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Home My WebLink About#01 - 10-15-24 City Council Meeting MintuesCITY OF LAKE ELMO CITY COUNCIL MINUTES OCTOBER 15, 2024 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Cadenhead called the meeting to order at 7:00 pm. PRESENT: Mayor Charles Cadenhead and Councilmembers Katrina Beckstrom, Matt Hirn and Jeff Holtz. ABSENT: Councilmember Nick Dragisich. Staff present: Administrator Miller, Community Development Director Stopa, Finance Director Hadler, Fire Chief Kalis, City Attorney Sonsalla, City Engineer Griffin and City Clerk Johnson APPROVAL OF AGENDA Item 12, “Approve Zoning Text Amendment – OP PUD” was removed from the Consent Agenda and added to the Regular Agenda. Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE AGENDA AS AMENDED. Motion passed 4 – 0. ACCEPT MINUTES Councilmember Hirn, seconded by Councilmember Holtz, moved TO ACCEPT THE MINUTES OF THE OCTOBER 1, 2024 CITY COUNCIL MEETING AND OCTOBER 8, 2024 CITY COUNCIL WORKSHOP AS PRESENTED. Motion passed 4 – 0. PUBLIC COMMENTS/INQUIRIES None PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements 3. Approve 2025 Medical Insurance Renewals – Resolution 2024-109 4. Approve Pay Request No. 1 for Hudson Blvd. Segment A Improvements 5. Approve Pay Request No. 5 for the 2024 Street and Utility Improvements 6. Approve Pay Request No. 4 for Stillwater Blvd. Trunk Watermain Improvements 7. Approve Pay Request No. 9 (FINAL) for Old Village Phase 7 Street and Utility Improvements LAKE ELMO CITY COUNCIL MINUTES October 15, 2024 Page 2 of 4 8. Approve Pay Request No. 2 (FINAL) for the 2024 Seal Coat Project 9. Approve Release of Warranty Security for Boulder Ponds 2nd and 3rd Addition 10. Approve City Comments on the Washington County DRAFT 2025-2029 Capital Improvement Plan 11. Approve Well 2 Generator Equipment Plans and Specifications and Authorize Ad for Bids Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 4 - 0. ITEM 13: Final Assessment Hearing: Adopt Final Assessment Roll for 2024 Street and Utility Improvements City Engineer Griffin presented a project overview, total costs, assessable properties and final assessment roll for the 2024 Street and Utility Improvements. Discussion held regarding ownership of the Carriage Station park. Councilmember Holts, seconded by Councilmember Hirm, moved TO OPEN THE PUBLIC HEARING. Motion passed 4 – 0. Mayor Cadenhead noted a written objection was received from Ian Steivang and Sarah Harvieux related to damage done to their driveway during the project. Clifford Bujold, 12187 Marquess Lane Cove N., commented on the park transfer and interest charges on assessments. Councilmember Holtz, seconded by Councilmember Hirn, moved TO CLOSE THE PUBLIC HEARING. Motion passed 4 – 0. Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE RESOLUTION NO. 2024-112, ADOPTING THE FINAL ASSESSMENT ROLL FOR THE 2024 STREET AND UTILITY IMPROVEMENTS. Motion passed 4 – 0. ITEM 14: Accept Feasibility Report and Assessment Waiver Agreement for Stillwater Area School District Improvements City Engineer Griffin reviewed the request from ISD 824 for utility extension to Oak Land Middle School and the proposed Lake Elmo Elementary School, noting the location, project scope and total cost summary. Councilmember Holtz, seconded by Councilmember Hirn, MOVED TO APPROVE RESOLUTION NO. 2024-110, RECEIVING THE FEASIBILITY REPORT AND CALLING HEARING ON IMPROVEMENT FOR THE STILLWATER AREA SCHOOL DISTRICT UTILITY IMPROVEMENTS. Motion passed 4 – 0. LAKE ELMO CITY COUNCIL MINUTES October 15, 2024 Page 3 of 4 ITEM 15: Award Contract for Well 2 PFAS Removal Equipment Procurement City Engineer Griffin presented bids received for Well 2 PFAS removal equipment, noting that the project costs will be funded through a MPCA grant. Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE RESOLUTION NO. 2024–108, ACCEPTING BIDS AND AWARDING A CONTRACT TO AQUEOUS VETS FOR THE BASE BID PLUS ALTERNATE B IN THE TOTAL AMOUNT OF $660,970.71 FOR THE WELL 2 PFAS REMOVAL EQUIPMENT. Motion passed 4 – 0. ITEM 16: LMCIT 2025 Statutory Tort Limits Councilmember Holtz, seconded by Councilmember Hirn, moved TO APPROVE MAINTAINING THE CURRENT $1,000 DEDUCTIBLE FOR THE CITY’S PROPERTY AND LIABILITY INSURANCE, AND AUTHORIZE ELECTION TO NOT WAIVE THE STATUTORY TORT LIMITS. Motion passed 4 – 0. ITEM 17: Tender 2 Replacement Purchase Fire Chief Kalis reviewed the request for authorization to purchase a replacement fire engine and equipment and noted cost savings associated with choosing a 2024 diesel engine. Councilmember Hirn, seconded by Councilmember Holtz, moved TO APPROVE PURCHASE OF 2027 CIP PROJECT, F-009 TENDER 2 REPLACEMENT, FROM ROSENBAUER MINNESOTA, LLC, AS WELL AS THE ASSOCIATED EQUIPMENT AND EQUIPMENT MOUNTING AT A TOTAL PROJECT COST NOT TO EXCEED $1,177,000.00 AND DECLARE THE 2007 SPARTAN GLADIATOR TENDER PUMPER AS RETIRED EQUIPMENT AND APPROVE THE SALE OF RETIRED EQUIPMENT AS DETAILED IN THE CITY’S PURCHASING POLICY UPON DELIVERY OF NEW APPARATUS. Motion passed 4 – 0. ITEM 12: Zoning Text Amendment – OP PUD Community Development Director Stopa presented a brief overview of proposed amendments to the OP PUD ordinance with direction from the October 1, 2024 Council meeting incorporated into the proposed updates. Discussion was held regarding density proposed in the updates. Jane Chars, PO Box 769, Stillwater, expressed concern about excessive density and potential effects on Clear Lake. Discussion was held regarding development potential on property bordering Clear Lake. Councilmember Holtz, seconded by Councilmember Hirn, moved TO ADOPT ORDINANCE 2024-17 APPROVING THE ZONING TEXT AMENDMENTS TO THE OPEN SPACE PLANNED UNIT DEVELOPMENT CODE AS PRESENTED BY STAFF. LAKE ELMO CITY COUNCIL MINUTES October 15, 2024 Page 4 of 4 Councilmember Hirn, seconded by Councilmember Holtz, moved to amend the primary motion by changing the proposed density allowed from .8 to .6. Motion passed 3 – 1. (Beckstrom – nay) Primary motion passed 3 – 1. (Beckstrom – nay) Councilmember Holtz, seconded by Councilmember Hirn, moved TO ADOPT SUMMARY OF PUBLICATION OF ORDINANCE 2024-17 WITH APPROVAL OF RESOLUTION 2024- 107. Motion failed 3 – 1. (Beckstrom – nay) Discussion held regarding the cost of publishing the entire ordinance amendment rather than a summary. Councilmember Holtz, seconded by Mayor Cadenhead, moved TO RECONSIDER THE PREVIOUS VOTE. Motion passed 4 – 0. Mayor Cadenhead, seconded by Councilmember Hirn, moved TO ADOPT SUMMARY OF PUBLICATION OF ORDINANCE 2024-17 WITH APPROVAL OF RESOLUTION 2024- 107. Motion passed 4 – 0. COUNCIL REPORTS Councilmember Holtz: Reported on a meeting with the Army Corps of Engineers and Washington County to discuss reuse of waste from the SAFF system in Tablyn Park. STAFF REPORTS AND ANNOUNCEMENTS City Administrator Miller: Thanked Thrive for organizing the Workout Like a Firefighter event. City Clerk Johnson: Reported on early voting and the upcoming public accuracy test. Finance Director Hadler: Encouraged residents to sign up for Paya online bill payment portal for city utility bills. Fire Chief Kalis: Provided information on Fire Prevention Week. Meeting adjourned at 9:01 p.m. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Charles Cadenhead, Mayor _______________________________ Julie Johnson, City Clerk