HomeMy WebLinkAboutDraft Parks Commission Minutes June 20, 2016
MINUTES
City of Lake Elmo Park Commission
June 20, 2016
Members Present: Chair Weis, Commissioners Frick, Hartley, Nelson, Neuenfeldt, Steele, Zeno
Members Absent: Ames, Silvernale
Others Present: Mayor Pearson, Planning Director Wensman, City Planner Becker, Planning Commissioner Larson
The meeting was called to order by Chair Weis at 6:30 PM.
Approval of Agenda
Agenda was amended, item # 4 was changed to Reid Park- public comment.
Approval of Minutes 5-16-16 meeting
Chair Weiss, motioned all in favor to approve the May 16, 2016 Minutes as amended to reflect Commissioner Steele was absent. Motion passed 6-0-1 (Steele Abstain)
Approval of Minutes 6-8-16 meeting (Special CIP Meeting)
Chair Weiss, motioned all in favor to approve the June 8, 2016 Minutes as amended to reflect $30,000 be dedicated toward a new pavilion in 2018 under the Demontreville Park Improvements.
Commissioner Zeno Seconded the Motion and Commissioner Hartley Abstained. Motion passed 6-0-1 (Hartley Abstain)
Reid Park - Public Comment
Richard Glanzer, 3112 Layton Court N
Richard was interested in the future plan for the park. He said it is used for Church
Picnics and Theatre Night, in which they showed movies at night (they used a generator}. He said it would be nice to have electricity available at the park as well as bathrooms. The
park is good for hiking and he thinks it is a benefit for the City as well as for neighbors. Chair Weiss stated that they will probably advertise again for public comment and that the
park is in the CIP plan for 2018.
Sunfish Lake Park (Nature Day Recap)
Commissioner Frick reported that the Event was a great success. The children and their families were having a good time and it was a beautiful day. The Carpenter Nature Center participated
and the local cable company came and filmed the Event. Commissioner Frick pointed out that
it was a good picture of the park and of Lake Elmo's hospitality. Approximately one hundred and fifty people attended
Former Washington County Landfill Site
City Planner, Emily Becker led a discussion with the Commission to revisit the vision for the Former Washington County Landfill Site.
This site is currently zoned as park land. The MPCA would like to see it rezoned as a landfill site. The city is required to make a land use plan consistent with those of the MPCA. The
request for a dog park and solar garden was discussed in the past. The dog park got voted down according to Chair Weiss, he reported that it was decided not to put anything there and
let future generations develop that land. Commissioner Frick commented that it was looked on as just a holding space for future needs. Commissioner Hartley reported that solar gardens
were not wanted.The Commission would like to reserve the flexibility of uses for the land and would like to see a copy of the Zoning Ordinance that is drafted to see what is required
to be consistent with the MPCA.
Hammes Park
City Planner, Emily Becker informed the Commission of the progress of Hammes Property Park to remind the Commission of the park plan. The developer will pay a cash contribution of
$107,554 for park dedication requirements. The developer will receive a credit for the actual cost of the park plan improvements. Commissioner Steele did not want to use this procedure
again if it takes away the commission's power to choose what improvements and styles are installed in the park. He does not want to leave the choices solely up to the developer.
Administrator Handt clarified that this was a project that went bankrupt and is coming back, so it was decided to go forth with the same agreement that was made a few years ago. Handt
pointed out that when the new development agreement is written up, it could be offered to include language that would indicate a partnership of decision making between developer and
Park Commission on the park improvements. Becker concluded that the commission feedback to require documentation of price on improvements, clarification about design and structure,
and to inform the developer that it is important that the structures be similar to the ones used throughout the city's park system, will be implemented.
Legends Preliminary Plat
City Planner, Emily Becker was seeking the Commission's input on Legends partially submitted application for Preliminary Plat. Even though the plat has not been formally accepted, it
would give the commission the opportunity to comment in a timely manner. Legends is zoned Rural Residential and is requesting an Open Space Preservation Conditional Use Permit requiring
a 7% park dedication fee. This would require developer to pay 6.66 acres of park dedication fees.
Legends is proposing a trail as part of the park dedication. Becker asked commission to consider if parking near the park trail is desired. Conversation transpired about if parking would
be used in the proposed area. The commission did not envision a clear need for public parking, but if so not less than five vehicles. The commission concluded that a space be provided
but not installed until the need presented itself.
Meijer Concept PUD
Meijer Stores Limited Partnership has submitted an application for approval of their concept plan for a future Meijer Stores, gas station, and future commercial outlets.
City Planner, Emily Becker was collecting feedback from Park Commission on proposed commercial PUD and required park dedication requirements for trails along the 5th Street corridor.
Chair Weiss wanted to find out what other cities are asking per acre for park land dedication
requirements, he pointed out that it would be important to stay consistent with surrounding cities. Weiss also wanted to place heavy emphasis on serving Savona in the plan. Commissioner
Zeno would like to make note that a Green Screen should be put up for the benefit of the residents so that they will not have to view the commercial property from their windows as well
as to ensure that the lighting is very Dark Sky compatible. Commissioner Steele would like to look at the trail plan to see if could give him more information. Administrator Handt noted
that going forward, Becker will provide trail plan comments for every development before it comes to the Park Commission.
Hidden Meadows Park Plan
City Planner Emily Becker updated Commission on trail plan for Rock Point Church. The final plat has been approved and Becker was collecting feedback on any last minute minor recommendations
from the Park Commission. The conversation was about a horseshoe shaped trail off of 55th Street. It was not clear if there was a purpose for this design, it was recommended that it
be straighten unless there was a reason or future intention for why it was
planned that way.
Lions RFQ Update
Administrator Handt gave update on RFQ.
Five proposals were received for the Lion's Park project with bid's ranging from $22500 -
$98000. Only one bid met all the requirements, which included a construction estimate, with a total of over $500,000. Handt said that the lowest bidder will be reached out to and asked
to provide the information missing from their proposal. Handt suggested modifying the project to get closer to the projected scope of $150,000 - $200,000. A possibility could be to
get an Architect (upon Council approval) to help redefine the project. Chair Weiss asked Public Works, Jamie Colmer to look into if the grading could be done inhouse.
CIP Update
Administrator Handt gave an update on the CIP from the Finance Committee meeting. She reported that the Finance Committee would like to add the completion of the 50th Street trail back
into the CIP. Correction on Demontreville Park, $75,000 for 2017 and $30,000 for 2018.
Pebble Park would be $55,738 in 2017 and $80,000 in 2018. Reed Park $50,000 in 2018 and
$134,250 in 2019. Sunfish Park would be a $2,000 donation for benches and in 2019 $148,873 for improvements, which include paving of parking lot and improving trails with asphalt. The
Finance Committee also reported that a pickup truck for $30,000 would be purchased for Parks with Park Dedication Funds.
July Meeting Agenda
Playground resurfacing pricing for rubber instead of wood chips for Parkview, Carriage Station and Lyons.
Pricing to regrade field for Reed. Get input from Lake Elmo Baseball to gather
information on what would be a quality field.
Contact Lake Elmo Jaycees and Lake Elmo Baseball about RFQ to see if they would be willing to help get costs down.
Staff Reports & Commission Updates
Meeting adjourned at 8:41 pm
Respectfully Submitted,
Patti Stucke Administrative Assistant