HomeMy WebLinkAbout00 - 04-15-24 FULL PCMP
NOTICE OF MEETING
City of Lake Elmo Parks Commission
3880 Laverne Avenue North
April 15, 2024
6:30 p.m.
AGENDA
1. Call to Order
2. Pledge of Allegiance
3. Approve Agenda
4. Approve Minutes
a) March 18th, 2024
5. Public Comment
6. Demontreville Playset Replacement
7. Ridge Park Review
8. Park Tree Planting
9. Communications
a) Future Agenda Items
10. Adjourn
***Note: Every effort will be made to accommodate person or persons that need special considerations to attend this meeting
due to a health condition or disability. Please contact the Lake Elmo City Clerk if you are in need of special accommodations.
Our Mission is to Provide Quality Public Services in a Fiscally
Responsible Manner in Partnership with our Community.
City of Lake Elmo Parks Commission Minutes
March 18, 2024 Members Present: Commissioners Kastler, Hoelscher, Esch, Elam, and Barrett Absent: Commissioner Bloyer Staff Present: Assistant Public Works Director Swanepoel and Interim Administrator Clark Schroeder The meeting was called to order by Kastler at 6:30 PM. Approval of Agenda Hoelscher motioned to approve the agenda with correction to the year on the minutes, Elam provided a second; no discussion. Unanimously approved 5-0.
Approval of Minutes Hoelscher motioned to approve the February 21, 2024 Parks Commission Minutes as presented, Esch provided a second; no discussion. Motion passed unanimously 5-0. Public Comments Susie Dunn, 11018 Upper 33rd ST N, provided comments and concerns regarding Lions Park.
Sunfish Star Gazing Event Verity Davis, program coordinator for Sunfish Lake Park, provided information on upcoming events. Commission expressed concern regarding night parking and thanked her for providing educational programming.
Tony Manzara, 5050 Kirkwood, provided comments regarding lighting for the parking lot. Barrett moved to recommend to City Council the request to extend Sunfish Lake Park hours until 10:30pm on October 19, 2024, with October 26th being considered to host a Star Gazing Event, Elam provided a second; discussion. Motion passed unanimously 5-0.
Greenway Trail Connor, Senior Planner with Washington County, presented project updates. Commission had questions and provided comments. Pebble Park Playground Replacement Assistant Public Works Director Swanepoel presented. Commission discussed playground options. Esch moved to recommend to City Council the request to purchase and install a playground set at
Pebble Park and to recommend option 3 with the addition of two 2 benches and exploration of removing the voice tube not to exceed 121,000 dollars, Barrett provided a second; no discussion. Unanimously passed 5-0. Tablyn Park Parking Assistant Public Works Director Swanepoel presented. Commission provided comments and had questions. Esch motioned to table the agenda item of Tablyn Park Parking until after Tablyn Park Amenities agenda item, Hoelscher provided a second; no discussion. Motion approved 5-0. Tablyn Park Amenities Assistant Public Works Director Swanepoel presented. Commission discussed current park amenities. Consensus was to not have redundancy in city parks, to remove the basketball court, decide on best
course for the ballfield after the pinwheel has been approved by council, keep the open field space, decide
on play structure when it is due for replacement in 2026 – such as replacing it with the dome structure or
a fitness park, and would like to see a shade structure in the lower part of the park. Hoelscher moved to recommend to the city council the proposed extension of the parking lot at Tablyn Park, Elam provided a second; discussion. Motion passed 5-0. Communications a) Ridge Park is the next park walk through.
b) The donated park bench in Sunfish Lake Park went up today and it looks great.
c) Fencing started last week in the dog park and benches are installed. Looking at opening in May.
d) Saturday, April 6th scheduled clean up at Lions Park by Lake Elmo Baseball.
Kastler adjourned the meeting at 8:47 PM Respectfully Submitted Rebecca McGuire, Deputy Clerk
STAFF REPORT
DATE: 04/15/2024
Motion
TO: Parks Commission
AGENDA ITEM: Demontreville Park Playground Replacement
FROM: Adam Swanepoel, Assistant Public Works Director SUBMITTED BY: Marty Powers, Public Works Director
BACKGROUND: Demontreville play set was originally installed in 1990 and has exceeded its lifespan. At the
December 2023 Parks Commission meeting, commissioners elected to move forward with planning and design of a new play set at Demontreville Park. Recommendations for Demontreville Park were to design a park to serve kids ages 5-12+, incorporate an active play course, add additional benches or seating and incorporate a concrete boarder around the play area.
ISSUE BEFORE THE COMMISSION: Would the Parks Commission like to recommend one of the following playset options to City Council? PROPOSAL DETAILS/ANALYSIS: Flagship Recreation and MWP Recreation have both provided options for a playset which incorporates the recommendations made by the Park Commission. Option 1: by Flagship Recreation includes a single post swing, a multiple structure incorporating active fitness climbers and a dome climber. Additional seating and shade area are also included. This area is
approximately 43x78. Total equipment cost for this project is $89,392.67. Option 2: by MWP Recreation, offers a multiple climbing track, balance beam and cargo wall. This area
is approximately 40x80, includes seating and 16x16 ft. shade. Total equipment cost for this project is $90,000.
Option 3: by Flagship Recreation offered a play structure with slides that also included multiple active fitness activities. Including a portal climber and pod climber and swings. Total equipment cost for this project is $89,984.77. If the commission decides to move forward with one of the three options, staff recommends considering additional funds be used to purchase, seed, drain tile, shade trees and incorporate a trail from the parking lot to the play structure and basketball court. Staffs estimate these cost to be about $10,000. FISCAL IMPACT: Fiscal impacts are outlined in the 2024-2033 Capital Improvement Plan (CIP). CIP items are funded though the Parks Dedication Fund while Operations and Maintenance items are funded
through the Public Works Budget. The current CIP has $125,000 toward the playset.
