HomeMy WebLinkAbout10-15-24CITY OF LAKE ELMO
CITY COUNCIL MINUTES
OCTOBER 15, 2024
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7:00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers Katrina Beckstrom, Matt Him and
Jeff Holtz. ABSENT: Councilmember Nick Dragisich.
Staff present: Administrator Miller, Community Development Director Stopa, Finance Director
Hadler, Fire Chief Kalis, City Attorney Sonsalla, City Engineer Griffin and City Clerk Johnson
APPROVAL OF AGENDA
Item 12, "Approve Zoning Text Amendment — OP PUD" was removed from the Consent Agenda
and added to the Regular Agenda.
Councilmember Holtz, seconded by Councilmember HIM, moved TO APPROVE THE
AGENDAASAMENDED. Motion passed 4 — 0.
ACCEPT MINUTES
Councilmember Him, seconded by Councilmember Holtz, moved TO ACCEPT THE
MINUTES OF, THE OCTOBER 1, 2024 CITY COUNCIL MEETING AND OCTOBER 8, 2024
CITY COUNCIL WORKSHOP AS PRESENTED. Motion passed 4-0.
PUBLIC COMMENTS/INOUIRIES
None
None
CONSENT AGENDA
2. Approve Payment of Disbursements
3. Approve 2025 Medical Insurance Renewals —Resolution 2024-109
4. Approve Pay Request No. 1 for Hudson Blvd. Segment A Improvements
5. Approve Pay Request No. 5 for the 2024 Street and Utility Improvements
6. Approve Pay Request No. 4 for Stillwater Blvd. Trunk Watermain Improvements
7. Approve Pay Request No. 9 (FINAL) for Old Village Phase 7 Street and Utility
Improvements
LAKE ELMO CITY COUNCIL MINUTES
October 15, 2024
8. Approve Pay Request No. 2 (FINAL) for the 2024 Seal Coat Project
9. Approve Release of Warranty Security for Boulder Ponds 2°d and 3`d Addition
10. Approve City Comments on the Washington County DRAFT 2025-2029 Capital
Improvement Plan
11. Approve Well 2 Generator Equipment Plans and Specifications and Authorize Ad for Bids
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE
CONSENTAGENDA AS PRESENTED. Motion passed 4 -0.
ITEM 13: Final Assessment Hearing: Adopt Final Assessment Roll for 2024 Street and
Utility Improvements
City Engineer Griffin presented a project overview, total costs, assessable properties and final
assessment roll for the 2024 Street and Utility Improvements. Discussion held regarding
ownership of the Carriage Station park.
Councilmember Holts, seconded by Councilmember Hirm, moved TO OPEN THE PUBLIC
HEARING. Motion passed 4 — 0.
Mayor Cadenhead noted a written objection was received from Ian Steivang and Sarah Harvieux
related to damage done to their driveway during the project.
Clifford Bujold, 12187 Marquess Lane Cove N., commented on the park transfer and interest
charges on assessments.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO CLOSE THE PUBLIC
HEARING. Motion passed 4 — 0.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE
RESOLUTIONNO. 2024-112, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE
2024 STREETAND UTILITYIMPROVEMENTS. Motion passed 4 — 0.
ITEM 14: Accept Feasibility Report and Assessment Waiver Agreement for Stillwater
Area School District Improvements
City Engineer Griffin reviewed the request from ISD 824 for utility extension to Oak Land
Middle School and the proposed Lake Elmo Elementary School, noting the location, project
scope and total cost summary.
Councilmember Holtz, seconded by Councilmember Hirn, MOVED TOAPPROVE
RESOLUTIONNO. 2024-110, RECEIVING THE FEASIBILITYREPORTAND CALLING
HEARING ON IMPROVEMENT FOR THE STILL WATER AREA SCHOOL DISTRICT
UTILITYIMPROVEMENTS. Motion passed 4 — 0.
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LAKE ELMO CITY COUNCIL MINUTES
October 15, 2024
ITEM 15: Award Contract for Well 2 PFAS Removal Equipment Procurement
City Engineer Griffin presented bids received for Well 2 PFAS removal equipment, noting that
the project costs will be funded through a MPCA grant.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE
RESOLUTIONNO. 2024-108, ACCEPTING BIDSAND AWARDINGA CONTRACT TO
AQUEOUS VETS FOR THE BASE BID PLUS ALTERNATE B IN THE TOTAL AMOUNT
OF $660,970.71 FOR THE WELL 2 PFAS REMOVAL EQUIPMENT. Motion passed 4 — 0.
