HomeMy WebLinkAbout#04 - 30th St. N. Gap Segment Improvements STAFF REPORT
DATE: January 21, 2025
CONSENT
AGENDA ITEM: Accept Improvements and Approve Pay Request No. 3 (Final) for the 30th Street
North Gap Segment Improvements
SUBMITTED BY: Chad Isakson, Assistant City Engineer
REVIEWED BY: Nicole Miller, City Administrator Marty Powers, Public Works Director
Clarissa Hadler, Finance Director
Nathan Stanley, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept improvements and approve Pay Request
No. 3 (Final) for the 30th Street North Gap Segment Improvements?
BACKGROUND: Bituminous Roadways, Inc. was awarded a construction contract on May 7, 2024 to
complete the 30th Street North Gap Segment Improvements. The contractor has now completed the work
in accordance with the contract, plans, and specifications, including all punch list items.
PROPOSAL DETAILS/ANALYSIS: Bituminous Roadways, Inc. has submitted Partial Pay Request No.
3 (Final) in the amount of $17,746.51. The Project Engineer has prepared a Certificate of Completion
indicating that all work is completed, including all punch list items, and is recommending the acceptance
of the improvements and release of final retainage. The one-year warranty will begin on November 18,
2024 and will extend through November 18, 2025.
FISCAL IMPACT: None. Final payment is being recommended within the authorized scope and budget
for the project. The final total project cost came in at $476,000 versus the post-bid approved project cost of
$495,000. The total final project cost includes contingency funds for professional services required to be
performed throughout the warranty period. The improvements were funded through a combination ash on
hand and/or the issuance of general obligation bonds.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
accept the improvements and approve Pay Request No. 3 (Final) for the 30th Street North Gap Segment
Improvements. If removed from the consent agenda, the recommended motion for the action is as follows:
“Move to accept the improvements and approve Pay Request No. 3 (final) to Bituminous Roadways,
Inc. in the amount of $17,746.51 for the 30th Street North Gap Segment Improvements”.
ATTACHMENTS:
1. Partial Pay Estimate No. 3 (Final).
2. Certificate of Completion.
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12/3/2024
12/3/2024
Mark Rohweder
Digitally signed by Mark Rohweder
DN: C=US,
E=mark.rohweder@kljeng.com, CN=Mark
Rohweder
Date: 2024.12.03 11:50:04-07'00'
PAUL HILDESTAD Digitally signed by PAUL HILDESTAD
DN: C=US, E=PAUL.HILDESTAD@BITROADS.COM,
CN=PAUL HILDESTAD
Date: 2024.12.03 13:45:12-06'00'
PARTIAL PAY ESTIMATE NO.3 (Final)
30TH ST N GAP SEGMENT IMPROVEMENTS
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2023.122
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 2021.501/00010 LUMP SUM 1 $45,000.00 $45,000.00 0.00 $0.00 1.00 $45,000.00
2 2101.502/00020 EACH 2 $310.00 $620.00 0.00 $0.00 2.00 $620.00
3 2101.502/00030 EACH 2 $52.00 $104.00 0.00 $0.00 2.00 $104.00
4 2104.502/00820 EACH 2 $180.00 $360.00 0.00 $0.00 0.00 $0.00
