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08-19-25 City Council Meeting Packet
City Council Meeting Tuesday, August 19, 2025 7:00 p.m. City of Lake Elmo | 3880 Laverne Avenue North AGENDA Call To Order/Pledge Of Allegiance Approval Of Agenda Public Comments/Inquiries Approval Of Minutes August 6, 2025 City Council Meeting Minutes 8 -6 -25 CITY COUNCIL MEETING MINUTES.PDF Consent Agenda Approve Payments And Disbursements APPROVE PAYMENTS AND DISBURSEMENTS.PDF Adopt Resolution For Summary Publication Of Ordinance 2025 -13 Related To Trash Haulers TRASH HAULER HOURS.PDF Approve Temporary Liquor License For Lake Elmo Rotary APPROVE TEMPORARY LIQUOR LICENSE FOR LAKE ELMO ROTARY.PDF Approve Pay Request 2 For 2025 Street And Utility Improvements APPROVE PAY REQ 2 FOR 2025 STREET AND UTILITY IMPROVEMENTS.PDF Approve Gardner School LOC Reduction APPROVE GARDNER SCHOOL SECURITY REDUCTION.PDF Accept Bids And Award Contract For The 2025 Crack Sealing Project ACCEPT BIDS AND AWARD CONTRACT FOR 2025 CRACK SEALING.PDF Approve 2025 SAFEbuilt Contract Amendment APPROVE 2025 SAFEBUILT CONTRACT AMENDMENT.PDF Approve Star Gazing Event 2025 APPROVE STAR GAZING EVENT 2025.PDF Regular Agenda None Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A. B. C. D. 1. Documents: E. 1. Documents: 2. Documents: 3. Documents: 4. Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: F. G. H. I. Documents: J. City Council MeetingTuesday, August 19, 2025 7:00 p.m.City of Lake Elmo | 3880 Laverne Avenue NorthAGENDACall To Order/Pledge Of AllegianceApproval Of AgendaPublic Comments/InquiriesApproval Of MinutesAugust 6, 2025 City Council Meeting Minutes8-6 -25 CITY COUNCIL MEETING MINUTES.PDFConsent AgendaApprove Payments And DisbursementsAPPROVE PAYMENTS AND DISBURSEMENTS.PDFAdopt Resolution For Summary Publication Of Ordinance 2025 -13 Related To Trash Haulers TRASH HAULER HOURS.PDFApprove Temporary Liquor License For Lake Elmo RotaryAPPROVE TEMPORARY LIQUOR LICENSE FOR LAKE ELMO ROTARY.PDFApprove Pay Request 2 For 2025 Street And Utility ImprovementsAPPROVE PAY REQ 2 FOR 2025 STREET AND UTILITY IMPROVEMENTS.PDF Approve Gardner School LOC Reduction APPROVE GARDNER SCHOOL SECURITY REDUCTION.PDF Accept Bids And Award Contract For The 2025 Crack Sealing Project ACCEPT BIDS AND AWARD CONTRACT FOR 2025 CRACK SEALING.PDF Approve 2025 SAFEbuilt Contract Amendment APPROVE 2025 SAFEBUILT CONTRACT AMENDMENT.PDF Approve Star Gazing Event 2025 APPROVE STAR GAZING EVENT 2025.PDF Regular Agenda None Council Reports Staff Reports Future Agenda Items FUTURE AGENDA ITEMS.PDF Adjourn Our Mission is to Provide Quality Public Services in a Fiscally Responsible Manner in Partnership with our Community A.B.C.D.1.Documents:E.1.Documents:2.Documents:3.Documents:4.Documents: 5. Documents: 6. Documents: 7. Documents: 8. Documents: F. G. H. I. Documents: J. CITY OF LAKE ELMO CITY COUNCIL MINUTES AUGUST 6, 2025 CALL TO ORDER/PLEDGE OF ALLEGIANCE Mayor Cadenhead called the meeting to order at 7:00 pm. PRESENT: Mayor Charles Cadenhead and Councilmembers, Nick Dragisich and Nick Kragness. ABSENT: Councilmembers Matt Hirn and Jeff Holtz Staff present: Administrator Miller, Community Development Director Stopa, Fire Chief Kalis, Public Works Director Powers, City Attorney Sonsalla, City Engineer Stanley and City Clerk Johnson APPROVAL OF AGENDA Councilmember Dragisich, seconded by Councilmember Kragness, moved TO APPROVE THE AGENDA AS PRESENTED. Motion passed 3 – 0. ACCEPT MINUTES Councilmember Kragness, seconded by Councilmember Dragisich, moved TO ACCEPT THE MINUTES OF THE JULY 8, 2025 WORKSHOP AND JULY 25, 2025 REGULAR AND SPECIAL CITY COUNCIL MEETING AS PRESENTED. Motion passed 3 – 0. PUBLIC COMMENTS/INQUIRIES Denise Elliot and Toni Ziton commented on lake water levels and shoreline issues in the tri lakes area and asked if a no wake zone can be marked in the lake. Jill Lundgren, 8282 Hidden Bay Trail N., noted that she will no longer be running the farmers market and noted that the group is in need of volunteers. Ms. Lundgren also asked that the city’s Environmental Committee be brought back and asked the city evaluate the lake levels on the tri lakes. PRESENTATIONS None CONSENT AGENDA 2. Approve Payment of Disbursements and Payroll 3. Approve Special Event Permit Neighborhood Social Event 4. Approve Special Event Permit for Ride to End ALZ LAKE ELMO CITY COUNCIL MINUTES AUGUST 6, 2025 Page 2 of 3 5. Approve Change Order No. 2 for the Hudson Boulevard Improvements – Segment A 6. Approve Pay Request No. 4 for the Hudson Boulevard Improvements -Segment A 7. Authorize Engineering Services for the North Water Treatment Plant Site Study 8. Authorize Engineering Services and Geotechnical Investigation for the South Water Treatment Plant and Wells 9. Approve Release of Warranty Security for Union Park 1st and 2nd 10. Approve Pay Request No. 1 for the Village Parkway UPRR Crossing Improvements 11. Accept Quotes and Award Contract for the Demolition of Water Tower No. 1 12. for Inwood Councilmember Dragisich, seconded by Councilmember Kragness, moved TO APPROVE THE CONSENT AGENDA AS PRESENTED. Motion passed 3 - 0. ITEM 13: Trash Haulers Hours of Operation Community Development Director Stopa presented a request from Tennis Sanitation for a change in the city ordinance to allow trash haulers to begin collection earlier in the day. Director Stopa also reviewed trash collection hours in other cities. Councilmember Kragness, seconded by Councilmember Dragisich, moved TO ADOPT ORDINANCE 2023-13 AMENDING THE CITY CODE AS PRESENTED BY STAFF. Motion passed 3 – 0. ITEM 14: Approve City Sponsored 100 Year Anniversary Celebration Discussion was held concerning activities and costs for the upcoming 100 Year Anniversary celebration event. Councilmember Dragisich, seconded by Councilmember Kragness, moved TO AUTHORIZE STAFF TO SPEND UP TO $50,000, EXCLUSIVE OF FIREWORKS, FOR THE CELEBRATION. Motion passed 3 – 0. ITEM 15: Approve City Sponsored Fireworks Display City Administrator Miller presented information on options for a fireworks or drone show display and alternatives for size and location of the show. Councilmember Dragisich, seconded by Councilmember Kragness, moved TO AUTHORIZE STAFF TO SPEND UP TO $15,000 FOR A FIREWORKS DISPLAY WITH THE FIRE CHIEF DETERMINING THE TYPE OF FIREWORKS AT PREFERRED SITE A. Motion passed 3 – 0. LAKE ELMO CITY COUNCIL MINUTES AUGUST 6, 2025 Page 3 of 3 COUNCIL REPORTS Mayor Cadenhead: Thanked the organizers of the Lake Elmo Night Out event. Councilmember Dragisich: Thanked staff for working to organize the 100 year anniversary event and thanked the Mayor for his leadership. Councilmember Kragness: Provided an update on food trucks for the 100 year anniversary event. STAFF REPORTS AND ANNOUNCEMENTS City Administrator Miller: Thanked staff members for attending the Night Out event and suggested an alternate date for fireworks during Light Up Lake Elmo if the weather doesn’t allow the show on the planned date during the 100 year event. Community Development Director Stopa: Reported on his participation on a panel with the Minnesota Shopping Center Association. Public Works Director Powers: Noted the city will be submitting water samples for taste testing at the Minnesota State Fair for the first time. Meeting adjourned at 7:32 p.m. LAKE ELMO CITY COUNCIL ATTEST: ______________________________ Charles Cadenhead, Mayor _______________________________ Julie Johnson, City Clerk STAFF REPORT DATE: August 19, 2025 CONSENT TO: Mayor and City Council FROM: Michael Kuehn, Finance AGENDA ITEM: Payments and Disbursements REVIEWED BY: Clarissa Hadler, Finance Director BACKGROUND INFORMATION/STAFF REPORT: The City of Lake Elmo has the fiduciary responsibility to conduct normal business operations. Below is a summary of current claims to be disbursed and paid in accordance with State law and City policies and procedures. FISCAL IMPACT: Claim # Amount Description ACH/Chks $ 143,053.76 Payroll 08/07/25 ACH/Chks $ 12,613.85 Accounts Payable AP 082025 CC Pmt ACH/Chks $ 1,481,491.46 Accounts Payable AP 082025 TOTAL $ 1,637,159.07 RECOMMENDATION: If removed from the consent agenda, the recommended motions is as follows: “Motion to approve the aforementioned disbursements in the amount of $ 1,637,159.07 ATTACHMENTS: 1. Accounts Payable – proof lists (AP 082025 CC, AP 082025) To Be Paid Proof List 08/12/2025 - 11:04AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:08072.08.2025 - AP 082025 CC Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number CARDMBR Elan Financial Services 546.72 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1110-44370 Conferences & Training LMC Conf - Hampton Inns - CC 26.77 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1110-44370 Conferences & Training LMC Conf - Green Mill - Staff Dinner 120.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-43190 Software Programs Adm - Canva - Creative Tools 98.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-43190 Software Programs Adm - Constact Contact - Monthly 5.75 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-43190 Software Programs Adm - Canva - Creative Tools 82.78 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-43210 Telephone Adm-Verizon Wireless-842065966-00002 200.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-44300 Miscellaneous Adm - Hagbergs - Giftcard Retirement BJ 26.77 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-44370 Conferences & Training LMC Conf - Green Mill - Staff Dinner 1,495.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-44370 Conferences & Training CommDev - Leadership Traing - JS 546.72 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-44370 Conferences & Training LMC Conf - Hampton Inns - JD 284.80 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-44370 Conferences & Training LMC Conf - Hampton Inns - JD 26.77 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-44370 Conferences & Training LMC Conf - Green Mill - Staff Dinner 1,035.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1320-44370 Conferences & Training Adm - ICMA Conference - NM 10.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1520-44370 Conferences & Training LMC Conf - Parking AP-To Be Paid Proof List (08/12/2025 - 11:04 AM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 7.73 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1520-44370 Conferences & Training LMC Conf - Starbucks 10.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1520-44370 Conferences & Training LMC Conf - Parking 26.77 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1520-44370 Conferences & Training LMC Conf - Green Mill - Staff Dinner 284.80 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1520-44370 Conferences & Training LMC Conf - Hampton Inns - CH 41.39 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1910-43210 Telephone Plng-Verizon Wireless-842065966-00002 133.37 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1910-44300 Miscellaneous Plng - Sunshine Coffee 546.72 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1910-44370 Conferences & Training LMC Conf - Hampton Inns - JS 26.77 0.00 08/20/2025 07/28/2025 No*** 20250728 101-410-1910-44370 Conferences & Training LMC Conf - Green Mill - Staff Dinner 167.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2220-43190 Software Programs PW - Fuel Cloud Software 171.07 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2220-44010 Repairs/Maint Bldg FD - Costco - Station Supplies 282.11 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2220-44040 Repairs/Maint Eqpt FD - H O Bostrom Co - Ladder 1 Seat Cush Repl 15.80 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2220-44040 Repairs/Maint Eqpt FD - UPS Store - Pulse Ox/SpO2 Cable Shipping 70.41 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2220-44300 Miscellaneous FD - Holiday - Vehicle Wash 26.77 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2220-44370 Conferences & Training LMC Conf - Green Mill - Staff Dinner 546.72 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2220-44370 Conferences & Training LMC Conf - Hampton Inns - DK 167.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2400-43190 Software Programs PW - Fuel Cloud Software 162.80 0.00 08/20/2025 07/28/2025 No*** 20250728 101-420-2400-43210 Telephone Bldg-Verizon Wireless-842065966-00002 -518.85 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-42210 Repair/Maint. Supplies PW - SiteOne - Landscape Supplies Credit 81.86 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-42210 Repair/Maint. Supplies PW - SiteOne - Irrigation on 5th Street 478.75 0.00 08/20/2025 07/28/2025 No*** 20250728 AP-To Be Paid Proof List (08/12/2025 - 11:04 AM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 101-430-3100-42210 Repair/Maint. Supplies PW - SiteOne - Irrigation Parts 167.