HomeMy WebLinkAbout#07 - OV7 Pay Request STAFF REPORT
DATE: October 15, 2024
CONSENT
AGENDA ITEM: Accept Improvements and Approve Pay Request No. 9 (Final) for the Old
Village Phase 7 Street and Utility Improvements
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request
No. 9 (Final) for the Old Village Phase 7 Street and Utility Improvements?
BACKGROUND: Minger Construction Companies, Inc. was awarded a construction contract on April 4,
2023 to complete the Old Village Phase 7 Street and Utility Improvements. The contractor has now
completed the work in accordance with the contract, plans, and specifications, including all punch list items.
PROPOSAL DETAILS/ANALYSIS: Minger Construction Companies has submitted Partial Pay Request
No. 9 (Final) in the amount of $112,747.33. The Project Engineer has prepared a Certificate of Completion
indicating that all work is completed, including all punch list items, and is recommending the acceptance
of the improvements and release of final retainage. Project acceptance will initiate the one-year warranty
period for the improvements. The one-year warranty will begin on October 15, 2024 and will extend
through October 15, 2025.
FISCAL IMPACT: None. Final payment is being recommended within the authorized scope and budget
for the project. A breakdown comparison of the total final project cost and the post-bid approved total cost
budget is included as an attachment. The total final project cost includes contingency funds for professional
services required to finalize record plans, update system mapping, and required tasks to be performed
throughout the warranty period. The breakdown shows the final total project cost at $2,798,200 versus the
post-bid approved project cost of $3,023,000. The final construction cost component of the project paid to
the contractor is $2,209,726.46 versus the contract award amount of $2,296,658.75.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements and approve Pay Request No. 9 (Final) for the Old Village Phase 7 Street and
Utility Improvements. If removed from the consent agenda, the recommended motion for the action is as
follows:
“Move to accept the improvements for the Old Village Phase 7 Street and Utility Improvements and
approve Pay Request No. 9 (Final) to Minger Construction Companies, Inc. in the amount of
$112,747.33”.
ATTACHMENTS:
1. Partial Pay Estimate No. 9 (Final).
2. Certificate of Completion.
3. Final Project Cost Breakdown.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER:CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6-7-8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION:FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION:CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
No.Approval
Date
Amount $2,296,658.75
Additions Deductions -$86,932.29
2 10/18/2023 $4,414.85 $2,209,726.46
1 9/1/2023 $62,390.00 $2,209,726.46
$2,209,726.46
3 9/18/2024 ($153,737.14)$0.00
$2,096,979.13
$0.000.0%
CONTRACT TIME
TOTALS ($86,932.29) $0.00 $112,747.33
NET CHANGE ($86,932.29)
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
9 (FINAL)
9/1/20247/26/2024FROM
OLD VILLAGE PH 7: STREET, DRAINAGE, & UTILITY IMPROVMENTS
PROJECT NO. 2022.119
CITY OF LAKE ELMO
3880 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
MINGER CONSTRUCTION COMPANIES, INC.
620 CORPORATE DRIVE
JORDAN, MN 55352
ATTN: RYAN BLAKE, PROJECT MANAGER
6/11/2023
6/30/2024
REVISED DAYS
REMAINING
385
0
-63
10/15/2023
ORIGINAL DAYS
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this
payment estimate has been completed in accordance with the
contract documents, that all amounts have been paid by the
contractor for work for which previous payment estimates was
issued and payments received from the owner, and that current
payment shown herein is now due.
The undersigned certifies that the work has been reviewed and to
the best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in
accordance with the contract documents.