5 2104.502/02445 EACH 1 $26.00 $26.00 0.00 $0.00 0.00 $0.00
6 2104.502/03300 EACH 9 $42.00 $378.00 0.00 $0.00 2.00 $84.00
7 2104.503/00205 LIN FT 1038 $2.75 $2,854.50 0.00 $0.00 1,038.00 $2,854.50
8 2104.503/00315 LIN FT 2254 $7.00 $15,778.00 0.00 $0.00 2,254.00 $15,778.00
9 2104.504/00090 SQ YD 2 $27.00 $54.00 0.00 $0.00 97.00 $2,619.00
10 2104.504/00120 SQ YD 1012 $5.30 $5,363.60 0.00 $0.00 1,012.00 $5,363.60
11 2104.602/00400 EACH 1 $64.00 $64.00 0.00 $0.00 0.00 $0.00
12 2104.602/00500 EACH 1 $26.00 $26.00 0.00 $0.00 0.00 $0.00
13 2106.507/00010 CU YD 245 $35.00 $8,575.00 0.00 $0.00 245.00 $8,575.00
14 2106.507/00080 CU YD 245 $25.00 $6,125.00 0.00 $0.00 245.00 $6,125.00
15 2106.507/00130 CU YD 23 $44.00 $1,012.00 0.00 $0.00 65.25 $2,871.00
16 2112.604/00010 SQ YD 510 $7.50 $3,825.00 0.00 $0.00 0.00 $0.00
17 2112.604/00010 SQ YD 2827 $2.00 $5,654.00 0.00 $0.00 2,827.00 $5,654.00
18 2123.610/00410 HOUR 20 $100.00 $2,000.00 0.00 $0.00 9.00 $900.00
19 2130.523/00010 M GALLON 33 $50.00 $1,650.00 0.00 $0.00 10.00 $500.00
20 2211.507/00210 CU YD 186 $38.00 $7,068.00 0.00 $0.00 186.00 $7,068.00
21 2215.504/00010 SQ YD 2549 $3.00 $7,647.00 0.00 $0.00 2,638.00 $7,914.00
22 2215.507/00010 CU YD 142 $32.00 $4,544.00 0.00 $0.00 142.00 $4,544.00
23 2232.504/00060 SQ YD 3986 $3.00 $11,958.00 0.00 $0.00 3,897.00 $11,691.00
24 2355.506/00010 GALLON 12 $17.00 $204.00 0.00 $0.00 0.00 $0.00
25 2357.506/00010 GALLON 477 $1.00 $477.00 0.00 $0.00 450.00 $450.00
26 2360.509/12200 TON 140 $95.00 $13,300.00 0.00 $0.00 169.69 $16,120.55
27 2360.509/12300 TON 834 $90.00 $75,060.00 0.00 $0.00 826.14 $74,352.60
28 2360.509/22305 TON 352 $90.00 $31,680.00 0.00 $0.00 361.09 $32,498.10
29 2504.602/00034 EACH 1 $280.00 $280.00 0.00 $0.00 1.00 $280.00
30 2506.502/06000 EACH 2 $1,600.00 $3,200.00 0.00 $0.00 0.00 $0.00
31 2506.502/06020 EACH 3 $725.00 $2,175.00 0.00 $0.00 0.00 $0.00
32 2531.503/02315 LIN FT 2514 $19.00 $47,766.00 0.00 $0.00 2,514.00 $47,766.00
33 2563.601/00010 LUMP SUM 1 $7,500.00 $7,500.00 0.00 $0.00 1.00 $7,500.00
34 2564.602/01515 EACH 9 $460.00 $4,140.00 0.00 $0.00 2.00 $920.00
35 2564.602/01516 EACH 1 $310.00 $310.00 0.00 $0.00 0.00 $0.00
36 2564.602/01519 EACH 1 $25.20 $25.20 0.00 $0.00 0.00 $0.00
37 2564.602/01520 EACH 1 $25.20 $25.20 0.00 $0.00 0.00 $0.00
38 2564.602/02340 EACH 1 $78.00 $78.00 0.00 $0.00 0.00 $0.00
39 2564.618/00010 SQ FT 17 $63.00 $1,071.00 0.00 $0.00 18.00 $1,134.00
40 2573.502/00110 EACH 11 $100.00 $1,100.00 0.00 $0.00 11.00 $1,100.00
41 2573.503/00060 LIN FT 48 $5.00 $240.00 0.00 $0.00 0.00 $0.00
42 2573.503/00064 LIN FT 1605 $2.35 $3,771.75 0.00 $0.00 2,621.00 $6,159.35
43 2574.507/00100 CU YD 90 $53.00 $4,770.00 0.00 $0.00 102.00 $5,406.00
44 2574.508/00011 POUND 42 $2.30 $96.60 0.00 $0.00 200.00 $460.00
45 2575.508/21111 POUND 21 $4.00 $84.00 0.00 $0.00 85.00 $340.00
46 2575.523/00020 M GALLON 2 $640.00 $1,280.00 0.00 $0.00 5.00 $3,200.00
47 2582.503/40104 LIN FT 2948 $2.25 $6,633.00 0.00 $0.00 2,986.00 $6,718.50
48 2582.503/40106 LIN FT 495 $3.35 $1,658.25 0.00 $0.00 500.00 $1,675.00
49 2582.503/40110 LIN FT 251 $7.10 $1,782.10 0.00 $0.00 247.00 $1,753.70