ITEM 16: LMCIT 2025 Statutory Tort Limits
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE
MAINTAINING THE CURRENT $1,000 DEDUCTIBLE FOR THE CITY'S PROPERTY
AND LIABILITYINSURANCE, AND AUTHORIZE ELECTION TO NOT WAIVE THE
STATUTORY TORTLIMITS. Motion passed 4-0.
ITEM 17: Tender 2 Replacement Purchase
Fire Chief Kalis reviewed the request for authorization to purchase a replacement fire engine and
equipment and noted cost savings associated with choosing a 2024 diesel engine.
Councilmember Hirn, seconded by Councilmember Holtz, moved TO APPROVE PURCHASE
OF 2027 CIP PROJECT, F-009 TENDER 2 REPLACEMENT, FROMROSENBAUER
MINNESOTA, LLC, AS WELL AS THE ASSOCIATED EQUIPMENTAND EQUIPMENT
MOUNTING ATA TOTAL PROJECT COSTNOT TO EXCEED $1,177,000. 00 AND
DECLARE THE 2007 SPARTAN GLADJA TOR TENDER PUMPER AS RETIRED
EQUIPMENTAND APPROVE THE SALE OF RETIRED EQUIPMENTAS DETAILED
IN THE CITY'S PURCHASING POLICY UPON DELIVERY OFNEWAPPARATUS.
Motion passed 4 — 0.
ITEM 12: Zonine Text Amendment — OP PUD
Community Development Director Stopa presented a brief overview of proposed amendments to
the OP PUD ordinance with direction from the October 1, 2024 Council meeting incorporated
into the proposed updates. Discussion was held regarding density proposed in the updates.
Jane Chars, PO Box 769, Stillwater, expressed concern about excessive density and potential
effects on Clear Lake.
Discussion was held regarding development potential on property bordering Clear Lake.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO ADOPT ORDINANCE
2024-17 APPRO VING THE ZONING TEXTAMENDMENTS TO THE OPEN SPACE
PLANNED UNITDEVELOPMENTCODEASPRESENTED BYSTAFF.
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LAKE ELMO CITY COUNCIL MINUTES
October 15, 2024
Councilmember Hirn, seconded by Councilmember Holtz, moved to amend the primary
motion by changing the proposed density allowed from .8 to .6. Motion passed 3 — 1.
(Beckstrom — nay)
Primary motion passed 3 —1. (Beckstrom — nay)
Councilmember Holtz, seconded by Councilmember Hirn, moved TO ADOPT SUMMARY OF
PUBLICATION OF ORDINANCE 2024-17 WITHAPPROVAL OF RESOLUTION 2024-
107. Motion failed 3 —1. (Beckstrom — nay)
Discussion held regarding the cost of publishing the entire ordinance amendment rather than a
summary.
Councilmember Holtz, seconded by Mayor Cadenhead, moved TO RECONSIDER THE
PREVIOUS VOTE. Motion passed 4 — 0.
Mayor Cadenhead, seconded by Councilmember Hirn, moved TO ADOPT SUMMARY OF
PUBLICATION OF ORDINANCE 2024-17 WITHAPPROVAL OF RESOL UTION 2024-
107. Motion passed 4 — 0.
COUNCIL REPORTS
Councilmember Holtz: Reported on a meeting with the Army Corps of Engineers and
Washington County to discuss reuse of waste from the SAFF system in Tablyn Park.
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller: Thanked Thrive for organizing the Workout Like a Firefighter
event.
City Clerk Johnson: Reported on early voting and the upcoming public accuracy test.
Finance Director Hadler: Encouraged residents to sign up for Paya online bill payment portal
for city utility bills.
Fire Chief Kalis: Provided information on Fire Prevention Week.
Meeting adjourned at 9:01 p.m.
ATTEST:
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Ju ie J hn on, ity Clerk
LAKE ELMO CITY COUNCIL
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Charles Cadenhead, Mayor
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