HomeMy WebLinkAbout#16 - Equipment Decon Cleaning System Purchase STAFF REPORT
DATE: January 7, 2025
CONSENT
TO: City Council
FROM: Dustin Kalis, Fire Chief
AGENDA ITEM: CIP Project F-021 – Equipment Decon Cleaning System Purchase
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
BACKGROUND:
The Fire Department is requesting to approval to purchase an equipment decontamination
cleaning system. This system cleans all protective gear and steel, composite, rubber, fabric,
plastic equipment in a mechanical, self-contained process. This equipment is permanently
installed in the fire station. This system offers a quick, easy and safe method of cleaning
protective gear in a sealed compartment minimizing manual contact with contaminated materials.
The 2025-2034 Capital Improvement Plan included this project for 2025.
ISSUE BEFORE COUNCIL:
Should the City Council approve the purchase of an equipment decontamination cleaning system
recommended by staff, as outlined in the 2025 Capital Improvement Plan?
PROPOSAL DETAILS/ANALYSIS:
Exposure to hazardous chemicals and carcinogens is a well-known health risk for firefighters.
Studies have shown that they run a significantly higher risk of being diagnosed with various
forms of cancer than the general population. To reduce this dangerous exposure, it is essential to
thoroughly, safely and efficiently clean and decontaminate all protective equipment after every
use. Cleaning gear with and equipment decontamination cleaning system, significantly reduces
the exposure to cancer causing particles and supports a safer work environment for staff.
This project includes the purchase of the equipment and all necessary electrical and plumbing
work.
FISCAL IMPACT:
The cost of this project has a budgeted amount of $40,000.00 and will be funded through the fire
equipment & projects fund as identified in the 2025 CIP.
OPTIONS:
- Approve the purchase of an equipment decontamination cleaning system project through
Cole Papers Inc.
- Do not approve project.
RECOMMENDATION: If removed from the consent agenda…
“Motion to approve the purchase of 2025 CIP Project F-021 - 2025 Equipment Decon Cleaning
System Purchase at a cost not to exceed $40,000.00 as detailed in the City’s Purchasing Policy.”
ATTACHMENTS:
• Cole Papers Inc. - Solo Rescue Quote
• MES – Solo Rescue Quote
QUOTE
Nov. 1st, 2024
Lake Elmo Fire Dept.
Dear Dustin,
Thank you for the opportunity of working with you on this project.
Solo Rescue is a proven solution for decontaminating complete sets of SCBA, without
dismantling the equipment. The unique construction with a rotating wash basket and specially
designed wash nozzles ensures decontamination of dangerous carcinogens. Washing is done in
a controlled environment, ensuring the safety of both the user and the equipment.
A safe and ergonomic product that guarantees the same result in every wash cycle.
Solo Rescue is a vital part of a “Clean Cab Concept” for any Fire Department.
ITEM # DESCRIPTION UNIT PRICE QUANTITY AMOUNT
Machine Type:
26095
Solo Rescue – SCBA DECON
WASHER including:
22720 Heavy Duty Basket with
holder for 2 single or double
SCBA
22541 Holder for 2 large air
cylinders (Jumbo Flasks)
22361 Gear Holder for gloves
and boots
1 $30,000.00
Voltage: 3-ph 208 – 240 V/60Hz 40A
Accessories:
Shipping Shipment of Solo Rescue
Machine
1 $800.00
Installation Installation / Set up of Solo
Rescue Machine
1 0
SCBA cleaner SCBA Cleaner 1 Included
Total Net $30,800.00
Payment Conditions: 30 days net
Cole Papers Inc.
1300 38 Street N
Fargo, ND 58102
Terms of Delivery: FOB Lake Elmo MN.
Delivery Time: Standard machine 10 working days production after formal order
confirmation and transportation time.
Validity: Offer valid 45 days from date
Warranty: Warranty 60 Months on Parts and Labor from installation date.
Best regards,
Kevin Kennedy
Account Manager/Solo Rescue Specialist
Cole Papers
507-381-1202
(877) 637-3473
Quote
Quote #QT1792832
Date 02/24/2024
QT1792832
Page 1 of 1
Bill To
ROSEVILLE, CITY OF
2660 CIVIC CENTER DRIVE
ROSEVILLE MN 55113
United States
Expires 03/10/2024
Sales Rep McCabe, Brian
Shipping Method FedEx Ground
Customer ROSEVILLE, CITY OF (MN)
Customer # C30418
Ship To
ROSEVILLE, CITY OF
2660 CIVIC CENTER DRIVE
ROSEVILLE MN 55113
United States
Item Alt. Item #Units Description QTY Unit Price Amount
26094A Solo Rescue® - SCBA DECON WASHER THREE-
PHASE 208/240 40AMP
including:
- Heavy Duty Basket with holder for 2 single or double
SCBA
- Holder for 2 large air cylinders (Jumbo Flasks)
- 2 Gear Holders for boots, gloves and helmets
- Metered Dosing Pump
-ProBlend Detergent 2.5 ga
1 $31,349.00 $31,349.00
RESCUE
INTELLITECH
Custom RESCUE INTELLITECH
Installation
1 $1,500.00 $1,500.00
Subtotal $32,849.00
Shipping Cost $800.00
Tax Total $0.00
Total $33,649.00
This Quotation is subject to any applicable sales tax and shipping and handling charges that may apply. Tax and shipping charges are
considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.
All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.
Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.