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-43190 Software Programs PW - Fuel Cloud Software 165.56 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-43210 Telephone PW-Verizon Wireless-842065966-00002 -39.73 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-44040 Repairs/Maint Eqpt PW - TripleTire Sales Tx Refund 26.77 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-44370 Conferences & Training LMC Conf - Green Mill - Staff Dinner 375.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-44370 Conferences & Training PW - U of MN - SnowPlow Training 546.72 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-44370 Conferences & Training LMC Conf - Hampton Inns - MP 549.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-430-3100-44370 Conferences & Training PW - Educatn & Training - Leadership JC 167.00 0.00 08/20/2025 07/28/2025 No*** 20250728 101-450-5200-43190 Software Programs PW - Fuel Cloud Software 124.17 0.00 08/20/2025 07/28/2025 No*** 20250728 101-450-5200-43210 Telephone Pks-Verizon Wireless-842065966-00002 1,551.36 0.00 08/20/2025 07/28/2025 No*** 20250728 601-480-8134-43150 Contract Services PW - Sherwin Williams Sealer Well 2 343.88 0.00 08/20/2025 07/28/2025 No*** 20250728 601-480-8134-43150 Contract Services PW - Fedex Water Sample for Well 2 167.00 0.00 08/20/2025 07/28/2025 No*** 20250728 601-494-9400-43190 Software Support PW - Fuel Cloud Software 285.62 0.00 08/20/2025 07/28/2025 No*** 20250728 601-494-9400-43210 Telephone Wat-Verizon Wireless-842065966-00002 167.00 0.00 08/20/2025 07/28/2025 No*** 20250728 602-495-9450-43190 Software Support PW - Fuel Cloud Software 124.82 0.00 08/20/2025 07/28/2025 No*** 20250728 602-495-9450-43210 Telephone Sew-Verizon Wireless-842065966-00002 150.00 0.00 08/20/2025 07/28/2025 No*** 20250728 602-495-9450-44370 Conferences & Training PW - MNRWA Sewer Training - JE 150.00 0.00 08/20/2025 07/28/2025 No*** 20250728 602-495-9450-44370 Conferences & Training PW - MNRWA Sewer Training - AS 150.00 0.00 08/20/2025 07/28/2025 No*** 20250728 602-495-9450-44370 Conferences & Training PW - MNRWA Sewer Training - MB 168.00 0.00 08/20/2025 07/28/2025 No*** 20250728 603-496-9500-43190 Software Support PW - Fuel Cloud Software AP-To Be Paid Proof List (08/12/2025 - 11:04 AM)Page 3 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 40.61 0.00 08/20/2025 07/28/2025 No*** 20250728 603-496-9500-43210 Telephone SW-Verizon Wireless-842065966-00002 20250728 Total: 12,613.85 CARDMBR Total: 12,613.85 Report Total: 12,613.85 AP-To Be Paid Proof List (08/12/2025 - 11:04 AM)Page 4 *** means this invoice number is a duplicate. To Be Paid Proof List 08/14/2025 - 9:49AM MKuehn@lakeelmo.gov Printed: User: Accounts Payable Batch:00002.08.2025 - AP 082025 Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number ADAUTO Advance Auto Parts 14.90 0.00 08/20/2025 08/8/2025 No2055-652879 101-430-3100-42210 Repair/Maint. Supplies Lithium Grease 2055-652879 Total: 14.90 ADAUTO Total: 14.90 ADVGRA Advanced Graphix Inc 388.50 0.00 08/20/2025 07/31/2025 No217406 101-420-2220-42090 Fire Prevention Fire Prevention Photo Cutout 217406 Total: 388.50 ADVGRA Total: 388.50 AMAZON Amazon Capital Services 142.09 0.00 08/20/2025 07/30/2025 No1FKJ-VPQH-LLK9 601-494-9400-42150 Operating Supplies Hi Dri Filters/Water Reagent 1FKJ-VPQH-LLK9 Total: 142.09 265.75 0.00 08/20/2025 07/31/2025 No1J1H-KMQF-YDTV 404-480-8000-45805 Other Project Costs Schiltgen Park ADA Warning Pads 1J1H-KMQF-YDTV Tota 265.75 AMAZON Total: 407.84 AMFLAG American Flagpole & Flag Co AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 1 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 179.70 0.00 08/20/2025 08/11/2025 No201562 101-450-5200-44300 Miscellaneous Flag (3) 201562 Total: 179.70 AMFLAG Total: 179.70 ASPENM Aspen Mills 160.00 0.00 08/20/2025 08/1/2025 No358543 101-420-2220-44170 Uniforms Uniform Belts 358543 Total: 160.00 ASPENM Total: 160.00 BLUECROS BlueCross BlueShield Minnesota 80.55 0.00 08/20/2025 07/31/2025 No250801260969 101-000-0000-21706 Medical Insurance Monthly Vision Insurance Premium 250801260969 Total: 80.55 BLUECROS Total: 80.55 BOLTON Bolton & Menk, Inc 20,011.00 0.00 08/20/2025 07/31/2025 No370090 408-430-3100-43030 Engineering Services 2025 Street Maintenance Project 370090 Total: 20,011.00 1,655.50 0.00 08/20/2025 07/31/2025 No370091 601-494-9400-43150 Contract Services CSAH 13 (Inwood Ave) Pavemt Rehab-Watrmain Related 370091 Total: 1,655.50 57,134.00 0.00 08/20/2025 07/31/2025 No370092 602-480-8136-43030 Engineering Services I-94 Lift Station Forcemain Imp 370092 Total: 57,134.00 156.00 0.00 08/20/2025 07/31/2025 No370093 AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 2 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 404-000-0000-43150 Contract Services Reid Park Parking Lot Imp 370093 Total: 156.00 376.00 0.00 08/20/2025 07/31/2025 No370094 601-494-9400-45300 Improvments Other Than Bldgs Water Tower #1 Demo 370094 Total: 376.00 4,922.00 0.00 08/20/2025 07/31/2025 No370099 446-480-8129-43030 Engineering Services Hudson Blvd Improvemts-Segmt A-Inwood-Hendrix 370099 Total: 4,922.00 22,929.50 0.00 08/20/2025 07/31/2025 No370100 451-480-8138-43030 Engineering Services 2026 Street Improvements 370100 Total: 22,929.50 450.00 0.00 08/20/2025 07/31/2025 No370101 803-000-0000-22910 Developer Escrow Clear Lake Addition 370101 Total: 450.00 1,243.00 0.00 08/20/2025 07/31/2025 No370102 409-480-8137-43030 Engineering Services CSAH 10/17/17B Intersection 370102 Total: 1,243.00 2,222.00 0.00 08/20/2025 07/31/2025 No370103 409-480-8139-43030 Engineering Services CSAH 13 - 34th to Stillwater Blvd 370103 Total: 2,222.00 376.00 0.00 08/20/2025 07/31/2025 No370104 803-000-0000-22910 Developer Escrow Enterprise Rent-A-Car 370104 Total: 376.00 1,848.00 0.00 08/20/2025 07/31/2025 No370105 445-480-8124-43030 Engineering Services 2024 Street & Utility Improvements AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 3 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 370105 Total: 1,848.00 77,301.46 0.00 08/20/2025 07/31/2025 No370106 449-480-8133-43030 Engineering Services 2025 Street & Utility Improvements 370106 Total: 77,301.46 1,815.50 0.00 08/20/2025 07/31/2025 No370107 803-000-0000-22910 Developer Escrow Amira FKA-Applewood Pointe (United Properties) 370107 Total: 1,815.50 619.50 0.00 08/20/2025 07/31/2025 No370108 803-000-0000-22910 Developer Escrow At Home Apts East 370108 Total: 619.50 20,662.00 0.00 08/20/2025 07/31/2025 No370109 803-000-0000-22910 Developer Escrow Bridgewater Village (Northshore) 370109 Total: 20,662.00 94.00 0.00 08/20/2025 07/31/2025 No370110 101-420-2400-43030 Engineering General Engineering - Building Dept 370110 Total: 94.00 602.00 0.00 08/20/2025 07/31/2025 No370111 803-000-0000-22910 Developer Escrow Easton Village 5TH 370111 Total: 602.00 753.00 0.00 08/20/2025 07/31/2025 No370112 803-000-0000-22910 Developer Escrow Easton Village 7TH 370112 Total: 753.00 508.00 0.00 08/20/2025 07/31/2025 No370113 803-000-0000-22910 Developer Escrow Dairy Queen (Ebertz South) 370113 Total: 508.00 AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 4 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 808.00 0.00 08/20/2025 07/31/2025 No370114 803-000-0000-22910 Developer Escrow Gardner School 370114 Total: 808.00 3,200.00 0.00 08/20/2025 07/31/2025 No370115 101-410-1930-43030 Engineering Services General Engineering Retainer 370115 Total: 3,200.00 1,351.00 0.00 08/20/2025 07/31/2025 No370116 101-410-1910-43030 Engineering Services General Engineering - Planning 370116 Total: 1,351.00 2,892.50 0.00 08/20/2025 07/31/2025 No370117 101-410-1930-43030 Engineering Services General Engineering - Public Works 370117 Total: 2,892.50 1,599.50 0.00 08/20/2025 07/31/2025 No370118 101-430-3100-43030 Engineering Services General Engineering - ROW 370118 Total: 1,599.50 4,279.50 0.00 08/20/2025 07/31/2025 No370119 803-000-0000-22910 Developer Escrow Eberhard (Rachel Dev-Highpointe Crossing) 370119 Total: 4,279.50 2,651.50 0.00 08/20/2025 07/31/2025 No370120 803-000-0000-22910 Developer Escrow Oak-Land Middle School (ISD834) 370120 Total: 2,651.50 19,191.50 0.00 08/20/2025 07/31/2025 No370121 450-480-8135-43030 Engineering Stillwater Area Util Imp (ISD834) 370121 Total: 19,191.50 900.00 0.00 08/20/2025 07/31/2025 No370122 803-000-0000-22910 Developer Escrow Lake Elmo Elementary AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 5 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 370122 Total: 900.00 570.50 0.00 08/20/2025 07/31/2025 No370123 803-000-0000-22910 Developer Escrow Lakewood Crossing 3rd - Starbucks 370123 Total: 570.50 302.50 0.00 08/20/2025 07/31/2025 No370124 803-000-0000-22910 Developer Escrow Legacy at North Star 4TH 370124 Total: 302.50 1,462.50 0.00 08/20/2025 07/31/2025 No370125 803-000-0000-22910 Developer Escrow Limerick Village (Maplewood Dev) 370125 Total: 1,462.50 900.00 0.00 08/20/2025 07/31/2025 No370126 601-480-8132-43030 Engineering Services MPCA-3M Grant Admin Svcs 370126 Total: 900.00 94.00 0.00 08/20/2025 07/31/2025 No370127 601-494-9400-43030 Engineering Services General Engineering - Water 370127 Total: 94.00 2,038.00 0.00 08/20/2025 07/31/2025 No370128 803-000-0000-22910 Developer Escrow Schiltgen Farm-10880 Stillwater Blvd-Northstar 1st 370128 Total: 2,038.00 188.00 0.00 08/20/2025 07/31/2025 No370129 442-480-8116-43030 Engineering Services OV Phase 7 Street & Util Improvements 370129 Total: 188.00 958.00 0.00 08/20/2025 07/31/2025 No370130 803-000-0000-22910 Developer Escrow Prairie Sky (FKA 39th St TH) 370130 Total: 958.00 AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 6 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1,220.50 0.00 08/20/2025 07/31/2025 No370131 803-000-0000-22910 Developer Escrow Roers - 9450 Hudson Blvd 370131 Total: 1,220.50 170.00 0.00 08/20/2025 07/31/2025 No370132 803-000-0000-22910 Developer Escrow Royal Golf Club 5th-Lift Station 370132 Total: 170.00 76.00 0.00 08/20/2025 07/31/2025 No370133 803-000-0000-22910 Developer Escrow Royal Golf Club 6th 370133 Total: 76.00 1,744.50 0.00 08/20/2025 07/31/2025 No370134 602-495-9450-43030 Engineering Services General Engineering - Sewer 370134 Total: 1,744.50 232.50 0.00 08/20/2025 07/31/2025 No370135 803-000-0000-22910 Developer Escrow Savona 2nd (4th closed) 370135 Total: 232.50 3,712.50 0.00 08/20/2025 07/31/2025 No370136 601-480-8126-43030 Engineering Services South Area Prodctn Wells/Treatment 370136 Total: 3,712.50 1,786.00 0.00 08/20/2025 07/31/2025 No370137 601-480-8123-43030 Engineering Services Stillwater Blvd (CSAH 14) Trunk Watermain Imp 370137 Total: 1,786.00 4,093.50 0.00 08/20/2025 07/31/2025 No370138 603-496-9500-43030 Engineering Services General Engineering - Stormwater 370138 Total: 4,093.50 4,051.50 0.00 08/20/2025 07/31/2025 No370139 440-480-8112-43030 Engineering Services TH36-Lake Elmo Ave Improvements AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 7 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 370139 Total: 4,051.50 5,503.00 0.00 08/20/2025 07/31/2025 No370140 803-000-0000-22910 Developer Escrow Inwood 8th - Towns of Inwood 370140 Total: 5,503.00 155.00 0.00 08/20/2025 07/31/2025 No370141 803-000-0000-22910 Developer Escrow Union Park 1ST - FKA Bently Village 370141 Total: 155.00 232.50 0.00 08/20/2025 07/31/2025 No370142 803-000-0000-22910 Developer Escrow Union Park 2ND 370142 Total: 232.50 1,002.00 0.00 08/20/2025 07/31/2025 No370143 803-000-0000-22910 Developer Escrow Union Park West 370143 Total: 1,002.00 188.00 0.00 08/20/2025 07/31/2025 No370144 601-480-8099-43030 Engineering Services Water Tower #3 370144 Total: 188.00 7,169.00 0.00 08/20/2025 07/31/2025 No370145 601-480-8125-43030 Engineering Services Well 2 Temporary PFAS Treatment 370145 Total: 7,169.00 77.50 0.00 08/20/2025 07/31/2025 No370146 803-000-0000-22910 Developer Escrow Wildflower 4TH 370146 Total: 77.50 8,750.00 0.00 08/20/2025 07/31/2025 No370147 803-000-0000-22910 Developer Escrow Schiltgen - Northstar 2nd 370147 Total: 8,750.00 AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 8 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1,687.50 0.00 08/20/2025 07/31/2025 No370148 803-000-0000-22910 Developer Escrow Primrose Daycare 370148 Total: 1,687.50 4,454.00 0.00 08/20/2025 07/31/2025 No370242 430-480-8091-43030 Engineering Services Village Parkway UPRR Crossing Improvements 370242 Total: 4,454.00 BOLTON Total: 305,370.96 CAPRA Capra's Utilities Inc 7,907.75 0.00 08/20/2025 08/5/2025 No7932 601-494-9400-43150 Contract Services C/S Repair 1668 Ivy Ave 7932 Total: 7,907.75 CAPRA Total: 7,907.75 CENPOW Century Power Equipment 237.49 0.00 08/20/2025 06/10/2025 No926602 101-420-2220-44040 