50 2582.503/40112 LIN FT 174 $9.10 $1,583.40 0.00 $0.00 215.00 $1,956.50
51 2582.503/40404 LIN FT 1605 $4.45 $7,142.25 0.00 $0.00 175.00 $778.75
52 2582.518/04020 SQ FT 62 $80.00 $4,960.00 0.00 $0.00 62.00 $4,960.00
$353,078.85 $0.00 $343,794.15
CHANGE ORDER NO. 1
CO1-1 SQ FT 372 $20.00 $7,440.00 0.00 $0.00 405.00 $8,100.00
CO1-2 SQ FT 46 $55.00 $2,530.00 0.00 $0.00 50.00 $2,750.00
CO1-3 EACH 25 $11.00 $275.00 0.00 $0.00 26.00 $286.00
TOTAL CHANGE ORDER NO. 1 $10,245.00 $0.00 $11,136.00
CHANGE ORDER NO. 2
CO2-1 LUMP SUM 1 -$8,393.70 -$8,393.70 0.00 $0.00 0.00 $0.00
TOTAL CHANGE ORDER NO. 2 -$8,393.70 $0.00 $0.00
TOTALS - REVISED CONTRACT $354,930.15 $0.00 $354,930.15
REMOVE CASTING
SALVAGE DELINEATOR/ MARKER PANEL
WATER
AGGREGATE BASE (CV) CLASS 6
SALVAGE SIGN PANEL SPECIAL
EXCAVATION - COMMON
SAWING BIT PAVEMENT (FULL DEPTH)
REMOVE CURB & GUTTER
REMOVE CONCRETE PAVEMENT
REMOVE BITUMINOUS PAVEMENT
SALVAGE SIGN SPECIAL
STREET SWEEPER (WITH PICKUP BROOM)
COMMON EMBANKMENT (CV)
SUBGRADE PREPARATION
SUBGRADE CORRECTION
12'' SOLID LINE MULTI COMP GR IN (WR)
FERTILIZER TYPE 1
TYPE SP 12.5 NON WEAR COURSE MIX (2,C)
ADJUST VALVE BOX
10'' SOLID LINE MULTI COMP GR IN (WR)
DELINEATOR / MARKER
SEDIMENT CONTROL LOG TYPE COMPOST
CASTING ASSEMBLY
COMMON TOPSOIL BORROW
4'' SOLID LINE MULTI COMP GR IN (WR)
6'' SOLID LINE MULTI COMP GR IN (WR)
RAPID STABILIZATION METHOD 3
SEDIMENT CONTROL LOG TYPE STRAW
STORM DRAIN INLET PROTECTION
FULL DEPTH RECLAMATION
HAUL FULL DEPTH RECLAMATION (LV)
MILL BITUMINOUS SURFACE (2.0'')
CONTRACT THIS PERIOD TOTAL TO DATE
SALVAGE SIGN
ITEM MN/DOT NO.DESCRIPTION OF PAY ITEM UNIT
MOBILIZATION
CLEARING
GRUBBING
SELECT GRANULAR EMBANKMENT (CV)
BASE BID TOTALS
BITUMINOUS MATERIAL FOR FOG SEAL
BITUMINOUS MATERIAL FOR TACK COAT
TYPE SP 9.5 WEARING COURSE MIX (2,B)
TYPE SP 9.5 WEARING COURSE MIX (2,C)
PAVT MSSG PREF THERMO GR IN
ADJUST FRAME & RING CASTING
CONCRETE CURB & GUTTER DESIGN B618
TRAFFIC CONTROL
INSTALL SIGN
INSTALL SIGN SPECIAL
SEED MIXTURE 21-111
INSTALL SIGN PANEL SPECIAL
INSTALL DELINEATOR / MARKER PANEL
SIGN
4'' DBLE SOLID LINE MULTI COMP GR IN (WR)
COMPENSATING CHANGE ORDER
CONCRETE CURB RAMP WALK
TRUNCATED DOMES
DRILL AND GROUT REINF BAR (EPOXY COATED)
CITY OF LAKE ELMO, MN 30TH ST IMPROVEMENTS PROJECT NO. 2023.122
CERTIFICATE OF COMPLETION
DATE OF ISSUANCE: November 22, 2024
OWNER: CITY OF LAKE ELMO, MN
CONTRACTOR: BITUMINOUS ROADWAYS, INC.
PROJECT NAME: 30TH ST NORTH GAP SEGEMENT IMPROVEMENTS
PROJECT NO.: 2022.122
This Certification of Completion applies to all work under the Contract Documents
This Certification of Completion applies to the following specified parts of the Contract Documents
I do hereby certify that the work to which this Certificate applies has been constructed in accordance
with the Contract dated May 7, 2024. The above-mentioned improvement is hereby declared to be
complete and acceptance of this work is recommended.
DATE OF COMPLETION: November 18, 2024
Kevin Courtney, P.E. Reg. No. 58728
KLJ Engineering, inc.
THE WARRANTY PERIOD BEGINS November 18, 2024 AND ENDS November 18, 2025