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Home My WebLink About#18 - Station Alerting System STAFF REPORT DATE: January 7, 2025 CONSENT TO: City Council FROM: Dustin Kalis, Fire Chief AGENDA ITEM: CIP Project F-031 – Station Alerting System Purchase REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director BACKGROUND: The Fire Department is requesting to approval for the purchase and installation of a fire station alerting system (Phoenix G-2 Alerting System). This system was proposed in the planning of the new fire station and was eliminated due to budgetary constraints. 2025-2034 Capital Improvement Plan included this project for 2025. ISSUE BEFORE COUNCIL: Should the City Council approve the purchase of the fire station alerting system recommended by staff, as outlined in the 2025 Capital Improvement Plan? PROPOSAL DETAILS/ANALYSIS: The Pheonix G2 Alerting System is a station alerting system used by many fire departments throughout the US including all departments in Ramsey, Anoka and Hennepin Counties. This system alerts station crews of an incoming incident through, lighting, message boards and A/V notifications. The Washington County Emergency Communications Response Center will be ready with the capabilities to support the Phoenix G2 Alerting System in early 2025 as automated dispatching comes online. When an incident occurs, the G2 Communications Gateway receives alert data from a dispatcher using CAD and the US Digital Design interactive web-based interface. Dispatch processing time is reduced when alert data is sent over a high-speed network which can notify fire stations with alerts and information in less than a second. At the fire station, the Phoenix G2 system integrates crystal clear text to speech technology and high contrast message signs and LED lighting. This helps emergency responders react promptly and efficiently to every call. This system benefits the on-shift staff by increasing situational awareness and mental preparedness by using clear, consistent station alerting vocals. This helps crews respond more quickly and efficiently. The systems and alerting devices are designed to reduce cardiac stress, anxiety, optical shock, and sleep deprivation through ramped toning and building lighting integration. FISCAL IMPACT: The cost of this project has budget amount of $75,000.00 and will be funded through the fire equipment & projects fund as identified in the 2025 CIP. OPTIONS: - Approve the purchase of station alerting system project through US Digital Designs. - Do not approve project. RECOMMENDATION: If removed from the consent agenda… “Motion to approve the purchase of 2025 CIP Project F-031 - 2025 Station Alerting System Purchase at a cost not to exceed $75,000.00 as detailed in the City’s Purchasing Policy.” ATTACHMENTS: • US Digital Designs - Quote US DIGITAL DESIGNS QUOTE 1835 E. Sixth St. Suite #27 Tempe, Arizona 85281 877-551-8733 tel 480-290-7892 fax DATE:8/6/2024 Expires:11/4/2024 Quote SUBMITTED TO: Lake Elmo, MN Lake Elmo Fire Department REF PROPOSAL Item Unit Mfr Qty Description Part No.US List Unit QUOTE UNIT QUOTE EXT SL1 Ea USDD 1 G2 VOICEALERT - Single Station License. VA $ 1,102.50 $ 992.25 $ 992.25 SL2 Ea/Yr USDD 24 G2 MOBILE FSAS APP - Single Device License. Up to 24 Licenses-Per-ATX are offered at $0.00 cost each G2-APP-DLI $ 124.50 $ 112.05 N/A - Included Item Unit Mfr Qty Description Part No.US List Unit QUOTE UNIT QUOTE EXT SC1 Kit USDD 1 G2 ATX STATION CONTROLLER - Power/Signal/Control up to 8 peripheral Remote Options. 4 Unique Amps/Zones available. ATX $ 23,272.50 $ 20,945.25 $ 20,945.25 SC4a Ea TBD 1 ATX UPS, Standard UPS-STD $ 988.00 $ 889.20 $ 889.20 SC4b Ea TBD 1 Shelf/Bracket, Wall-Mount for UPS UPS-WMB $ 75.00 $ 67.50 $ 67.50 Item Unit Mfr Qty Description Part No.US List Unit QUOTE UNIT QUOTE EXT SP5 Ea USDD 2 Push Button, Standard (Black)PB-B $ 126.50 $ 113.85 $ 227.70 SP6 Ea USDD 3 Push Button, Emergency (Red)PB-R $ 126.50 $ 113.85 $ 341.55 SP8b Ea USDD 4 G2 MESSAGE SIGN (Digital LED) STANDARD GammaSign / 24" Active Screen Width MS-G-S $ 1,260.00 $ 1,134.00 $ 4,536.00 SP8c Ea USDD 0 G2 MESSAGE SIGN (Digital LED) EXTENDED GammaSign / 36" Active Screen Width MS-G-E $ 1,811.25 $ 1,630.13 $ - SP9b Ea USDD 1 MS-G Adapter Plate, DOUBLE, VESA 100, joins (2) MS- G -S(or-E) to any standard mount with VESA 100 hole patterns (mount not included) MS-AP-D $ 75.00 $ 67.50 $ 67.50 SP9d Ea TBD 1 MS Mount - Articulating, Long reach MS-MNT-ART-L $ 390.00 $ 351.00 $ 351.00 SP10a Ea USDD 0 G2 ROOM REMOTE 2 Module / 2017 version 2 RR2 $ 2,167.00 $ 1,950.30 $ - SP11a Ea USDD 14 G2 SPEAKER - LED Illuminated - FLUSH Mount, 70v SPK-LED-FM $ 374.00 $ 336.60 $ 4,712.40 SP11b Ea USDD 1 G2 SPEAKER - LED Illuminated - SURFACE Mount (Metal Box), 70v SPK-LED-SM $ 374.00 $ 336.60 $ 336.60 SP13a Ea USDD 5 SPEAKER - STANDARD, FLUSH Mount, 70v SPK-STD-FM $ 121.00 $ 108.90 $ 544.50 SP13b Ea USDD 3 SPEAKER - STANDARD, SURFACE Mount (Metal Box), 70v SPK-STD-SM $ 126.00 $ 113.40 $ 340.20 SP14 Ea USDD 2 SPEAKER - APP BAY/OUTDOOR - Weatherized, Surface Mount, 70v SPK-W-SM $ 373.75 $ 336.38 $ 672.75 SP15 Ea USDD 1 G2 Strobe Light / Red LED STR $ 661.50 $ 595.35 $ 595.35 MN_ELMO002 v2 STATION-LEVEL STATION 01 Based from USDD G2 Fire Station Alerting System Design Drawing #USDD.MN_ELMO.FS01.FSA.2024.06.20 STATION SYSTEM LICENSES STATION SYSTEM