Repairs/Maint Eqpt Chain Saw Repair/Carb Replacement 926602 Total: 237.49 CENPOW Total: 237.49 CINTAS Cintas Corp 23.14 0.00 08/20/2025 07/30/2025 No*** 4238510033 601-494-9400-44170 Uniforms Uniforms 5.35 0.00 08/20/2025 07/30/2025 No*** 4238510033 603-496-9500-44170 Uniforms Uniforms 13.25 0.00 08/20/2025 07/30/2025 No*** 4238510033 602-495-9450-44170 Uniforms Uniforms 25.32 0.00 08/20/2025 07/30/2025 No*** 4238510033 101-450-5200-44170 Uniforms Uniforms 130.75 0.00 08/20/2025 07/30/2025 No*** 4238510033 101-430-3100-44170 Uniforms Uniforms AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 9 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 227.66 0.00 08/20/2025 07/30/2025 No*** 4238510033 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4238510033 Total: 425.47 21.32 0.00 08/20/2025 08/6/2025 No*** 4239259005 601-494-9400-44170 Uniforms Uniforms 4.91 0.00 08/20/2025 08/6/2025 No*** 4239259005 603-496-9500-44170 Uniforms Uniforms 12.21 0.00 08/20/2025 08/6/2025 No*** 4239259005 602-495-9450-44170 Uniforms Uniforms 23.32 0.00 08/20/2025 08/6/2025 No*** 4239259005 101-450-5200-44170 Uniforms Uniforms 120.42 0.00 08/20/2025 08/6/2025 No*** 4239259005 101-430-3100-44170 Uniforms Uniforms 129.68 0.00 08/20/2025 08/6/2025 No*** 4239259005 101-430-3100-42150 Operating Supplies Rugs/Soap/Rags 4239259005 Total: 311.86 CINTAS Total: 737.33 CIVICPLU CivicPlus LLC 1,874.25 0.00 08/20/2025 010/1/2025 No345551 101-410-1320-43510 Legal Publishing Municode Self-Publishg SW Lic thru 09/30/2026 345551 Total: 1,874.25 CIVICPLU Total: 1,874.25 COMPAC Companion Animal Control 2,483.40 0.00 08/20/2025 07/31/2025 No20250731 101-420-2700-43150 Contract Services Monthly Animal Control Svcs 20250731 Total: 2,483.40 COMPAC Total: 2,483.40 DINGESFI Dinges Fire Company AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 10 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 199.75 0.00 08/20/2025 08/12/2025 No74829 407-420-2220-42400 Small Tools & Minor Equipment Extrication Gloves 74829 Total: 199.75 DINGESFI Total: 199.75 DUDDECKS Duddeck's Property Maintenance 95.04 0.00 08/20/2025 08/1/2025 No*** 14683 703-000-0000-44013 Lawn/Landscape Maintenance City Lawn mowing 132.00 0.00 08/20/2025 08/1/2025 No*** 14683 602-495-9450-43150 Contract Services City Lawn mowing 422.40 0.00 08/20/2025 08/1/2025 No*** 14683 601-494-9400-43150 Contract Services City Lawn mowing 3,211.46 0.00 08/20/2025 08/1/2025 No*** 14683 101-450-5200-43150 Contracted Services City Lawn mowing 1,128.70 0.00 08/20/2025 08/1/2025 No*** 14683 101-430-3100-43150 Contract Services City Lawn mowing 14683 Total: 4,989.60 DUDDECKS Total: 4,989.60 E.G.RUD E.G. Rud & Sons Inc 165.00 0.00 08/20/2025 06/11/2025 No55504 101-450-5200-43150 Contracted Services Carriage Station Surv/Lot Line Adj - Job 24.1336 55504 Total: 165.00 E.G.RUD Total: 165.00 ECMPUB ECM Publishers Inc 93.50 0.00 08/20/2025 07/18/2025 No1058377 803-000-0000-22910 Developer Escrow Eberhard Highpointe Crossing 1058377 Total: 93.50 229.50 0.00 08/20/2025 07/18/2025 No1059151 408-430-3100-43510 Legal Publishing 2025 Crack Seal Proj - Public Notice AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 11 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1059151 Total: 229.50 ECMPUB Total: 323.00 ELAMMERS Eckberg Lammers 4,315.74 0.00 08/20/2025 07/31/2025 No07 2025 101-420-2150-43045 Attorney Criminal Monthly Pro Svcs Prosecution 07 2025 Total: 4,315.74 ELAMMERS Total: 4,315.74 EMRAPP Emergency Apparatus Maint Inc 1,141.95 0.00 08/20/2025 07/28/2025 No136925 101-420-2220-44040 Repairs/Maint Eqpt Engine 1 - Window & DOT Mrkr Lights Rep 136925 Total: 1,141.95 831.52 0.00 08/20/2025 07/30/2025 No136973 101-420-2220-44040 Repairs/Maint Eqpt Engine 1 - Air Auto Eject 136973 Total: 831.52 EMRAPP Total: 1,973.47 GOPONE Gopher State One Call 254.25 0.00 08/20/2025 07/31/2025 No*** 5070525 601-494-9400-43150 Contract Services Ticket Costs 254.25 0.00 08/20/2025 07/31/2025 No*** 5070525 603-496-9500-43150 Contract Services Ticket Costs 254.25 0.00 08/20/2025 07/31/2025 No*** 5070525 602-495-9450-43150 Contract Services Ticket Costs 5070525 Total: 762.75 GOPONE Total: 762.75 HAILIESC Hailies Cleaning Svcs LLC AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 12 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1,980.00 0.00 08/20/2025 08/1/2025 NoCLE-010 703-000-0000-44011 Cleaning Services City Hall Monthly Cleaning CLE-010 Total: 1,980.00 HAILIESC Total: 1,980.00 HANSONBO Hanson, Robert 186.59 0.00 08/20/2025 08/14/2025 No20250814 UB Rfd 601-000-0000-11501 Accounts Receivable UB Cert UB Refund for overpayment on final bill 20250814 UB Rfd Total: 186.59 HANSONBO Total: 186.59 HAWKINS Hawkins Inc 256.99 0.00 08/20/2025 08/5/2025 No7158316 601-494-9400-42210 Repair/Maint. Supplies Well 2 Fl2 Pump Repair Kit 7158316 Total: 256.99 HAWKINS Total: 256.99 HAWKINSD Hawkins, Donna 134.34 0.00 08/20/2025 08/13/2025 No20250813 UB Rfd 601-000-0000-11501 Accounts Receivable UB Cert UB Refund - overpaid final bill 20250813 UB Rfd Total: 134.34 HAWKINSD Total: 134.34 HEALTHOC HealthPartners Occupational Medicine 66.00 0.00 08/20/2025 08/4/2025 No19584 101-430-3100-44300 Miscellaneous Screening - PW 19584 Total: 66.00 AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 13 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number HEALTHOC Total: 66.00 HEALTHPD HealthPartners Inc 2,415.66 0.00 08/20/2025 09/1/2025 No646751536464 101-000-0000-21706 Medical Insurance Monthly Dental Ins Prem 646751536464 Total: 2,415.66 HEALTHPD Total: 2,415.66 INHLTH Industrial Health Svcs Network 99.80 0.00 08/20/2025 07/31/2025 No138575 101-430-3100-44300 Miscellaneous Drug Screen/MRO Svcs - B512 138575 Total: 99.80 INHLTH Total: 99.80 IUOEDU IUOE Local 49 315.00 0.00 08/20/2025 09/1/2025 No20250901 101-000-0000-21712 Union Dues Monthly Local 49 Union Dues 20250901 Total: 315.00 IUOEDU Total: 315.00 JNDEER John Deere Financial 183.11 0.00 08/20/2025 07/21/2025 No10557949 101-430-3100-42210 Repair/Maint. Supplies Tractor - Air Filters 10557949 Total: 183.11 JNDEER Total: 183.11 JOHNSTYL Johnson, Tyler 110.00 0.00 08/20/2025 08/14/2025 No20250814 UB Rfd 601-000-0000-11501 Accounts Receivable UB Cert UB Refund for overpayment on final bill AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 14 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20250814 UB Rfd Total: 110.00 JOHNSTYL Total: 110.00 KATH Kath Fuel Oil Service Co 200.00 0.00 08/20/2025 07/31/2025 No*** 832578 101-450-5200-42120 Fuel, Oil and Fluids Unleaded 200.00 0.00 08/20/2025 07/31/2025 No*** 832578 601-494-9400-42120 Fuel, Oil, and Fluids Unleaded 68.02 0.00 08/20/2025 07/31/2025 No*** 832578 101-420-2400-42120 Fuel, Oil and Fluids Unleaded 423.16 0.00 08/20/2025 07/31/2025 No*** 832578 101-430-3100-42120 Fuel, Oil and Fluids Unleaded 200.00 0.00 08/20/2025 07/31/2025 No*** 832578 602-495-9450-42120 Fuel, Oil, and Fluids Unleaded 832578 Total: 1,091.18 450.00 0.00 08/20/2025 07/31/2025 No*** 832579 101-430-3100-42120 Fuel, Oil and Fluids On Road 450.00 0.00 08/20/2025 07/31/2025 No*** 832579 101-450-5200-42120 Fuel, Oil and Fluids On Road 229.48 0.00 08/20/2025 07/31/2025 No*** 832579 602-495-9450-42120 Fuel, Oil, and Fluids On Road 832579 Total: 1,129.48 339.61 0.00 08/20/2025 07/31/2025 No*** 832580 101-430-3100-42120 Fuel, Oil and Fluids Off Road 502.50 0.00 08/20/2025 07/31/2025 No*** 832580 101-420-2220-42120 Fuel, Oil and Fluids Off Road 339.61 0.00 08/20/2025 07/31/2025 No*** 832580 101-450-5200-42120 Fuel, Oil and Fluids Off Road 832580 Total: 1,181.72 KATH Total: 3,402.38 KWIKTR Kwik Trip Inc AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 15 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 436.00 0.00 08/20/2025 07/31/2025 No316313 - 073125 101-420-2220-42120 Fuel, Oil and Fluids Fuel - Lake Elmo Fire Dept - 00316313 316313 - 073125 Total: 436.00 KWIKTR Total: 436.00 LAKSOD Lake Elmo Sod Farms LLC 96.00 0.00 08/20/2025 08/1/2025 No19230 101-450-5200-42210 Repair/Maint. Supplies 1668 Ivy Sod Repair 19230 Total: 96.00 LAKSOD Total: 96.00 LRSPORTA LRS Portables LLC 1,430.00 0.00 08/20/2025 07/24/2025 NoMP279620 101-450-5200-44120 Rentals - Buildings #19262 - Monthly Portable Potty Rntl 7/25 - 8/21 MP279620 Total: 1,430.00 LRSPORTA Total: 1,430.00 MARONEYS Maroney's Sanitation Inc 293.00 0.00 08/20/2025 08/7/2025 No*** 0001111117 703-000-0000-43840 Refuse City Center - Sanitation 44.78 0.00 08/20/2025 08/7/2025 No*** 0001111117 602-495-9450-43840 Refuse Public Works - Sanitation 44.78 0.00 08/20/2025 08/7/2025 No*** 0001111117 101-430-3100-43840 Refuse Public Works - Sanitation 313.42 0.00 08/20/2025 08/7/2025 No*** 0001111117 101-450-5200-43840 Refuse Public Works - Sanitation 44.78 0.00 08/20/2025 08/7/2025 No*** 0001111117 601-494-9400-43840 Refuse Public Works - Sanitation 0001111117 Total: 740.76 AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 16 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number MARONEYS Total: 740.76 MENOAK Menards - Oakdale 19.85 0.00 08/20/2025 07/28/2025 No10390 101-430-3100-42210 Repair/Maint. Supplies Painting Supplies 10390 Total: 19.85 7.99 0.00 08/20/2025 08/5/2025 No10751 101-430-3100-42150 Operating Supplies Ratchet Straps 10751 Total: 7.99 8.58 0.00 08/20/2025 08/6/2025 No10831 101-430-3100-42210 Repair/Maint. Supplies Fasteners for barricade lights 10831 Total: 8.58 MENOAK Total: 36.42 METCOU Metropolitan Council 64,309.79 0.00 08/20/2025 08/1/2025 No0001191145 602-495-9450-43820 Sewer Utility - Met Council Monthly Waste Water Svcs Def Rev 0001191145 Total: 64,309.79 -447.30 0.00 08/20/2025 07/31/2025 No*** 20250731 SAC 602-000-0000-37220 SAC Early Pay discount/revenue SAC Charges - Prompt Pay Discount 44,730.00 0.00 08/20/2025 07/31/2025 No*** 20250731 SAC 602-000-0000-20802 SAC due Met Council SAC Charges 20250731 SAC Total: 44,282.70 METCOU Total: 108,592.49 MILLEREX Miller Excavating Inc 24.00 0.00 08/20/2025 07/28/2025 No35069 101-430-3100-43150 Contract Services Dispose of asphalt AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 17 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 35069 Total: 24.00 1,716.95 0.00 08/20/2025 07/31/2025 No46120 603-496-9500-44030 Repairs/Maint Not Bldg Street Sweeping Jul 28/29 46120 Total: 1,716.95 MILLEREX Total: 1,740.95 MNLABOR MN Dept of Labor & Industry 25.00 0.00 08/20/2025 07/26/2025 NoABR0354910X 101-430-3100-44330 Dues & Subscriptions 611717 Pressure Vessel Inspct- 3445 Ideal Ave ABR0354910X Total: 25.00 MNLABOR Total: 25.00 MNLIFE Minnesota Life Insurance Comp 914.90 0.00 08/20/2025 08/1/2025 No68577461-00 101-000-0000-21708 Other Benefits Monthly Life Ins Prem - Pol #0034644 68577461-00 Total: 914.90 MNLIFE Total: 914.90 MNPEIP MN PEIP 23,981.04 0.00 08/20/2025 08/10/2025 No1540932 101-000-0000-21706 Medical Insurance Monthly Health Insurance Premium - Sep 1540932 Total: 23,981.04 MNPEIP Total: 23,981.04 MNSPCT Safebuilt LLC 11,012.50 0.00 08/20/2025 07/31/2025 No2169607 101-420-2400-43150 Inspector Contract Services Monthly Inspection Services AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 18 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2169607 Total: 11,012.50 MNSPCT Total: 11,012.50 MOODYS Moody's Investors Service Inc 14,500.00 0.00 08/20/2025 07/30/2025 NoP0505951 335-000-0000-46300 Bond Issuance Costs Pro Services P0505951 Total: 14,500.00 MOODYS Total: 14,500.00 MSFCB MN Fire Service Cert Board 217.00 0.00 08/20/2025 08/4/2025 No14570 101-420-2220-44370 Conferences & Training FAO-IA/Inspector II - TA - Cert Fees 14570 Total: 217.00 MSFCB Total: 217.00 NOVUSGLA Novus Glass 300.00 0.00 08/20/2025 07/31/2025 No17051 101-420-2220-44040 Repairs/Maint Eqpt Engine 1 Windshield Seal Repair 17051 Total: 300.00 NOVUSGLA Total: 300.00 POLL PollardWater 1,469.56 0.00 08/20/2025 08/6/2025 No293386 602-495-9450-42210 Repair/Maintenance Supplies Sewer Air Release 293386 Total: 1,469.56 POLL Total: 1,469.56 POSITIVE Positive Promotions Inc AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 19 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 2,938.30 0.00 08/20/2025 08/7/2025 No7607628 101-420-2220-42090 Fire Prevention Fire Prevention Materials 7607628 Total: 2,938.30 POSITIVE Total: 2,938.30 SAFEFAST Safe-Fast Inc 33.00 0.00 08/20/2025 08/8/2025 No*** INV312553 601-494-9400-43150 Contract Services Gas Monitor Calibration 33.00 0.00 08/20/2025 08/8/2025 No*** INV312553 602-495-9450-43150 Contract Services Gas Monitor Calibration 33.00 0.00 08/20/2025 08/8/2025 No*** INV312553 603-496-9500-43150 Contract Services Gas Monitor Calibration INV312553 Total: 99.00 SAFEFAST Total: 99.00 SCHWICKE Schwickert's Tecta America 1,563.00 0.00 08/20/2025 08/5/2025 NoS500012950 601-494-9400-44030 Repairs\Maint Imp Not Bldgs RPZ Repair S500012950 Total: 1,563.00 