ENGINEER
BY
FOCUS Engineering, inc.PROJECT PAYMENT FORM
9/30/24
PARTIAL PAY ESTIMATE NO. 9 (FINAL)
OLD VILLAGE PH 7: STREET, DRAINAGE, & UTILITY IMPROVMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2022.119
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
BASE BID
1 LS 1 $70,000.00 $70,000.00 0.00 $0.00 1.00 $70,000.00
2 ACRE 0.4 $13,000.00 $5,200.00 0.00 $0.00 0.40 $5,200.00
3 EACH 25 $347.00 $8,675.00 0.00 $0.00 26.00 $9,022.00
4 EACH 25 $231.50 $5,787.50 0.00 $0.00 29.00 $6,713.50
5 LF 1348 $8.00 $10,784.00 0.00 $0.00 1,348.00 $10,784.00
6 LF 940 $8.00 $7,520.00 0.00 $0.00 940.00 $7,520.00
7 LF 60 $8.00 $480.00 0.00 $0.00 32.00 $256.00
8 EACH 8 $47.00 $376.00 0.00 $0.00 8.00 $376.00
9 LF 220 $4.00 $880.00 0.00 $0.00 181.50 $726.00
10 LF 340 $3.00 $1,020.00 0.00 $0.00 350.00 $1,050.00
11 SY 1020 $9.00 $9,180.00 0.00 $0.00 808.00 $7,272.00
12 SY 440 $25.00 $11,000.00 0.00 $0.00 290.00 $7,250.00
13 TON 120 $200.00 $24,000.00 0.00 $0.00 118.77 $23,754.00
14 LF 40 $20.00 $800.00 0.00 $0.00 40.00 $800.00
15 EACH 2 $450.00 $900.00 0.00 $0.00 2.00 $900.00
16 EACH 3 $450.00 $1,350.00 0.00 $0.00 3.00 $1,350.00
17 LF 100 $47.40 $4,740.00 0.00 $0.00 100.00 $4,740.00
18 SF 1500 $5.00 $7,500.00 0.00 $0.00 0.00 $0.00
19 LS 1 $15,000.00 $15,000.00 0.00 $0.00 1.00 $15,000.00
20 CY 4676 $21.00 $98,196.00 0.00 $0.00 4,676.00 $98,196.00
21 CY 400 $44.00 $17,600.00 0.00 $0.00 0.00 $0.00
22 CY 2839 $29.00 $82,331.00 0.00 $0.00 2,839.00 $82,331.00
23 SY 1500 $1.00 $1,500.00 0.00 $0.00 0.00 $0.00
24 CY 710 $60.00 $42,600.00 0.00 $0.00 710.00 $42,600.00
25 HOUR 50 $189.50 $9,475.00 0.00 $0.00 32.50 $6,158.75
26 SY 3445 $0.80 $2,756.00 0.00 $0.00 3,445.00 $2,756.00
27 GAL 255 $0.60 $153.00 0.00 $0.00 200.00 $120.00
28 TON 110 $148.00 $16,280.00 0.00 $0.00 126.02 $18,650.96
29 TON 425 $130.50 $55,462.50 0.00 $0.00 375.54 $49,007.97
30 TON 320 $132.50 $42,400.00 0.00 $0.00 330.11 $43,739.58
31 SY 275 $142.00 $39,050.00 0.00 $0.00 62.40 $8,860.80
32 TON 545 $62.60 $34,117.00 0.00 $0.00 75.12 $4,702.51
33 EACH 1 $3,140.00 $3,140.00 0.00 $0.00 1.00 $3,140.00
34 EACH 1 $6,500.00 $6,500.00 0.00 $0.00 1.00 $6,500.00
35 LF 410 $16.00 $6,560.00 0.00 $0.00 410.00 $6,560.00
36 EACH 4 $400.00 $1,600.00 0.00 $0.00 4.00 $1,600.00
37 SY 200 $30.00 $6,000.00 0.00 $0.00 40.50 $1,215.00
38 LF 1206 $102.00 $123,012.00 0.00 $0.00 1,205.00 $122,910.00
39 LF 876 $125.00 $109,500.00 0.00 $0.00 880.00 $110,000.00
40 LF 325 $141.00 $45,825.00 0.00 $0.00 326.00 $45,966.00
41 LF 8 $272.50 $2,180.00 0.00 $0.00 8.00 $2,180.00
42 LF 57 $276.50 $15,760.50 0.00 $0.00 60.00 $16,590.00
43 LS 1 $125,000.00 $125,000.00 0.00 $0.00 1.00 $125,000.00
44 SF 60 $118.50 $7,110.00 0.00 $0.00 60.00 $7,110.00
