HomeMy WebLinkAbout#06 - Fire Dept Equipment & Project Fund
STAFF REPORT
DATE: July 16, 2024
CONSENT
AGENDA ITEM: Fire Department Equipment and Project Fund
TO: Mayor and Council SUBMITTED BY: Dustin Kalis, Fire Chief REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director
BACKGROUND: At the July 9, 2024 council workshop, the Fire Department Equipment and Project Fund and priorities were discussed. Council directed staff to created Fire Department Equipment and
Project Fund, which must be approved by council resolution. ISSUE BEFORE COUNCIL: Should the city establish the Fire Department Equipment and Project Fund? PROPOSAL DETAILS/ANALYSIS: Staff has prioritized a number of equipment purchases and projects that would be funded by the Fire Department Equipment and Project Fund. Many of these are fire department equipment or project needs that would normally be funded from the general budget or CIP. With council direction, staff are able to appropriately plan for the use of this one-time allocation while
establishing this new capital projects fund. The equipment and project list as recommended by staff total approximately $337,000, leaving approximately $216,000 left unallocated. All purchases would be made in compliance with the City’s Purchasing Policy. Purchases would be made based on department and community need.
Many of these projects will make an immediate impact to the department’s operations and response. FISCAL IMPACT: Lake Elmo received $553,787 in Public Safety Aid. Funds were distributed to the city on
December 26, 2023. As noted above, equipment or projects that utilize funding from the Public Safety Aid would not need to requested in future budget requests as general fund or CIP expenditures. Initial funding would utilize the 2023 Public Safety Aid allocation. Future revenues will consist
of budgeted transfers from the Fire Dept’s General Fund budget in an amount similar to a 5-year average of equipment purchases. It would function much like the current Vehicle Fund, except it would be specific to smaller Fire equipment purchases or maintenance. These equipment
expenditures currently take place within the annual Fire budget, which can cause that budget to fluctuate, or for equipment to be purchased either sooner or later as needs arise.
OPTIONS: 1) Approve Resolution No 2024-083 2) Amend and then Approve Resolution No 2024-083
RECOMMENDATION:
Motion to approve Resolution 2024-083 ATTACHMENTS:
• Resolution 2024-083
CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2024-0XX083
A RESOLUTION TO ESTABLISH THE FIRE DEPARTMENT EQUIPMENT AND PROJECT FUND (FUND 407)
WHEREAS, The City finds it beneficial to establish a capital fund to provide
funding for fire department equipment and project needs. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lake Elmo, Minnesota, does hereby approve and adopt the Lake Elmo Fire Department
Equipment and Project Fund (Fund 407),
FURTHER RESOLVED, Fund 407 will provide for Fire equipment purchases or maintenance not covered by the Vehicle Fund and other special projects.
FURTHER RESOLVED, a Transfer in the amount of $500,000 shall be made to
the fund from the Vehicle Fund (Fund 410) to Fund 407. FURTHER RESOLVED, the attached 2024 Budget shown below for Fund 407 is hereby adopted. Future budgets will be provided for Council approval in conjunction
with other annual budgets.
Account # Acct Description 2024 Budget
407-420-2220-43230 Radio $ 22,672.00
407-420-2220-42080 EMS Supplies $ 53,400.00
407-420-2220-42090 Fire Prevention $ 37,500.00
407-420-2220-42400 Small Tools & Equipment $ 187,712.00
407-420-2220-43150 Contract Services $ 25,089.00
407-420-2220-43190 Software Programs $ 2,310.00
TOTAL $ 328,683.00
FURTHER RESOLVED, future General Fund budgets should include a transfer to Fund 407 in an amount similar to a 5-year average of equipment purchases, depending on available resources for that year. APPROVED by the Lake Elmo City Council on this 16th day of July, 2024.
By: __________________________ Charles Cadenhead Mayor
ATTEST:
________________________________
Julie Johnson,
City Clerk