HomeMy WebLinkAbout1-7-25CITY OF LAKE ELMO
CITY COUNCIL MINUTES
JANUARY 7, 2025
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Mayor Cadenhead called the meeting to order at 7: 00 pm.
PRESENT: Mayor Charles Cadenhead and Councilmembers, Nick Dragisich, Matt Him, Jeff
Holtz and Nick Kragness.
Staff present: Administrator Miller, Administrative Services Director Goers, Public Works
Director Powers, Fire Chief Kalis, Finance Director Hadler, City Attorney Sonsalla, City Engineer
Griffin and City Clerk Johnson
APPROVAL OF AGENDA
Councilmember Holtz, seconded by Councilmember Him, moved TO APPROVE THE
AGENDA AS PRESENTED. Motion passed 5 — 0.
ACCEPT MINUTES
Councilmember Him, seconded by Councilmember Holtz, moved TO ACCEPT THE
MINUTES OF THE DECEMBER 17, 2024 SPECIAL MEETING AND REGUALR
MEETING AS PRESENTED. Motion passed 5 — 0.
None
PRESENTATIONS
Councilmember Kragness was sworn in by City Clerk Johnson.
City Administrator Miller introduced Washington County Sergeant Ty Jacobson as the newly
assigned Sergeant for Lake Elmo.
CONSENT AGENDA
2. Approve Payment of Disbursements and Payroll
3. Designate Official Depositories of Funds - Resolution 2025-001
4. Designate Official Publication Newspaper of Record — Resolution 2025-002
5. Adopt Resolution Designating Data Practice Officials and Approving City's Data
Practice Policy - Resolution 2025-003
6. Designate Authority for EFT Payments — Resolution 2025-004
7. Approve Security Reduction for Legacy at Northstar 2nd Addition
LAI{E ELMO CITY COUNCIL MINUTES
January 7, 2025
8. Approve Security Reduction for Launch -Crossroads Development
9. Approve Pay Requests No. 1 for Well 2 PFAS Removal Equipment
10. Approve Pay Request No. 3 for the Hudson Boulevard Improvements -Segment A
11. Approve Pay Request No. 2 (FINAL) for the 15th Street North Improvements
12. Approve Pay Request No. 6 (FINAL) for the 2024 Street and Utility Improvements
13. Approve Replacement of Backhoe
14. Approve Replacement of V-Plow
15. Approve Replacement of ToolCat & Broom
16. Approve CIP Project F-021 — Equipment Decon Cleaning System Purchase
17. Approve CIP Project F-004 — Rescue 1 Hose Storage and Equipment Refurbish
18. Approve CIP Project F-031 — Station Alerting System Purchase
19. Appoint City Attorney (Civil and Prosecution)
20. Appoint Deputy Clerk
21. Approve NCJA JPA Between MN BCA and the City of Lake Elmo
22. Approve Prairie Skies Final Plat Extension — Resolution 2025-006
Councilmember Dragisich, seconded by Councilmember Hirn, moved TO APPROVE THE
CONSENT AGENDA AS PRESENTED. Motion passed 5 -0.
ITEM 23: Appoint 2025 Acting Mayor
Councilmember Hirn, seconded by Councilmember Dragisich, moved TO APPOINT
COUNCHMEMBER HOLTZAS ACTING MAYOR FOR 2025. Motion passed 5 — 0.
ITEM 24: Ramsey Washington Cable Commission Appointment
Mayor Cadenhead, seconded by Councilmember Dragisich, moved TO APPOINT
COUNCILMEMBER HIRN AS THE COUNCIL REPRESENTATIVE TO THE CABLE
COMMISSION. Motion passed 5 — 0.
ITEM 25: Council School Liaison Appointment
Councilmember Dragisich, seconded by Councilmember Holtz, moved TO APPOINT MAYOR
CADENHEAD AS THE COUNCIL SCHOOL LIAISON. Motion passed 5 — 0.
ITEM 26: Lake Elmo Airport Advisory Commission Appointment
Brief discussion held concerning the appointment. Councilmember Kragness stated that he would
be willing to get further information and consider an appointment to the Lake Elmo Airport
Advisory Commission.
Mayor Cadenhead, seconded by Councilmember Dragisich, moved TO TABLE FOR MORE
TIME TO GATHER INFORMATION. Motion passed 5 — 0.