1,316.50 0.00 08/20/2025 08/5/2025 No*** S500012951 601-494-9400-44010 Repairs/Maint Bldgs PW Shop/Gate Valve Repair 1,316.50 0.00 08/20/2025 08/5/2025 No*** S500012951 101-430-3100-44010 Repairs/Maint Bldg PW Shop/Gate Valve Repair S500012951 Total: 2,633.00 SCHWICKE Total: 4,196.00 SEALTECH SealTech Inc 550.00 0.00 08/20/2025 07/29/2025 No*** 1627 101-430-3100-43150 Contract Services Parking Lot Striping - PW Shop & Tablyn Pk 550.00 0.00 08/20/2025 07/29/2025 No*** 1627 101-450-5200-43150 Contracted Services Parking Lot Striping - PW Shop & Tablyn Pk AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 20 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1627 Total: 1,100.00 SEALTECH Total: 1,100.00 SHANNONG Shannon Glass Company Inc 331.00 0.00 08/20/2025 08/8/2025 NoS0050174 101-450-5200-44040 Repairs/Maint Eqpt Window Replacement #17 - F250 S0050174 Total: 331.00 SHANNONG Total: 331.00 SHORT Short Elliott Hendrickson, Inc 16,985.46 0.00 08/20/2025 08/11/2025 No492437 430-480-8091-45805 Other Project Costs Village Pkwy UPRR Crossg Imp 2019.122 & 24X.137223.000 492437 Total: 16,985.46 661.50 0.00 08/20/2025 08/13/2025 No492869 601-480-8123-43030 Engineering Services Stillwater Blvd (CSAH 14) Trnk Watermain Imp 2023.113 492869 Total: 661.50 SHORT Total: 17,646.96 SHREDRIG Shred Right 18.85 0.00 08/20/2025 07/23/2025 No53270 101-410-1320-43150 Contract Services Monthly Shredding Services 53270 Total: 18.85 SHREDRIG Total: 18.85 STABNER Stabner Electric LLC 1,495.00 0.00 08/20/2025 08/4/2025 No5122 101-450-5200-43150 Contracted Services VFW Ballfield Light Repair AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 21 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 5122 Total: 1,495.00 STABNER Total: 1,495.00 TELMET Telemetry and Process Controls Inc 3,350.00 0.00 08/20/2025 07/31/2025 No117714 601-480-8099-45900 Construction Contract Water Tower #3 - Proj 2020.118 117714 Total: 3,350.00 TELMET Total: 3,350.00 TRISTATE Tri State Bobcat 1,000.00 0.00 08/20/2025 08/1/2025 No*** S41519 101-430-3100-42400 Small Tools & Minor Equipment Bobcat Grapple 2,870.92 0.00 08/20/2025 08/1/2025 No*** S41519 101-450-5200-42400 Small Tools & Minor Equipment Bobcat Grapple 500.00 0.00 08/20/2025 08/1/2025 No*** S41519 603-496-9500-42400 Small Tools & Minor Equipment Bobcat Grapple S41519 Total: 4,370.92 310.54 0.00 08/20/2025 07/31/2025 NoT69503 101-430-3100-42210 Repair/Maint. Supplies Grapple Hose Repair T69503 Total: 310.54 TRISTATE Total: 4,681.46 TWIN-TCH Twin City Hardware Co 3,543.83 0.00 08/20/2025 05/30/2025 NoPSI2334292 603-496-9500-44010 Street Sweeping Shop Service Door Replacement PSI2334292 Total: 3,543.83 TWIN-TCH Total: 3,543.83 TWINTOWN Twin Town Plumbing AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 22 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 1,046.50 0.00 08/20/2025 07/2/2025 No5568 703-000-0000-44040 Repairs/Maint Contractual Eqpt Plumbing Repairs 5568 Total: 1,046.50 155.00 0.00 08/20/2025 08/4/2025 No5597 703-000-0000-44040 Repairs/Maint Contractual Eqpt Plumbing Repairs 5597 Total: 155.00 TWINTOWN Total: 1,201.50 UNIONPAC Union Pacific Railroad Company 11,566.76 0.00 08/20/2025 07/10/2025 No90147356 430-480-8091-45805 Other Project Costs UPRR - Village Pkwy Crossing Imp 2019.122 90147356 Total: 11,566.76 UNIONPAC Total: 11,566.76 UNLAND United Land LLC 128.00 0.00 08/20/2025 07/1/2025 No20250630LakElmo 101-410-1320-44300 Miscellaneous Eagle Pt Maintenance thru 06/30/2025 20250630LakElmo Total: 128.00 UNLAND Total: 128.00 VALPAVNG Valley Paving Inc 220,984.46 0.00 08/20/2025 07/31/2025 No24X.137240Req 2 449-480-8133-43030 Engineering Services 2025 Street & Util Imp Pay Req 2 24X.137240Req 2 Total: 220,984.46 VALPAVNG Total: 220,984.46 VFBA VFBA of MN 382.00 0.00 08/20/2025 08/6/2025 No20250806 VFBA 101-420-2220-44330 Dues & Subscriptions VFBA - 33 Vols & 13 New AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 23 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 20250806 VFBA Total: 382.00 VFBA Total: 382.00 WACOPW Washington County - WACO Public Works Dept 92.78 0.00 08/20/2025 07/17/2025 No231362 101-430-3100-43811 Street Lights Apr-Jun 2025 Traffic Signal 5902 Lake Elmo Ave 231362 Total: 92.78 WACOPW Total: 92.78 WASHSHER Washington County Sheriff 682,290.69 0.00 08/20/2025 07/25/2025 No228397 101-420-2100-43150 Law Enforcement Contract Jan-Jun 2025 Police Svcs 228397 Total: 682,290.69 354.86 0.00 08/20/2025 08/12/2025 No231773 101-420-2100-44301 Misc. - Community Events July 4 Parade Detail 231773 Total: 354.86 WASHSHER Total: 682,645.55 WATERCON Water Conservation Services Inc 399.40 0.00 08/20/2025 08/4/2025 No150139 601-494-9400-43150 Contract Services Leak Locate - 7/15/2025 - 3855 Jamaca 150139 Total: 399.40 WATERCON Total: 399.40 XCEL Xcel Energy 5,843.01 0.00 08/20/2025 08/4/2025 No938687251 101-430-3100-43811 Street Lights 51-6736544-2 - Electric Utility - Street Lights AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 24 *** means this invoice number is a duplicate. Invoice Number Invoice Date Amount Quantity Payment Date Description Reference Type PO #Close PO Line #Task Label Account Number 938687251 Total: 5,843.01 1,416.10 0.00 08/20/2025 08/5/2025 No*** 938777352 101-430-3100-43810 Electric Utility Electric Utility - 51-4504807-7 6,961.28 0.00 08/20/2025 08/5/2025 No*** 938777352 601-494-9400-43810 Electric Utility Electric Utility - 51-4504807-7 2,129.51 0.00 08/20/2025 08/5/2025 No*** 938777352 602-495-9450-43810 Electric Utility Electric Utility - 51-4504807-7 14.85 0.00 08/20/2025 08/5/2025 No*** 938777352 101-420-2500-43810 Electric Utility Electric Utility - 51-4504807-7 351.73 0.00 08/20/2025 08/5/2025 No*** 938777352 703-000-0000-43810 Electric Utility Gas Utility - 51-4504807-7 759.66 0.00 08/20/2025 08/5/2025 No*** 938777352 101-450-5200-43810 Electric Utility Electric Utility - 51-4504807-7 938777352 Total: 11,633.13 XCEL Total: 17,476.14 Report Total: 1,481,491.46 AP-To Be Paid Proof List (08/14/2025 - 9:49 AM)Page 25 *** means this invoice number is a duplicate. 1 STAFF REPORT DATE: 8/6/2025 Regular Agenda TO: City Council FROM: Miranda Moulis, Planning Assistant AGENDA ITEM: City Code Text Amendment – Solid Waste REVIEWED BY: Jason Stopa, Community Development Director Ashley Monterusso, City Planner Sophia Jensen, Senior City Planner CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☒ Managed Growth ☐ Resilient Infrastructure BACKGROUND: Tennis Sanitation, a waste hauler operating in the City, has requested a zoning text amendment to the solid waste code. They are requesting an earlier collection time of 6:00 a.m. to accommodate their haulers’ schedules and the needs of our growing city. The current collection time is 7:00 a.m. The City Council discussed the request at their June 10th, 2025, workshop. Guidance was provided to Staff to conduct research of adjacent cities and bring forward an ordinance proposal. ISSUE BEFORE THE CITY COUNCIL: The City Council is being asked to decide on the proposed text amendment. PROPOSAL DETAILS: Sections under review: • 5.12.120 – ‘Conditions of Licensing’ PROPOSAL ANALYSIS: City staff has reviewed the cities of Oakdale, St. Paul, Woodbury, Hugo, Oak Park Heights, Stillwater, Forest Lake, Cottage Grove, Minnetrista, Lakeville, Waconia, and Maplewood. Of the cities reviewed, four have a start time of 6 a.m., six have a start time of 7 a.m. and two cities do not specify a time in their Ordinance. City Staff contacted Maplewood, Woodbury, and Cottage Grove, all of which permit waste collection to begin at 6:00 a.m. Staff at these adjacent cities confirmed that they do not receive complaints from residents when waste haulers come at 6:00 a.m. but do receive complaints when they come earlier than the code allows. Proposed language is underlined. Deleted language is shown with a strikethrough. 2 Code Section: 5.12.120 – Conditions of Licensing Proposed Language: a) Residential dwelling(s) collection shall only occur on Mondays and Thursdays. It shall be unlawful for a licensed hauler to operate on residential streets in the city on any day that is not regularly scheduled for collection, except to collect a missed pick-up, a special pick-up or when an observed holiday interrupts regularly scheduled collection. b) The council, in the interest of maintaining healthful and sanitary conditions in the city, hereby reserves the right to limit the number of licenses issued within the city. c) Before a license is issued or renewed, applicants must file a schedule of proposed rates with the city. d) Licensees must notify customers of any rate increase at least 30 days prior to effectuating any increase and must provide written notice of said rate increase to the city at least 15 days prior to notifying any customer. e) Residential refuse/recycling license rates shall include a minimum of two levels of regular service, priced on the basis of volume beginning at a volume of 32 gallons or less and in increments of 32 gallons or less. Residential refuse/recycling licenses shall also include a cost for curbside recycling. f) Commercial refuse/recycling license rates shall also include a cost for curbside recycling. g) Residential refuse/recycling licenses rates shall include a separate rate for both refuse and recycling. The recycling collection rate cannot be more than reuse collection for residential dwelling unit(s). h) No hauler shall exceed weight limits established by the city. i) No hauler shall operate in a residential district after 7:00 p.m. or before 6:00 a.m. 7:00 a.m. on any day, and no hauler shall operate in a residential district on Sunday. j) Each vehicle for which a hauler's license is issued shall exhibit the license in a prominent position on the vehicle. k) All residential refuse/recycling and commercial refuse/recycling license holders shall report to the city, on a form provided for the purposes, the yard waste abated from the landfills, as well as any other recycling information requested. The reports are to be submitted quarterly on or by January 10, April 10, July 10, and October 10, respectively. The penalty for not submitting the reports is $500.00 for the first offense, $500.00 plus an appearance before the city council for the second offense, and automatic license revocation for the third offense. l) All licensee employees shall report to the licensees any violations of LEC 5.12.010 et seq. they observe in the performance of their work and the licensees shall report all the violations to the city's code enforcement officer. 3 FISCAL IMPACT: None. OPTIONS: • Approve the proposed amendments. • Amend the proposed amendments. • Deny the proposed amendments. RECCOMENDATION: Staff recommend the City Council approve the proposed text amendment as presented by Staff. “Move to adopt Ordinance 2025-xx amending City Code as presented by City Staff” AND “Move to adopt summary of publication of Ordinance 2025-xx with approval of Resolution 2025-xx” ATTACHMENTS: • Ordinance 2025-XX • Resolution 2025-XX • Adjacent Cities Research Table City Hours Trash Collection Ordinance Code Section Links Contact Response Lake Elmo 7: 00 AM - 7:00 PM No hauler shall operate in a residential district after 7:00 p.m.or before 7:00 a.m. on any day, and no hauler shall operate in a residential district on Sunday. City of Lake Elmo : Municipal Code Oakdale 7:00 AM - 7:00 PM No hauler shall operate in a residential district after 7:00 PM or before 7:00 AM of any day, or operate in a residential district on Sunday, unless emergency permission is granted by the Building Inspector or authorized by Council Resolution. Sec. 6-23 St. Paul 6:00 AM - 10:00 PM Hours of collection—Residential areas: A solid waste collector licensed under this section may only collect mixed municipal solid waste or separate waste streams between the hours of 6:00 a.m. and 10:00 p.m. in residential areas of the city Sec. 357.07 Woodbury 6:00 AM - 6:00 PM Residential collection of solid waste shall only take place between the hours of 6:00 a.m. and 6:00 p.m., Monday through Friday, as established by council, and outlined by the city's daily hauling districts. Sec. 19-8 Quinn, Heidi (Environmental Resources Specialist) <heidi.quinn@woodbur ymn.gov> Current hours have been in place since 2009. Receives complaints when haulers come before 6 AM. Hugo 7:00 AM - 5:00 PM No collection of mixed municipal solid waste (MSW) shall be made except between the hours of 7:00 a.m. and 5:00 p.m., Monday and Friday. Sec 62-59 Oak Park Heights 7:00 AM - 7:00 PM No collections of garbage, refuse, rubbish or other materials shall be made except during the hours of 7:00 a.m. to 7:00 p.m. Cc502.pdf Trash Ordinance Review -- June 2025 Stillwater 7:00 AM - 7:00 PM Daily service hours shall be between the hours of 7:00 a.m. and 7:00 p.m. for residential areas (as defined residential dwelling service/residential dwelling district) in the City. No Collection service shall take place outside of these hours. Sec 22-115 Forest Lake No references to collection time found Cottage Grove 6:00 AM - 6:00 PM No collection of solid waste or construction/demolition waste shall be made except between the hours of six o’clock (6:00) A.M. and six o’clock (6:00) P.M., Monday through Friday. CHAPTER 2: MIXED SOLID WASTE AND RECYCLING Samantha Pierret (Senior Planner) <SPierret@cottagegrov emn.gov> Ordinance approved 2016. No complaints aboutt pickup time, except when they come before 6 AM. Minnestrista No references to collection time found Lakeville 7:00 AM - 6:00 PM No collections of mixed municipal solid waste or recyclable material shall be made except between the hours of seven o'clock (7:00) A.M. and six o'clock (6:00) P.M., Monday through Friday. Operations during these hours may also be conducted on Saturdays only to accommodate recognized national holidays or a "special pick up" as herein defined. 