RECOMMENDATION: Staff recommends the following motion:
“Move to recommend to City Council the request to purchase and install a new playground
set at Demontreville Park with option “___” and incorporate the recommendations by staff not to exceed $100,000. ATTACHMENT:
• Flagship Recreation Playground Options
• MWP Recreation
43'-4"
78'-7"
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REPRESENTATIVE:
EMILY MALONEY
DESIGNED BY:
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4/5/24
3/16" = 1'-0"
FLAGSHIP RECREATION
11123 UPPER 33RD ST N
LAKE ELMO, MN 55082
763-550-7860
FLAGSHIPPLAY.COM
@FLAGSHIPPLAY
THIS PLAY AREA & PLAY EQUIPMENT IS
DESIGNED FOR AGE RANGES AS NOTED
ON PLAN.
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CONTAINER DETAILS
TOTAL CONTAINER AREA 3404 SF
ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER
TOTAL EWF AREA 3404 SF
TOTAL PERIMETER 248 LF
EDGING TYPE 6"X12" CONCRETE CURB
FINISH GRADE TOP OF CURB
**SITE PREPARATION REQUIREMENTS:
·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER
·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF
PERIMETER
·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED
·NO DRAINAGE AGGREGATE PRE-INSTALLED
·NO FABRIC PRE-INSTALLED
·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF
CURB DIMENSION
4/8/2024
OPTION 1
Preliminary Budget Possible Additions
Possible
Reductions QTY Notes
Play Equipment
Demontreville Park Opt 1,EM706 61,723.30 2024 List Price of Equipment
State Contract #218091 (3,703.40)6%(6% discount under $80,000 & 8% discount $80,000 & above)
Sales Tax - if applicable 0.00 ST3 Certificate of Exemption must be provided by owner.
Delivery of Play equipment 650.00 Estimated / Final quote will be provided upon final design.
Mobilization 750.00
Dumpster(s) - 30 Yard 750.00 Disposal of packaging material
Per Diem 0.00 Estimated / final quote will be provided. $50 per day/per worker & lodging
Site work
Demo of Existing Equipment & Excavation (existing container) 0.00 0 BY OWNER - OWNER TO SET DESIRED FINISH GRADE BY EXCAVATING 12" BELOW IT
Hauling of Excavated Material (CY)0.00 0 NOT INCLUDED
Disposal of Excavated Material (CY)0.00 0 NOT INCLUDED
Border Options
Concrete Border Straight (LF)11,239.49 248 Standard 6" W x 12" D.
Equipment Installation (Labor & Concrete for Footings)11,323.45 19.52%Full professional installation by Landscape Structures Certified Installers. Standard labor rate unless otherwise noted
Concrete Flatwork
Concrete Flatwork (Sq. Ft.)0.00 0 NOT INCLUDED
Subgrade Prep & Engineered Wood Fiber Surfacing (EWF)
Drainage Aggregate - Pea Rock or Concrete Sand (Tons)0.00 0 NOT INCLUDED
Drain Tile (LF)0.00 0 NOT INCLUDED
GeoTextile Fabric (Sq. Ft.)0.00 0 NOT INCLUDED
EWF - Playground Safety Surfacing (CY)6,659.83 148 IPEMA Certified Playground Surfacing - Meets the standards of ASTM, ADA & CPSC
Rubber Wear Mats 0.00 0 NOT INCLUDED
Site Restoration (Sq.Ft.)0.00 0 NOT INCLUDED
Budget Total Total Additions Total Reductions Total w/ Additions & Reductions
89,392.67 0.00 0.00 89,392.67
PRELIMINARY BUDGET - THIS IS AN ESTIMATE & NOT A FORMAL QUOTE
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
Adam Swanepoel, Assistant Public Works Director
Date
Expires
Quote:
Contact:
Phone:
Email:
Ship To:Please Make PO's & Contracts Out To:
Bill To:Please Remit Payment To:
QTY ITEM #UNIT PRICE EXT. PRICE
1 EQUIPMENT $61,723.30
1 DISCOUNT 6.00%($3,703.40)
1 EQUIPMENT $0.00
1 DISCOUNT 5.00%$0.00
Subtotal $58,019.90
Freight $650.00
Sales Tax Tax Exempt Cert
Total $58,669.90
*Terms: Net 30 days; 1.5% finance charge on balances over 30 days
Page 1 of 2
We are pleased to submit this proposal to supply the following products/services:
Description
Demontreville Park Opt 1,EM706DPO340445390
State Contract #218091
Custom Equipment
State Contract #218091
State Contract #218091
Quotes from Landscape Structures,Inc.are subject to current Landscape Structures,Inc.policies as well as Terms &Conditions, Inclusions &
Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment.Sales tax,if applicable,will be
applied unless a tax-exempt certificate is provided at the time of order entry.Customer deposits,if required,must be received before orders
will be entered &installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to
Landscape Structures, Inc.
SDS 12-0395 PO Box 86
Lake Elmo, Minnesota 55042 Minneapolis, MN 55486-0395
651-747-3946
ASwanepoel@lakeelmo.org
Landscape Structures, Inc.
601 7th St. S
Delano, MN 55328
4/8/2024
4/18/2024
City of Lake Elmo
Adam Swanepoel, Assistant Public Works Directo
Demontreville Park Opt 1
5700 Highlands Tr N
Lake Elmo, MN 55042
City of Lake Elmo Landscape Structures, Inc.
3800 Laverne Avenue North
Email:
Purchase Amount:
Page 2 of 2
Signature:ASwanepoel@lakeelmo.org
Title:Phone:
Date: $58,669.90
Acceptance of Quotation:
Accepted By (Print)Adam Swanepoel, Assistant
Public Works Director PO#:
Terms &Conditions
Contract:Seller's Copy of signedquoterepresents the contract between Seller and Buyer.This form supersedes all previous
communications and negotiations and constitutesthe entireagreementbetween the parties.Anychanges to this contract
are not bindingunless jointly agreed in writingvia Change Order.
Project Scope (This Section For Quotes Including Installation)
Inclusions:
•One Mobilization
•Accepting & Unloading of Order Prior to Installation
•Unpacking of Play Equipment
•Assembly of Play Equipment
•Placing, Digging or Surface Mounting Equipment (as specificed)
•Concrete for Play Equipment Footings
•Standard Insurance Offer (Detail Provided Upon Request)
•Standard Warranty Offer (Detail Provided Upon Request)
•Standard Wage Rates
Exclusions (Unless Specifically Quoted):
•Storage or Security of Equipment
•Private Utility Locates (irrigation, low voltage, lighting, etc.)
•Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space.
•Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.)
•Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.)
•Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space
•Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster
•Removal of Existing Play Equipment, Border or Safety Surfacing Material
•Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc.
•Border for Play Space
•Bonding of Any Type
•Permits of Any Kind
Date
Expires
Quote:
Contact:
Phone:
Email:
Ship To:Please Make PO's & Contracts Out To:
Bill To:Please Remit Payment To:
QTY ITEM #UNIT PRICE EXT. PRICE
1 MOB $750.00
1 DUMPSTER $750.00
0 SITE WORK By Owner
0 SITE WORK By Owner
0 SITE WORK By Owner
248 BORDER $11,239.49
1 INSTALL 19.52%$11,323.45
148 SURFACING $6,659.83
187 RESTORE By Owner
Subtotal $30,722.77
Freight
Sales Tax Tax Exempt Cert
Total $30,722.77
Quotes from Flagship Recreation.are subject to current Flagship Recreation policies as well as Terms &Conditions, Inclusions &Exclusions outlined below
unless noted otherwise on this quote. Changes are subject to price adjustment.Sales tax,if applicable,will be applied unless a tax-exempt certificate is
provided at the time of order entry. Customer deposits,if required,must be received before orders will be entered &installation scheduled. Purchases in
excess of $1,000.00 must be supported by a formal Purchase Order made out to Flagship Recreation
State Contract #218091
*Terms: Net 30 days; 1.5% finance charge on balances over 30 days
Page 1 of 2
Engineered Wood Fiber (EWF) & Installation
Demo of Existing Equipment & Excavation (existing container)
Hauling of Excavated Material (CY)
Disposal of Excavated Material (CY)
Mobilization
Dumpster - Disposal / Equipment Packing (30 Yard)
Concrete Border (6"W x 12"D)
Playground Installation by Landscape Structures Certified Installers
Site Restoration
Lake Elmo, Minnesota 55042 Lake Elmo, MN 55042
We are pleased to submit this proposal to supply the following products/services:
Description
Demontreville Park Opt 1,EM706DPO340445390
Lake Elmo, MN 55042 Lake Elmo, MN 55042
City of Lake Elmo Flagship Recreation
3800 Laverne Avenue North 11123 Upper 33rd St. N
ASwanepoel@lakeelmo.org
Demontreville Park Opt 1 Flagship Recreation
5700 Highlands Tr N 11123 Upper 33rd St. N
4/8/2024
4/18/2024
City of Lake Elmo
Adam Swanepoel, Assistant Public Works Directo
651-747-3946
Email:
Purchase Amount:Date: $30,722.77
Page 2 of 2
Accepted By (Print)Adam Swanepoel, Assistant
Public Works Director PO#:
Signature:ASwanepoel@lakeelmo.org
Title:Phone:
Acceptance of Quotation:
Terms &Conditions
Contract:Seller's Copy of signedquoterepresents the contract between Seller and Buyer.This form supersedes all previous
communications and negotiations and constitutesthe entireagreementbetween the parties.Anychanges to this contract
are not bindingunless jointly agreed in writingvia Change Order.
Project Scope (This Section For Quotes Including Installation)
Inclusions:
•One Mobilization
•Accepting & Unloading of Order Prior to Installation
•Unpacking of Play Equipment
•Assembly of Play Equipment
•Placing, Digging or Surface Mounting Equipment (as specificed)
•Concrete for Play Equipment Footings
•Standard Insurance Offer (Detail Provided Upon Request)
•Standard Warranty Offer (Detail Provided Upon Request)
•Standard Wage Rates
Exclusions (Unless Specifically Quoted):
•Storage or Security of Equipment
•Private Utility Locates (irrigation, low voltage, lighting, etc.)
•Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space.
•Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.)
•Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.)
•Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space
•Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster
•Removal of Existing Play Equipment, Border or Safety Surfacing Material
•Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc.
•Border for Play Space
•Bonding of Any Type
•Permits of Any Kind
EQUIPMENT COLOR SIGN OFF
Demontreville Park Opt 1
Please sign below if you approve of the colors represented in the photo above.
Colors
Customer Signature:__________________________________ Date: _________________
As Shown
Model Number: OC21002
KidCourse 1700
We took everything we learned from inventing outdoor obstacle courses and made them
more compact and affordable. KidCourse utilizes commercial playground equipment
that’s compliant with ASTM standards for ages 5 to 12 and creates fun, exciting obstacle
courses for parks, schools, and other youth organizations.
SPECIFICATIONS
Model Number:OC21002
Fall Height:8' (2.44 m)
Use Zone:38'-0" x 46'-0" (11.58m x 14.02m)
Age Group:5 to 12 Years
GameTime offers a limited lifetime warranty on uprights, hardware, and connections. Visit
gametime.com/warranty for full warranty information.
P.O. Box 27328, Golden Valley, MN 55427
763-546-7787 1-800-622-5425
Fax 763-546-5050
E-Mail info@mwprecreation.com
Mfg. By:
Distributed
Sold &
By:
START
FINISH
Please Initial & Sign the Final Top View:
DeMontreville Park
Lake Elmo, MN
THIS PLAN REQUIRES A FINISHED GRADE RESOLUTION
P.O. Box 27328, Golden Valley, MN 55427
763-546-7787 1-800-622-5425
Fax 763-546-5050
E-Mail info@mwprecreation.com
Mfg. By:
Distributed
Sold &
By:
Please Initial & Sign the Final Top View:
START
FINISH
DeMontreville Park
Lake Elmo, MN
THIS PLAN REQUIRES A FINISHED GRADE RESOLUTION
City of Lake Elmo
Attn: Adam Swanepoel
3800 Laverne Avenue N.
Lake Elmo, MN 55042
Phone: 651-747-3946
aswanepoel@lakeelmo.org
Ship to Zip 55042
Quantity Part #Description Unit Price Amount
1 INSTALL Install - Installation of Play Equipment-
Include layout and digging for footings
Includes assembly and installation of play equipment
Includes geo-textile fabric installation
Includes spreading of EWF
$15,500.00 $15,500.00
1 CONC Other - Concrete Curb-
6" W x 12" H concrete curb, 228 linear feet
$10,800.00 $10,800.00
Sub Total $26,300.00
Total $26,300.00
Comments
City is responsible for excavation as necessary
City is responsible to provide flat and level site with less than 1% grade change
City is responsible to accept, unload and store equipment as necessary
City is responsible to provide dumpster for disposal of packaging materials
This quotation is subject to current MWP Recreation (MWP) policies as well as the following terms and conditions. Our quotation is based on
shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of
$1,000.00 to be supported by your written purchase order made out to MWP Recreation.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Any changes made to product and/or services after initial order(s) has/have been received by MWP will result in production and/or schedule time
frame modifications. Please contact your regional representative to receive a revised schedule for your order/project.
Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, MWP Recreation (MWP), harmless for all
claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or
noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all
claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its
commitments under this document.
Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials
only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its
affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity,
fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether
raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts
and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and
shall be due upon payment of invoice.
MWP Recreation 5101 Highway 55, Suite 6000 Golden 9alley, Minnesota 55422
Ph. 800-622-5425 _ 763-546-7787 Fax 763-546-5050 _ jong@mnwiplay.com
CONSULTANT: -ON GILBERTSON
03/26/2024
4uote #
104802-01-02
I D20* De0ontreYille ParN /aNe (lmo, 01
Page 1 of 5
Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated
pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if
applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry.
Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote,
credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non-tax supported organization purchasing any
or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax
supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be
invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted.
Unless already on file, please include a tax exempt certificate upon order entry whether a tax supported government agency or other.
Installation: shall be by a Certified GameTime Installer. Customer shall be responsible for scheduling coordination and site preparation. Site should
be level and permit installation equipment access. Purchaser shall be responsible for unknown conditions such as buried utilities, tree stumps,
bedrock or any concealed materials or conditions that may result in additional labor or material costs.
MWP Recreation 5101 Highway 55, Suite 6000 Golden 9alley, Minnesota 55422
Ph. 800-622-5425 _ 763-546-7787 Fax 763-546-5050 _ jong@mnwiplay.com
CONSULTANT: -ON GILBERTSON
03/26/2024
4uote #
104802-01-02
I - D12140G - DeMontreville Park - Lake Elmo, MN
Page 2 of 5
Project Scope:
Please note, installation is based on site being ready prior to our arrival to install play equipment as well as site conditions that have been conveyed
to our organization by the owner/owner's representative and/or ideal conditions existing for a timely completion of your project as quoted. Unless
addressed prior to the installation quote being issued or specifically mentioned herein, any issues that arise that impede the progress/completion of
your project as quoted will result in additional charges.
Weather can change project scheduling in many ways. Take rain for an example. Day, or days, before rain... If weather forecasts show a high
percentage chance for rain that will effect the site conditions, a postponement may be in order. Digging holes, laying certain surfacing materials,
etc., are greatly affected by weather conditions and work may not begin/continue due to weather forecasts. There's the rain days themselves, which
if heavy enough rainfall occurs, makes a site unworkable. Day, or days, after rain... Drying time will be needed after rain and the number of days
needed will vary depending on amount of moisture received. One actual rain day may equal multiple delay days depending on work scheduled to
be done.
+ INCLUSIONS +
+ One mobilization
+ Public utility locates only
+ Concrete curb to contain play area
+ Installation of equipment as outlined on quote # 104802-01-03
+ Marking and digging of footings holes to accept direct embedment supports as needed
+ Unpacking of play equipment
+ Assembly of play equipment
+ Concrete for footings as needed
+ Pouring of concrete for footings
+ Geo-textile fabric layer
+ Engineered wood fiber (EWF) surfacing
+ Spreading of EWF
+ Disposal of packaging material (dumpster to be provided by City)
+ Construction tape/temporary bracing (as needed)
+ Standard insurance offerings
+ Standard warranty offerings
+ Standard industry accepted labor wages
- EXCLUSIONS -
- Clear access path up to and into play area for installation equipment (minimum of 8-foot wide, includes but not limited to gates, walkways,
driveways, etc.)
- Staging area for materials and installation equipment, trailers, etc.
- Unobstructed space for maneuvering installation equipment as well as performing work
- Security fencing of any type
- On site security personnel
- If fencing is in place (by others), ability to unlock fencing is to be provided to our office a minimum of one week prior to our start
- Private utility locates such as, but not limited to, irrigation, fiber optics, private lighting, etc.
- Accepting, unloading and storage of order(s)/shipment(s) prior to installation. Please note, orders can be packaged/shipped in large crates,
pallets, etc., requiring heavy-duty equipment to unload.
- Sitework of any kind such as, but not limited to, grading (play area to have max slope of 1%), site restoration, drainage, etc.
- Removal of existing play equipment, border, safety surfacing, etc.
- Backfill and compaction of backfill after removal of existing items (for footing holes as an example) that leave voids in area (marking and digging of
new footing holes based on workable site)
- Digging in compacted sub-surfaces, rock, hard pan, tree roots, unstable soil conditions, etc.
- Restoration of compacted sub-surfaces for playground surfacings such as, but not limited to, poured-in-place rubber, rubber tiles, artificial turf, etc.
- Digging/maneuvering in sand, pea gravel, mud, etc.
- Offsite removal of spoils from footing holes (can be stockpiled near play area for owner/owner's representative removal or spread within play area)
- Removal of temporary braces, caution/construction tape, etc. (Can be removed and disposed of after concrete has cured.)
MWP Recreation 5101 Highway 55, Suite 6000 Golden 9alley, Minnesota 55422
Ph. 800-622-5425 _ 763-546-7787 Fax 763-546-5050 _ jong@mnwiplay.com
CONSULTANT: -ON GILBERTSON
03/26/2024
4uote #
104802-01-02
I - D12140G - DeMontreville Park - Lake Elmo, MN
Page 3 of 5
- Bonding of any type
- Permits of any kind
- Prevailing, Davis Bacon, Union, or similar, wages
- Restroom facilities. Please provide access to restrooms whether within a building or portable style. Should use of site facilities not be available,
additional charges will be required to bring on site temporary/portable restrooms. These temporary facilities will be removed once your project has
been completed.
- Short term maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions.
