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Home My WebLink About#10 - Accept Bids & Award Contract for Well 2 Water Treatment Plant STAFF REPORT DATE: December 17, 2024 CONSENT AGENDA ITEM: Accept Bids and Award Contract for the Well No. Water Treatment Plant SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept the bids and award a contract for the Well No. 2 Water Treatment Plant? BACKGROUND: On November 6, 2024 the City Council approved the plans and specifications for the Well No. 2 Water Treatment Plant (WTP) project which includes the construction of a water treatment facility at the Well No. 2 Wellhouse for the removal of PFAS. The project includes building modifications, consisting of building shell and roof modifications, process piping, electrical, controls, HVAC, and related appurtenances. The work includes selective demolition and additions to the existing building, by raising the roof section for the vacant generator/pressure filter room. A new taller garage door and service door will be added to the west side of the building and openings in the former generator storage space will be filled in. A new concrete floor will be poured and elevated equipment pads will be provided. The work includes the installation of the AqueoUSVets PFAS removal vessels and the cartridge filter that are being procured separately. and installation of a new replacement standby generator which is also being procured under a separate purchase package. New water process piping will be installed to connect the treatment vessels to the existing interior piping, and ancillary components such as chemical feed locations and water meters will be replaced. A new well pump, motor, and variable frequency drive (VFD) will be installed to accommodate the additional head loss imparted by the treatment vessels. PROPOSAL DETAILS/ANALYSIS: Bids were received and opened electronically on December 5, 2024. The City received 5 bids for the project, ranging from $1,360,650 to $1,560,600. The bid results are detailed on the attached engineer’s letter of recommendation. Based on the bids received, the City’s consulting engineer is recommending that the City award the contract to the lowest responsible bidder, Magney Construction, Inc. for the total base bid Amount of $1,360,650.00 as outlined in the attached letter. FISCAL IMPACT: The post-bid total project cost estimate after receiving bids for all three bid packages is $2,460,000 (See attached Post-Bid EOC). The Project Costs will be funded through a MPCA Grant through the 3M 2018 Settlement Funds. The Project Grant Agreement was approved on October 1, 2024 in the amount of $2,283,000. After receiving bids, staff submitted a grant amendment request to cover the full Project cost. A verbal approval has been received and the grant agreement amendment will be processed in January/February 2025. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent agenda, a resolution accepting the bids and awarding a contract to Magney Construction, Inc. for a total contract amount of $1,360,650.00 for the Well No. 2 Water Treatment Plant. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Resolution No. 2024–132, accepting bids and awarding a contract to Magney Construction, Inc. for a total contract amount of $1,360,650.00 for the Well No. 2 Water Treatment Plant.” ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the Well No. 2 Water Treatment Plant. 2. Consultant’s Letter of Award Recommendation and Tabulation of Bids. 3. Post Bid Estimate of Total Project Cost. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2024-132 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE WELL NO. 2 WATER TREATMENT PLANT WHEREAS, pursuant to an advertisement for bids for the Well 2 Water Treatment Plant, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to the lowest responsible bidder, Magney Construction, Inc., for the Total Base Bid amount of $1,360,650.00. NOW, THEREFORE, BE IT RESOLVED, 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in the accordance with the above ordered Project, in the amount of the Contractor’s lowest responsible bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF DECEMBER, 2024. CITY OF LAKE ELMO (Seal) By: __________________________ ATTEST: Charles Cadenhead, Mayor ________________________________ Julie Johnson, City Clerk Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000 Minneapolis, MN 55402 December 9, 2024 Honorable Mayor and City Council City of Lake Elmo 3880 Laverne Ave. N. Lake Elmo, MN 55042 Re: Well No. 2 PFAS Water Treatment Plant Stantec Project No. 173420153 Bid Results Dear Honorable Mayor and City Council: Bids were opened for the Project stated above on December 5, 2024. Transmitted herewith is a copy of the Bid Tabulation for your information and file. A copy will also be distributed to the Bidders once the Project has been awarded. There were a total of 5 Bids. The following summarizes the results of the Bids received: Contractor Total Base Bid Low Magney Construction, Inc. $1,360,650.00 #2 Construction Results Corporation $1,361,805.00 #3 Market & Johnson, Inc. $1,364,857.00 #4 Staab Construction Co. $1,483,000.00 #5 Rice Lake Construction Grp. $1,560,600.00 The low Bidder on the Project was Magney Construction, Inc. with a Total Base Bid Amount of $1,360,650.00. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Magney Construction, Inc. should be awarded the Project on the Total Base Bid in the Amount of $1,360,650.00. Should you have any questions, please feel free to contact me at (320) 333-6825. Sincerely, STANTEC CONSULTING SERVICES INC. Brian Lintgen, P.E. Enclosure Project Name:City Project No.:2023.115 Stantec Project No.:Bid Opening:Owner:Biran Lintgen, P.E.License No. 48698BID TABULATIONItem NumItem Units Qty Unit Price Total Unit Price Total Unit Price Total Unit Price TotalBASE BID1 BUILDING DEMOLITION, BUILDING REHABILITATION, COLS 1 $850,000.00 $850,000.00 $862,244.00 $862,244.00 $858,610.00 $858,610.00 $837,000.00 $837,000.002 PROCESS MECHANICAL PIPING, PIPE SUPPORTS, VALVES, APPURTENANCES, CHEMICAL FEED REVISIONS, AND ALL RELATED ITEMS.LS 1 $88,400.00 $88,400.00 $176,600.00 $176,600.00 $107,222.00 $107,222.00 $225,000.00 $225,000.003 INSTALLATION OF OWNER SUPPLIED PFAS REMOVAL EQLS 1 $95,000.00 $95,000.00 $11,550.00 $11,550.00 $80,994.00 $80,994.00 $80,000.00 $80,000.004 INSTALLATION OF OWNER SUPPLIED NATURAL GAS GENLS 1 $8,000.00 $8,000.00 $7,411.00 $7,411.00 $14,031.00 $14,031.00 $25,000.00 $25,000.005 WELL PUMP EQUIPMENT INCLUDING PUMP, MOTOR, COLS 1 $124,000.00 $124,000.00 $118,000.00 $118,000.00 $118,000.00 $118,000.00 $130,000.00 $130,000.006 BAILING SAND FROM WELL CY 20 $1,575.00 $31,500.00 $1,500.00 $30,000.00 $1,500.00 $30,000.00 $1,500.00 $30,000.007 AIR LIFTING SAND FROM WELL CY 50 $1,575.00 $78,750.00 $1,500.00 $75,000.00 $1,500.00 $75,000.00 $1,500.00 $75,000.008 MOBILIZATION FOR BAILING SAND FROM WELL LS 1 $73,500.00 $73,500.00 $70,000.00 $70,000.00 $70,000.00 $70,000.00 $70,000.00 $70,000.009 MOBILIZATION FOR AIR LIFTING SAND FROM WELL LS 1 $10,500.00 $10,500.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.00 $10,000.0010 ALLOWANCE FOR STATE OF MINNESOTA COSTS ON CITLS 1 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00TOTAL BASE BID$1,360,650.00 $1,361,805.00 $1,364,857.00 $1,483,000.00Phone:Email:kevin@magneyconstruction.commike.luurtsema@constructionresults.combidding@market-johnson.comben.lee@staabco.comSigned By: Kevin VranicarTitle: PresidentPresident Secretary/Treasurer PresidentBid Bond Bid Bond Bid Bond Bid Bond1, 2, 3, 4 1, 2, 3, 4 1, 2, 3, 4 1, 2, 3, 4Eau Claire, WI 54703(715) 834-1213Chad EllingsonStaab Construction co.1800 Laemie Ave.Marshfield, WI 54449(715) 387-8429Benjamin J. LeeStaab Construction co.Bidder No. 4Contractor Name and Address:I hereby certify that this is an exactreproduction of bids received.Magney Construction, Inc.Well No. 2 PFAS Water Treatment PlantLake Elmo, MinnesotaThursday, December 5, 2024 at 11:00 AM CST173420153Bidder No. 1Magney Construction, Inc. Construction Results CorporationBidder No. 2 Bidder No. 3Market & Johnson, Inc.Market & Johnson, Inc.2350 Galloway Street1401 Park RoadChanhassen, MN 55317Construction Results Corporation5465 Highway 169 NorthPlymouth, MN 55442Bid Security:Addenda Acknowledged:(952) 474-1674 (763) 559-1100Mike Luurtsema173420153-Bid Tabs.xlsmBT-1 BID TABULATIONItem NumItemUnits QtyBASE BID1 BUILDING DEMOLITION, BUILDING REHABILITATION, COLS 12 PROCESS MECHANICAL PIPING, PIPE SUPPORTS, VALVES, APPURTENANCES, CHEMICAL FEED REVISIONS, AND ALL RELATED ITEMS.LS 13 INSTALLATION OF OWNER SUPPLIED PFAS REMOVAL EQLS 14 INSTALLATION OF OWNER SUPPLIED NATURAL GAS GENLS 15 WELL PUMP EQUIPMENT INCLUDING PUMP, MOTOR, COLS 16 BAILING SAND FROM WELL CY 207 AIR LIFTING SAND FROM WELL CY 508 MOBILIZATION FOR BAILING SAND FROM WELL LS 19 MOBILIZATION FOR AIR LIFTING SAND FROM WELL LS 110 ALLOWANCE FOR STATE OF MINNESOTA COSTS ON CITLS 1TOTAL BASE BIDPhone:Email:Signed By:Title:Contractor Name and Address:Bid Security:Addenda Acknowledged:Unit PriceTotal$1,027,055.00 $1,027,055.00$158,929.00 $158,929.00$63,205.00 $63,205.00$7,411.00$7,411.00$118,000.00 $118,000.00$1,500.00 $30,000.00$1,500.00 $75,000.00$70,000.00 $70,000.00$10,000.00 $10,000.00$1,000.00$1,000.00$1,560,600.00estimating@ricelake.orgVice PresidentBid Bond1, 2, 3, 4Rice Lake Construction Grp.22360 County Road 12Deerwood, MN 56444(218) 546-5519Kevin LittmanBidder No. 5Rice Lake Construction Grp.173420153-Bid Tabs.xlsmBT-2 WELL NO. 2 WATER TREATMENT PLANT PROJECT NO. 2023.115 CITY OF LAKE ELMO, MINNESOTA ENGINEER'S OPINION OF PROBABLE COST WATER TREATMENT PLANT CONSTRUCTION $2,079,607 Water Treatment Plant General Construction Contract $1,360,650 Aqueous Vets Water Treatment Equipment $407,374 Aqueous Vets Prerinsed Anion Exchange (IX) Media $253,597 Cummins 150 KW Natural Gas Engine Generator $57,987 Contingencies at 5%$104,393 Engineering Services: Plans, Bidding, Construction Administration $270,000 Utility Extensions and upsizing $0 Material Testing $4,000 Permitting (MDH, DOLI)$2,000 TOTAL ESTIMATED PROJECT COST ‐ PUBLIC SANITARY SEWER $2,460,000 MPCA Grant Amount $2,283,000 ‐$177,000 DECEMBER 2024