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Home My WebLink About#14 - Stillwater School Dist Feasibility Report and Assessment Waiver Agreement STAFF REPORT DATE: October 15, 2024 REGULAR AGENDA ITEM: Approve Resolution Receiving Feasibility Report and Calling Hearing on Improvement for the Stillwater Area School District Utility Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Nicole Miller, City Administrator Sarah Sonsalla, City Attorney Clarissa Hadler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept the Feasibility Report and call a Public Hearing for the Stillwater Area School District Utility Improvements, with the Improvement Hearing to be held at the November 19, 2024 council meeting? BACKGROUND: On May 21, 2024, the City Council authorized the preparation of a feasibility report in response to a petition from the Stillwater Area School District, requesting the connection to City water and sanitary sewer to the Oak-Land Middle School, and connection to City sewer to the new Lake Elmo Elementary School. PROPOSAL DETAILS/ANALYSIS: A Feasibility Report has been prepared that identifies the scope of recommended improvements to accommodate the requested water and sanitary sewer connections for the 2 school sites, to provide estimated project costs, and to prepare a preliminary assessment roll for each of the benefitting properties based upon the City’s Special Assessment Policy for Local Improvements. The scope of proposed improvements includes the following: • Extension of gravity sanitary sewer to the Oakland Middle School property, from the existing RGC lift station located at Palmer Drive and 10th Street (to be City owned/maintained). • Extension of 12-inch watermain to the Oakland Middle School property, from the intersection of Palmer Drive and 10th Street (to be City owned/maintained). • Construction of a new 4,200 LF, 8-inch forcemain along 10th Street, from the existing RGC lift station located at Palmer Drive to Lake Elmo Avenue. Abandon the existing 6-inch forcemain in place. • Construction of a new 3,100 LF, 10-inch forcemain along Lake Elmo Avenue, from 10th Street to an existing gravity sewer at Lake Elmo Avenue and 5th Street. • The school district would be required to make private utility extensions on each school site as needed to connect to the public water and sewer improvements. The total estimated project cost is $1,752,000. For water and sanitary sewer improvements, 100% of the project is assessed to the benefitting properties. Project costs were apportioned based on the Residential Equivalent (REC) Units. In addition to the Oak-Land Middle School and new Elementary School properties, there is one additional benefitting property located at 11817 10th Street North. FISCAL IMPACT: The total estimated project cost is $1,754,000, including $1,584,000 for sanitary sewer extension and improvements, and $169,200 for watermain extension. The improvements will be funded 100% through Special Assessments. The Stillwater Area School District will be required to sign a Waiver of Assessment Agreement in a form acceptable to the City Attorney. RECOMMENDATION: Staff is recommending that the City Council approve a Resolution, receiving the Feasibility Report and calling a public hearing for the Stillwater Area School District Utility Improvements. The recommended motion for this action is as follows: “Move to approve Resolution No. 2024-110, receiving the Feasibility Report and Calling Hearing on Improvement for the Stillwater Area School District Utility Improvements.” ATTACHMENTS: 1. Resolution Receiving a Feasibility Report and Calling for Hearing on Improvement for the Stillwater Area School District Utility Improvements. 