To help set up short (and ongoing) term maintenance, use the first twelve months to regularly check equipment (such as, but not limited to,
tightening hardware, checking moving features, etc.). Twelve months allows use in all seasons and will provide a better understanding of what will
be necessary for your ongoing maintenance. This short term schedule will be based on the amount of use the play equipment is getting as well as
the type of play event that is being played on. Activities with movement have a more dynamic play which can lead to more maintenance due to the
nature of the motion but also because these types of play events tend to be more popular. Static features may require less attention during the
short term and ongoing maintenance as inspections will determine frequency of maintenance needed for these events. There may be a need for
scheduled lower and higher frequency inspections.
- Ongoing maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions.
After short term maintenance period is done and data is collected for that time period, an ongoing schedule should be implemented. The ongoing
maintenance can change with age and greater use. There may be a need for scheduled lower and higher frequency inspections.
Should weekend work be necessary or non-standard hours be worked, please provide a site contact and the best telephone number to reach this
person in case an urgent matter arises requiring immediate attention.
(Name) _________________________________________________
(Cell) ___________________________________________________
(Other Telephone Number) ____________________________
Installations for 2023-2024: Your requested installation time frame for 2023 has been noted but please keep in mind, completion of projects such as
yours, as outlined in the project scope herein, cannot be guaranteed at this time. Should you wish us to attempt to have your project completed
with special circumstances taken into consideration, please telephone your company contact to discuss alternate installation processes and costs.
Some tasks, like unloading your order/shipment and storing your shipment, can help in completing your project. If your project is not installed in
2023, it will be scheduled as the weather and/or install calendar allows in 2024. As always, weather plays a major role in scheduling installations
and will affect completion of projects. For 2024, as with other years, an estimated installation start date will be around May 1st, but again, this
cannot be guaranteed as weather can be unpredictable.
Wet Site Conditions: installation areas located near wetlands, where a high water table exists or in any environment that produces excessive
moisture will require additional planning prior to installation of your project. Unless excessively wet conditions have been conveyed prior to
installation quote and accounted for in some manner, your installation will not proceed. Ideal dry conditions need to be present to begin, and
complete, your project as quoted.
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of
equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage
provisions.
MWP Recreation 5101 Highway 55, Suite 6000 Golden 9alley, Minnesota 55422
Ph. 800-622-5425 _ 763-546-7787 Fax 763-546-5050 _ jong@mnwiplay.com
CONSULTANT: -ON GILBERTSON
03/26/2024
4uote #
104802-01-02
I - D12140G - DeMontreville Park - Lake Elmo, MN
Page 4 of 5
Order Information:
Bill To: _____________________________________________ Ship To: _____________________________
Company: ___________________________________________ Project Name: ________________________
Attn: ________________________________________________ Attn: _____________________________
Address: _____________________________________________ Address: ____________________________
City, State, Zip: _______________________________________ City, State, Zip: ______________________
Contact: ______________________________________________ Contact: ____________________________
Tel: _________________________________________________ Tel: ________________________________
Fax: _________________________________________________ Fax: ________________________________
Acceptance of quotation:
Accepted By (printed): _________________________________ P.O. No: _____________________________
Signature: ___________________________________________ Date: ________________________________
Title: _______________________________________________ Phone: ______________________________
Facsimile: __________________________________________ Purchase Amount: $26,300.00
0:P 5ecreation 0 +iJhZay , Suite 6000 *olden 9alley, 0innesota 22
Ph. 006222 _ 636 )a[ 63600 _ MonJ#mnZiplay.com
CO1SU/TA1T: -O1 *I/%(5TSO1
0326202
Quote #
002002
I - D12140G - DeMontreville Park - Lake Elmo, MN
PaJe of
City of Lake Elmo
Attn: Adam Swanepoel
3800 Laverne Avenue N.
Lake Elmo, MN 55042
Phone: 651-747-3946
aswanepoel@lakeelmo.org
Ship to Zip 55042
Quantity Part #Description Unit Price Amount
1 RDU GameTime - KidCourse 1700 - #OC21002 $38,727.19 $38,727.19
(1) 8666 -- 90 Deg Caterpillar F/S
(1) 13615 -- Balance Walk
(1) 80433 -- Side Stepper-Dbl Up
(1) 80476 -- Web Wall, Freestanding
(1) 81468 -- Shoriz Ladder Link
(1) 81478 -- Horiz Ladder Link 147"
(1) 81483 -- 90 Deg Loop Ladder Link
(1) 81530 -- Overhead Tree Climber Lnk
(1) 81555 -- Single Trapeze Link 98"
(1) 81698 -- Ss Double Cargo Net Wall
(13) 90268 -- 10' Upright, Alum
(3) 90269 -- 11' Upright, Alum
(2) 90389 -- 2'-0" Overhead Climber Access Ladder
(7) 90391 -- 3'-0" Overhead Climber Access Ladder
(4) G90268 -- 10' Upright, Galv
(1) G90269 -- 11' Upright, Galv
1 QRI186 GT-Shade - GTCU161608IG CANTI UMB 16X16X8 W/GLD $8,006.00 $8,006.00
1 RDU GameTime - 8' ADA PrimeTime Swing Set $4,589.00 $4,589.00
(4) 8910 -- Belt Seat 3 1/2"Od(8910)
(1) 12583 -- Ada Primetime Swing Frame, 3 1/2" Od
(1) 12584 -- Ada Primetime Swing Aab, 3 1/2" Od
1 EWF Other - Engineered Wood Fiber Safety Surface-
162 CY
12" depth
$3,800.00 $3,800.00
2 161290 GameTime - Geo-Textile 2250 Sqft Roll $1,147.00 $2,294.00
1 28009 GT-Site - 6' P/S Bench W/Back Inground $1,025.00 $1,025.00
1 178749 GameTime - Owner's Kit $89.00 $89.00
Sub Total $58,530.19
Freight $5,169.77
MWP Recreation 5101 Highway 55, Suite 6000 Golden 9alley, Minnesota 55422
Ph. 800-622-5425 _ 763-546-7787 Fax 763-546-5050 _ jong@mnwiplay.com
CONSULTANT: -ON GILBERTSON
03/26/2024
Quote #
104802-01-03
0 D* De0ontreYille ParN /aNe (lmo, 01
Page 1 of 3
Quantity Part #Description Unit Price Amount
Total $63,699.96
Comments
City is responsible for excavation as necessary
City is responsible to provide flat and level site with less than 1% grade change
City is responsible to accept, unload and store equipment as necessary
City is responsible to provide dumpster for disposal of packaging materials
This quotation is subject to current MWP Recreation (MWP) policies as well as the following terms and conditions. Our quotation is based on
shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess of
$1,000.00 to be supported by your written purchase order made out to MWP Recreation.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Any changes made to product and/or services after initial order(s) has/have been received by MWP will result in production and/or schedule time
frame modifications. Please contact your regional representative to receive a revised schedule for your order/project.
Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, MWP Recreation (MWP), harmless for all
claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's negligence or
noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative harmless for all
claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance with any of its
commitments under this document.
Excusable Delays/Additional Costs: MWP, and/or its affiliates, shall be liable for default unless delay of performance, whether supplying materials
only or including installation in accordance with our project scope, is caused by an occurrence beyond reasonable control of MWP, and/or its
affiliates, such as, but not limited to, acts of Superior Force or the public enemy, acts of Government in either its sovereign or contractual capacity,
fire, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, delays of common carriers (for transportation of goods whether
raw materials or finished product) and attainability of raw materials. Such events resulting in additional costs are not included in quoted amounts
and shall be the responsibility of the Owner/Owner's Representative. Any additional costs shall be provided in writing for purchaser's records and
shall be due upon payment of invoice.
This quotation is subject to polices in the current GameTime Park and Playground catalog and the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to GameTime, c/o MWP Recreation.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and GameTime, terms and
conditions of this quotation shall be as outlined herein with no other requirements applicable.
Any changes made to product and/or services after initial order(s) has/have been received by GameTime will result in production and/or schedule
time frame modifications. Please contact your regional representative to receive a revised schedule for your order/project.
Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated
pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax-supported government agencies or not. Sales tax, if
applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry.
Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote,
credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non-tax supported organization purchasing any
or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax
supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be
invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted.
Unless already on file, please include a tax exempt certificate upon order entry whether a tax supported government agency or other.
0:P 5ecreation +ighZay , Suite 6 *olden 9alley, 0innesota
Ph. 6 _ 636 Fa[ 636 _ Mong#mnZiplay.com
CO1SU/TA1T: -O1 *I/%(5TSO1
36
Quote #
3
M - D12140G - DeMontreville Park - Lake Elmo, MN
Page of 3
GameTime Standard Product Shipment: order shall ship within eight to ten weeks after GameTime's receipt and acceptance of your purchase order,
color selections, approved submittals, and receipt of deposit, if required. Receipt of anything other than what is stated herein will not constitute an
order and therefore no materials will be placed into production nor installation, if required, will be scheduled.
EWF Shipment: order shall deliver within 14 - 21 days after our receipt and acceptance of your purchase order as well as schedule and weather
allowing. Bulk material will ship via semi-truck/trailer with a live floor system in trailer which allows driver to deposit EWF directly onto a specific area
provided proper access is available. If driver is asked to deposit EWF in certain area, driver has final say whether the site conditions allow proper
access for the semi-truck/trailer. If MWP is installing EWF, bulk material will need to be deposited no farther than 30 yards from play area where
surfacing is to be spread. If distance from deposited EWF to play area is greater than 30 yards, additional time/cost will be charged based on lack of
site access. Additionally, this 30 yard route to install EWF must be free from any/all obstacles such as, but not limited to, landscaping, curbing,
fencing, etc. Site restoration is not included and will be the responsibility of the owner/owner's representative. Road restrictions may be in effect and
cause delays depending on time of year.
Freight charges: Prepaid & added
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of
equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage
provisions.
Order Information:
Bill To: _____________________________________________ Ship To: _____________________________
Company: ___________________________________________ Project Name: ________________________
Attn: ________________________________________________ Attn: _____________________________
Address: _____________________________________________ Address: ____________________________
City, State, Zip: _______________________________________ City, State, Zip: ______________________
Contact: ______________________________________________ Contact: ____________________________
Tel: _________________________________________________ Tel: ________________________________
Fax: _________________________________________________ Fax: ________________________________
Acceptance of quotation:
Accepted By (printed): _________________________________ P.O. No: _____________________________
Signature: ___________________________________________ Date: ________________________________
Title: _______________________________________________ Phone: ______________________________
Facsimile: __________________________________________ Purchase Amount: $63,699.96
MWP Recreation 5101 Highway 55, Suite 6000 Golden 9alley, Minnesota 55422
Ph. 800-622-5425 _ 763-546-7787 Fax 763-546-5050 _ jong@mnwiplay.com
CONSULTANT: -ON GILBERTSON
03/26/2024
Quote #
104802-01-03
0 D* De0ontreYille ParN /aNe (lmo, 01
Page 3 of 3
43'-4"
75'-2"
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REPRESENTATIVE:
EMILY MALONEY
DESIGNED BY:
AO
4/5/24
3/16" = 1'-0"
FLAGSHIP RECREATION
11123 UPPER 33RD ST N
LAKE ELMO, MN 55082
763-550-7860
FLAGSHIPPLAY.COM
@FLAGSHIPPLAY
THIS PLAY AREA & PLAY EQUIPMENT IS
DESIGNED FOR AGE RANGES AS NOTED
ON PLAN.
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CONTAINER DETAILS
TOTAL CONTAINER AREA 3256 SF
ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER
TOTAL EWF AREA 3256 SF
TOTAL PERIMETER 241 LF
EDGING TYPE 6"X12" CONCRETE CURB
FINISH GRADE TOP OF CURB
**SITE PREPARATION REQUIREMENTS:
·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER
·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF
PERIMETER
·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED
·NO DRAINAGE AGGREGATE PRE-INSTALLED
·NO FABRIC PRE-INSTALLED
·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF
CURB DIMENSION
4/8/2024
OPTION 3
Preliminary Budget Possible Additions
Possible
Reductions QTY Notes
Play Equipment
Demontreville Park Opt 3,EM706 62,192.00 2024 List Price of Equipment
State Contract #218091 (3,731.52)6%(6% discount under $80,000 & 8% discount $80,000 & above)
Sales Tax - if applicable 0.00 ST3 Certificate of Exemption must be provided by owner.
