HomeMy WebLinkAbout#08 - 2024 Seal Coat Pay Request STAFF REPORT
DATE: October 15, 2024
CONSENT
AGENDA ITEM: Accept Improvements and Approve Pay Request No. 2 (FINAL) for the
2024 Seal Coat Project.
SUBMITTED BY: Mike Rusenovich, Project Engineer
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Jack Griffin, City Engineer
Marty Powers, Public Works Director
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve
Pay Request No. 2 (Final) for the 2024 Seal Coat Project?
BACKGROUND: Pearson Bros, Inc. was awarded a construction contract on June 18, 2024 to
complete the 2024 Seal Coat Project. The contractor has now completed the work in accordance
with the contract and specifications.
PROPOSAL DETAILS/ANALYSIS: Pearson Bros, Inc. has submitted Pay Request No. 2
(Final) in the amount of $13,758.40. The request has been reviewed and payment is recommended
in the amount requested. The Project Engineer has prepared a Certificate of Completion indicating
that all work is completed and is recommending the acceptance of the improvements and release
of final retainage. Project acceptance will initiate the one-year warranty period for the
improvements. The one-year warranty will begin on October 15, 2024 and will extend through
October 15, 2025.
FISCAL IMPACT: None. Final payment is being recommended. The final construction cost for
the Project is $275,168.00, which is $3,239.40 below the original construction contract amount of
$278,407.40.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent
Agenda, accept the improvements and approve Pay Request No. 2 (Final) to Pearson Bros, Inc in
the amount of $13,758.10 for the 2024 Seal Coat Project. If removed from the consent agenda, the
recommended motion for the action is as follows:
“Move to accept the improvements for the 2024 Seal Coat Project and approve Pay Request
No. 2 (Final) to Pearson Bros, Inc. in the amount of $13,758.40”.
ATTACHMENTS:
1. Partial Pay Estimate #2 (Final).
2. Certificate of Completion.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER:CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6-7-8)
*Detailed Breakdown Attached
START DATE:ON SCHEDULE
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION:FOCUS Engineering, inc.
DATE
CONTRACTOR'S CERTIFICATION:CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
BY
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
9/5/2024
10/4/2024
REVISED DAYS
REMAINING
29
0
-11
ORIGINAL DAYS
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
2 (FINAL)
10/15/202410/1/2024FROM
2024 SEAL COAT PROJECT
PROJECT NO. 2024.108
CITY OF LAKE ELMO
3800 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
PEARSON BROS, INC.
11079 LAMONT AVE NE
HANOVER, MN 55341
ATTN: TODD BARTELS
CONTRACT TIME
TOTALS $0.00 $0.00 $13,758.40
NET CHANGE $0.00
$0.000.0%
$261,409.60
$0.00
$275,168.00
$278,107.40
$275,168.00
No.Approval
Date
Amount $278,107.40
Additions Deductions $0.00
FOCUS Engineering, inc.PROJECT PAYMENT FORM
10/1/2024
PARTIAL PAY ESTIMATE NO. 2 (FINAL)
2024 SEAL COAT PROJECT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2024.108
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 SY 177,040 $1.56 $276,182.40 0 $0.00 175,300 $273,468.00
2 EA 11 $175.00 $1,925.00 0.00 $0.00 8.00 $1,400.00
3 EA 1 $300.00 $300.00 0.00 $0.00 1.00 $300.00
TOTALS - BASE CONTRACT $278,407.40 $0.00 $275,168.00
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
BASE BID
BITUMINOUS SEAL COAT WITH 1/8" DRESSER TRAP ROCK AND CRS-2P EMULSIFIED
ASPHALT
PROTECT EXISTING PREFORMED THERMOPLASTIC PAVEMENT MARKING (TURN
ARROW)
PROTECT EXISTING THERMOPLASTIC PAVEMENT MARKING (CROSSWALK)
CITY OF LAKE ELMO, MN 2024 SEAL COAT PROJECT PROJECT NO. 2024.108
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: OCTOBER 15, 2024
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: PEARSON BROS, INC.
PROJECT NAME: 2024 SEAL COAT PROJECT
PROJECT NO.: 2024.108
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Contract dated June 25th, 2024. The above-mentioned improvement is hereby declared to
be complete and acceptance of this work is recommended.
DATE OF COMPLETION: October 15, 2024
Michael Rusenovich Reg. No. 58717
FOCUS Engineering, Inc.
THE WARRANTY PERIOD BEGINS October 15, 2024 AND ENDS October 15, 2025