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Home My WebLink About#09 - Bulk Water Meter Purchase STAFF REPORT DATE: 11/6/2024 CONSENT TO: City Council AGENDA ITEM: Water Meter Purchase FROM: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Powers, Public Works Director BACKGROUND: Public Works staff continues to supply water meters to new construction throughout the city. As new construction continues to be strong and need to have supply on hand, staff is looking to order of 384 residential meters, one hydrant meter and other meter supplies. Accountability of all water is mandated by the DNR and a priority for the city as we continue to keep our water loss below 10%. With the use of the new meters, correcting billing issues and working together with the other city departments, we will continue to reduce lost revenue and water loss, minimizing the possibility of fines levied to the city. ISSUE BEFORE COUNCIL: Based on the recommendation of Public Works, should the City Council approve the purchase of 175 water meters and meter supplies? PROPOSAL DETAILS/ANALYSIS: If approved by City Council, the new meters and supplies will be used in new construction and to replace failing meters. FISCAL IMPACT: Not to exceed $90,000. (This expense is included in the 2024 Water Utility Budget) OPTIONS: • Approve purchase of a bulk meter order • Deny purchase of bulk meter order. • Table for further discussion. RECOMMENDATION: “Motion to recommend the purchase water meters and supplies.” ATTACHMENTS: • Core and Main – Meter pricing • Ferguson – Meter and supply pricing FERGUSON WATERWORKS #2518 1694 91ST AVE NE BLAINE, MN 55449-4311 Phone: 763-560-5200 Fax: 763-560-1799 Deliver To: From:Scott M Holmvig scott.holmvig@ferguson.com Comments: HOW ARE WE DOING? WE WANT YOUR FEEDBACK! Scan the QR code or use the link below to complete a survey about your bids: https://survey.medallia.com/?bidsorder&fc=2518&on=26701 11:48:58 OCT 24 2024 FERGUSON WATERWORKS #2518 Price Quotation Phone: 763-560-5200 Fax: 763-560-1799 Bid No:B169043 Bid Date:10/22/24 Quoted By:BAS Cust Phone:651-747-3940 Terms:NET 10TH PROX Customer:CITY OF LAKE ELMO 3880 LAVERNE AVE N #245A LAKE ELMO, MN 55042 Ship To:CITY OF LAKE ELMO 3880 LAVERNE AVE N #245A LAKE ELMO, MN 55042 Cust PO#:Job Name:HYD METER Page 1 of 1 Item Description Quantity Net Price UM Total NET2BR8G1 3 HYD MTR USG W/ NST COUP 1 1790.890 EA 1790.89 Net Total:$1790.89 Tax:$0.00 Freight:$0.00 Total:$1790.89 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBE/WBE//VBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A FEDERAL, STATE, LOCAL GOVERNMENT, PRIVATE SECTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER. ARE NOT FIRM UNLESS NOTED OTHERWISE. https://www.ferguson.com/content/website-info/terms-of-sale LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at Govt Buyers: All items are open market unless noted otherwise. FERGUSON WATERWORKS #2518 1694 91ST AVE NE BLAINE, MN 55449-4311 Phone: 763-560-5200 Fax: 763-560-1799 Deliver To: From:Blake Swenson blake.swenson@ferguson.com Comments: HOW ARE WE DOING? WE WANT YOUR FEEDBACK! Scan the QR code or use the link below to complete a survey about your bids: https://survey.medallia.com/?bidsorder&fc=2518&on=26701 13:13:18 OCT 10 2024 FERGUSON WATERWORKS #2518 Price Quotation Phone: 763-560-5200 Fax: 763-560-1799 Bid No:B168757 Bid Date:10/10/24 Quoted By:BAS Cust Phone:651-747-3940 Terms:NET 10TH PROX Customer:CITY OF LAKE ELMO 3880 LAVERNE AVE N #245A LAKE ELMO, MN 55042 Ship To:CITY OF LAKE ELMO 3880 LAVERNE AVE N #245A LAKE ELMO, MN 55042 Cust PO#:Job Name:MTR COUP Page 1 of 1 Item Description Quantity Net Price UM Total PSXMCFG LF BRZ 3/4 STRT MTR COUP 500 10.920 EA 5460.00 PSMFGDIJ 1-1/2 X 1/8 RUB DI MTR FLG GSKT 50 1.310 EA 65.50 PSMFGDIK 2 X 1/8 RUB DI MTR FLG GSKT 50 1.520 EA 76.00 Net Total:$5601.50 Tax:$0.00 Freight:$0.00 Total:$5601.50 Quoted prices are based upon receipt of the total quantity for immediate shipment (48 hours). SHIPMENTS BEYOND 48 HOURS SHALL BE AT THE PRICE IN EFFECT AT TIME OF SHIPMENT UNLESS NOTED OTHERWISE. QUOTES FOR PRODUCTS SHIPPED FOR RESALE CONTRACTOR CUSTOMERS: IF YOU HAVE DBE/MBE/WBE//VBE/SDVBE/SBE GOOD FAITH EFFORTS DIVERSITY GOALS/ REQUIREMENTS ON A FEDERAL, STATE, LOCAL GOVERNMENT, PRIVATE SECTOR PROJECT, PLEASE CONTACT YOUR BRANCH SALES REPRESENATIVE IMMEDIATELY PRIOR TO RECEIVING A QUOTE/ORDER. ARE NOT FIRM UNLESS NOTED OTHERWISE. https://www.ferguson.com/content/website-info/terms-of-sale LEAD LAW WARNING: It is illegal to install products that are not "lead free" in accordance with US Federal or other applicable law in potable water systems anticipated for human consumption. Products with *NP in the description are NOT lead free and can only be installed in non-potable applications. Buyer is solely responsible for product selection. Seller not responsible for delays, lack of product or increase of pricing due to causes beyond our control, and/or based upon Local, State and Federal laws governing type of products that can be sold or put into commerce. This Quote is offered contingent upon the Buyer's acceptance of Seller's terms and conditions, which are incorporated by reference and found either following this document, or on the web at Govt Buyers: All items are open market unless noted otherwise. Seq#Qty Descripon Units Price Ext Price 10 400 3/4S IPERL 1000G 3-TS 4WHL SM EA 175.00 70,000.00 UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BYCUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LPRESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS,TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEADTIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/ORAPPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYER’S ACCEPTANCE OF SELLER’S TERMS ANDCONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: hps://coreandmain.com/TandC/ 10/29/2024 - 7:45 AM Actual taxes may vary Page 1 of 1 CITY OF LAKE ELMO Job Locaon: lake elmo, MN Bid Date: 10/23/2024 Core & Main Bid #: 3826499 Core & Main 15800 W 79th St Eden Prairie, MN 55344 Phone: 9529379666 Fax: 9529378065 Bid Proposal for Lake Elmo Meters Fall 2024