HomeMy WebLinkAbout#13 - Backhoe Replacement STAFF REPORT
1/7/2025
CONSENT
ITEM #:
TO: City Council
FROM: Marty Powers, Public Works Director
AGENDA ITEM: Backhoe Replacement
REVIEWED BY: Nicole Miller, City Administrator
BACKGROUND: The City of Lake Elmo Public Works Department has utilized a 2006 Case Backhoe
for park, street, stormwater, water and sewer projects for the last 18 years. The 2006 Case Backhoe has
exceeded its replacement schedule and is in need of replacement due to its age and maintenance issues.
ISSUE BEFORE COUNCIL: Should the City Council approve the purchase of a new Bobcat E88
compact excavator and Towmaster T30LP trailer to transport it and other equipment as budgeted in the
2025 CIP?
PROPOSAL DETAILS/ANALYSIS: Proceeding with this purchase to replace an aged piece of
equipment will benefit the city and its residents to improve reliability, reduce repair costs and ensure
expected service levels continue. A Source Well Cooperative Purchasing Agreement quote for the E88
Compact Excavator was obtained from Tristate Bobcat and a MN State Contract Cooperative Quote was
obtained from RDO Equipment Co. for the Towmaster T30LP trailer.
FISCAL IMPACT: Purchase of a 2025 Bobcat E88 Compact excavator and Towmaster T30LP trailer to
transport it and other equipment, along with some equipment securement chains, binders, straps and trailer
license & registration shall not exceed the budgeted 2025 CIP of $145,000. This purchase will be funded
from the vehicle replacement fund.
The approximate resale of the 2006 Case Backhoe is estimated to be around $26,000 through Public Auction
OPTIONS:
• Approve purchase of 2025 Bobcat E88 Compact Excavator & Towmaster T30LP
trailer and declare the 2006 Case Backhoe retired equipment to be disposed of through
Public Auction.
• Deny purchase of 2025 E88 Compact Excavator and Towmaster T30LP Trailer
RECOMMENDATION: If removed from consent agenda.
“Motion to approve the purchase of a 2025 Bobcat E88 Compact Excavator from Tri-State Bobcat, the
Towmaster T30LP trailer from RDO Equipment and some additional securement chains for an amount
not to exceed $145,000, and to declare the 2006 Case Backhoe retired equipment to be disposed of
through public auction”
Page 2
ATTACHMENTS:
• Tri-State Bobcat E88 Compact excavator Quote (Sourcewell Cooperative Purchasing Agreement
#020223-CEC)
• RDO Equipment Towmaster T30LP Trailer Quote (MN State Cooperative Purchasing Contract
#092922-MNR)
Investment Proposal (Quote)
RDO Equipment Co.
11030 Holly Lane N
Dayton MN, 55311
Phone: (763) 294-7800 - Fax:
Proposal for:
CITY OF LAKE ELMO
3880 LAVERNE AVE N
LAKE ELMO, MN, 55042
WASHINGTON
Investment Proposal Date:
Pricing Valid Until:
Deal Number:
Customer Account#:
Sales Professional:
Phone:
Fax:
Email:
11/27/2024
12/11/2024
1844896
5414030
Brady Dahlstrom
(763) 294-7810
bdahlstrom@rdoequipment.com
Comments
STATE CONTRACT: 221693
Fees and Registration will be determined at time of delivery
Equipment Information
Quantity Serial Number
Stock Number
Hours
(approx.)
Status / Year / Make / Model
Additional Items
Cash Price
1 TBD
TBD
0 New 2024 TOWMASTER TRAILERS T-30LP $29,854.80
Equipment Subtotal:$29,854.80
Purchase Order Totals
Balance:$29,854.80
Total Taxable Amount:$0.00
MN STATE TAX:$0.00
MN SPECIAL TAX:$0.00
Sales Tax Total:$0.00
MN Trailer Tax:$2,026.39
Sub Total:$31,881.19
Cash with Order:$0.00
Balance Due:$31,881.19
D1844896 Page 1 of 2
Equipment Options
Qty Serial Number Year / Make / Model Description
1 TBD 2024 TOWMASTER TRAILERS T-
30LP
T-30LP Base Model T-30LP
OPTION DOT DOT INSPECTION
DECKING TYPE 2" NOMINAL OAK
DECK LENGTH 20' IN FEET
WIDE 102" OVERALL WIDTH
BEAVERTAIL 5' CLEATED STYLE
AXLES 16K Oil Bath 49" Axle Spring
BRAKE ELECTRIC BRAKES
TIRES 215/75RX17.5(H)
WHEELS 8 BOLT, OUTBOARD, HUB PILOTED, STEEL
25K JACK 25,000 LB. 2 SPEED JACK
LED LED LIGHTING
PLUG - 7 POLE ROUND PLUG 7 POLE ROUND
HITCH/NECK 3" PINTLE RING
RAMPS 5' CLEATED STYLE
RAMP COLOR EQUIPMENT BLACK
TRAILER COLOR EQUIPMENT BLACK
8 TIE DOWNS D-RINGS
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