HomeMy WebLinkAbout#08 - Demontreville Park Playground ReplacementSTAFF REPORT
DATE: 05/07/2024
Consent
TO: City Council
AGENDA ITEM: Demontreville Park Playground Replacement
FROM: Adam Swanepoel, Assistant Public Works Director
SUBMITTED BY: Marty Powers, Public Works Director
BACKGROUND:
Demontreville play set was originally installed in 1990 and has exceeded its lifespan. At the
December 2023 Parks Commission meeting, commissioners elected to move forward with
planning and design of a new play set at Demontreville Park. Recommendations for Demontreville
Park were to design a park to serve kids ages 5-12+, incorporate an active play course, add
additional benches or seating and incorporate a concrete boarder around the play area.
ISSUE BEFORE CITY COUNCIL:
Would City Council like to approve a newly constructed playset at Demontreville Park?
PROPOSAL DETAILS/ANALYSIS:
Flagship Recreation and MWP Recreation have both provided options for a playset which incorporates
the recommendations made by the Park Commission.
Option 1: by Flagship Recreation includes a single post swing, a multiple structure incorporating active
fitness climbers and a dome climber. Additional seating and shade area are also included. This area is
approximately 43x78. Total equipment cost for this project is $89,392.67.
Option 2: by MWP Recreation, offers a multiple climbing track, balance beam and cargo wall. This area
is approximately 40x80, includes seating and 16x16 ft. shade.
Total equipment cost for this project is $90,000.
Option 3: by Flagship Recreation offered a play structure with slides that also included multiple active
fitness activities. Including a portal climber and pod climber and swings. Total equipment cost for this
project is $89,984.77.
The following options were presented to the Parks Commission at a scheduled meeting on 04/15/2024.
The Parks Commission elected to recommend option three by Flagship Recreation with a vote of 5-0. The
Parks Commission recommended adding an additional bench and approved staff’s recommendation of an
additional $10,000 for construction items for the park. This would include purchasing seed, drain tile,
shade trees and incorporating a trail from the parking lot to the play structure.
FISCAL IMPACT:
Fiscal impacts are outlined in the 2024-2033 Capital Improvement Plan (CIP). CIP items are
funded though the Parks Dedication Fund while Operations and Maintenance items are funded
through the Public Works Budget. The current CIP has $125,000 toward the playset.
RECOMMENDATION:
Staff recommends the following motion:
“Move to purchase and install a new playground set at Demontreville Park with option
Thee and incorporate the recommendations by staff not to exceed $100,000.
ATTACHMENT:
• Flagship Recreation Playground Options
• MWP Recreation
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SALES
REPRESENTATIVE:
EMILY MALONEY
DESIGNED BY:
AO
4/23/24
3/16" = 1'-0"
FLAGSHIP RECREATION
11123 UPPER 33RD ST N
LAKE ELMO, MN 55082
763-550-7860
FLAGSHIPPLAY.COM
@FLAGSHIPPLAY
THIS PLAY AREA & PLAY EQUIPMENT IS
DESIGNED FOR AGE RANGES AS NOTED
ON PLAN.
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CONTAINER DETAILS
TOTAL CONTAINER AREA 3256 SF
ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER
TOTAL EWF AREA 3256 SF
TOTAL PERIMETER 241 LF
EDGING TYPE 6"X12" CONCRETE CURB
FINISH GRADE TOP OF CURB
**SITE PREPARATION REQUIREMENTS:
·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER
·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF
PERIMETER
·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED
·NO DRAINAGE AGGREGATE PRE-INSTALLED
·NO FABRIC PRE-INSTALLED
·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF
CURB DIMENSION
4/25/2024
OPTION 3
Preliminary Budget Possible Additions
Possible
Reductions QTY Notes
Play Equipment
Demontreville Park Opt 3,EM706 62,998.00 2024 List Price of Equipment
State Contract #218091 (3,779.88)6%(6% discount under $80,000 & 8% discount $80,000 & above)
Sales Tax - if applicable 0.00 ST3 Certificate of Exemption must be provided by owner.
Delivery of Play equipment 650.00 Estimated / Final quote will be provided upon final design.