3-8-6: COLLECTION REGULATIONS: Waconia 7:00 AM - 9:00 PM No collection of mixed municipal solid waste, yard waste or recyclable materials shall be made except between the hours of 7:00 a.m. and 9:00 p.m., Tuesday through Thursday for residential customers. Operations during these hours may also be conducted on Friday, to accommodate recognized national holidays or a special pick-up. Sec. 730-04. Maplewood 6:00 AM - 6:00 PM The collection of garbage and recyclables for all properties shall occur between the hours of 6:00 a.m. to 6:00 p.m. Collection outside these hours shall be grounds for suspension or revocation of a hauler's license to operate in the city. Sec. 30-7 Shann Finwall (Sustainability Coordinator) - shann.finwall@maplew oodmn.gov Ordinance approved 2011. Code Enforcement responded by phone on July 3rd, 2025 and stated that they do not get complaints unless haulers are coming before 6 AM. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA ORDINANCE NO. 2025-13 AN ORDINANCE AMENDING THE LAKE ELMO CITY CODE SECTION 5.12.120 ‘CONDITIONS OF LICENSING’ AS IT RELATES TO WASTE COLLECTION START TIME SECTION 1. The City Council of the City of Lake Elmo hereby amends Title 5 Public Works; Chapter 5.12: Solid Waste, Section 120 Conditions of Licensing by updating the following section (Proposed language is underlined; deleted language is shown with strikethrough): a) Residential dwelling(s) collection shall only occur on Mondays and Thursdays. It shall be unlawful for a licensed hauler to operate on residential streets in the city on any day that is not regularly scheduled for collection, except to collect a missed pick-up, a special pick-up or when an observed holiday interrupts regularly scheduled collection. b) The council, in the interest of maintaining healthful and sanitary conditions in the city, hereby reserves the right to limit the number of licenses issued within the city. c) Before a license is issued or renewed, applicants must file a schedule of proposed rates with the city. d) Licensees must notify customers of any rate increase at least 30 days prior to effectuating any increase and must provide written notice of said rate increase to the city at least 15 days prior to notifying any customer. e) Residential refuse/recycling license rates shall include a minimum of two levels of regular service, priced on the basis of volume beginning at a volume of 32 gallons or less and in increments of 32 gallons or less. Residential refuse/recycling licenses shall also include a cost for curbside recycling. f) Commercial refuse/recycling license rates shall also include a cost for curbside recycling. g) Residential refuse/recycling licenses rates shall include a separate rate for both refuse and recycling. The recycling collection rate cannot be more than reuse collection for residential dwelling unit(s). h) No hauler shall exceed weight limits established by the city. i) No hauler shall operate in a residential district after 7:00 p.m. or before 6:00 a.m. 7:00 a.m. on any day, and no hauler shall operate in a residential district on Sunday. j) Each vehicle for which a hauler's license is issued shall exhibit the license in a prominent position on the vehicle. k) All residential refuse/recycling and commercial refuse/recycling license holders shall report to the city, on a form provided for the purposes, the yard waste abated from the landfills, as well as any other recycling information requested. The reports are to be submitted quarterly on or by January 10, April 10, July 10, and October 10, respectively. The penalty for not submitting the reports is $500.00 for the first offense, $500.00 plus an appearance before the city council for the second offense, and automatic license revocation for the third offense. l) All licensee employees shall report to the licensees any violations of LEC 5.12.010 et seq. they observe in the performance of their work and the licensees shall report all the violations to the city's code enforcement officer. SECTION 2. Effective Date. This ordinance shall become effective immediately upon adoption and publication in the official newspaper of the City of Lake Elmo. SECTION 8. Adoption Date. This Ordinance 2025-13 was adopted on this 6th day of August 2025, by a vote of __ Ayes and ___Nays. LAKE ELMO CITY COUNCIL _________________________________ Charles Cadenhead, Mayor ATTEST: ______________________________ Julie Johnson, City Clerk This Ordinance 2025-13 was published on the 9th day of August 2025. CITY OF LAKE ELMO COUNTY OF WASHINGTON STATE OF MINNESOTA RESOLUTION NO. 2025-056 RESOLUTION AUTHORIZING PUBLICATION OF A SUMMARY OF ORDINANCE 2025-056 WHEREAS, the Lake Elmo City Council has adopted Ordinance No. 2025-13 an ordinance that amends Lake Elmo City Code Section: 5.12.120 WHEREAS, the ordinance is lengthy; and WHEREAS, Minnesota Statutes, section 412.191, subd. 4, allows publication by title and summary in the case of lengthy ordinances or those containing charts or maps; and WHEREAS, the City Council believes that the following summary would clearly inform the public of the intent and effect of the ordinance. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lake Elmo that the City Clerk shall cause the following summary of Ordinance No. 2025-13 to be published in the official newspaper in lieu of the entire ordinance. Public Notice The City Council of the City of Lake Elmo has adopted Ordinance No. 2025-13, an ordinance that amends the City Code language. The following is a summary of the adopted ordinance language: This resolution addresses Ordinance No. 2025-13 which amends language in city code. The ordinance revises Chapter 5.12: Solid Waste, Section 120 Conditions of Licensing to change waste collection activities to allow a start time of 6:00 a.m. for waste haulers. The full text of Ordinance 2025-13 is available for inspection at Lake Elmo City Offices during regular business hours. BE IT FURTHER RESOLVED by the City Council of the City of Lake Elmo that the City Administrator keep a copy of the ordinance at City Hall for public inspection and that a full copy of the ordinance be placed in a public location within the City. Dated: August 6th, 2025 ____________________________________ Charles Cadenhead, Mayor ATTEST: ____________________________________ Julie Johnson, City Clerk (SEAL) STAFF REPORT DATE: August 19, 2025 CONSENT TO: Mayor and Councilmembers FROM: City Clerk Julie Johnson AGENDA ITEM: Approve Temporary Liquor License for Lake Elmo Rotary CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: City Council is respectfully requested to consider approval of a temporary on-sale liquor license issued to the Lake Elmo Rotary for the city’s 100 year anniversary event scheduled for September 13, 2025, subject to approval of the Director of Alcohol and Gambling Enforcement. In addition, the City Council is requested to waive the $25 liquor license fee. ISSUE BEFORE COUNCIL: Should the Council approve the temporary liquor license and waive the fee? PROPOSAL DETAILS/ANALYSIS: The Lake Elmo Rotary has secured the necessary insurance and arranged for a trailer through their liquor distributor to sell two types of beer and one type of hard seltzer on tap. Members of the Rotary will sell tickets for purchasing alcohol and issue wrist bands to identify individuals who are eligible to purchase alcohol. FISCAL IMPACT: None OPTIONS: Approve or deny the application. RECOMMENDATION: Motion to approve the temporary liquor license for the Lake Elmo Rotary and waive the fee. ATTACHMENTS: Temporary liquor license application Certificate of insurance Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division 445 Minnesota Street, Suite 1600, St. Paul, MN 55101 651-201-7507 TTY 651-282-6555 APPLICATION AND PERMIT FOR A 1 DAY TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date of organization Tax exempt number Organization Address (No PO Boxes)City State Zip Code Name of person making application Business phone Home phone Date(s) of event Club Charitable Religious Other non-profit Type of organization Organization officer's name City State Zip Code Organization officer's name City State Zip Code Organization officer's name City State Zip Code Location where permit will be used. If an outdoor area, describe. If the applicant will contract for intoxicating liquor service give the name and address of the liquor license providing the service. If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. City or County approving the license Date Approved Fee Amount Permit Date Signature City Clerk or County Official APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County E-mail Address CLERKS NOTICE: Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event No Temp Applications faxed or mailed. Only emailed. ONE SUBMISSION PER EMAIL, APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATION@STATE.MN.US Microdistillery Small Brewer Please Print Name of City Clerk or County Official Event in conjunction with a community festival Yes No Current population of city Lake Elmo Rotary 06/30/2005 20-2814804 2945 Lake Elmo Ave Lake Elmo MN 55042 Elizabeth Niehaus 651-283-8794 9/13/25 Pamela Baker Lake Elmo MN 55042 Temre Pugh Lake Elmo MN 55042 Rita Shephard Lake Elmo MN 55042 Lions Park in Lake Elmo, next to the park pavillion n/a Westchester Surplus Lines Ins $2,000,000/$4,000,000 City of Lake Elmo $25/waived 9/13/25 jjohnson@lakeelmo.gov 13,756 ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY) (MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person) $ OWNED SCHEDULED BODILY INJURY (Per accident) $AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD (419) 259-2710 (419) 255-7557 10172 All Active U.S. Rotary Clubs & Districts ATTN: Risk Management Dept. 1560 Sherman Avenue Evanston, IL 60201 A 2,000,000 X G73578917 004 7/1/2025 7/1/2026 500,000 Liquor Liability 2,000,000 4,000,000 4,000,000 2,000,000A X G73578917 004 7/1/2025 7/1/2026 The Certificate Holder is included as an additional insured where required by written contract or permit subject to the terms and conditions of the general liability policy, but only to the extent bodily injury or property damage is caused in whole or in part by the acts or omissions of the insured. PRODUCER Hylant Group Inc. 811 Madison Ave. Toledo, OH 43604 Rotary@hylant.com Westchester Surplus Lines Ins X X X X X X Sara Humphries / Macy Gorrell STAFF REPORT DATE: August 19, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Pay Request No. 2 for the 2025 Street and Utility Improvements REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: On May 6, 2025 the City Council awarded the contract for the 2025 Street and Utility Improvements project to Valley Paving, Inc. Work remains in progress with a substantial completion date of September 12, 2025 and a final completion date of October 31, 2025. ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the 2025 Street and Utility Improvements Project? PROPOSAL DETAILS/ANALYSIS: Valley Paving, Inc. has submitted Partial Pay Request No. 2 in the amount of $220,984.46. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained as of this pay request is $17,249.48. FISCAL IMPACT: None. Partial Payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as a part of the Consent Agenda, Pay Request No. 2 for the 2025 Street and Utility Improvements Project. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve Pay Request No. 2 in the amount of $220,984.46 to Valley Paving, Inc. for the 2025 Street and Utility Improvements Project. ATTACHMENTS: 1. Partial Pay Estimate No. 2. STAFF REPORT DATE: August 19, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Approve Security Reduction for the Gardner School Site Improvements (9880 Hudson Blvd) REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Jason Stopa, Community Development Director Marty Powers, Public Works Director Nate Stanley, City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☒ Balanced Finances now and future ☒ Managed Growth ☒ Resilient Infrastructure BACKGROUND: Viking Development, LLC. entered into a site improvement agreement with the City for the Gardner School Site Improvements (9880 Hudson Blvd) on July 23, 2024. Construction of the public site improvements is now complete. ISSUE BEFORE COUNCIL: Should the City Council reduce the security amount as outlined on the attached worksheet? PROPOSAL DETAILS/ANALYSIS: Staff has received and processed a request to reduce the development security for the Gardner School Site Improvements. This request has been reviewed by City staff and is recommended for approval. Approval of this reduction is contingent on the developer having a positive escrow balance in the minimum amount required by the City, and the developer being current with all payments and obligations required by the Site Improvement Agreement. The security amount is recommended to be reduced as follows: Current Security Amount Proposed Security Amount 1. Gardner School (9880 Hudson Blvd) $214,215 $62,858 The warranty period for the Gardner School Site Improvements is identified on the attached Certificate of Completion. The Certificate of Completion was issued on June 30, 2025, beginning the one-year Site Improvement warranty. With this request, one hundred percent of the grading security will be released. Fifty percent (50%) of the original security amount for the remaining site improvement items and landscaping will be retained until the applicable warranty periods have expired and all warranty corrective work has been completed. FISCAL IMPACT: It is the City’s goal to retain at all times during the site improvements a security amount that is adequate to ensure completion of all elements of the improvements as protection to the city tax payers against the potential of developer default. OPTIONS: Reduce the site improvement security amount or Retain the current security amount. RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, approve the security reductions as detailed in the attached worksheet for the Gardner School Site Improvements, contingent on the developer being current with all payments and obligations in accordance with the Site Improvement Agreement, including a positive escrow balance as required by the City. If removed from the consent agenda, the recommended motion for the action is as follows: Motion to approve the security reduction as detailed in the attached worksheet for the Gardner School Site Improvements, contingent on the developer being current with all payments and obligations in accordance with the Site Improvement Agreement. ATTACHMENTS: 1. Certificate of Completion – Gardner School Site Improvements (9880 Hudson Blvd). 2. Security Reduction Worksheet – Gardner School Site Improvements (9880 Hudson Blvd). STAFF REPORT DATE: August 19, 2025 CONSENT TO: City Council FROM: Mike Rusenovich, Project Engineer AGENDA ITEM: Accept Bids and Award a Contract for the 2025 Crack Seal Project REVIEWED BY: Nicole Miller, City Administrator Clarissa Hadler, Finance Director Marty Powers, Public Works Director Nate Stanley, City Engineer Chad Isakson, Assistant City Engineer CORE STRATEGIES: ☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services ☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☒ Resilient Infrastructure BACKGROUND: In accordance with the City’s annual street maintenance program, certain streets have been scheduled to be crack sealed in 2025. See attached Location Map. The street maintenance work programmed in 2025 was reviewed jointly by Public Works and Engineering to confirm the work to be completed. ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the 2025 Crack Seal Project? PROPOSAL DETAILS/ANALYSIS: Plans and specifications were completed for the 2025 Crack Seal Project and contractor bids were received, publicly opened, and read aloud on Wednesday, August 13, 2025. An Engineer’s Letter of Recommendation and a Tabulation of Bids has been prepared and attached. The City received five bids. However, the apparent lowest bidder, Asphalt Surface Technologies Corp., made an error while bidding and would not be able to complete the work at their bid price. Asphalt Surface Technologies Corp. has retracted their bid. Of the remaining four bids, StonePros, LLC DBA SealPros provided the lowest bid of in the amount of $240,855.40. Following review and verification of the bid tabulations, the City Engineer and Design Engineer are recommending that the City Council award the contract to StonePros LLC DBA SealPros., as outlined in the attached letter. The project was advertised on QuestCDN and in the Stillwater Gazette in accordance with Minnesota competitive bidding requirements. FISCAL IMPACT: Approval of this resolution commits the City to enter into a construction contract for the project in the amount of $240,855.40. The project will be funded through the 2025 street maintenance funds. OPTIONS: • Accept the Bids and Award a Contract to StonePros LLC DBA SealPros. • Do not move forward with this project RECOMMENDATION: Staff are recommending the City Council approve, as part of the consent agenda, a resolution Accepting Bids and Awarding a Contract to StonePros LLC DBA SealPros for the bid amount of $240,855.40 for the 2025 Crack Seal project. The Recommended motion is as follows: Motion to approve Resolution No. 2025-057, Accepting Bids and Awarding a Contract to StonePros LLC DBA SealPros, for the bid amount of $240,855.40 for the 2025 Crack Seal Project. ATTACHMENTS: 1. Resolution Accepting Bids and Awarding a Contract for the 2025 Crack Seal Project. 2. Engineer’s Letter of Award Recommendation and Tabulation of Bids. 3. Project Location Map. 4. Project Schedule. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2025-057 A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT FOR THE 2025 CRACK SEAL PROJECT WHEREAS, pursuant to an advertisement for bids for the 2025 Crack Seal Project, bids were received, opened, and tabulated according to law, and bids were received complying with the advertisement; and WHEREAS, bids were tabulated, checked and summarized to verify that all requirements of the submittal were met; and WHEREAS, the project engineer reviewed the bids and has provided a letter recommending the award of the contract to StonePros, LLC DBA SealPros , for the bid amount of $240,855.40. NOW, THEREFORE, BE IT RESOLVED, 1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract in accordance with the above ordered Project, in the amount of the Contractor’s bid, and according to the plans and specifications thereof approved by the City Council. 2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE NINETEENTH DAY OF AUGUST, 2025. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk CITY OF LAKE ELMO Feet 0 2500 5000 2025 STREET MAINTENANCE MAP LEGEND 2025 CRACK SEAL & SEAL COAT 2025 CRACK SEAL ONLY 2025 MILL AND OVERLAY STAFF REPORT DATE: August 19, 2025 CONSENT ITEM #: TO: City Council From: John Taylor, Lake Elmo Building Official AGENDA ITEM: MNSPECT (SAFEbuilt Subsidiary) Contract Amendment REVIEWED BY: Jason Stopa, Lake Elmo Community Development Director Dustin Kalis, Lake Elmo Fire Chief, Sara J. Sonsalla, Lake Elmo Attorney BACKGROUND: Staff recommends amending the current contract with MNSPECT (SAFEbuilt subsidiary) from 2019 to reflect changes to their services and when those services will be requested and used. This amended contract will note when the Minnesota Department of Labor and Industry (DOLI) will be notified when there are changes needed for the Letter of Understanding (LOU) with the City of Lake Elmo for State Projects Plan Reviews and Inspections. ISSUE BEFORE COUNCIL: Should the City Council approve the amended Contract with SAFEbuilt as submitted? PROPOSAL DETAILS/ANALYSIS: The City of Lake Elmo Building Department on occasion needs outside plan reviews or extra inspectors for General Projects and those that are defined as State Projects by the MN Department of Labor. This would provide a clear and better understanding of when those services are to be requested and needed/used. With this approval the City would be in compliance with MN Department of Labor rules. The Lake Elmo Fire has state delegation for fire alarm and fire sprinkler plan reviews and inspections. This amended contract clarifies language related to this delegation. FISCAL IMPACT: No changes in fees associated with their services. The City of Lake Elmo Fire Department has been conducting these plans reviews and inspections for some years now. This is to update language that will help with keeping the LOU current in the future. OPTIONS: - Approve the Contract Amendment as written - Approve the Contract Amendment with comments - Do not approve the Contract Agreement as written Page 2 RECOMMENDATION: If removed from the consent agenda: Motion: “To approve the Contract Amendment.” ATTACHMENTS: • New Contract currently signed by SAFEbuilt • Red Line of 2019 Contract Amendment • 2019 Contract Copy AGREEMENT FOR BUILDING INSPECTION AND BUILDING OFFICIAL SERVICES THIS AGREEMENT is made and entered into this 1st day of August, 2025 by and between the City of Lake Elmo, Minnesota, a Minnesota municipal corporation (City) and SAFEbuilt, a Colorado Limited Liability Company (Inspector). WITNESSETH: WHEREAS, the City is desirous of contracting with Inspector for the performance of the hereinafter State Special Projects (State) Plan Reviews and Inspections and General Plan reviews and inspection services as required by the state and requested by the City; and WHEREAS, Inspector is agreeable to rendering services on the terms and conditions hereinafter set forth; NOW, THEREFORE, the parties hereto agree as follows: 1.State and General Inspection Services. Inspector will provide the following State and General inspection services for the City of Lake Elmo when required per state and as needed: A.Inspector shall provide an individual who meets the statutory qualifications for a Designated Building Official found in the relevant Minnesota Statutes and Rules to serve as the City's Designated Building Official during times when the City does not have a satisfactory internal designee to serve as the City's Designated Building Official. During the time Inspector is acting as the Designated Building Official, Inspector shall be responsible for all duties set forth in Minnesota Rules, Chapter 1300, including items B -D below. B.Perform Plans Examination services for all eligible permit applications received under this agreement. C.Perform field inspections for all inspections requested. D.Prepare and provide inspection records and other necessary information to the City for it to maintain permanent records of all services performed by Inspector. Inspector shall complete all permit and plan reviews for applications related to residential properties within ten (10) days of receipt of a complete submittal of the permit application or relevant plans and shall complete all permit and plan reviews for applications related to commercial properties within fifteen (15) days of receipt of a complete submittal of the permit application or relevant plans. 2.Qualifications of Inspector's Employees and Contractors; Independent Contractor. All Services provided by Inspector shall be performed by qualified individuals certified by the State of Minnesota as Building Officials or Limited Building Officials. 2 City and Inspector acknowledge and agree that Inspector is an independent contractor contracting with the City to perform the Services pursuant to this Agreement and is not an employee of the City. Inspector shall have control over the manner in which the Services are performed under this Agreement. Inspector shall supply, at its own expense, all personnel, materials, supplies, equipment, and tools required to provide the Services contemplated by this Agreement. • Inspector shall not be entitled to any benefits from the City, including without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, or retirement benefits. Nothing in this Agreement shall be deemed to constitute a partnership, joint venture, or agency relationship between the Parties. Inspector shall be responsible for all individuals performing Services on behalf of Inspector pursuant to this Agreement. It is understood that the City may have one or more employees working in the inspections department. The day-to-day management of those employees, including work hours, workload, compensation, benefits, insurance, training, discipline, hiring, and termination decisions, along with the provision of necessary vehicles, tools, and equipment shall be the responsibility of the City. The quality and character of the work performed under the auspices of the MN State Building Code shall be the responsibility of Inspector. Inspector shall perform all duties for State Special Projects (State) Plan Reviews and Inspections and General Plan reviews and inspection services as required by the state and requested by the City. Inspector shall perform Fire Sprinkler and Fire Alarm inspections and plan review services only upon written requests from the City. Both parties agree to notify the other as soon as possible if employee changes deviate from the most current Letter of Understanding with the MN Department of Labor and Industry. 