility
report has been prepared by FOCUS Engineering, Inc. for the 15th Street North Improvements; and
WHEREAS, the feasibility report recommends that benefitting properties be assessed all or a
portion of the cost of the improvements pursuant to the City’s Special Assessment Policy and Minnesota
Statutes, Chapter 429; and
WHEREAS, the feasibility report provides information regarding whether the proposed
improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in
connection with some other improvement; the estimated cost of the improvements as recommended; and a
description of the methodology used to calculate individual assessments for affected parcels; and
WHEREAS, pursuant to City Council resolution, adopted on December 5, 2023, the City
Engineer, together with KLJ, Inc., has prepared plans and specifications for 15th Street North
Improvements and has presented such plans and specifications to the Council for approval.
NOW, THEREFORE, BE IT RESOLVED,
1. That the City Council will consider the improvements in accordance with the report and the
assessments of the abutting properties for all or a portion of the cost of the improvements
pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost of $532,000.
2. A public hearing shall be held on such proposed improvements on the 7th day of May, 2024 in
the council chambers of City Hall, at or approximately after 7:00 P.M. and the clerk shall give
mailed and published notice of such hearing and improvement as required by law.
3. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part
hereof, are hereby approved.
4. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with
Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making
of such improvements under such approved plans and specifications. The advertisement shall be
published for at least 21 days, shall specify the work to be done, and shall state that sealed bids
provided by following required electronic bidding procedures outlined by QuestCDN prior to the
specified bid date and time and accompanied by a bid bond or cashier’s check made payable to
the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be
considered.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF MARCH,
2024.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
CITY OF LAKE ELMO
NOTICE OF HEARING ON IMPROVEMENT
15TH STREET NORTH IMPROVEMENTS
Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing
on Tuesday, May 7, 2024, at or approximately after 7:00 PM to consider the making of
the following improvements, pursuant to Minnesota Statutes, Sections 429.011 to
429.111:
The project includes pavement rehabilitation of 15th Street North, from Inwood Avenue
(CSAH 13) to the westerly City limits, including approximately 2,594 feet (0.49 miles) of
collector roadway, and consisting of a Full Depth Reclamation (FDR).
The area proposed to be assessed for the street improvements include each of the 7
properties abutting 15th Street North, between Inwood Avenue (CSAH 13) and the
westerly City limits connecting to the City of Oakdale. The estimated total cost for the
project is $532,000. A reasonable estimate of the impact of the assessment will be
available at the hearing. Such persons as desiring to be heard with reference to the
proposed improvements will be heard at this meeting.
DATED: March 19, 2024
BY ORDER OF THE LAKE ELMO CITY COUNCIL
Charles Cadenhead, Mayor
(Published in the Stillwater Gazette on March 22, 2024 and March 29, 2024)
FIGURE NO. 1
ASSESSABLE PROPERTIES
LEGEND
15TH STREET NORTH
15TH STREET NORTH IMPROVEMENTS
PROJECT NO. 2023.121
MARCH, 2024
Feet
0 1000 2000ASSESSABLE PROPERTY
8280
8281
2802921220001
81
5
5
81
3
5
81
6
7
8291
15TH ST N
IN
W
O
O
D
A
V
E
(
C
S
A
H
1
3
)
15TH ST N
10TH ST N (CSAH 10)
ASSESSABLE PROPERTY - COMMERCIAL
CITY OF LAKE ELMO, MN.
