HomeMy WebLinkAbout#05 - Fire Department Fund
STAFF REPORT
DATE: July 9, 2024
AGENDA ITEM: Fire Department Equipment and Project Fund Priorities TO: Mayor and Council
SUBMITTED BY: Dustin Kalis, Fire Chief REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director
BACKGROUND: At the April 9, 2024 council workshop, the Public Safety Aid allocation of $553,787 was discussed. Council directed staff to prioritize equipment and projects that would utilize this allocation through a newly created Fire Department Equipment and Project Fund, if approved by
council resolution. ISSUE BEFORE COUNCIL: Should the city establish the Fire Department Equipment and Project Fund?
Is council supportive of the current equipment and project priority list as provided by staff?
PROPOSAL DETAILS/ANALYSIS: Staff has prioritized a number of equipment purchases and projects that would be funded by the Fire Department Equipment and Project Fund. Many of these are fire department equipment or project needs that would normally be funded from the general budget or CIP. With council
direction, staff are able to appropriately plan for the use of this one-time allocation while establishing this new capital projects fund. The equipment and project list as recommended by staff total approximately $337,000, leaving
approximately $216,000 left unallocated. All purchases would be made in compliance with the
City’s Purchasing Policy. Purchases would be made based on department and community need. Many of these projects will make an immediate impact to the department’s operations and response.
FISCAL IMPACT: Lake Elmo received $553,787 in Public Safety Aid. Funds were distributed to the city on December 26, 2023. As noted above, equipment or projects that utilize funding from the Public Safety Aid would not need to requested in future budget requests as general fund or CIP expenditures.
Initial funding would utilize the 2023 Public Safety Aid allocation. Future revenues will consist of budgeted transfers from the Fire Dept’s General Fund budget in an amount similar to a 5-year average of equipment purchases. It would function much like the current Vehicle Fund, except it would be specific to smaller Fire equipment purchases or maintenance. These equipment
expenditures currently take place within the annual Fire budget, which can cause that budget to
fluctuate, or for equipment to be purchased either sooner or later as needs arise. ATTACHMENT:
• Fire Department Equipment and Project recommendations
Project Type Priority Initial Cost Reoccurring Costs Service Life Funding Source - If not FD Equipment Fund
Lexipol - Comprehensive Personnel & Operational Policy Adoption Program Operations / Policy Critical $21,400 $3504.55 annual subscription General Fund Budget
City Center 800 MHz Radio Repeater Equipment - Building Critical $22,672 15 - 20 years General Fund Budget
In-Station Incident Alerting System Equipment - Building Critical $40,000 25 years General Fund Budget CIP 2025
Knox Key Secure System (All frontline apparatus) Equipment - Operations Critical $12,000 $530 annual software license 15 years General Fund Budget
Dive Team Gear & Equipment (3 personnel)Equipment - Operations High $21,372 Annual training 10 - 15 years General Fund Budget
Fire/Rescue Ballistic PPE (6 additional sets)Equipment - PPE Critical $11,200 10 years General Fund Budget
Gear Extractors Equipment - Building Critical $17,220 15 years General Fund Budget
PPE Decon Washer Equipment - Building Critical $36,000 15 - 20 years General Fund Budget CIP 2025
Turnout Gear Sets (6 sets) Equipment - PPE High $33,420 8 - 10 years General Fund Budget
Forcible Entry Training Prop Equipment - Training Medium $8,500 25+ years General Fund Budget
Brush 1 Skid Unit Equipment - Operations High $20,000 20 years General Fund Budget
Rescue Manikin - SmartDummy Equipment - Training Medium $3,500 20 years General Fund Budget
CPR Training Materials Community Risk Reduction High $4,700 15+ years General Fund Budget
Smoke & CO Alarm Program Community Risk Reduction High $15,000 Grant Funding
Fire Extinguisher Training System Community Risk Reduction / Training High $14,000 20+ years General Fund Budget
HazMat / Gas Trainer System Equipment - Training Medium $8,500 20+ years General Fund Budget
LUCAS device Equipment - Operations Low $20,000 $900 Battery (3 - 4 years), $60 suction cup 10 - 15 years General Fund Budget
Pulse/CO Oximeter Equipment - Operations Medium $5,200 10 - 15 years General Fund Budget
Heart Monitor Equipment - Operations Low $20,000 General Fund Budget
Firefighter specific Fitness/Nutrition/Wellness app Staff Wellness / Support High $2,310 Annual subscription $66 per FF/year General Fund Budget
Project Totals $336,994