HomeMy WebLinkAbout#08 - Tapestry Sanitary Sewer Pay Request STAFF REPORT
DATE: December 17, 2024
CONSENT
AGENDA ITEM: Accept Improvements and Approve Pay Request No. 9 (Final) for the
Tapestry Sanitary Sewer Extension
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept the improvements and approve Pay Request
No. 9 (Final) for the Tapestry Sanitary Sewer Extension?
BACKGROUND: A-1 Excavating was awarded a construction contract on May 17, 2022 to complete the
Tapestry Sanitary Sewer Extension. The contractor has now completed the work in accordance with the
contract, plans, and specifications, including all punch list items.
PROPOSAL DETAILS/ANALYSIS: A-1 Excavating has submitted Partial Pay Request No. 9 (Final) in
the amount of $40,415.44. The Project Engineer has prepared a Certificate of Completion indicating that
all work is completed, including all punch list items, and is recommending the acceptance of the
improvements and release of final retainage. Project acceptance will initiate the one-year warranty period
for the improvements. The one-year warranty will begin on December 17, 2024 and will extend through
December 17, 2025.
FISCAL IMPACT: None. Final payment is being recommended within the authorized scope and budget
for the project. The final total project cost came in at $1,478,800 versus the post-bid approved project cost
of $1,547,000 (which includes project costs, city sanitary sewer connection fees, and oversized sewer
recovery costs). The final construction cost component of the project paid to the contractor is $808,308.70
versus the contract award amount of $795,795.00. The total final project cost includes contingency funds
for professional services required to be performed throughout the warranty period. The project was financed
by special benefit assessments previously levied.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements and approve Pay Request No. 9 (Final) for the Tapestry Sanitary Sewer Extension.
If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to accept the improvements for the Tapestry Sanitary Sewer Extension and approve Pay
Request No. 9 (Final) to A-1 Excavating in the amount of $40,415.44”.
ATTACHMENTS:
1. Partial Pay Estimate No. 9 (Final).
2. Certificate of Completion.
12-02-2024
PARTIAL PAY ESTIMATE NO.9(Final)
TAPESTRY SANITARY SEWER EXTENSION 9-Final
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2020.120
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1
$70,450.00 $70,450.00 0.00 $0.00 1.00 $70,450.00
2 LS 1
$5,000.00 $5,000.00 0.00 $0.00 1.00 $5,000.00
3 EA 3
$140.00 $420.00 0.00 $0.00 3.00 $420.00
4 LF 735
$2.00 $1,470.00 0.00 $0.00 503.00 $1,006.00
5 LF 70
$8.00 $560.00 0.00 $0.00 43.00 $344.00
6 EA 13
$400.00 $5,200.00 0.00 $0.00 13.00 $5,200.00
7 EA 4
$400.00 $1,600.00 0.00 $0.00 5.00 $2,000.00
8 SY 20
$30.00 $600.00 0.00 $0.00 0.00 $0.00
9 LF 105
$12.00 $1,260.00 0.00 $0.00 105.00 $1,260.00
10 EA 1
$3,200.00 $3,200.00 0.00 $0.00 1.00 $3,200.00
11 LS 1
$5,000.00 $5,000.00 0.00 $0.00 1.00 $5,000.00
12 EA 1
$8,100.00 $8,100.00 0.00 $0.00 1.00 $8,100.00
13 EA 1
$100.00 $100.00 0.00 $0.00 1.00 $100.00
14 EA 1
$6,100.00 $6,100.00 0.00 $0.00 1.00 $6,100.00
15 LBS 270
$18.00 $4,860.00 0.00 $0.00 192.00 $3,456.00
16 EA 1
$7,388.00 $7,388.00 0.00 $0.00 1.00 $7,388.00
17 EA 2
$1,950.00 $3,900.00 0.00 $0.00 2.00 $3,900.00
18 LF 2,390
$44.00 $105,160.00 0.00 $0.00 2,390.00 $105,160.00
19 LF 172
$112.00 $19,264.00 0.00 $0.00 171.00 $19,152.00
20 EA 1
$17,850.00 $17,850.00 0.00 $0.00 1.00 $17,850.00
21 EA 1
$12,500.00 $12,500.00 0.00 $0.00 1.00 $12,500.00
22 LS 1
$10,000.00 $10,000.00 0.00 $0.00 1.00 $10,000.00
23 EA 1
$5,800.00 $5,800.00 0.00 $0.00 1.00 $5,800.00
24 EA 14
$200.00 $2,800.00 0.00 $0.00 14.00 $2,800.00
25 LF 172
$8.00 $1,376.00 0.00 $0.00 171.00 $1,368.00
26 LS 1