MARCH, 2024
15TH STREET IMPROVEMENTS
PRELIMINARY ASSESSMENT ROLL
PAGE 1 of 1
NO. NAME PID
STREET
ASSESSMENT
AMOUNT
STREET FRONT
FOOTAGE
STREET
IMPROVEMENT
UNITS
1 ARMSTRONG THOMAS G 7801 20TH ST N OAKDALE MN 55128 2802921220001 $8,200 1
2 ARMSTRONG THOMAS P & JODI M 8280 15TH ST N 8280 15TH ST N LAKE ELMO MN 55042 2802921240003 $8,200 1
3 ARMSTRONG ROSEMARY E 8291 15TH ST N 8291 15TH ST N LAKE ELMO MN 55042 2802921310003 $8,200 1
4 ARMSTRONG THOMAS G 8281 15TH ST N 7801 20TH ST N OAKDALE MN 55128 2802921340002 $39,800 1020
5 PREVAILING PROPERTIES LLC 8167 15TH ST N 2400 HENSLOW CT N OAKDALE MN 55128 2802921320003 $8,200 1
6 TRIVISKI JOHN P & MARY J 8155 15TH ST N 8155 15TH ST N LAKE ELMO MN 55042 2802921320001 $8,200 1
7 OLSON WAYNE C & LORRAINE P 8135 15TH ST N 8135 15TH ST N LAKE ELMO MN 55042 2802921320002 $8,200 1
TOTAL $89,000
*Properties in RED represent commercial lots
**Properties in BLACK represent residential lots
ADDRESS MAILING ADDRESS
LOCATION MAP
FIGURE NO. 1
15TH STREET N IMPROVEMENTS
CITY OF
LAKE ELMO
15TH STREET N
LEGEND
PROJECT NO. 2023.121
MARCH 2024
15TH STREET N
PROJECT LOCATION
200 205 210 215
15TH ST
12' THRU
12' THRU
6' SHLD
6' SHLD
6' SHLD
12' THRU
12' THRU
6' SHLD
(33' FROM {)
APPROXIMATE INPLACE R/W
(40' FROM {)
APPROXIMATE INPLACE R/W
(33' FROM {)
APPROXIMATE INPLACE R/W
(33' FROM {)
APPROXIMATE INPLACE R/W
STA. 201+00
S.A.P. 206-110-002
IMPROVEMENTS
BEGIN PROJECT
OAKDALE
CITY OF
LAKE ELMO
CITY OF
ON NEW CITY STANDARD SIGN POSTS
ALL SIGN PANELS SALVAGED AND PLACED IMPROVED PAVEMENT MARKINGS
15TH ST
TO RIGHT-OF-WAY
DRIVEWAY PAVED
TO RIGHT-OF-WAY
DRIVEWAY PAVED
TO RIGHT-OF-WAY
DRIVEWAY PAVED
TOTAL LENGTH OF PROJECT IMPROVEMENTS: 0.50 MILES
AWARE OF 2024 IMPROVEMENTS
SENT DRAFT PLANS TO BE MADE
CITY OF OAKDALE HAS BEEN
M
A
T
C
H
L
I
N
E
-
A
LEGEND
8" RECLAIMED AGGREGATE BASE
4" BITUMINOUS ROADWAY OVER
3
/
7
/
2
0
2
4
3
:
5
7
:
4
3
P
M
k
e
v
i
n
c
o
u
r
t
n
e
y
CITY OF LAKE ELMO
100
SCALE IN FEET
2
OF
1
SHEET
CITY LIMITS TO INWOOD AVE (CSAH 13)
PROPOSED 2024 IMPROVEMENTS
15TH ST
215 220 225
I
N
WO
O
D
A
V
E
(
C
S
A
H
1
3
)
6' SHLD
12' THRU
12' THRU
6' SHLD
6' SHLD
12' THRU
12' THRU
6' SHLD
(33' FROM {)
APPROXIMATE INPLACE R/W
(33' FROM {)
APPROXIMATE INPLACE R/W
15TH ST
STA. 226+96
S.A.P. 206-110-002
END PROJECT IMPROVEMENTS
15TH ST
LAKE ELMO
CITY OF
ON NEW CITY STANDARD SIGN POSTS
ALL SIGN PANELS SALVAGED AND PLACED
MARKINGS
IMPROVED PAVEMENT
TRAFFIC CONTROL AT INWOOD AVE
COUNTY TO VERIFY DESIGN AND
COORDINATION WITH WASHINGTON
TO RIGHT-OF-WAY
DRIVEWAY PAVED
TO RIGHT-OF-WAY
DRIVEWAY PAVED
TOTAL LENGTH OF PROJECT IMPROVEMENTS: 0.50 MILES
M
A
T
C
H
L
I
N
E
-
A
LEGEND
8" RECLAIMED AGGREGATE BASE
4" BITUMINOUS ROADWAY OVER
3
/
7
/
2
0
2
4
3
:
5
7
:
4
7
P
M
k
e
v
i
n
c
o
u
r
t
n
e
y
CITY OF LAKE ELMO
100
SCALE IN FEET
2
OF
2
SHEET
CITY LIMITS TO INWOOD AVE (CSAH 13)
PROPOSED 2024 IMPROVEMENTS
15TH ST
PROJECT SCHEDULE
CITY OF LAKE ELMO
15TH STREET NORTH IMPROVEMENTS
PROJECT NO. 2023.121
AUGUST 15, 2023 Council authorizes preparation of Preliminary Design.
