HomeMy WebLinkAbout#12 - 15th St. Improvements Pay Request 1 STAFF REPORT
DATE: September 17, 2024
CONSENT
AGENDA ITEM: Approve Pay Request No. 1 for the 15th Street North Improvements
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Nicole Miller, City Administrator Marty Powers, Public Works Director
Clarissa Hadler, Finance Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 15th Street
North Improvements?
BACKGROUND: Bituminous Roadways, Inc. was awarded a construction contract on May 7, 2024 to
complete the 15th Street North Improvements. Work is substantially complete with punch list items
remaining to be addressed. The Project has an October 1, 2024 Final Completion date.
PROPOSAL DETAILS/ANALYSIS: Bituminous Roadways, Inc. has submitted Partial Pay Request No.
1 in the amount of $335,886.47. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work completed.
The amount retained is $17,678.24.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 1 for the 15th Street North Improvements. If removed from the consent agenda,
the recommended motion for the action is as follows:
“Move to approve Pay Request No. 1 to Bituminous Roadways, Inc. in the amount of $335,886.47 for
the 15th Street North Improvements”.
ATTACHMENTS:
1. Partial Pay Estimate No. 1.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER: CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6-7-8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION: KLJ Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION: CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
No.Approval
Date
Amount $381,004.40
Additions Deductions $0.00
$353,564.70
1 8/9/2024 $0.00 $0.00 $381,004.40
$353,564.70
$0.00
$0.00
$17,678.245.0%
CONTRACT TIME
TOTALS $0.00 $0.00 $335,886.47
NET CHANGE $0.00
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
1
8/31/20248/1/2024FROM
15TH ST SEGMENT IMPROVEMENTS
PROJECT NO. 2023.121
CITY OF LAKE ELMO
3880 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: CHAD ISAKSON, P.E., PROJECT ENGINEER
BITUMINOUS ROADWAYS, INC.
3080 LEXINGTON AVE SO
EAGAN, MN 55121
ATTN: PAUL HILDESTAD, PROJECT MANAGER
8/5/2024
10/1/2024
REVISED DAYS
REMAINING
57
0
31
9/15/2024
ORIGINAL DAYS
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
FOCUS Engineering, inc.PROJECT PAYMENT FORM
9/5/2024
9-6-24
Mark Rohweder Digitally signed by Mark Rohweder
DN: C=US, E=mark.rohweder@kljeng.com,
CN=Mark Rohweder
Date: 2024.09.05 12:25:57-06'00'
PAUL HILDESTAD Digitally signed by PAUL HILDESTAD
DN: C=US, E=PAUL.HILDESTAD@BITROADS.COM,
CN=PAUL HILDESTAD
Date: 2024.09.06 12:59:32-05'00'
Estimated Total Qty. Amount Earned
Job Number Item # Description Quantity Price To Date To Date
2412980 1 MOBILIZATION 1.00 $22,000.00 1.00 $22,000.00
2412980 2 REMOVE SIGN 1.00 $42.00 1.00 $42.00
2412980 3 SALVAGE DELINEATOR/MARKER 1.00 $26.00 1.00 $26.00
2412980 4 SALVAGE SIGN 5.00 $210.00 5.00 $210.00
2412980 5 SAWING BIT 172.00 $473.00 172.00 $473.00
2412980 6 REMOVE BIT PAVEMENT 18.00 $396.00 18.00 $396.00
2412980 7 SUBGRADE CORRECTION 2,140.00 $13,375.00 0.00 $0.00
2412980 8 SUBGRADE PREP 10,701.00 $21,402.00 10,701.00 $21,402.00
2412980 9 AGG SURFACING FROM
STOCKPILEHAUL FROM KEATS
146.00 $6,278.00 146.00 $6,278.00
2412980 10 STREET SWEEPER 20.00 $2,000.00 9.00 $900.00
2412980 11 WATER 59.00 $3,245.00 6.00 $330.00
2412980 12 FULL DEPTH RECLIMATION 11,658.00 $34,974.00 11,658.00 $34,974.00
2412980 13 HAUL FULL DEPTH RECLIMATION 1,295.00 $22,015.00 1,295.00 $22,015.00
2412980 14 MILL BIT SURFACE 2" 29.00 $203.00 0.00 $0.00
2412980 15 TACK 749.00 $749.00 600.00 $600.00
2412980 16 SPWEA240C 1,294.00 $109,990.00 1,244.44 $105,777.40
2412980 17 SPNWB230C 1,294.00 $109,990.00 1,251.19 $106,351.15
2412980 18 TRAFFIC CONTROL 1.00 $8,500.00 1.00 $8,500.00
2412980 19 INSTALL SIGN 5.00 $3,500.00 5.00 $3,500.00
2412980 20 INSTALL DELINEATOR/MARKER 1.00 $26.00 1.00 $26.00
2412980 21 SIGN 15.00 $975.00 15.00 $975.00
2412980 22 STORM DRAIN INLET PROTECTION 2.00 $200.00 2.00 $200.00
2412980 23 CULVERT END CONTROLS 8.00 $1,240.00 8.00 $1,240.00
2412980 24 SEDIMENT CONTROL LOG 728.00 $2,002.00 728.00 $2,002.00
2412980 25 FERTILIZER 73.00 $408.80 0.00 $0.00
2412980 26 21-111 37.00 $1,147.00 0.00 $0.00
2412980 27 RAPID STABIL 4.00 $4,000.00 0.00 $0.00
2412980 28 6" SOLID LINE GR IN 5,136.00 $7,447.20 5,168.00 $7,493.6028 LF $1.45
27 MGAL $1,000.00
26 LB $31.00
25 LB $5.60
24 LF $2.75
23 EACH $155.00
22 EACH $100.00
21 SF $65.00
20 EACH $26.00
19 EACH $700.00
18 LS $8,500.00
17 TON $85.00
16 TON $85.00
15 GAL $1.00
14 SY $7.00
13 CY $17.00
12 SY $3.00
11 MGAL $55.00
10 HR $100.00
9 CY $43.00
8 SY $2.00
7 SY $6.25
6 SY $22.00
5 LF $2.75
4 EACH $42.00
3 EACH $26.00
2 EACH $42.00
1 LS $22,000.00
Item ID UM Price
Unit
Job Title: CITY OF LAKE ELMO- 15TH STREET Project Manager: PAUL HILDESTAD
Job Item Progress Summary
Job Number: 2412980 Project Name: 15TH STREET
9/4/2024 10:44 AM Produced by B2W Software, Inc. Page 1 of 1
Job Item Progress Summary
2412980 29 24" SOLID GR IN 12.00 $787.80 15.00 $984.75
2412980 30 4" DBLE SOLID 1,284.00 $3,402.60 2,592.00 $6,868.80
Totals $381,004.40 $353,564.70
30 LF $2.65
29 LF $65.65
9/4/2024 10:44 AM Produced by B2W Software, Inc. Page 1 of 1