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LAKE ELMO CITY COUNCIL MINUTES
January 7, 2025
ITEM 27: Appoint City Engineer and Approve Amendment to Bolton & Menk Professional
Services Agreement
City Administrator Miller reported that the City's engineering consultant, FOCUS Engineering
has been purchased by Bolton & Menk and reviewed the proposal to amend the FOCUS contract
and approve the Bolton & Menk Professional Services Agreement.
Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPOINT MR. NATE
STANLEY OF BOLTON & MENK, INC., AS THE OFFICIAL CITY ENGINEER AND
PRINCIPAL PROVIDER OF PROFESSIONAL ENGINEERING SERVICES FOR 2025,
AND TO APPROVE THE AMENDMENT TO THE BOLTON & MENK PROFESSIONAL
SERVICES AGREEMENT, DATED MARCH 2O, 2013.
Councilmember Dragisich, seconded by Councilmember Holtz, moved TO AMEND THE
PRIMARY MOTION TO INCLUDE THE TERMS OF THE FOCUS CONTRACT ARE IN
EFFECT THORUGH JANUARY 7, 2025. Motion passed 5 — 0.
Discussion held regarding the fee schedule with Nate Stanley clarifying Bolton & Menk's fees
and staffing.
Primary motion passed 5 — 0.
ITEM 28: Approve Professional Services Agreement with Raftelis to Complete Operational
Assessment of the Public Works Department
City Administrator Miller presented the request to enter into a professional services agreement
with Raftelis for an operational assessment of the Public Works Department.
Councilmember Dragisich, seconded by Councilmember Holtz, MOVED TO APPROVE THE
HIRING OF RAFTELIS TO CONDUCT AN OPERATIONAL ASSESSMENT FOR THE
PUBLIC WORKS DEPARTMENT AND APPROVE PROFESSIONAL SERVICES
AGREEMENT FOR ABOVE SERVICES, NOT TO EXCEED $52,350. Motion passed 5 — 0.
ITEM 29: Purchase Agreement for Olson Property
Special Projects Coordinator Clark Schroeder presented an overview of the properties under
consideration for purchase from Ms. Olson and Mr. & Mrs. Jurek. Schroder also reviewed the
history and timeline of the search for land to purchase for pinwheel baseball fields.
Discussion was held concerning the location of the properties and the potential for constructing
baseball and other sports fields on the property.
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LAKE ELMO CITY COUNCIL MINUTES
January 7, 2025
Councilmember Dragisich, seconded by Councilmember Him, moved TO ADOPT
RESOLUTION # 2 02 5- 00 7 APPR 0 VING A PURCHASE AGREEMENT FOR PROPERTY
OWNED BYFONDA OLSON. Motion passed 5 — 0.
ITEM 30: Purchase Agreement for JuEEk1E2pp.E1y
Special Projects Coordinator Clark Schroeder noted that this property was discussed with the
Olson property in the previous agenda item.
Councilmember Him, seconded by Councilmember Dragisich, moved TO ADOPT
RESOLUTION # 2025-008 APPROVING A PURCHASE AGREEMENT FOR PROPERTY
OWNED BYKATHLEENAND EDWARD JUREK Motion passed 5 — 0.
COUNCIL REPORTS
Mayor Cadenhead: Welcomed the new Council and noted that goal setting will take place
January 15"' and 16a'.
Councilmember Holtz: Reported he has received positive input on the land being purchased for
the athletic fields.
Councilmember Hirn: Congratulated Councilmember Kragness on his election and thanked the
reelected members for their continuing service.
Councilmember Kragness: Introduced himself and expressed gratitude for the opportunity to
serve on the Council.
STAFF REPORTS AND ANNOUNCEMENTS
City Administrator Miller: Thanked staff for their work preparing for the goal setting session.
Special Projects Coordinator Schroeder: Thanked Senior Planner Jensen for her work on the
ball field land acquisition project.
Public Works Director Powers: Department is working on tree trimming, ice rink is in good
shape, issues with lights at the ice rink.
Fire Chief Kalis: Reported on 2024 as the busiest year ever for the fire department and noted
they are working on the annual report. Also reported 7 new hires are starting fire academy.
City Engineer Griffin: Thanked the Council, community and staff for the privilege of his years
of service working for the city.
Meeting adjourned at 8:30 p.m.
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LAKE ELMO CITY COUNCIL MINUTES
January 7, 2025
LAKE ELMO CITY COUNCIL
ATTEST:
Jeff 1kold, Actiinag ayor
Julie of on, ity erk
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