Delivery of Play equipment 650.00 Estimated / Final quote will be provided upon final design.
Mobilization 750.00
Dumpster(s) - 30 Yard 750.00 Disposal of packaging material
Per Diem 0.00 Estimated / final quote will be provided. $50 per day/per worker & lodging
Site work
Demo of Existing Equipment & Excavation (existing container) 0.00 0 BY OWNER - OWNER TO SET DESIRED FINISH GRADE BY EXCAVATING 12" BELOW IT
Hauling of Excavated Material (CY)0.00 0 NOT INCLUDED
Disposal of Excavated Material (CY)0.00 0 NOT INCLUDED
Border Options
Concrete Border Straight (LF)10,922.24 241 Standard 6" W x 12" D.
Equipment Installation (Labor & Concrete for Footings)12,107.20 20.71%Full professional installation by Landscape Structures Certified Installers. Standard labor rate unless otherwise noted
Concrete Flatwork
Concrete Flatwork (Sq. Ft.)0.00 0 NOT INCLUDED
Subgrade Prep & Engineered Wood Fiber Surfacing (EWF)
Drainage Aggregate - Pea Rock or Concrete Sand (Tons)0.00 0 NOT INCLUDED
Drain Tile (LF)0.00 0 NOT INCLUDED
GeoTextile Fabric (Sq. Ft.)0.00 0 NOT INCLUDED
EWF - Playground Safety Surfacing (CY)6,344.84 141 IPEMA Certified Playground Surfacing - Meets the standards of ASTM, ADA & CPSC
Rubber Wear Mats 0.00 0 NOT INCLUDED
Site Restoration (Sq.Ft.)0.00 0 NOT INCLUDED
Budget Total Total Additions Total Reductions Total w/ Additions & Reductions
89,984.77 0.00 0.00 89,984.77
PRELIMINARY BUDGET - THIS IS AN ESTIMATE & NOT A FORMAL QUOTE
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
Adam Swanepoel, Assistant Public Works Director
Date
Expires
Quote:
Contact:
Phone:
Email:
Ship To:Please Make PO's & Contracts Out To:
Bill To:Please Remit Payment To:
QTY ITEM #UNIT PRICE EXT. PRICE
1 EQUIPMENT $62,192.00
1 DISCOUNT 6.00%($3,731.52)
1 EQUIPMENT $0.00
1 DISCOUNT 5.00%$0.00
Subtotal $58,460.48
Freight $650.00
Sales Tax Tax Exempt Cert
Total $59,110.48
*Terms: Net 30 days; 1.5% finance charge on balances over 30 days
Page 1 of 2
We are pleased to submit this proposal to supply the following products/services:
Description
Demontreville Park Opt 3,EM706DPO325645390
State Contract #218091
Custom Equipment
State Contract #218091
State Contract #218091
Quotes from Landscape Structures,Inc.are subject to current Landscape Structures,Inc.policies as well as Terms &Conditions, Inclusions &
Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment.Sales tax,if applicable,will be
applied unless a tax-exempt certificate is provided at the time of order entry.Customer deposits,if required,must be received before orders
will be entered &installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to
Landscape Structures, Inc.
SDS 12-0395 PO Box 86
Lake Elmo, Minnesota 55042 Minneapolis, MN 55486-0395
651-747-3946
ASwanepoel@lakeelmo.org
Landscape Structures, Inc.
601 7th St. S
Delano, MN 55328
4/8/2024
4/18/2024
City of Lake Elmo
Adam Swanepoel, Assistant Public Works Directo
Demontreville Park Opt 3
5700 Highlands Tr N
Lake Elmo, MN 55042
City of Lake Elmo Landscape Structures, Inc.
3800 Laverne Avenue North
Email:
Purchase Amount:
Page 2 of 2
Signature:ASwanepoel@lakeelmo.org
Title:Phone:
Date: $59,110.48
Acceptance of Quotation:
Accepted By (Print)Adam Swanepoel, Assistant
Public Works Director PO#:
Terms &Conditions
Contract:Seller's Copy of signedquoterepresents the contract between Seller and Buyer.This form supersedes all previous
communications and negotiations and constitutesthe entireagreementbetween the parties.Anychanges to this contract
are not bindingunless jointly agreed in writingvia Change Order.
Project Scope (This Section For Quotes Including Installation)
Inclusions:
•One Mobilization
•Accepting & Unloading of Order Prior to Installation
•Unpacking of Play Equipment
•Assembly of Play Equipment
•Placing, Digging or Surface Mounting Equipment (as specificed)
•Concrete for Play Equipment Footings
•Standard Insurance Offer (Detail Provided Upon Request)
•Standard Warranty Offer (Detail Provided Upon Request)
•Standard Wage Rates
Exclusions (Unless Specifically Quoted):
•Storage or Security of Equipment
•Private Utility Locates (irrigation, low voltage, lighting, etc.)
•Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space.
•Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.)
•Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.)
•Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space
•Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster
•Removal of Existing Play Equipment, Border or Safety Surfacing Material
•Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc.
