The URL can be used to link to this page

Home My WebLink About#11 - 15th St. Improvements Pay Req STAFF REPORT DATE: January 7, 2025 CONSENT AGENDA ITEM: Accept Improvements and Approve Pay Request No. 2 (Final) for the 15th Street North Improvements SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Nicole Miller, City Administrator Marty Powers, Public Works Director Clarissa Hadler, Finance Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council accept improvements and approve Pay Request No. 2 (Final) for the 15th Street North Improvements? BACKGROUND: Bituminous Roadways, Inc. was awarded a construction contract on May 7, 2024 to complete the 15th Street North Improvements. The contractor has now completed the work in accordance with the contract, plans, and specifications, including all punch list items. PROPOSAL DETAILS/ANALYSIS: Bituminous Roadways, Inc. has submitted Partial Pay Request No. 2 (Final) in the amount of $17,678.23. The Project Engineer has prepared a Certificate of Completion indicating that all work is completed, including all punch list items, and is recommending the acceptance of the improvements and release of final retainage. The one-year warranty will begin on November 7, 2024 and will extend through November 7, 2025. FISCAL IMPACT: None. Final payment is being recommended within the authorized scope and budget for the project. The final total project cost came in at $458,900 versus the post-bid approved project cost of $532,000. The total final project cost includes contingency funds for professional services required to be performed throughout the warranty period. The improvements were funded through a combination of Municipal State Aid Funds, in the amount of $330,000; Special Assessments, in the amount of $64,400, and General Tax levy funds in the amount of $64,500 RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, accept the improvements and approve Pay Request No. 2 (Final) for the 15th Street North Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to accept the improvements and approve Pay Request No. 2 (final) to Bituminous Roadways, Inc. in the amount of $17,678.23 for the 15th Street North Improvements”. ATTACHMENTS: 1. Partial Pay Estimate No. 2 (Final). 2. Certificate of Completion. PROJECT PAY FORM PARTIAL PAY ESTIMATE NO. PERIOD OF ESTIMATE TO PROJECT OWNER: CONTRACTOR: 1. Original Contract Amount 2. Net Change Order Sum 3. Revised Contract (1+2) 4. *Work Completed 5. *Stored Materials 6. Subtotal (4+5) 7. Retainage* 8. Previous Payments 9. Amount Due (6-7-8) *Detailed Breakdown Attached START DATE:ON SCHEDULE SUBSTANTIAL COMPLETION:X FINAL COMPLETION: ENGINEER'S CERTIFICATION: KLJ Engineering, inc. DATE CONTRACTOR'S CERTIFICATION: CONTRACTOR DATE APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA DATE DATE No.Approval Date Amount $381,004.40 Additions Deductions -$27,439.70 2 11/29/2024 $27,439.70 $353,564.70 1 8/9/2024 $0.00 $0.00 $353,564.70 $353,564.70 $0.00 $335,886.47 $0.000.0% CONTRACT TIME TOTALS $0.00 $27,439.70 $17,678.23 NET CHANGE ($27,439.70) CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY 2 (Final) 9/30/20249/1/2024FROM 15TH ST SEGMENT IMPROVEMENTS PROJECT NO. 2023.121 and SAP 206-110-002 CITY OF LAKE ELMO 3880 LAVERNE AVENUE NORTH LAKE ELMO, MN 55042 ATTN: CHAD ISAKSON, P.E., PROJECT ENGINEER BITUMINOUS ROADWAYS, INC. 3080 LEXINGTON AVE SO EAGAN, MN 55121 ATTN: PAUL HILDESTAD, PROJECT MANAGER 8/5/2024 10/1/2024 REVISED DAYS REMAINING 57 0 1 9/15/2024 ORIGINAL DAYS BY BY YES NO The undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due. The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents. ENGINEER BY FOCUS Engineering, inc.PROJECT PAYMENT FORM 12/3/2024 12/3/2024 Mark Rohweder Digitally signed by Mark Rohweder DN: C=US, E=mark.rohweder@kljeng.com, CN=Mark Rohweder Date: 2024.12.03 12:13:22-07'00' PAUL HILDESTAD Digitally signed by PAUL HILDESTAD DN: C=US, E=PAUL.HILDESTAD@BITROADS.COM, CN=PAUL HILDESTAD Date: 2024.12.03 13:24:36-06'00' PARTIAL PAY ESTIMATE NO.2 15TH ST SEGMENT IMPROVEMENTS CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2023.121 and SAP 206-110-002 