CONTROLLER STATION SYSTEM PERIPHERAL COMPONENTS PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 1 of 3 Item Unit Mfr Qty Description Part No.US List Unit QUOTE UNIT QUOTE EXT SS1 Ea USDD 1 Station Installation (Estimate Only - Pending final authorized system design submission to G2 Trained/Certified Contractor for installation quote to include in final turnkey project pricing) ST-INST $ 23,152.84 $ 20,837.55 $ 20,837.55 SS3 Ea USDD 1 Station Configuration & Start-Up ST-SU $ 2,565.80 $ 2,309.22 $ 2,309.22 SS4 Ea USDD 1 Station Project Management ST-PM $ 1,091.83 $ 982.65 $ 982.65 SS5 Ea USDD 1 Station Engineering / Design Services ST-ES $ 436.73 $ 393.06 $ 393.06 SS6 Ea USDD 1 Station Documentation ST-DM $ 59.37 $ 53.43 $ 53.43 Item Unit Mfr Qty Description Part No.US List Unit QUOTE UNIT QUOTE EXT SW1 YR USDD 1.0 [STANDARD] 1st YEAR WARRANTY & SUPPORT FOR THIS STATION SYSTEM (or component): Telephone / Remote Access Support (8:00 AM - 5:00 PM MST) RS-1YR-STD $ 3,957.75 $ 3,561.98 no charge 63,789.41$ 949.00$ -$ -$ 64,738.41$ STATION SUBTOTAL: STATION SYSTEM WARRANTY & OPTIONAL RECURRING ANNUAL SUPPORT Warranty & Support: Estimated Tax: Shipping: STATION 01 System: This quote does not include or assume any amounts for sales or use tax. Customer needs to contact its procurement department to determine if sales or use tax is payable, and if so, to make the determination of the amount to be paid. Per our contracts, Customer is responsible for the payment of any sales or use taxes owed from any purchase from USDD. STATION SYSTEM SERVICES PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 2 of 3 10 - Structural backing for system devices and other millwork (not specifically detailed) by others. Warranty & Support Notes: Customer must elect to choose any coverage they require beyond initial warranty period, or USDD will not be authorized to provide any service or support. Mobile Smart Phone Alerting App and Mapping Services only available to customer while under warranty or elected recurring annual support. Support Agreements subject to change if system design is modified. For additional details, please review current USDD Warranty Statement and Service Agreement. USDD cannot warrant nor support any system configuration that deviates from this specific proposal's documented station system design file number. USDD cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations. For FSAaaS Program: The cost of service and support beyond initial warranty period is included in the FSASaaS Program for a total of 5 years. The service and support includes Mobile Smart Phone Alerting App and Mapping Services. Please see the FSASaaS Subscription Agreement for more information concerning the service and support provided by USDD. USDD cannot warrant nor support any system not using USDD-approved UPS Battery Backup. USDD cannnot warrant nor support any system not installed by G2 Trained & Certified Installation technician (installer). If customer intends to tie this system into any 3rd-party system or devices, USDD will be unable to warrant or support the sytem until we've had a chance to review documented engineering assumptions and approve system integrity, performance and reliability expectations. Station System Installation Notes: 13 - All communications pathway infrastructure (network, radio, etc.) by others unless specifically detailed in this proposal. 15 - Any misuse, unauthorized modification, improper installation, excessive shock, attempted repair, accident, or improper or negligent use, storage, transportation, or handling by any party other than USDD shall render this limited warranty null, void and of no further effect 14 - USDD cannot warrant nor support any owner-furbished (3rd-Party) system or component we are required to integrate with. USDD cannot warrant nor support any system or component it has not proofed engineering for and has not specifically authorized for use within public safety environments. 01 - Unless specifically detailed in this proposal, no installation by USDD or it's subcontractors is assumed or provided. 03 - USDD can source, qualify, train and certify Local Licensed Regional Subcontrators where needed. 02 - Because these are mission-critical systems, USDD can only warrant and support systems installed by G2 Trained and Certified Contractors. 04 - Installation warranted by installation contractor - G2 FSAS warranted, serviced and supported by USDD. 12 - All electrical power, including (but not limited to) raceway,conduit, backboxes, service panels, high-voltage wiring and fixtures by others. 11 - If applicable, Gas Control Shutoff Valve Addendum (to USDD and installation contractor) must be signed prior to installation. 05 - Unless specifically detailed in this proposal, installation to be performed during normal working hours. 09 - USDD FSAS Equipment to be made available by owner to Installation Contractor prior to on-site arrival. 06 - Unless specifically detailed in this proposal, no permit fees or material charges have been included. 07 - Unless specifically detailed in this proposal, no removal or remediation has been assumed or included. 08 - Unless specifically detailed in this proposal, no bonds of any type (performance, bid) have been assumed,included or budgeted for in this proposal. PROPRIETARY and CONFIDENTIAL STATION 01 SYSTEM Page 3 of 3