45 LS 1 $15,000.00 $15,000.00 0.00 $0.00 1.00 $15,000.00
46 EACH 9 $1,476.50 $13,288.50 0.00 $0.00 0.00 $0.00
47 EACH 1 $4,432.00 $4,432.00 0.00 $0.00 1.00 $4,432.00
48 EACH 24 $873.50 $20,964.00 0.00 $0.00 24.00 $20,964.00
49 EACH 24 $314.00 $7,536.00 0.00 $0.00 24.00 $7,536.00
50 EACH 6 $8,866.50 $53,199.00 0.00 $0.00 6.00 $53,199.00
51 LF 690 $26.50 $18,285.00 0.00 $0.00 681.00 $18,046.50
52 LF 960 $34.00 $32,640.00 70.00 $2,380.00 783.00 $26,622.00
53 LF 1206 $1.85 $2,231.10 0.00 $0.00 1,205.00 $2,229.25
54 VF 20.16 $400.00 $8,064.00 0.00 $0.00 20.84 $8,336.00
55 LF 1266 $3.50 $4,431.00 0.00 $0.00 1,253.00 $4,385.50
56 LB 617 $22.95 $14,160.15 0.00 $0.00 458.00 $10,511.10
57 LS 1 $10,999.00 $10,999.00 0.00 $0.00 1.00 $10,999.00
58 EACH 26 $354.50 $9,217.00 0.00 $0.00 27.00 $9,571.50
59 EACH 26 $556.50 $14,469.00 0.00 $0.00 27.00 $15,025.50
60 EACH 2 $9,114.00 $18,228.00 0.00 $0.00 2.00 $18,228.00
61 EACH 24 $543.00 $13,032.00 0.00 $0.00 25.00 $13,575.00
62 EACH 1 $501.50 $501.50 0.00 $0.00 1.00 $501.50
CLEARING & GRUBBING
CLEARING
GRUBBING
REMOVE WATER MAIN PIPE
ABANDON SEWER PIPE (SANITARY) (2" TO 4" FORCE MAIN)
REMOVE CONCRETE CURB & GUTTER
REMOVE SIGN, TYPE C
SAWING CONCRETE PAVEMENT (FULL DEPTH)
SAWING BITUMINOUS PAVEMENT (FULL DEPTH)
PIPE FOUNDATION ROCK
15" RC PIPE APRON W/TRASH GUARD
30" RC PIPE APRON W/TRASH GUARD
4" PVC PERF. EDGE DRAIN W/ BACKFILL & WRAP
DRAINTILE CLEANOUT
2" RIGID INSULATION
PAVE AND REMOVE 1.5" THICK 8' WIDE BITUMINOUS WEDGE
REMOVE STORM SEWER CULVERT
REMOVE GATE VALVE & BOX
REMOVE HYDRANT & GATE VALVE ASSEMBLY
CONNECT TO EXISTING WATER MAIN
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
MOBILIZATION
REMOVE BITUMINOUS DRIVEWAY & FLUME PAVEMENT
REMOVE CONCRETE DRIVEWAY PAVEMENT
SELECT GRANULAR BORROW - MOD. 5% (CV) (P)
GEOTEXTILE FABRIC, TYPE V
AGG. BASE, CL. 6 (CV) (P)
STREET SWEEPING
PULVERIZE BITUMINOUS PAVEMENT (P)
15" RC PIPE SEWER, DES 3006 CL V
BITUMINOUS MATERIAL FOR TACK COAT
TYPE SP 9.5 WEARING COURSE MIX (2,B) (DRIVEWAYS)
TYPE SP 12.5 NON-WEARING COURSE MIX (3,C)
TYPE SP 9.5 WEARING COURSE MIX (3,C)
6" CONCRETE FLUME WITH REINFORCEMENT
8" PVC PIPE SEWER (SDR 26)
TEMPORARY WATER SERVICE
CLEAN AND TELEVISE SANITARY SEWER
SANITARY SEWER MANHOLE EXTRA DEPTH
CLEAN AND TELEVISE STORM SEWER
1" CORPORATION STOP
1" CURB STOP & BOX
SALVAGE AND INSTALL FENCE
SALVAGE AND INSTALL LANDSCAPING ROCK OR MULCH, INCLUDES EDGING
ABANDON SANITARY SEWER DRAINFIELD & REMOVE PUMP
COMMON EXCAVATION (EV) (P)
SUBGRADE CORRECTION (EV) (INCLUDES SELECT GRANULAR BORROW - MOD 5%)
ADJUST GATE VALVE BOX
CONNECT TO EXISTING SANITARY SEWER SERVICE
8"X4" PVC WYE, SDR 26
30" RC PIPE SEWER, DES 3006 CL III
CONNECT TO EXISTING SANITARY SEWER MAIN
24" RC PIPE SEWER, DES 3006 CL III