•Border for Play Space
•Bonding of Any Type
•Permits of Any Kind
Date
Expires
Quote:
Contact:
Phone:
Email:
Ship To:Please Make PO's & Contracts Out To:
Bill To:Please Remit Payment To:
QTY ITEM #UNIT PRICE EXT. PRICE
1 MOB $750.00
1 DUMPSTER $750.00
0 SITE WORK By Owner
0 SITE WORK By Owner
0 SITE WORK By Owner
241 BORDER $10,922.24
1 INSTALL 20.71%$12,107.20
141 SURFACING $6,344.84
187 RESTORE By Owner
Subtotal $30,874.29
Freight
Sales Tax Tax Exempt Cert
Total $30,874.29
Quotes from Flagship Recreation.are subject to current Flagship Recreation policies as well as Terms &Conditions, Inclusions &Exclusions outlined below
unless noted otherwise on this quote. Changes are subject to price adjustment.Sales tax,if applicable,will be applied unless a tax-exempt certificate is
provided at the time of order entry. Customer deposits,if required,must be received before orders will be entered &installation scheduled. Purchases in
excess of $1,000.00 must be supported by a formal Purchase Order made out to Flagship Recreation
State Contract #218091
*Terms: Net 30 days; 1.5% finance charge on balances over 30 days
Page 1 of 2
Engineered Wood Fiber (EWF) & Installation
Demo of Existing Equipment & Excavation (existing container)
Hauling of Excavated Material (CY)
Disposal of Excavated Material (CY)
Mobilization
Dumpster - Disposal / Equipment Packing (30 Yard)
Concrete Border (6"W x 12"D)
Playground Installation by Landscape Structures Certified Installers
Site Restoration
Lake Elmo, Minnesota 55042 Lake Elmo, MN 55042
We are pleased to submit this proposal to supply the following products/services:
Description
Demontreville Park Opt 3,EM706DPO325645390
Lake Elmo, MN 55042 Lake Elmo, MN 55042
City of Lake Elmo Flagship Recreation
3800 Laverne Avenue North 11123 Upper 33rd St. N
ASwanepoel@lakeelmo.org
Demontreville Park Opt 3 Flagship Recreation
5700 Highlands Tr N 11123 Upper 33rd St. N
4/8/2024
4/18/2024
City of Lake Elmo
Adam Swanepoel, Assistant Public Works Directo
651-747-3946
Email:
Purchase Amount:Date: $30,874.29
Page 2 of 2
Accepted By (Print)Adam Swanepoel, Assistant
Public Works Director PO#:
Signature:ASwanepoel@lakeelmo.org
Title:Phone:
Acceptance of Quotation:
Terms &Conditions
Contract:Seller's Copy of signedquoterepresents the contract between Seller and Buyer.This form supersedes all previous
communications and negotiations and constitutesthe entireagreementbetween the parties.Anychanges to this contract
are not bindingunless jointly agreed in writingvia Change Order.
Project Scope (This Section For Quotes Including Installation)
Inclusions:
•One Mobilization
•Accepting & Unloading of Order Prior to Installation
•Unpacking of Play Equipment
•Assembly of Play Equipment
•Placing, Digging or Surface Mounting Equipment (as specificed)
•Concrete for Play Equipment Footings
•Standard Insurance Offer (Detail Provided Upon Request)
•Standard Warranty Offer (Detail Provided Upon Request)
•Standard Wage Rates
Exclusions (Unless Specifically Quoted):
•Storage or Security of Equipment
•Private Utility Locates (irrigation, low voltage, lighting, etc.)
•Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space.
•Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.)
•Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.)
•Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space
•Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster
•Removal of Existing Play Equipment, Border or Safety Surfacing Material
•Site Work of Any Kind. Exclusions include, site grading (owner to provide max slope of 1%), site restoration, drainage, etc.
•Border for Play Space
•Bonding of Any Type
•Permits of Any Kind
EQUIPMENT COLOR SIGN OFF
Demontreville Park Opt 3
Please sign below if you approve of the colors represented in the photo above.
Colors
Customer Signature:__________________________________ Date: _________________
As Shown
STAFF REPORT
DATE: 04/15/2024
DISCUSSION
TO: Parks Commission
AGENDA ITEM: Ridge Park
FROM: Adam Swanepoel, Assistant Public Works Director SUBMITTED BY: Marty Powers, Public Works Director
BACKGROUND: Parks Commissioners were asked to review Ridge Park to become familiar with the area and the parks amenities. This review comes as we assess city parks and evaluate any future goals of them. These goals are not immediate, but would be taken into consideration when determining any future additions to the
park. Ridge Park is approximately 23.5 acres and is commonly used for its walking trails, playground and ballfield. Ridge Park is under a conservation easement, which preserves the area for park recreation but
may restrict certain activities. The playground set was built in 2003 and would be considered for replacement in 2028. The baseball field consists of a backstop and clay area.
ISSUE BEFORE THE COMMISSION: Would the Parks Commission like to see the replaced? Would the Parks Commission like to see the Baseball Field Removed?
Would the Parks Commission like to see a pavilion installed at the Park? PROPOSAL DETAILS/ANALYSIS: The current playset is scheduled to be replaced in 2028, this playset was installed in 2003 and has exceeded its 25 year life span. Staff recommends moving the playset when this is considered for replacement as the
current site is far from the parking lot and located in an area which often accumulates water. In 2021 public works staff improved the area to help avoid water from sitting in and around the playground.
With ten baseball fields in the community and the current consideration a pinwheel complex, should removing or improving this ballfield be considered? Staff currently drags the ballfield weekly in the spring and summer and sees minimal use of the field during these months. Improving the area could result in more
active use of the park. Removal of the field could serve as a wider open space for other sports. Ridge Park currently does not have a shelter or pavilion for rental or community use. Staff has considered this as a potential amenity that would benefit the increased users of this park. FINANCIAL IMPACT: At this time there are no financial obligations to any of the considerations. Commissioners
should consider any future items in the upcoming Capital Improvement Plan as well as any
future work plans.
STAFF REPORT
DATE: 04/15/2023
DISCUSSION
TO: Parks Commission
AGENDA ITEM: Tree Plantings
FROM: Adam Swanepoel, Assistant Public Works Director
SUBMITTED BY: Marty Powers, Public Works Director
BACKGROUND:
As part of the 2024 work plan, commissions sought the need to add additional tree planting to the
city parks. Over the past several years we have seen an increase in the number of trees removed
from the city parks due to disease and infection. Most recently, Emerald Ash Bore has taken
several trees from our city out lots and parks.
ISSUE BEFORE THE COMMISSION:
Would the Parks Commission like to see small bare root trees planted in the parks?
PROPOSAL DETAILS/ANALYSIS
The city has access to 25 bare root Oak trees which are approximately 1-2 feet in height. Staff is
seeking volunteers from the community or Parks Commission to plant and water these trees
throughout the year to promote its first year of growth.
Staff has reviewed the parks and suggests plantings be made in Klies, Demontreville, Hidden
Knoll, and Tana Ridge Park. Placement of 5-6 trees at each site would be near the current tree
line to provide shade and eliminate the trees from damage. If considered, staff would suggest this
be completed in late April or early May.
FINANCIAL IMPACT:
At this time there are no financial obligations to planting these trees, the trees have been donated.