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 2021.501/00010 LUMP SUM 1 $22,000.00 $22,000.00 1.00 $22,000.00 1.00 $22,000.00 2 2104.502/01220 EACH 1 $42.00 $42.00 1.00 $42.00 1.00 $42.00 3 2104.502/02445 EACH 1 $26.00 $26.00 1.00 $26.00 1.00 $26.00 4 2104.502/03300 EACH 5 $42.00 $210.00 5.00 $210.00 5.00 $210.00 5 2104.503/00205 LIN FT 172 $2.75 $473.00 172.00 $473.00 172.00 $473.00 6 2104.504/00120 SQ YD 18 $22.00 $396.00 18.00 $396.00 18.00 $396.00 7 2112.604/00010 SQ YD 2140 $6.25 $13,375.00 0.00 $0.00 0.00 $0.00 8 2112.604/00010 SQ YD 10701 $2.00 $21,402.00 10,701.00 $21,402.00 10,701.00 $21,402.00 9 2118.507/00080 CU YD 146 $43.00 $6,278.00 146.00 $6,278.00 146.00 $6,278.00 10 2123.610/00410 HOUR 20 $100.00 $2,000.00 9.00 $900.00 9.00 $900.00 11 2130.523/00010 M GALLON 59 $55.00 $3,245.00 6.00 $330.00 6.00 $330.00 12 2215.504/00010 SQ YD 11658 $3.00 $34,974.00 11,658.00 $34,974.00 11,658.00 $34,974.00 13 2215.507/00010 CU YD 1295 $17.00 $22,015.00 1,295.00 $22,015.00 1,295.00 $22,015.00 14 2232.504/00060 SQ YD 29 $7.00 $203.00 0.00 $0.00 0.00 $0.00 15 2357.506/00010 GALLON 749 $1.00 $749.00 600.00 $600.00 600.00 $600.00 16 2360.509/12300 TON 1294 $85.00 $109,990.00 1,244.44 $105,777.40 1,244.44 $105,777.40 17 2360.509/22305 TON 1294 $85.00 $109,990.00 1,251.19 $106,351.15 1,251.19 $106,351.15 18 2563.601/00010 LUMP SUM 1 $8,500.00 $8,500.00 1.00 $8,500.00 1.00 $8,500.00 19 2564.602/01515 EACH 5 $700.00 $3,500.00 5.00 $3,500.00 5.00 $3,500.00 20 2564.602/01520 EACH 1 $26.00 $26.00 1.00 $26.00 1.00 $26.00 21 2564.618/00010 SQ FT 15 $65.00 $975.00 15.00 $975.00 15.00 $975.00 22 2573.502/00110 EACH 2 $100.00 $200.00 2.00 $200.00 2.00 $200.00 23 2573.502/00140 EACH 8 $155.00 $1,240.00 8.00 $1,240.00 8.00 $1,240.00 24 2573.503/00064 LIN FT 728 $2.75 $2,002.00 728.00 $2,002.00 728.00 $2,002.00 25 2574.508/00011 POUND 73 $5.60 $408.80 0.00 $0.00 0.00 $0.00 26 2575.508/21111 POUND 37 $31.00 $1,147.00 0.00 $0.00 0.00 $0.00 27 2575.523/00020 M GALLON 4 $1,000.00 $4,000.00 0.00 $0.00 0.00 $0.00 28 2582.503/40106 LIN FT 5136 $1.45 $7,447.20 5,168.00 $7,493.60 5,168.00 $7,493.60 29 2582.503/40124 LIN FT 12 $65.65 $787.80 15.00 $984.75 15.00 $984.75 30 2582.503/40404 LIN FT 1284 $2.65 $3,402.60 2,592.00 $6,868.80 2,592.00 $6,868.80 $381,004.40 $353,564.70 $353,564.70 TOTALS - CONTRACT $381,004.40 $353,564.70 $353,564.70 SALVAGE SIGN SAWING BIT PAVEMENT (FULL DEPTH) INSTALL SIGN INSTALL DELINEATOR / MARKER PANEL FULL DEPTH RECLAMATION HAUL FULL DEPTH RECLAMATION (LV) SUBGRADE CORRECTION SUBGRADE PREPARATION AGGREGATE SURFACING (CV) FROM STOCKPILE STREET SWEEPER (WITH PICKUP BROOM) WATER TRAFFIC CONTROL BITUMINOUS MATERIAL FOR TACK COAT TYPE SP 12.5 NON WEAR COURSE MIX (2,C) TYPE SP 9.5 WEARING COURSE MIX (2,C) SIGN STORM DRAIN INLET PROTECTION CULVERT END CONTROLS CONTRACT THIS PERIOD TOTAL TO DATE REMOVE BITUMINOUS PAVEMENT ITEM MN/DOT NO.DESCRIPTION OF PAY ITEM UNIT MOBILIZATION REMOVE SIGN SALVAGE DELINEATOR/ MARKER PANEL MILL BITUMINOUS SURFACE (2.0'') BASE BID TOTALS SEDIMENT CONTROL LOG TYPE COMPOST FERTILIZER TYPE 1 SEED MIXTURE 21-111 RAPID STABILIZATION METHOD 3 6'' SOLID LINE MULTI COMP GR IN (WR) 24'' SOLID LINE MULTI COMP GR IN (WR) 4'' DBLE SOLID LINE MULTI COMP GR IN (WR) CITY OF LAKE ELMO, MN 15TH ST IMPROVEMENTS S.A.P. 206-110-002 PROJECT NO. 2023.121 CERTIFICATE OF COMPLETION DATE OF ISSUANCE: November 22, 2024 OWNER: CITY OF LAKE ELMO, MN CONTRACTOR: BITUMINOUS ROADWAYS, INC. PROJECT NAME: 15TH ST IMPROVEMENTS PROJECT NO.: S.A.P. 206-11-002; City Project No. 2022.121 This Certification of Completion applies to all work under the Contract Documents This Certification of Completion applies to the following specified parts of the Contract Documents I do hereby certify that the work to which this Certificate applies has been constructed in accordance with the Contract dated June 27, 2024. The above-mentioned improvement is hereby declared to be complete and acceptance of this work is recommended. DATE OF COMPLETION: November 7, 2024 Kevin Courtney, P.E. Reg. No. 58728 KLJ Engineering, inc. THE WARRANTY PERIOD BEGINS November 7, 2024 AND ENDS November 7, 2025