DEWATERING
SALVAGE AND INSTALL PAVER SIDEWALK AND STEPS
MAINTENANCE OF SANITARY SEWER
CONNECT TO EXISTING WATER SERVICE
18" RC PIPE SEWER, DES 3006 CL V
TRACER WIRE BOX - (AT PROPERTY LINE)
SANITARY SEWER MANHOLE (W/ CASTING)
4" PVC FORCEMAIN, C900
4" PVC SANITARY SERVICE PIPE - SCH 40 W/ TRACER WIRE
DUCTILE IRON FITTINGS
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
63 EACH 3 $9,302.50 $27,907.50 0.00 $0.00 3.00 $27,907.50
64 EACH 4 $3,303.50 $13,214.00 0.00 $0.00 3.00 $9,910.50
65 EACH 2 $4,567.00 $9,134.00 0.00 $0.00 3.00 $13,701.00
66 LF 832 $41.00 $34,112.00 0.00 $0.00 683.00 $28,003.00
67 LF 50 $90.05 $4,502.50 0.00 $0.00 31.00 $2,791.55
68 LF 1320 $77.75 $102,630.00 0.00 $0.00 1,287.00 $100,064.25
69 EACH 5 $4,946.00 $24,730.00 0.00 $0.00 5.00 $24,730.00
70 EACH 7 $6,737.50 $47,162.50 0.00 $0.00 7.00 $47,162.50
71 EACH 1 $21,086.00 $21,086.00 0.00 $0.00 1.00 $21,086.00
72 EACH 1 $6,250.50 $6,250.50 0.00 $0.00 1.00 $6,250.50
73 EACH 8 $556.50 $4,452.00 0.00 $0.00 1.00 $556.50
74 CY 30 $113.00 $3,390.00 0.00 $0.00 27.00 $3,051.00
75 LF 2835 $22.00 $62,370.00 0.00 $0.00 2,787.00 $61,314.00
76 SY 460 $99.00 $45,540.00 0.00 $0.00 266.00 $26,334.00
77 SY 125 $145.00 $18,125.00 0.00 $0.00 148.60 $21,547.00
78 EACH 17 $102.00 $1,734.00 0.00 $0.00 25.00 $2,550.00
79 SF 240 $110.00 $26,400.00 0.00 $0.00 376.63 $41,429.30
80 LF 80 $78.00 $6,240.00 0.00 $0.00 90.00 $7,020.00
81 LS 1 $2,251.00 $2,251.00 0.00 $0.00 1.00 $2,251.00
82 SF 16.75 $148.00 $2,479.00 0.00 $0.00 15.75 $2,331.00
83 LF 1000 $2.25 $2,250.00 0.00 $0.00 364.00 $819.00
84 EACH 1 $2,180.00 $2,180.00 0.00 $0.00 0.00 $0.00
85 EACH 13 $136.50 $1,774.50 0.00 $0.00 0.00 $0.00
86 CY 750 $40.00 $30,000.00 0.00 $0.00 536.50 $21,460.00
87 SY 4050 $10.00 $40,500.00 0.00 $0.00 4,507.00 $45,070.00
88 LB 3000 $2.00 $6,000.00 0.00 $0.00 1,400.00 $2,800.00
89 SY 1500 $2.80 $4,200.00 0.00 $0.00 1,070.00 $2,996.00
90 LF 1200 $3.15 $3,780.00 0.00 $0.00 200.00 $630.00
91 ACRE 1 $2,369.50 $2,369.50 0.00 $0.00 0.62 $1,469.09
92 SF 108 $17.75 $1,917.00 0.00 $0.00 108.00 $1,917.00
$1,898,658.75 $2,380.00 $1,744,921.61
ALTERNATE B: LIFT STATION
93 LS 1 $398,000.00 $398,000.00 0.00 $0.00 1.00 $398,000.00
$398,000.00 $0.00 $398,000.00
CHANGE ORDER NO. 1
CO 1-1 LS 1 $62,390.00 $62,390.00 0.00 $0.00 1.00 $62,390.00
$62,390.00 $0.00 $62,390.00
CHANGE ORDER NO. 2
CO 2-1 LS 1 $4,414.85 $4,414.85 0.00 $0.00 1.00 $4,414.85
$4,414.85 $0.00 $4,414.85
COMPENSATING CHANGE ORDER NO. 3
CO32-1 LS 1 -$153,737.14 -$153,737.14 0.00 $0.00 0.00 $0.00
-$153,737.14 $0.00 $0.00
TOTALS: BASE CONTRACT + ALTERNATE B + CHANGE ORDERS $2,209,726.46 $2,380.00 $2,209,726.46
LIFT STATION ELECTRICAL SERVICE LINE
CHANGE ORDER NO. 2 - TOTAL