$414,866.00 $414,866.00 0.00 $0.00 1.00 $414,866.00
27 EA 4
$180.00 $720.00 0.00 $0.00 5.00 $900.00
28 LF 60
$61.00 $3,660.00 0.00 $0.00 26.00 $1,586.00
29 EA 1
$400.00 $400.00 0.00 $0.00 0.00 $0.00
30 LF 50
$5.00 $250.00 0.00 $0.00 50.00 $250.00
31 LF 15
$10.00 $150.00 0.00 $0.00 10.00 $100.00
32 SY 275
$9.00 $2,475.00 0.00 $0.00 275.00 $2,475.00
33 SF 200
$3.00 $600.00 0.00 $0.00 130.00 $390.00
34 LF 200
$6.00 $1,200.00 0.00 $0.00 200.00 $1,200.00
35 CY 440
$18.00 $7,920.00 0.00 $0.00 440.00 $7,920.00
36 TN 325
$22.00 $7,150.00 0.00 $0.00 362.85 $7,982.70
37 TN 440
$17.00 $7,480.00 0.00 $0.00 366.20 $6,225.40
38 TN 140
$140.00 $19,600.00 0.00 $0.00 165.25 $23,135.00
39 GAL 50
$7.00 $350.00 0.00 $0.00 0.00 $0.00
40 SF 200
$12.00 $2,400.00 0.00 $0.00 130.00 $1,560.00
41 SY 72
$108.00 $7,776.00 0.00 $0.00 66.70 $7,203.60
42 CY 300
$1.00 $300.00 0.00 $0.00 8.00 $8.00
43 SY 300
$6.00 $1,800.00 0.00 $0.00 0.00 $0.00
44 SY 2,540
$6.00 $15,240.00 0.00 $0.00 4,534.00 $27,204.00
45 HR 10
$150.00 $1,500.00 0.00 $0.00 0.00 $0.00
$795,795.00 $0.00 $800,559.70
CO1-1 LS 1
$1,705.00 $1,705.00 0.00 $0.00 1.00 $1,705.00
CO1-2 LS 1
$1,149.00 $1,149.00 0.00 $0.00 1.00 $1,149.00
CO1-3 LS 1
$4,895.00 $4,895.00 0.00 $0.00 1.00 $4,895.00
$7,749.00 $0.00 $7,749.00
CO 2-1 LS 1
$15,239.40 $15,239.40 0.00 $0.00 0.00 $0.00
$15,239.40 $0.00 $0.00
CO 3-1 LS 1
-$10,474.70 -$10,474.70 0.00 $0.00 0.00 $0.00
-$10,474.70 $0.00 $0.00
TOTALS - CONTRACT $808,308.70 $0.00 $808,308.70
UPSIZED VFDs
CHANGE ORDER 2
TEMPORARY ELECTRICAL SERVICE
TOTAL CHANGE ORDER 2
CHANGE ORDER 3
COMPENSATING CHANGE ORDER
TOTAL CHANGE ORDER 3
CHANGE ORDER 1
TEMPORARY MULCHING
PUMPING OF EXISTING LIFT STATION
TOTAL BASE BID
COAT MANHOLE
CONSTRUCT INVERT
BYPASS PUMPING
CORE DRILL CONNECTION TO EXISTING STRUCTURE
TRAFFIC CONTROL
INLET PROTECTION
SILT FENCE, MACHINE SLICED
SEDIMENT CONTROL LOG, TYPE WOOD FIBER
CLEARING
GRUBBING
CLEAR BRUSH
REMOVE SANITARY SEWER PIPE
BASE BID
MOBILIZATION
CONNECT TO EXISTING 8" SANITARY SEWER
CONNECT TO EXISTING 10" SANITARY SEWER
DUCTILE IRON FITTINGS
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE
OFF ROAD STRUCTURE MARKER
TOTAL CHANGE ORDER 1
TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,B)
REMOVE AND DISPOSE OF EXISTING BITUMINOUS PAVEMENT
REMOVE AND DISPOSE OF EXISTING CONCRETE WALK
REMOVE FENCE
EXCAVATION - COMMON (EV) (P)
AGGREGATE BASE, CLASS 6
SELECT GRANULAR BORROW
6" CONCRETE LIFT STATION PAD
TOPSOIL BORROW (LV)
SEED MIXTURE 25-151 & HYDRAULIC MULCH
SEED MIXTURE 35-241 & EROSION CONTROL BLANKET
STREET SWEEPER WITH PICK UP BROOM
SALVAGE AND REINSTALL 18" CPP STORM SEWER PIPE
SEAL MANHOLE JOINT
6" HDPE SANITARY FORCEMAIN, DIRECTIONAL DRILL
8" PVC SANITARY SEWER PIPE, SDR 26
4' DIAMETER SANITARY AIR RELEASE MANHOLE, INCL CASTING AND RINGS
4' DIAMETER SANITARY MANHOLE, INCL CASTING AND RINGS
REMOVE EXISTING LIFT STATION COMPONENTS
REPLACE EXISTING LIFT STATION TOP SECTION, FURNISH & INSTALL CASTING
FURNISH AND INSTALL STEPS IN EXISTING LIFT STATION
TELEVISING
LIFT STATION
SALVAGE AND REINSTALL STORM SEWER STRUCTURE
SAWCUT BITUMINOUS PAVEMENT
SAWCUT CONCRETE PAVEMENT
4" CONCRETE WALK
BITUMINOUS MATERIAL FOR TACK COAT
CITY OF LAKE ELMO, MN TAPESTRY SANITARY
SEWER EXTENSION
PROJECT NO. 2020.119
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: December 17, 2024
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: A-1 EXCAVATING, LLC
PROJECT NAME: TAPESTRY SANITARY SEWER EXTENSION
PROJECT NO.: 2020.119
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Contract dated June 7, 2022. The above-mentioned improvement is hereby declared to be
complete and acceptance of this work is recommended.
DATE OF COMPLETION: December 17, 2024
Chad Isakson Reg. No. 49028
FOCUS Engineering, inc.
THE WARRANTY PERIOD BEGINS December 17, 2024 AND ENDS December 17, 2025