2. Notice of Hearing on Improvement. 3. Preliminary Assessment Roll. 4. Proposed Improvements Exhibit. 5. Project Schedule. Feasibility Report (available for review at City Hall). CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2024-110 A RESOLUTION RECEIVING A FEASIBILITY REPORT AND CALLING HEARING ON IMPROVEMENT FOR THE STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS WHEREAS, pursuant to City Council resolution, adopted on May 21, 2024, a feasibility report has been prepared for the Stillwater Area School District Utility Improvements; and WHEREAS, the feasibility report recommends that benefitting properties be assessed all or a portion of the cost of the improvements pursuant to the City’s Special Assessment Policy and Minnesota Statutes, Chapter 429; and WHEREAS, the feasibility report provides information regarding whether the proposed improvement is necessary, cost-effective, and feasible; whether it should best be made as proposed or in connection with some other improvement; the estimated cost of the improvements as recommended; and a description of the methodology used to calculate individual assessments for affected parcels. NOW, THEREFORE, BE IT RESOLVED, 1. That the City Council will consider the improvements in accordance with the report and the assessments of the abutting properties for all or a portion of the cost of the improvements pursuant to Minnesota Statues, Chapter 429 at an estimated total project cost of $1,754,000. 2. A public hearing shall be held on such proposed improvements on the 19th day of November, 2024 in the council chambers of City Hall, at or approximately after 7:00 P.M. and the clerk shall give mailed and published notice of such hearing and improvement as required by law. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY OF OCTOBER, 2024. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO NOTICE OF HEARING ON IMPROVEMENT STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS Notice is hereby given that the City Council of Lake Elmo will conduct a public hearing on Tuesday, November 19, 2024, at or approximately after 7:00 PM to consider the making of the following improvements, pursuant to Minnesota Statutes, Sections 429.011 to 429.111: The project includes improvements to the public sanitary sewer system to accommodate connection to sewer by the new Lake Elmo Elementary School and Oak-Land Middle School, and the extension of municipal water to the Oak-Land Middle School. The area proposed to be assessed for the extension of public water and public sewer includes the new Lake Elmo Elementary School property, the Oak-Land Middle School property, and the property at 11817 10 Street North. The estimated total cost for the project is $1,754,000. A reasonable estimate of the impact of the assessment will be available at the hearing. Such persons as desiring to be heard with reference to the proposed improvements will be heard at this meeting. DATED: October 15, 2024 BY ORDER OF THE LAKE ELMO CITY COUNCIL Charles Cadenhead, Mayor (Published in the Stillwater Gazette on October 18, 2024 and October 25, 2024) CITY OF LAKE ELMO, MN. OCTOBER, 2024 STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS ASSESSMENT ROLL PAGE 1 of 1 NO. NAME PID SANITARY SEWER REC UNITS SANITARY SEWER ASSESSMENT WATER ASSESSMENT REC UNITS WATER ASSESSMENT 1 INDEPENDENT SCHOOL DISTRICT #834 10928 10TH ST N 1875 GREELEY ST S STILLWATER MN 55082 2602921440001 142 $795,200 0 $0 2 ISD 834 STILLWATER 820 MANNING AVE N 1875 GREELEY ST S STILLWATER MN 55082 3602921110002 140 $784,000 140 $168,000 3 HOULE WEST J & LAURIE K 11817 10TH ST N 11792 VALLEY CREEK RD WOODBURY MN 55129 3602921110001 1 $5,600 1 $1,200 TOTAL 283 $1,584,800 141 $169,200 