DECEMBER 5, 2023 Presentation of Preliminary Design Findings and Recommendations. Authorize
preparation of Feasibility Report and Plans and Specifications.
MARCH 19, 2024 Council accepts the Feasibility Report and Calls for Public Hearing. Council approves
Plans and Specifications and orders Advertisement for Bids.
APRIL 18, 2024 Project Bid Date: Receive contractor bids.
APRIL 25, 2024 Neighborhood informational meeting.
MAY 7, 2024 Public Improvement Hearing. Council Orders the Improvement. Council accepts
Bids and awards Contract.
MAY 27, 2024 Conduct Pre‐Construction Meeting and issue Notice to Proceed.
SEPTEMBER 23, 2024 Substantial Completion.
OCTOBER 25, 2024 Final Completion.
*Final Assessment Hearing Schedule TDB (if applicable)
CITY OF LAKE ELMO, MN. | PROJECT NO. 2023.121 ADVERTISEMENT FOR BIDS 0100-1
SECTION 0100 – ADVERTISEMENT FOR BIDS
15TH STREET NORTH IMPROVEMENTS
PROJECT NO. 2023.121
FOR THE CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
Notice is hereby given that bids will be received online through QuestCDN.com until 10:00 AM CDST, on Thursday,
April 18, 2024, via QuestCDN for furnishing all work and materials for the construction, complete in place, of the
15th Street North Improvements project, consisting of the major work items in the following approximate
quantities:
10,701 SQ YD Subgrade Preparation
11,658 SQ YD Full Depth Reclamation
1,295 CU YD Half Depth Reclamation (LV)
3,986 SQ YD Mill Bituminous Surface (2.0”)
2,588 TON Bituminous Pavement (9.5,C & 12.5,C)
This project is subject to Responsible Contractor Certification and prevailing wage guidelines.
The bid opening will be conducted via Microsoft TEAMS Meeting, at which time the bids will be publicly opened
and read aloud:
Lake Elmo 15th Street North Improvements Bid Opening
Thursday, April 18, 2024 10:00 AM (CDST)
Join Teams Meeting: https://tinyurl.com/3uuhd938
Any person monitoring the meeting remotely may be responsible for any documented costs. Message and data
rates may apply.
Bids must be submitted electronically through QuestCDN no later than the date and time noted above, on the
Proposal Forms provided in accordance with the Contract Documents, Plans, and Specifications as prepared by KLJ
Engineering, www.kljeng.com, which are on file for inspection in the office of the City Clerk and City Engineer. For
this project, the City will only be accepting online electronic bids through QuestCDN.
To access the electronic bid form, download the project document and click the bidding button at the top of the
advertisement.
Prospective bidders must be on the plan holders list through QuestCDN for bids to be accepted. Bids will only be
accepted from Contractors who purchase Bidding Documents as specified above.
Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at
www.QuestCDN.com. Digital plan documents may be downloaded for a non-refundable fee of $30.00 by inputting
Quest Project No. [9032040] on the website’s Project search page. Please contact QuestCDN at (952) 233-1632 or
info@QuestCDN.com for assistance in free membership registration, downloading, and working with this digital
project information.
No bid will be considered unless submitted online prior to the time noted above for the closing of the bids, and
accompanied by a bid bond in an amount not less than five percent (5%) of the total bid as a guarantee that the
bidder, if successful, will enter into a contract with the City to perform the work described in the proposal. This
deposit will be subject to forfeiture as provided by law. The deposits for the three lowest bidders will be retained
by the City until the contract has been awarded and executed but not longer than sixty (60) days. No bid may be
withdrawn for a period of sixty (60) days following the bid opening.
CITY OF LAKE ELMO, MN. | PROJECT NO. 2023.121 ADVERTISEMENT FOR BIDS 0100-2
The City reserves the right to reject any or all bids, to waive informalities or to award the contract to the lowest
responsible bidder, in the best interest of the City. For Bids exceeding $50,000, the Bidder shall submit to the City a
signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in
Minnesota Statutes, section 16C.285, subdivision 3 on the Responsible Contractor Verification Form included with
the Bid Proposal.
Dated: March 19, 2024
Julie Johnson, City Clerk
City of Lake Elmo
PUBLISHED: QuestCDN.com: March 22, 2024
Stillwater Gazette: March 22, 2024