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Home My WebLink About#03 - 2025 Streets Pay Request 1 STAFF REPORT DATE: July 15, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Pay Request No. 1 for the 2025 Street and Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On May 6, 2025 the City Council awarded the contract for the 2025 Street and Utility Improvements project to Valley Paving, Inc. Work remains in progress with a substantial completion date of September 12, 2025 and a final completion date of October 31, 2025. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 1 for the 2025 Street and Utility Improvements Project? PROPOSAL DETAILS/ANALYSIS: Valley Paving, Inc. has submitted Partial Pay Request No. 1 in the amount of $106,755.66. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $5,618.72. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 1 for the 2025 Street and Utility Improvements Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 1 in the amount of $106,755.66 to Valley Paving, Inc. for the 2025 Street and Utility Improvements Project. ATTACHMENTS: 1. Partial Pay Estimate No. 1. Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:1 From06/17/25to 06/30/25A C D E F F1 F2 G H I J K LItem Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)1 1.00 LS 37,000.00 37,000.00 - 0.50 18,500.00 18,500.00 50% 18,500.00 2 1.00 LS 3,350.00 3,350.00 - 0.50 1,675.00 1,675.00 50% 1,675.00 3 4,290.00 LF 2.25 9,652.50 - 457.00 1,028.25 1,028.25 11% 8,624.25 4 120.00 LF 5.00 600.00 - - - - 600.00 5 31.00 EA 100.00 3,100.00 - 5.00 500.00 500.00 16% 2,600.00 6 140.00 HR 200.00 28,000.00 - - - - 28,000.00 7 70.00 MGAL 44.00 3,080.00 - - - - 3,080.00 8 1.00 EA 1,030.00 1,030.00 - - - - 1,030.00 9 34.00 EA 412.00 14,008.00 - - - - 14,008.00 10 8.00 HR 515.00 4,120.00 - - - - 4,120.00 11 59.00 EA 154.50 9,115.50 - 7.00 1,081.50 1,081.50 12% 8,034.00 12 59.00 EA 77.25 4,557.75 - 7.00 540.75 540.75 12% 4,017.00 13 4.00 EA 283.25 1,133.00 - - - - 1,133.00 14 3.00 EA 283.25 849.75 - 1.00 283.25 283.25 33% 566.50 15 10.00 EA 334.75 3,347.50 - - - - 3,347.50 16 89.00 SF 78.30 6,968.70 - - - - 6,968.70 17 8.00 EA 335.00 2,680.00 - - - - 2,680.00 18 2,570.00 CY 20.00 51,400.00 - - - - 51,400.00 19 3,670.00 SY 3.25 11,927.50 - - - - 11,927.50 20 840.00 SY 3.95 3,318.00 - - - - 3,318.00 21 7,190.00 SY 9.00 64,710.00 - - - - 64,710.00 22 3.00 EA 1,250.00 3,750.00 - 3.00 3,750.00 3,750.00 100% - 23 2.00 EA 405.00 810.00 - - - - 810.00 24 16.00 EA 550.00 8,800.00 - 3.00 1,650.00 1,650.00 19% 7,150.00 25 436.00 LF 13.00 5,668.00 - 14.00 182.00 182.00 3% 5,486.00 26 100.00 LF 4.00 400.00 - - - - 400.00 27 20.00 LF 65.00 1,300.00 - - - - 1,300.00 28 6.00 HR 450.00 2,700.00 - - - - 2,700.00 29 1.00 EA 850.00 850.00 - - - - 850.00 30 300.00 LF 13.50 4,050.00 - - - - 4,050.00 31 7.00 EA 640.00 4,480.00 - 3.00 1,920.00 1,920.00 43% 2,560.00 32 1.00 EA 1,400.00 1,400.00 - - - - 1,400.00 33 1.00 EA 2,300.00 2,300.00 - - - - 2,300.00 34 12.00 EA 