HomeMy WebLinkAbout#04 - 2024 Seal Coat Pay Request 1 STAFF REPORT
DATE: October 1, 2024
CONSENT
AGENDA ITEM: Approve Pay Request No. 1 for the 2024 Seal Coat Project.
SUBMITTED BY: Mike Rusenovich, Project Engineer
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Jack Griffin, City Engineer
Marty Powers, Public Works Director
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2024
Seal Coat Project?
BACKGROUND: Pearson Bros, Inc. was awarded a construction contract on June 18, 2024 to
complete the 2024 Street Maintenance Project. The project seal coating and an initial sweep of
project streets has been completed. Per the contract, an additional 30-day sweep is scheduled for
the last week of September.
PROPOSAL DETAILS/ANALYSIS: Pearson Bros, Inc. has submitted Pay Request No. 1 in
the amount of $261,409.60. The request has been reviewed and payment is recommended in the
amount requested. Five percent of the total payment has been withheld until the contractor’s 30-
day sweep, final cleanup of all storage areas, and all final documentation has been reviewed and
confirmed. The amount retained is $13,758.40.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the contract for the
project. Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the
Consent Agenda, Pay Request No. 1 to Pearson Bros, Inc in the amount of $261,409.60 for the
2024 Seal Coat Project. If removed from the consent agenda, the recommended motion for the
action is as follows:
“Move to approve Pay Request No. 1 to Pearson Bros, Inc. in the amount of $261,409.60 for
the 2024 Seal Coat Project”.
ATTACHMENTS:
1. Partial Pay Estimate #1.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER:CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6-7-8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION:FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION:CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
9/5/2024
10/4/2024
REVISED DAYS
REMAINING
29
0
4
ORIGINAL DAYS
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
1
9/30/20249/5/2024FROM
2024 SEAL COAT PROJECT
PROJECT NO. 2024.108
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
PEARSON BROS, INC.
11079 LAMONT AVE NE
HANOVER, MN 55341
ATTN: TODD BARTELS
CONTRACT TIME
TOTALS $0.00 $0.00 $261,409.60
NET CHANGE $0.00
$13,758.405.0%
$0.00
$0.00
$275,168.00
$278,107.40
$275,168.00
No.Approval
Date
Amount $278,107.40
Additions Deductions $0.00
FOCUS Engineering, inc.PROJECT PAYMENT FORM
09/20/2024
PARTIAL PAY ESTIMATE NO. 1
2024 SEAL COAT PROJECT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2024.108
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 SY 177,040 $1.56 $276,182.40 175,300 $273,468.00 175,300 $273,468.00
2 EA 11 $175.00 $1,925.00 8.00 $1,400.00 8.00 $1,400.00
3 EA 1 $300.00 $300.00 1.00 $300.00 1.00 $300.00
TOTALS - BASE CONTRACT $278,407.40 $275,168.00 $275,168.00
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
BASE BID
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK AND CRS-2P EMULSIFIED
ASPHALT
PROTECT EXISTING PREFORMED THERMOPLASTIC PAVEMENT MARKING (TURN
ARROW)
PROTECT EXISTING THERMOPLASTIC PAVEMENT MARKING (CROSSWALK)
Invoice
DATE
9/6/2024
INVOICE NO.
6179
BILL TO:
City of Lake Elmo
3800 Laverne Ave N
Lake Elmo, MN 55042-9629
P.O. NO.TERMS
Net 30
PROJECT
Phone #
(763) 391-6622
Fax #
(763) 391-6627
Total
11079 Lamont Ave NE
Hanover, MN 55341
ITEM DESCRIPTION QTY RATE AMOUNT
Seal Coat Square Yard Seal Coat As Per Contract 175,300 1.56 273,468.00
Miscellaneous Turn Arrow Protection 8 175.00 1,400.00
Miscellaneous Crosswalk Protection 1 300.00 300.00
$275,168.00