ADDRESS MAILING ADDRESS > > || |||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||| l l l ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll ll l || || || || || || || || || || || || || || || || || || || || || || || || || || || || || || || || || l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l >>>> >>>> >> >> >> S S S S S S S S S S L l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l l >> >>>> >> >> >> >> >> >>>> > > >> >> D D D D > >>> OAK-L A N D M I D D L E S C H O O L ROYA L G O L F C L U B 10TH STREET (CSAH 10) MA N N I N G A V E N U E ( C S A H 1 5 ) 10TH STREET (CSAH 10) LA K E E L M O A V E N U E ( C S A H 1 7 ) 5TH STREET P A L M E R D R I V E LA V E R N E A V E N U E LA Y T O N A V E N U E LE E W A R D A V E N U E CIMA R R O N FUTU R E L A K E E L M O ELEM E N T A R Y S C H O O L LEGEND EXISTING FORCEMAIN (CITY OWNED) PROPOSED FORCEMAIN (CITY OWNED) PROPOSED FORCEMAIN (PRIVATE) EXISTING SANITARY SEWER (CITY OWNED) PROPOSED SANITARY SEWER (CITY OWNED) PROPOSED SANITARY SEWER (PRIVATE) EXISTING WATERMAIN (CITY OWNED) PROPOSED WATERMAIN (CITY OWNED) PROPOSED WATERMAIN (PRIVATE) |||||| l ll l l ll l PRIVATE GRAVITY SEWER. ALIGNMENT TO BE DETERMINED BY ISD 834 PRIVATE ELEMENTARY SCHOOL LIFT STATION AND FORCEMAIN. ALIGNMENT AND SIZE TO BE DETERMINED BY ISD 834 (FORCEMAIN SIZE ASSUMED TO BE 4"). >>> >> ROYAL GOLF CLUB SOUTH LIFT STATION (CITY OWNED). NO MODIFICATIONS NEEDED WITH LARGER FORCEMAIN. CONSTRUCT 4,200 LF OF 8" HDPE FORCEMAIN (CITY OWNED) DISCONNECT EXISTING 6" HDPE ROYAL GOLF CLUB FORCEMAIN FROM EXISTING 16" HDPE OLD VILLAGE FORCEMAIN. CONNECT NEW 8" HDPE FORCEMAIN TO NEW ELEMENTARY SCHOOL FORCEMAIN AND CONSTRUCT AIR RELIEF MANHOLE. EXISTING 16" HDPE OLD VILLAGE FORCEMAIN (CITY OWNED) CONSTRUCT 3,100 LF OF 10" HDPE FORCEMAIN (CITY OWNED) PARALLEL WITH EXISTING 16" HDPE OLD VILLAGE FORCEMAIN EXISTING 6" HDPE ROYAL GOLF CLUB FORCEMAIN (ABANDON IN PLACE) EXISTING 16" HDPE OLD VILLAGE FORCEMAIN (CITY OWNED) CONNECT 10" HDPE FORCEMAIN TO EXISTING GRAVITY SYSTEM (CITY OWNED) l l l l l l l l l l > > > > > > > > > lll l >>>> > PRIVATE WATER SERVICE. ALIGNMENT TO BE DETERMINED BY ISD 834 >> lll lll lll AIR RELIEF MANHOLE CIMA R R O N CIMA R R O N PRIVATE PUBLIC P R I V A T E P U B L I C 11603 11109 1027 11228 1028 1025 1020 1019 11817 H: \ L K E L M N \ 2 4 X 1 3 4 9 5 1 0 0 0 \ C A D \ C 3 D \ F I G R - 1 3 4 9 5 1 - S a n i t a r y S e w e r . d w g 10 / 4 / 2 0 2 4 1 : 0 5 : 0 7 P M R STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS CITY OF LAKE ELMO, MN FIGURE 1: UTILITY PLAN OCTOBER 2024 FEETSCALE 0 200 400 HORZ. R PROJECT SCHEDULE CITY OF LAKE ELMO STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS PROJECT NO. 2024.113 MAY 8, 2024 City receives Petition to connect the Oak‐Land Middle School to public water and sewer, and the new Elementary School to public sewer. MAY 21, 2024 Council accepts the Petition from the Stillwater Area Public School District (District) and authorizes the preparation of a Feasibility Report. OCOTBER 15, 2024 Council accepts the Feasibility Report and Calls for Public Hearing. NOVEMBER 19, 2024 Public Improvement Hearing. Council receives signed Waiver Agreement from Stillwater Area School District. Council Orders the Improvement and authorizes the preparation of Plans and Specifications. MARCH 4, 2025 Council approves Plans and Specifications and orders Advertisement for Bids. APRIL 3, 2025 Project Bid Date: Receive contractor Bids. APRIL 15, 2025 Council accepts Bids and awards Contract. APRIL 28, 2025 Conduct Pre‐Construction meeting and issue Notice to Proceed.  AUGUST 29, 2025 Substantial Completion.  SEPTEMBER 26, 2025 Final Completion. *Final Assessment Hearing Schedule TDB (if applicable)