3. Insurance Inspector, at its expense, shall procure and maintain in force for the duration of this Agreement, the following minimum insurance coverages: A. General Liability. Inspector agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. B. Automobile Liability. If Inspector operates a motor vehicle in performing the Services under this Agreement, Inspector shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit of $1,000,000 combined single limit. C. Professional (Errors and Omissions) Liability Insurance. Inspector will 3 maintain professional liability insurance for all claims the Inspector may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Inspector's professional services required under this Agreement. Inspector is required to carry the following minimum limits: $1,000,000. The retroactive or prior acts date of such coverage shall not be after the effective date of this Agreement, and Inspector shall maintain such insurance for a period of at least three (3) years following completion of the Services. If such insurance is discontinued, extended reporting period coverage must be obtained by Inspector to fulfill this requirement. D. Workers' Compensation. Inspector agrees to provide workers' compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Contractor shall also carry employer's liability coverage with minimum limits as follows: i) $500,000 - Bodily Injury by Disease per employee ii) $500,000 - Bodily Injury by Disease aggregate iii) $500,000 - Bodily Injury by Accident Inspector shall, prior to commencing the Services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. Inspector's policies shall be the primary insurance to any other valid and collectible insurance available to the City with respect to any claim arising out of Contractor's performance under this Agreement. The Contractor's policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. 4. Effective Date of Agreement. The effective date of this Agreement shall be August 1, 2025. 5. Termination of Agreement. This agreement shall remain in force and effect from the effective date until cancelled by either party upon thirty (30) days advance written notice. In the event of termination, City shall only be responsible to pay for the Services satisfactorily performed by the Inspector to the effective date of termination. Discontinuance of selected services listed in Paragraph 1 (above), shall not require termination of the contract, but notice of intent to discontinue selected services shall be communicated with 15 days written notice. 6. Cost to the City for Services. The City shall pay Inspector for Services performed by Inspector within 30 days of submission of a written invoice to the City for the following Services at the following rates: A. The fee to act as the Designated Building Official (DBO) shall be $750 per week or portion thereof, which shall include up to 5 billable DBO hours per week. B. The fee for the performance of plans examination shall be 75% of the plan review fee as listed in the City's fee schedule (65% of permit fee). 4 C. For the services listed below, a trip charge of $50.00 shall be imposed when the time spent in the City is less than 4 contiguous hours in a given workday. The fee for inspection personnel and services shall be as follows: i. Designated Building Official ii. Inspector with State Delegation iii. Certified Building Official (commercial) iv. Fire Inspector v. Limited Building Official (residential) $150.00/hr $125.00/hr $105.00/hr $105.00/hr $85.00/hr Inspector shall submit logs with its invoices for services rendered under this subsection. 7. Amendments and Assignment. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. Inspector may not assign any of its rights or duties under this Agreement without the prior written consent of the City. 8. Indemnification. To the fullest extent permitted by law, Inspector agrees to defend, indemnify, and hold-harmless the City and its employees, officials, and agents from and against all claims, actions, damages, losses, and expenses, including reasonable attorney fees, arising out of the Inspector's negligence or Inspector's performance or failure to perform its obligations under this Agreement. Inspector's indemnification obligation shall apply to Inspector's subcontractor(s), or anyone directly or indirectly employed or hired by Inspector, who performs Services on behalf of Inspector, or anyone for whose acts Inspector may be liable. Inspector agrees this indemnity obligation shall survive the completion or termination of this Agreement. This indemnification requirement is subject to the provisions of MN Rule 1300.0110, Subpart 9. Indemnification shall not extend to any City employees performing services under the authority of this agreement. 9. Legal Compliance. Inspector agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including safety standards. Inspector shall be solely responsible for the safety of all persons and property during performance of the Services. Inspector represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed by all applicable agencies and governmental entities and will perform the Services with reasonable skills and care. This section applies to Inspectors' employees only, and not to City staff. 10. Ownership of Documents: Data Privacy. All reports and other documents produced by Inspector in the performance of Services under this Agreement shall be the property of the City. Inspector agrees 5 to abide by the applicable provisions of the Minnesota Government Data Practice Act, Minnesota Statutes, Chapter 13, and all other applicable state or federal rules, regulations, or orders pertaining to privacy or confidentiality. Inspector understands that all of the data created, collected, received, stored, used, maintained, or disseminated by Inspector in performing those functions that the city would perform is subject to the requirements of Chapter 13, and Inspector will cooperate with City to furnish or provide requested data to City. This does not create a duty on the part of Inspector to provide the public with access to public data if the public data is available from the City, except as required by the terms of this Agreement. 11. Entire Agreement. This is the entire agreement of the parties and supersedes all other agreements. 12. Choice of Law. This agreement shall be governed and construed in accordance with the State of Minnesota Law. 13. Representation of Authority. The undersigned executing this agreement for SAFEbuilt, represents and warrants that he has been duly authorized to execute this agreement on behalf of SAFEbuilt, by the organization's Board of Directors, and that this agreement shall bind it to the terms and obligations contained herein. IN WITNESS THEREOF, the parties have executed this agreement in duplicate this 1st day of August, 2025. CITY OF LAKE ELMO SAFEbuilt, LLC By: _________________________ By: ________________________ Charles Cadenhead, Mayor Matthew K. Causley, SAFEbuilt, COO Attest:______________________ Julie Johnson, City Clerk AGREEMENT FOR BUILDING INSPECTION AND BUILDING OFFICIAL SERVICES THIS AGREEMENT is made and entered into this 16th day of April, 2019 by and between the City of Lake Elmo, Minnesota, a Minnesota municipal corporation (City) and SAFEbuilt, a Colorado Limited Liability Company (Inspector). WITNESSETH: WHEREAS, the City is desirous of contracting with Inspector for the performance of the hereinafter specified Building Official State Special Projects (State) Plan Reviews and Inspections and General Plan reviews and inspection services as required by the state and requested with by the City; and WHEREAS, Inspector is agreeable to rendering services on the terms and conditions hereinafter set forth; NOW, THEREFORE, the parties hereto agree as follows: 1. Building Official State and General Inspection Services. Inspector will provide the following building official State and General inspection services (Services) for the City of Lake Elmo when required per state and as needed: A. Inspector shall provide an individual who meets the statutory qualifications for a Designated Building Official found in the relevant Minnesota Statutes and Rules to serve as the City's Designated Building Official during times when the City does not have a satisfactory internal designee to serve as the City's Designated Building Official. During the time Inspector is acting as the Designated Building Official, Inspector shall be responsible for all duties set forth in Minnesota Rules, Chapter 1300, including items B-D below. B. Perform Plans Examination services for all eligible permit applications received under this agreement. C. Perform field inspections for all inspections requested. D. Prepare and provide inspection records and other necessary information to the City for it to maintain permanent records of all services performed by Inspector. Inspector shall complete all permit and plan reviews for applications related to residential properties within ten (10) days of receipt of a complete submittal of the permit application or relevant plans and shall complete all permit and plan reviews for applications related to commercial properties within fifteen (15) days of receipt of a complete submittal of the permit application or relevant plans. 2. Qualifications of Inspector's Employees and Contractors; Independent Contractor. All Services provided by Inspector shall be performed by qualified individuals certified by the State of Minnesota as Building Officials or Limited Building Officials. 2 City and Inspector acknowledge and agree that Inspector is an independent contractor contracting with the City to perform the Services pursuant to this Agreement and is not an employee of the City. Inspector shall have control over the manner in which the Services are performed under this Agreement. Inspector shall supply, at its own expense, all personnel, materials, supplies, equipment, and tools required to provide the Services contemplated by this Agreement. • Inspector shall not be entitled to any benefits from the City, including without limitation, insurance benefits, sick and vacation leave, workers' compensation benefits, unemployment compensation, disability, severance pay, ore retirement benefits. Nothing in this Agreement shall be deemed to constitute a partnership, joint venture, or agency relationship between the Parties. Inspector shall be responsible for all individuals performing Services on behalf of Inspector pursuant to this Agreement. It is understood that the City may have one or more employees working in the inspections department. The day-to-day management of those employees, including work hours, workload, compensation, benefits, insurance, training, discipline, hiring, and termination decisions, along with the provision of necessary vehicles, tools, and equipment shall be the responsibility of the City. The quality and character of the work performed under the auspices of the MN State Building Code shall be the responsibility of Inspector. As the designated Building Official, Inspector shall perform all duties for State Special Projects (State) Plan Reviews and Inspections and General Plan reviews and inspection services as required by the state and requested by the City. Inspector shall perform Fire Sprinkler and Fire Alarm inspections and plan review services only upon written requests from the City. Both parties agree to notify the other as soon as possible if employe changes deviate from the most current Letter of Understanding with the MN Department of Labor and Industry. 