Mobilization 750.00
Dumpster(s) - 30 Yard 750.00 Disposal of packaging material
Per Diem 0.00 Estimated / final quote will be provided. $50 per day/per worker & lodging
Site work
Demo of Existing Equipment & Excavation (existing container) 0.00 0 BY OWNER - OWNER TO SET DESIRED FINISH GRADE BY EXCAVATING 12" BELOW IT
Hauling of Excavated Material (CY)0.00 0 NOT INCLUDED
Disposal of Excavated Material (CY)0.00 0 NOT INCLUDED
Border Options
Concrete Border Straight (LF)10,922.24 241 Standard 6" W x 12" D.
Equipment Installation (Labor & Concrete for Footings)12,286.48 20.75%Full professional installation by Landscape Structures Certified Installers. Standard labor rate unless otherwise noted
Concrete Flatwork
Concrete Flatwork (Sq. Ft.)0.00 0 NOT INCLUDED
Subgrade Prep & Engineered Wood Fiber Surfacing (EWF)
Drainage Aggregate - Pea Rock or Concrete Sand (Tons)0.00 0 NOT INCLUDED
Drain Tile (LF)0.00 0 NOT INCLUDED
GeoTextile Fabric (Sq. Ft.)0.00 0 NOT INCLUDED
EWF - Playground Safety Surfacing (CY)6,344.84 141 IPEMA Certified Playground Surfacing - Meets the standards of ASTM, ADA & CPSC
Rubber Wear Mats 0.00 0 NOT INCLUDED
Site Restoration (Sq.Ft.)0.00 0 NOT INCLUDED
Budget Total Total Additions Total Reductions Total w/ Additions & Reductions
90,921.68 0.00 0.00 90,921.68
PRELIMINARY BUDGET - THIS IS AN ESTIMATE & NOT A FORMAL QUOTE
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
Adam Swanepoel, Assistant Public Works Director
Date
Expires
Quote:
Contact:
Phone:
Email:
Ship To:Please Make PO's & Contracts Out To:
Bill To:Please Remit Payment To:
QTY ITEM #UNIT PRICE EXT. PRICE
1 EQUIPMENT $62,998.00
1 DISCOUNT 6.00%($3,779.88)
1 EQUIPMENT $0.00
1 DISCOUNT 5.00%$0.00
Subtotal $59,218.12
Freight $650.00
Sales Tax Tax Exempt Cert
Total $59,868.12
SDS 12-0395 PO Box 86
Lake Elmo, Minnesota 55042 Minneapolis, MN 55486-0395
651-747-3946
ASwanepoel@lakeelmo.org
Landscape Structures, Inc.
601 7th St. S
Delano, MN 55328
4/25/2024
5/5/2024
City of Lake Elmo
Adam Swanepoel, Assistant Public Works Directo
Demontreville Park Opt 3
5700 Highlands Tr N
Lake Elmo, MN 55042
City of Lake Elmo Landscape Structures, Inc.
3800 Laverne Avenue North
State Contract #218091
Quotes from Landscape Structures,Inc.are subject to current Landscape Structures,Inc.policies as well as Terms &Conditions, Inclusions &
Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment.Sales tax,if applicable,will be
applied unless a tax-exempt certificate is provided at the time of order entry.Customer deposits,if required,must be received before orders
will be entered &installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to
Landscape Structures, Inc.
We are pleased to submit this proposal to supply the following products/services:
Description
Demontreville Park Opt 3,EM706DPO325645407
State Contract #218091
Custom Equipment
State Contract #218091
*Terms: Net 30 days; 1.5% finance charge on balances over 30 days
Page 1 of 2
Email:
Purchase Amount:
Page 2 of 2
Signature:ASwanepoel@lakeelmo.org
Title:Phone:
Date: $59,868.12
Acceptance of Quotation:
Accepted By (Print)Adam Swanepoel, Assistant
Public Works Director PO#:
Terms &Conditions
Contract:Seller's Copy of signedquoterepresents the contract between Seller and Buyer.This form supersedes all previous
communications and negotiations and constitutesthe entireagreementbetween the parties.Anychanges to this contract
are not bindingunless jointly agreed in writingvia Change Order.
Project Scope (This Section For Quotes Including Installation)
Inclusions:
•One Mobilization
•Accepting & Unloading of Order Prior to Installation
•Unpacking of Play Equipment
•Assembly of Play Equipment
•Placing, Digging or Surface Mounting Equipment (as specificed)
•Concrete for Play Equipment Footings
•Standard Insurance Offer (Detail Provided Upon Request)
•Standard Warranty Offer (Detail Provided Upon Request)
•Standard Wage Rates
Exclusions (Unless Specifically Quoted):
•Storage or Security of Equipment
•Private Utility Locates (irrigation, low voltage, lighting, etc.)
•Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space.
•Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.)
•Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.)
•Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space
•Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster
•Removal of Existing Play Equipment, Border or Safety Surfacing Material
•Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc.
•Border for Play Space
•Bonding of Any Type
•Permits of Any Kind
Date
Expires
Quote:
Contact:
Phone:
Email:
Ship To:Please Make PO's & Contracts Out To:
Bill To:Please Remit Payment To:
QTY ITEM #UNIT PRICE EXT. PRICE
1 MOB $750.00
1 DUMPSTER $750.00
0 SITE WORK By Owner
0 SITE WORK By Owner
0 SITE WORK By Owner
241 BORDER $10,922.24
1 INSTALL 20.75%$12,286.48
141 SURFACING $6,344.84
187 RESTORE By Owner
Subtotal $31,053.56
Freight
Sales Tax Tax Exempt Cert
Total $31,053.56
ASwanepoel@lakeelmo.org
Demontreville Park Opt 3 Flagship Recreation
5700 Highlands Tr N 11123 Upper 33rd St. N
4/25/2024
5/5/2024
City of Lake Elmo
Adam Swanepoel, Assistant Public Works Directo
651-747-3946
Lake Elmo, Minnesota 55042 Lake Elmo, MN 55042
We are pleased to submit this proposal to supply the following products/services:
Description
Demontreville Park Opt 3,EM706DPO325645407
Lake Elmo, MN 55042 Lake Elmo, MN 55042
City of Lake Elmo Flagship Recreation
3800 Laverne Avenue North 11123 Upper 33rd St. N
Demo of Existing Equipment & Excavation (existing container)
Hauling of Excavated Material (CY)
Disposal of Excavated Material (CY)
Mobilization
Dumpster - Disposal / Equipment Packing (30 Yard)
Concrete Border (6"W x 12"D)
Playground Installation by Landscape Structures Certified Installers
Site Restoration
Quotes from Flagship Recreation.are subject to current Flagship Recreation policies as well as Terms &Conditions, Inclusions &Exclusions outlined below
unless noted otherwise on this quote. Changes are subject to price adjustment.Sales tax,if applicable,will be applied unless a tax-exempt certificate is
provided at the time of order entry. Customer deposits,if required,must be received before orders will be entered &installation scheduled. Purchases in
excess of $1,000.00 must be supported by a formal Purchase Order made out to Flagship Recreation
State Contract #218091
*Terms: Net 30 days; 1.5% finance charge on balances over 30 days
Page 1 of 2
Engineered Wood Fiber (EWF) & Installation
Email:
Purchase Amount:
Acceptance of Quotation:
Date: $31,053.56
Page 2 of 2
Accepted By (Print)Adam Swanepoel, Assistant
Public Works Director PO#:
Signature:ASwanepoel@lakeelmo.org
Title:Phone:
Terms &Conditions
Contract:Seller's Copy of signedquoterepresents the contract between Seller and Buyer.This form supersedes all previous
communications and negotiations and constitutesthe entireagreementbetween the parties.Anychanges to this contract
are not bindingunless jointly agreed in writingvia Change Order.
Project Scope (This Section For Quotes Including Installation)
Inclusions:
•One Mobilization
•Accepting & Unloading of Order Prior to Installation
•Unpacking of Play Equipment
•Assembly of Play Equipment
•Placing, Digging or Surface Mounting Equipment (as specificed)
•Concrete for Play Equipment Footings
•Standard Insurance Offer (Detail Provided Upon Request)
•Standard Warranty Offer (Detail Provided Upon Request)
•Standard Wage Rates
Exclusions (Unless Specifically Quoted):
•Storage or Security of Equipment
•Private Utility Locates (irrigation, low voltage, lighting, etc.)
•Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space.
•Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.)
•Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.)
•Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space
•Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster
•Removal of Existing Play Equipment, Border or Safety Surfacing Material
•Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc.
•Border for Play Space
•Bonding of Any Type
•Permits of Any Kind
Colors
Customer Signature:__________________________________ Date: _________________
As Shown
EQUIPMENT COLOR SIGN OFF
Demontreville Park Opt 3
Please sign below if you approve of the colors represented in the photo above.