SEDIMENT CONTROL LOG
SEEDING (SEED MIXTURE TYPE 25-141)
CROSSWALK PREFORMED THERMOPLASTIC GROUND IN
FURNISH AND INSTALL SIGN, TYPE C
8" CONCRETE DRIVEWAY PAVEMENT (AT LIFT STATION)
SALVAGE AND INSTALL MAILBOX ASSEMBLY
WET CAST BLOCK RETAINING WALL
FURNISH AND INSTALL 4' CHAIN LINK FENCE
TRAFFIC CONTROL/ MAINTENANCE OF ACCESS
SILT FENCE, PREASSEMBLED
TEMPORARY ROCK CONSTRUCTION ENTRANCE
STORM DRAIN INLET PROTECTION
COMMON TOPSOIL BORROW (PULVERIZED) (LV)
SODDING, TYPE MINERAL
HYDRAULIC BONDED FIBER MATRIX
EROSION CONTROL BLANKET CATEGORY 3N
BASE BID TOTALS
CURB STOP & BOX CASTING (R-1914-A)
RANDOM RIP-RAP, CLASS III (INCLUDES GEOTEXTILE FABRIC)
DEWATERING DISCHARGE LOCATION CHANGE
CHANGE ORDER NO. 1 - TOTAL
ALTERNATE B BID TOTALS
LIFT STATION TRADITIONAL CONCRETE
B618 CONCRETE CURB & GUTTER
6" CONCRETE DRIVEWAY PAVEMENT
6" WATER MAIN DIP - CL 52 (POLY ENCASED)
8" WATER MAIN DIP - CL 52 (POLY ENCASED)
CONSTRUCT DRAINAGE STRUCTURE DES. 404 (W/ CASTING)
CONSTRUCT DRAINAGE STRUCTURE DES. 406 - 48" (W/ CASTING)
CONSTRUCT DRAINAGE STRUCTURE DES. 405 - 60" (W/ 4' SUMP, MH BAFFLE & CASTING
HYDRANT
6" GATE VALVE & BOX
8" GATE VALVE & BOX
1" TYPE K COPPER PIPE
COMPENSATING CHANGE ORDER
CHANGE ORDER NO. 3 - TOTAL
CONSTRUCT DRAINAGE STRUCTURE DES. 406 - 60" (W/ CASTING)
CITY OF LAKE ELMO, MN OLD VILLAGE PHASE 7
STREET AND UTILITY
IMPROVEMENTS
PROJECT NO. 2022.119
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: October 15, 2024
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: MINGER CONSTRUCTION COMPANIES, INC.
PROJECT NAME: OLD VILLAGE PHASE 7 STREET AND UTILITY
IMPROVEMENTS
PROJECT NO.: 2022.119
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Contract dated April 4, 2023. The above-mentioned improvement is hereby declared to be
complete and acceptance of this work is recommended.
DATE OF COMPLETION: October 15, 2024
Chad Isakson Reg. No. 49028
FOCUS Engineering, inc.
THE WARRANTY PERIOD BEGINS October 15, 2024 AND ENDS October 15, 2025
CITY OF LAKE ELMO
OLD VILLAGE PHASE 7 STREET & UTILITY IMPROVEMENTS
PROJECT NO. 2022.119
Feasibility Report
Estimate of Cost
Post Bid
Alternate B
(Recommendation)
Estimate of Cost
Final Project
Estimate of Cost
Total Project Cost $2,820,000 $3,022,959 $2,798,226
Street and Storm Sewer $944,000 $985,318 $933,055
Assessment Amount $9,800 $9,800 $9,800
Assessed Parcels 29 29 29
Assessment Revenue (2 city parcels included)$284,200 $284,200 $284,200
City Share $659,800 $701,118 $648,855
Sanitary Sewer $1,368,000 $1,581,095 $1,448,485
Assessment Amount $13,100 $13,100 $13,100
Assessed Parcels 22 22 22
Assessment Amount $288,200 $288,200 $288,200
City Share $1,079,800 $1,292,895 $1,160,285
Watermain (Water Enterprise Fund)$508,000 $456,546 $416,686