3. Insurance Inspector, at its expense, shall procure and maintain in force for the duration of this Agreement, the following minimum insurance coverages: A. General Liability. Inspector agrees to maintain commercial general liability insurance in a minimum amount of $1,000,000 per occurrence; $2,000,000 annual aggregate. The policy shall cover liability arising from premises, operations, products-completed operations, personal injury, advertising injury, and contractually assumed liability. The City shall be endorsed as additional insured. B. Automobile Liability. If Inspector operates a motor vehicle in performing the Services under this Agreement, Inspector shall maintain commercial automobile liability insurance, including owned, hired, and non-owned automobiles, with a minimum liability limit of $1,000,000 combined single 3 limit. C. Professional (Errors and Omissions) Liability Insurance. Inspector will maintain professional liability insurance for all claims the Inspector may become legally obligated to pay resulting from any actual or alleged negligent act, error, or omission related to Inspector's professional services required under this Agreement. Inspector is required to carry the 4 following minimum limits: $1,000,000. The retroactive or prior acts date of such coverage shall not be after the effective date of this Agreement, and Inspector shall maintain such insurance for a period of at least three (3) years following completion of the Services. If such insurance is discontinued, extended reporting period coverage must be obtained by Inspector to fulfill this requirement. D. Workers' Compensation. Inspector agrees to provide workers' compensation insurance for all its employees in accordance with the statutory requirements of the State of Minnesota. The Contractor shall also carry employer's liability coverage with minimum limits as follows: i) $500,000 - Bodily Injury by Disease per employee ii) $500,000 - Bodily Injury by Disease aggregate iii) $500,000 - Bodily Injury by Accident Inspector shall, prior to commencing the Services, deliver to the City a Certificate of Insurance as evidence that the above coverages are in full force and effect. The insurance requirements may be met through any combination of primary and umbrella/excess insurance. Inspector's policies shall be the primary insurance to any other valid and collectible insurance available to the City with respect to any claim arising out of Contractor's performance under this Agreement. The Contractor's policies and Certificate of Insurance shall contain a provision that coverage afforded under the policies shall not be cancelled without at least thirty (30) days advanced written notice to the City. 4. Effective Date of Agreement. The effective date of this Agreement shall be April 17, 2019. 5. Termination of Agreement. This agreement shall remain in force and effect from the effective date until cancelled by either party upon thirty (30) days advance written notice. In the event of termination, City shall only be responsible to pay for the Services satisfactorily performed by the Inspector to the effective date of termination. Discontinuance of selected services listed in Paragraph 1 (above), shall not require termination of the contract, but notice of intent to discontinue selected services shall be communicated with 15 days written notice. 6. Cost to the City for Services. The City shall pay Inspector for Services performed by Inspector within 30 days of submission of a written invoice to the City for the following Services at the following rates: A. The fee to act as the Designated Building Official (DBO) shall be $750 per week or portion thereof, which shall include up to 5 billable DBO hours per week. B. The fee for the performance of plans examination shall be 75% of the plan review fee as listed in the City's fee schedule (65% of permit fee). 5 C. For the services listed below, a trip charge of $50.00 shall be imposed when the time spent in the City is less than 4 contiguous hours in a given workday. The fee for inspection personnel and services shall be as follows: i. Designated Building Official (Qualle) ii. Inspector with State Delegation iii. Certified Building Official (commercial) iv. Fire Inspector v. Limited Building Official (residential) $150.00/hr $125.00/hr $105.00/hr $105.00/hr $85.00/hr Inspector shall submit logs with its invoices for services rendered under this subsection. 7. Amendments and Assignment. Any modification or amendment to this Agreement shall require a written agreement signed by both Parties. Inspector may not assign any of its rights or duties under this Agreement without the prior written consent of the City. 8. Indemnification. To the fullest extent permitted by law, Inspector agrees to defend, indemnify, and hold-harmless the City and its employees, officials, and agents from and against all claims, actions, damages, losses, and expenses, including reasonable attorney fees, arising out of the Inspector's negligence or Inspector's performance or failure to perform its obligations under this Agreement. Inspector's indemnification obligation shall apply to Inspector's subcontractor(s), or anyone directly or indirectly employed or hired by Inspector, who performs Services on behalf of Inspector, or anyone for whose acts Inspector may be liable. Inspector agrees this indemnity obligation shall survive the completion or termination of this Agreement. This indemnification requirement is subject to the provisions of MN Rule 1300.0110, Subpart 9. Indemnification shall not extend to any City employees performing services under the authority of this agreement. 9. Legal Compliance. Inspector agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including safety standards. Inspector shall be solely responsible for the safety of all persons and property during performance of the Services. Inspector represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed by all applicable agencies and governmental entities and will perform the Services with reasonable skills and care. This section applies to Inspectors' employees only, and not to City staff. 10. Ownership of Documents: Data Privacy. All reports and other documents produced by Inspector in the performance of Services under this Agreement shall be the property of the City. Inspector agrees 6 to abide by the applicable provisions of the Minnesota Government Data Practice Act, Minnesota Statutes, Chapter 13, and all other applicable state or federal rules, regulations, or orders pertaining to privacy or confidentiality. Inspector understands that all of the data created, collected, received, stored, used, maintained, or disseminated by Inspector in performing those functions that the City would perform is subject to the requirements of Chapter 13, and Inspector will cooperate with City to furnish or provide requested data to City. This does not create a duty on the part of Inspector to provide the public with access to public data if the public data is available from the City, except as required by the terms of this Agreement. 11. Entire Agreement. This is the entire agreement of the parties and supersedes all other agreements. 12. Choice of Law. This agreement shall be governed and construed in accordance with the State of Minnesota Law. 13. Representation of Authority. The undersigned executing this agreement for SAFEbuilt, represents and warrants that he has been duly authorized to execute this agreement on behalf of SAFEbuilt, by the organization's Board of Directors, and that this agreement shall bind it to the terms and obligations contained herein. IN WITNESS THEREOF, the parties have executed this agreement in duplicate this 16th day of April, 2019. STAFF REPORT DATE:08/19/2025 CONSENT TO: CITY COUNCIL FROM: Assistant Public Works Director – Adam Swanepoel AGENDA ITEM: Sally Manzara Nature Center – Star Gazing Event CORE STRATEGIES: ☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services ☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future ☐ Managed Growth ☐ Resilient Infrastructure BACKGROUND: The Sally Manzara Nature Center has been providing community programming since 2017. Programming provided by the center focuses on community activities related to outdoor life for all ages. Current programming is run by the center’s program manager, Verity Davis, and includes summer camps, family nature day, buckthorn removal festival and an adopt a tree program. Along with programs the center provides, several exhibits and activities including bee, butterfly, tree, bird and aquatic life resources are also available. Normal business hours for the center currently in the winter are 9am- 3pm. Sunfish Lake Park is open from dawn to dusk. ISSUE BEFORE CITY COUNCIL: Would the City Council like to allow Sally Manzara Nature Center to hold a star gazing event on October 11th and allow the event to go past park hours? PROPOSAL DETAILS/ANALYSIS: The Sally Manzara Nature Center is requesting to host a star gazing event to be held on site the evening of October 11th .The event would start around 7pm and would conclude at 10pm. Attendees would hear from the MN Astronomical Society about star constellations and be able to use telescopes in the prairie area for viewing. Consideration for this event is being brought forward for the purpose of extending the hours of the park for the event. Currently the park closes at 9:00 p.m. and volunteers are requesting an extension of the hours for their event. The Center is planning for approximately 30-40 people to attend the event. The 2024 event brought out 40 people to the star gazing event. The event was shortened due to the weather conditions. RECOMMENDATION: Staff recommends the following motion: “Move to extend Sunfish Lake Park hours until 10:30pm on Oct. 11, 2025 for the Sally Manzara Nature Center to host a star gazing event.” Date Type Due date for packet Order Agenda Section Agenda item 9/2/2025 CC Meeting 8/26/25 Consent Agenda 1 Regular Agenda Call for Final Assessment Hearing for the 2025 Street and Utility Improvements Regular Agenda Call for Final Assessment Hearing for Stillwater Area School District Utility Improvements Regular Agenda Accept Public Works Operational Assessment final report 3M Priority 2 Grant for Trail at New City Park (pending) 9/9/2025 CC Workshop 9/2/25 1 Joint meeting with Parks Commission-Service level expectations for parks, recommendations for amenities going forward, 76 acre park discussion Discussion Sidewalk/Trail snow removal ordinance-continued from 5/6 9/16/2025 CC Meeting 9/9/25 Consent Agenda Regular Agenda 2026 Street & Utility - Feasibility Report,.Preliminary Design, Call Hearing on Improvement Regular Agenda Preliminary Levy Regular Agenda Tree Fund/ROW Trees 10/7/2025 CC Meeting 9/30/25 2 Consent Agenda Approve LMCIT Renewal Regular Agenda Final Assessment Hearing: Adopt Final Assessment Roll for 2025 Street and Utility Improvements Regular Agenda Final Assessment Hearing: Adopt Final Assessment Roll for Stillwater Area School District Utility Improvements 10/14/2025 CC Workshop 10/7/25 1 Old City Hall Facility Review 2 Paid Family Medical Leave (PFML) 3 Open Burning Permits - Review 4 Lake Elmo-No wake 10/21/2025 CC Meeting 10/14/25 1 Regular Agenda Quarterly Goals Update Regular Agenda 2026 Street & Utility - Public Improvement Hearing 11/4/2025 CC Meeting 10/28/25 Consent Agenda Approve Light up Lake Elmo Special Event Permit Consent Agenda Approve Law Enforcement Contract 11/12/2025 CC Workshop 11/4/25 Rental Review 11/18/2025 CC Meeting 11/11/25 Consent Agenda Approve Liquor License Renewals Consent Agenda Approve Massage Therapy License Renewals Future Council Agenda Items *Please note: This list is subject to change* 12/2/2025 CC Meeting 11//25/2025 Consent Agenda Approve 2026 Meeting Calendar Consent Agenda Authorize Certification of Delinquent Storm Water Bills & Utility Bills Consent Agenda Reappoint Parks Commissioners Consent Agenda Reappoint Planning Commissioners Consent Agenda Assessments for Delinquent Utilities 12/9/2025 CC Workshop 12/2/25 12/16/2025 CC Meeting 12/9/25 Consent Agenda Consent Agenda Regular 2026 Budgets & Levies Regular 2026 - 2035 CIP Regular 2026 Fee Schedule 1/6/2026 CC Meeting 12/30/25 Consent Agenda Designate Official Depositories of Funds Consent Agenda Designate Official Publication Newspaper of Record Consent Agenda Adopt Resolution Designating Data Practice Officials and Approving City’s Data Practice Policy Consent Agenda Designate Authority for EFT Payments Consent Agenda Appoint City Attorney (Civil and Prosecution) Consent Agenda Appointing Deputy Clerk Regular Agenda Appoint Acting Mayor Regular agenda Ramsey Washington Cable Commission Appointment Regular agenda Council School Liaison Appointment Consent Agenda Appoint City Engineer Regular Agenda 2026 Street & Utility - Final plans and authorize advertisement for bids 1/13/2026 CC Workshop 1/6/26 Discussion Obstructions in ROW 1/20/2026 CC Meeting 1/13/2026