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Home My WebLink About#15 - Well 2 PFAS Removal Equipment STAFF REPORT DATE: October 15, 2024 CONSENT AGENDA ITEM: Accept Bids and Award Contract for the Well 2 PFAS Removal Equipment SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Nicole Miller, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept the bids and award a contract for the Well 2 PFAS Removal Equipment? BACKGROUND: On September 17, 2024 the City Council approved the plans and specifications for the procurement of the Well No. 2 PFAS Removal Equipment, consisting of 1 each anion exchange PFAS removal system including 2 contact vessels and valve tree delivered to the site with 800 gpm capacity; 546 CY pf anion exchange media delivered to the site and installed in the PFAS removal system; and 1 each cartridge prefilter and cartridges delivered to the site. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance with the Minnesota Competitive Bidding requirements. PROPOSAL DETAILS/ANALYSIS: Bids were received and opened electronically on October 10, 2024. The City received 2 bids for the project. The bid results are detailed on the attached engineer’s letter of recommendation, including base bid and alternate bid results. Based on the bids received, the City’s consulting engineer is recommending that the City award the contract to the lowest responsible bidder, Aqueous Vets for the Base Bid plus Alternate B (prerinsed IX media) for a total contract amount of $660,970.71 as outlined in the attached letter. FISCAL IMPACT: The Project Costs will be funded through a MPCA Grant through the 3M 2018 Settlement Funds. The Project Grant Agreement was approved on October 1, 2024 in the amount of $2,283,000. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a resolution accepting the bids and awarding a contract to Aqueous Vets for the Base Bid plus Alternate B in the total amount of $660,970.71 for the Well 2 PFAS Removal Equipment. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2024–108, accepting bids and awarding a contract to Aqueous Vets for the Base Bid plus Alternate B in the total amount of $660,970.71 for the Well 2 PFAS Removal Equipment.” ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the Well 2 PFAS Removal Equipment. 2. Consultant’s Letter of Award Recommendation and Tabulation of Bids. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2024-108 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE WELL NO. 2 PFAS REMOVAL EQUIPMENT WHEREAS, pursuant to an advertisement for bids for the Well 2 PFAS Removal Equipment, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Aqueous Vets, for the Base Bid plus Alternate B, in the amount of $660,970.71. NOW, THEREFORE, BE IT RESOLVED, 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor’s lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FIFTEENTH DAY OF OCTOBER, 2024. CITY OF LAKE ELMO (Seal) By: __________________________ ATTEST: Charles Cadenhead, Mayor ________________________________ Julie Johnson, City Clerk Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 October 10, 2024 Honorable Mayor and City Council City of Lake Elmo 3880 Laverne Avenue North Lake Elmo, MN 55042 Re: Well No. 2 PFAS Removal Equipment Lake Elmo Project No. 2023.115 Stantec Project No. 173420153 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on October 10, 2024. Transmitted herewith is a copy of the Bid Tabulation for your information and file. A copy will also be distributed to the Bidders once the Project has been awarded. There were a total of 2 Bids. The following summarizes the results of the Bids received: Contractor Total Base Bid Alternate 1 Alternate 2 Low Aqueous Vets $407,374.06 $238,424.76 $253,596.65 #2 Calgon Carbon Corporation $420,129.86 $234,577.40 0.00 The low Bidder on the Project was Aqueous Vets with a Total Base Bid Amount of $407,374.06. These Bids have been reviewed and found to be in order. The low Bidder on the Project was Aqueous Vets with a Total Base Bid Plus Alternate A Amount of $645,798.82. The low Bidder on the Project was Aqueous Vets with a Total Base Bid Plus Alternate B Amount of $660,970.71. If the City Council wishes to award the Project to the low Bidder, then Aqueous Vets should be awarded the Project on the Total Base Bid plus Alternate B in the Amount of $660,970.71 Should you have any questions, please feel free to contact me at (320) 333-6825. Sincerely, STANTEC CONSULTING SERVICES INC. Brian Lintgen, P.E. Enclosure Project Name: City Project No.:2023.115 Stantec Project No.: Bid Opening:Owner: Biran Lintgen, P.E. License No. 48698 BID TABULATION Item Num Item Units Qty Unit Price Total Unit Price Total SECTION A - Schedule A (STREET & UTILITY RECONSTRUCTION) 1 PROJECT SUBMITTAL AND O&M LS 1 $9,500.00 $9,500.00 $57,622.22 $57,622.22 2 800 GPM LEAD/LAG ANION EXCHANGE TREATMENT SYSTEM FOR WELL NO. 2 (2 TANKS TOTAL) LS 1 $315,000.00 $315,000.00 $285,990.30 $285,990.30 3 CARTRIDGE FILTER HOUSING AND ACCESSORIES LS 1 $24,000.00 $24,000.00 $18,400.00 $18,400.00 4 CARTRIDGE FILTERS EA 25 $350.00 $8,750.00 $380.80 $9,520.00 5 FREIGHT (LAKE ELMO, MN) LS 1 $6,500.00 $6,500.00 $15,625.00 $15,625.00 6 FIELD SERVICES LS 1 $14,500.00 $14,500.00 $6,666.66 $6,666.66 7 TAXES (EQUIPMENT AND MATERIALS ONLY) LS 1 $29,124.06 $29,124.06 $26,305.68 $26,305.68 TOTAL SECTION A $407,374.06 $420,129.86 ALTERNATE A - NON-RINSED IX MEDIA 8 NON-PRE-RINSED ANION EXCHANGE (IX) MEDIA - PUROLITE PUROFANE 694E CY 546 $402.93 $219,999.78 $396.41 $216,439.86 9 TAXES (NON-RINSED IX MATERIAL ONLY) LS 1 $18,424.98 $18,424.98 $18,137.54 $18,137.54 TOTAL ALTERNATE A $238,424.76 $234,577.40 ALTERNATE B - RINSED IX MEDIA 10 PRE-RINSED ANION EXCHANGE (IX) MEDIA - PUROLITE PUROFANE 694E CY 546 $428.57 $233,999.22 $0.00 $0.00 11 TAXES (RINSED IX MATERIAL ONLY) LS 1.00 $19,597.43 $19,597.43 $0.00 $0.00 TOTAL ALTERNATE B $253,596.65 $0.00 Phone: Email:sales@aqueousvets.som james.walter@kuraray.com Signed By: Sarah Johnson Title: Secretary & Vice President DWS Project Manager Bid Bond Bid Bond 1, 2 1, 2 Bid Security: Addenda Acknowledged: (925) 331-0573 (412) 787-6700 Jeremy J. Jones 16761 Clear Creek Rd. redding, CA 96001 Calgon Carbon Corporation 3000 GSK Drive Moon Township, PA 15108 Contractor Name and Address: I hereby certify that this is an exact reproduction of bids received. Aqueous Vets Well No. 2 PFAS Removal Equipment Lake Elmo, MinnesotaThursday, October 10, 2024 at 11:00 AM CDT 173420153 Bidder No. 1 Aqueous Vets Calgon Carbon Corporation Bidder No. 2 173420153-Bid Tabs.xlsm BT-1