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STAFF REPORT <br />DATE: January 21, 2025 <br /> CONSENT <br /> <br />AGENDA ITEM: Accept Improvements and Approve Pay Request No. 3 (Final) for the 30th Street <br />North Gap Segment Improvements <br />SUBMITTED BY: Chad Isakson, Assistant City Engineer <br /> <br />REVIEWED BY: Nicole Miller, City Administrator Marty Powers, Public Works Director <br /> Clarissa Hadler, Finance Director <br /> Nathan Stanley, City Engineer <br /> <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council accept improvements and approve Pay Request <br />No. 3 (Final) for the 30th Street North Gap Segment Improvements? <br /> <br />BACKGROUND: Bituminous Roadways, Inc. was awarded a construction contract on May 7, 2024 to <br />complete the 30th Street North Gap Segment Improvements. The contractor has now completed the work <br />in accordance with the contract, plans, and specifications, including all punch list items. <br />PROPOSAL DETAILS/ANALYSIS: Bituminous Roadways, Inc. has submitted Partial Pay Request No. <br />3 (Final) in the amount of $17,746.51. The Project Engineer has prepared a Certificate of Completion <br />indicating that all work is completed, including all punch list items, and is recommending the acceptance <br />of the improvements and release of final retainage. The one-year warranty will begin on November 18, <br />2024 and will extend through November 18, 2025. <br /> <br />FISCAL IMPACT: None. Final payment is being recommended within the authorized scope and budget <br />for the project. The final total project cost came in at $476,000 versus the post-bid approved project cost of <br />$495,000. The total final project cost includes contingency funds for professional services required to be <br />performed throughout the warranty period. The improvements were funded through a combination ash on <br />hand and/or the issuance of general obligation bonds. <br /> <br />RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda, <br />accept the improvements and approve Pay Request No. 3 (Final) for the 30th Street North Gap Segment <br />Improvements. If removed from the consent agenda, the recommended motion for the action is as follows: <br /> <br />“Move to accept the improvements and approve Pay Request No. 3 (final) to Bituminous Roadways, <br />Inc. in the amount of $17,746.51 for the 30th Street North Gap Segment Improvements”. <br /> <br />ATTACHMENTS: <br /> <br />1. Partial Pay Estimate No. 3 (Final). <br />2. Certificate of Completion.