2,585.00 31,020.00 - 3.00 7,755.00 7,755.00 25% 23,265.00 35 10.00 EA 3,135.00 31,350.00 - - - - 31,350.00 36 1.00 EA 4,685.00 4,685.00 - - - - 4,685.00 37 2.00 EA 3,885.00 7,770.00 - - - - 7,770.00 38 40.00 LF 62.00 2,480.00 - - - - 2,480.00 39 132.00 LF 65.00 8,580.00 - - - - 8,580.00 40 620.00 LF 66.00 40,920.00 - - - - 40,920.00 41 388.00 LF 71.00 27,548.00 - 14.00 994.00 994.00 4% 26,554.00 42 2.00 EA 825.00 1,650.00 - - - - 1,650.00 43 4.00 EA 1,200.00 4,800.00 - - - - 4,800.00 44 2.00 EA 1,300.00 2,600.00 - - - - 2,600.00 45 37.00 CY 125.00 4,625.00 - - - - 4,625.00 46 1,085.00 LF 1.90 2,061.50 - 274.00 520.60 520.60 25% 1,540.90 47 330.00 LF 4.65 1,534.50 - 168.00 781.20 781.20 51% 753.30 48 470.00 SY 2.50 1,175.00 - 139.60 349.00 349.00 30% 826.00 49 240.00 SY 10.50 2,520.00 - 186.60 1,959.30 1,959.30 78% 560.70 Contract InformationBid Item No.SILT FENCE, TYPE MACHINE SLICESEDIMENT CONTROL LOG, TYPE WOOD FIBERTREE TRIMMINGSALVAGE AND REINSTALL MAILBOXCATCH BASIN INLET PROTECTIONSTREET SWEEPING (WITH PICKUP BROOM)WATER FOR DUST CONTROLApplication Date:Application Period:Application No.:MOBILIZATION07/01/25BBASE BID% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work CompletedMaterials Currently Stored (not in G)($)TEMPORARY MAILBOXSALVAGE AND REINSTALL ADDRESS POSTSALVAGE AND REINSTALL SIGN AND POSTTRAFFIC CONTROLDescriptionREMOVE AND DISPOSE OF EXISTING STORM SEWER PIPEREMOVE AND DISPOSE OF EXISTING DRAIN TILE PIPEREMOVE AND REPLACE DRAIN TILE PIPEPOTHOLE EXISTING SANITARY SEWER SERVICEROTATE TOP SLAB OF EXISTING STORM STRUCTURECLEARINGGRUBBINGSEED SOUTHERN TALLGRASS ROADSIDE AND EROSION SODDING TYPE LAWNSALVAGE AND REINSTALL MANHOLE CASTING W/ NEW SALVAGE AND REINSTALL CATCH BASIN CASTING W/ NEW REMOVE AND DISPOSE OF EXISTING STORM SEWER SALVAGE AND REINSTALL SIGN PANEL ON NEW POSTSIGN PANELS TYPE CSTREET NAME BLADEWork Completed and Materials Stored to Date (H + I)($)Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.Valley Paving, Inc.2025 Street and Utility ImprovementsOwner:24X.362150137240Engineer:Contractor:Project:Contract:Previous EstimateTOPSOIL BORROW (LV)SEED TURFGRASS AND EROSION CONTROL BLANKET4' DIA CBMH WITH CASTING PER DETAIL 4065' DIA CBMH WITH CASTING PER DETAIL 4064' DIA MH WITH CASTING PER DETAIL 40918" CS PIPE CULVERT12" RCP STORM SEWER, CLASS 5DITCH GRADINGCONNECT EXISTING STORM PIPE TO NEW STRUCTURECONNECT PIPE TO EXISTING STRUCTURECORE DRILL CONNECTION TO EXISTING STRUCTURE (18" 2' X 3' CATCH BASIN PER DETAIL 404RIPRAP W/ FABRIC, CLASS IIISAWCUT BITUMINOUS PAVEMENTSAWCUT CONCRETE PAVEMENTREMOVE AND DISPOSE OF BITUMINOUS PAVEMENT REMOVE AND DISPOSE OF CONCRETE PAVEMENT 15" RCP STORM SEWER, CLASS 518" RCP STORM SEWER, CLASS 518" CS PIPE APRON12" RC FLARED END SECTION18" RC FLARED END SECTION Unit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.82 of 85 Contractor's Application for PaymentOwner's Project No.:Engineer's Project No.:Agency's Project No.:1 From06/17/25to 06/30/25A C D E F F1 F2 G H I J K LItem Quantity UnitsUnit Price($)Value of Bid Item(C X E)($)Quantity Previous EstimateValue Previous EstimateEstimated Quantity Incorporated in the WorkValue of Work Completed to Date(E X G)($)Contract InformationBid Item No.Application Date:Application Period:Application No.:07/01/25B% of Value of Item (J / F)(%)Balance to Finish (F - J)($)Work CompletedMaterials Currently Stored (not in G)($)DescriptionWork Completed and Materials Stored to Date (H + I)($)Progress Estimate - Unit Price WorkCity of Lake ElmoBolton & Menk, Inc.Valley Paving, Inc.2025 Street and Utility ImprovementsOwner:24X.362150137240Engineer:Contractor:Project:Contract:Previous Estimate50 90.00 SF 1.80 162.00 - - - - 162.00 51 270.00 LF 10.00 2,700.00 - 10.00 100.00 100.00 4% 2,600.00 52 27,540.00 SY 1.12 30,844.80 - 11,524.00 12,906.88 12,906.88 42% 17,937.92 53 2,030.00 CY 14.60 29,638.00 - - - - 29,638.00 54 1,000.00 CY 9.40 9,400.00 - 190.00 1,786.00 1,786.00 19% 7,614.00 55 4.00 EA 300.00 1,200.00 - - - - 1,200.00 56 17.00 EA 225.00 3,825.00 - 4.00 900.00 900.00 24% 2,925.00 57 1,970.00 LF 27.00 53,190.00 - 550.00 14,850.00 14,850.00 28% 38,340.00 58 21.00 EA 695.00 14,595.00 - 6.00 4,170.00 4,170.00 29% 10,425.00 59 1,000.00 CY 32.00 32,000.00 - - - - 32,000.00 60 29,450.00 SY 1.25 36,812.50 - - - - 36,812.50 61 1.00 LS 3,000.00 3,000.00 - - - - 3,000.00 62 2,280.00 TN 87.65 199,842.00 - - - - 199,842.00 63 3,040.00 TN 80.50 244,720.00 - - - - 244,720.00 64 1,870.00 GAL 1.90 3,553.00 - - - - 3,553.00 65 100.00 SY 34.20 3,420.00 - - - - 3,420.00 66 530.00 SY 28.00 14,840.00 - - - - 14,840.00 67 30.00 SY 24.00 720.00 - - - - 720.00 68 15,620.00 LF 18.80 293,656.00 - 1,234.00 23,199.20 23,199.20 8% 270,456.80 69 150.00 LF 32.30 4,845.00 - - - - 4,845.00 70 250.00 SY 87.00 21,750.00 - 126.35 10,992.45 10,992.45 51% 10,757.55 71 80.00 SF 11.85 948.00 - - - - 948.00 72 4.00 EA 1,000.00 4,000.00 - - - - 4,000.00 1,485,436.50$ -$ 112,374.38$ -$ 112,374.38$ 8% 1,373,062.12$ BASE BID TOTALCORE DRILL 4" DRAIN TILE CONNECTION INTO CATCH BASINCONNECT 4" DRAIN TILE TO STRUCTURE4" PERFORATED PVC EDGE DRAIN W/ BACKFILL & WRAPDRAIN TILE CLEANOUTSUBGRADE CORRECTION (EV)REMOVE CONCRETE CARRIAGE WALK/FLUMEREMOVE AND DISPOSE OF CONCRETE CURB AND GUTTERRECLAIM EXISTING BITUMINOUS AND BASE MATERIALHAUL EXCESS RECLAIMED MATERIAL OFF SITE (LV)HAUL EXCESS RECLAIMED MATERIAL TO LAKE ELMO PUBLIC 6" CONCRETE DRIVEWAY PAVEMENTCONCRETE CARRIAGE WALK/FLUMEADJUST EXISTING VALVE BOXPATCH BITUMINOUS STREETPATCH BITUMINOUS DRIVEWAYPATCH GRAVEL DRIVEWAYB418 CONCRETE CURB AND GUTTERSURMOUNTABLE CURB AND GUTTERSUBGRADE PREPARATION OF RECLAIMED SURFACESALVAGE, STOCKPILE, AND RESPREAD RECLAIMED MATERIAL TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE (2,C) TYPE SP 12.5 BITUMINOUS NON WEARING COURSE MIXTURE BITUMINOUS MATERIAL FOR TACK COATUnit PriceEJCDC C-620 Contractor's Application for Payment(c) 2018 National Society of Professional Engineers for EJCDC. All rights reserved.83 of 85