HomeMy WebLinkAbout#07 - MPCA Grant Agreement Amendment STAFF REPORT
DATE: January 21, 2025
CONSENT
AGENDA ITEM: Approve MPCA Grant Agreement Amendment #1 for Well No. 2 PFAS
Water Treatment Plant
SUBMITTED BY: Jack Griffin, Sr. Project Manager
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director Marty Powers, Public Works Director
Nathan Stanley, City Engineer
Chad Isakson, Assistant City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Amendment #1 to the MPCA Grant
Agreement for the design and construction of the Well No. 2 PFAS Water Treatment Plant project?
BACKGROUND: On October 1, 2024, the City and MPCA approved a Gant Agreement for the design
and construction of the Well 2 PFAS Water Treatment Plant project in the amount of $2,283,000. The Grant
is set to expire on December 31, 2026.
On December 17, 2024, the City awarded the last of 3 procurement and construction contracts to complete
the project as designed. The post-bid total project cost estimate after receiving bids for all three bid packages
is $2,460,000, or $177,000 over the approved grant amount. After receiving bids, staff submitted a grant
amendment request to cover the full Project cost. A verbal approval was received from the MPCA prior to
recommending award of the final construction contract.
PROPOSAL DETAILS/ANALYSIS: The MPCA has prepared and submitted Amendment #1 to the
Grant Agreement for the design and construction of the Well 2 PFAS Water Treatment Plant project
(SWIFT Contract #257210). The Grant Agreement Amendment is attached to this agenda report and
increases the grant amount by $177,000 for the total grant amount of $2,460,000. All other terms of the
agreement remain unchanged.
FISCAL IMPACT: The Estimated Post Bid Total Project Cost is $2,460,000 to be funded through the
MPCA Grant Agreement (and Amendments), SWIFT Contract No. 257210.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent
agenda, Amendment #1 to the MPCA Grant Agreement for the design and construction of the Well 2 PFAS
Water Treatment Plant, increasing the total grant amount to $2,460,000. If removed from the consent
agenda, the recommended motion is as follows:
“Move to approve Amendment #1 to the MPCA Grant Agreement for the design and construction of
the Well 2 PFAS Water Treatment Plant, increasing the total grant amount to $2,460,000.”
ATTACHMENTS:
1. Amendment #1 to MPCA Grant Agreement, SWIFT Contract 257210.
Grant Agreement
Amendment #1
State of Minnesota
Doc Type: Contract
SWIFT Contract Number: 257210
Agency Interest ID: 90810
Activity ID: PRO20240002
Contract Start Date: October 2, 2024 Total Contract Amount: $2,460,000.00
Original Contract Expiration Date: December 31, 2026 Original Contract: $2,283,000.00
Current Contract Expiration Date: December 31, 2026 Previous Amendment(s) Total: $0.00
Requested Contract Expiration Date: December 31, 2026 This Amendment: $177,000.00
This amendment is by and between the State of Minnesota, acting through its Commissioner of the Minnesota Pollution
Control Agency, 520 Lafayette Road North, St. Paul, MN 55155-4194 (“MPCA” or “State”) and City of Lake Elmo, 3880
Laverne Avenue North, Lake Elmo, MN 55042 ("Grantee" or "City").
Recitals
1. The State has a grant contract with the Grantee identified as SWIFT Contract Number 257210 ("Original Grant
Agreement") to provide the City of Lake Elmo Well 2 Design and Construction Project.
2. The Original Agreement is being amended to increase the grant amount to account for increased construction costs
from preliminary estimates and update authorized representatives.
3. The State and the Grantee are willing to amend the Original Grant Agreement as stated below.
Grant Agreement Amendment
In this Amendment, changes to pre-existing Agreement language will use strike through for deletions and underlining for
insertions.
REVISION 1. Clause 4.1(c). "Total obligation" is amended as follows:
(c) Total obligation. The total obligation of the State for all compensation and reimbursements to the Grantee under
this grant agreement will not exceed $2,283,000.00 (Two Million Two Hundred Eighty-Three Thousand Dollars and
Zero Cents) $2,460,000.00 (Two Million Four Hundred Sixty Thousand Dollars and Zero Cents).
REVISION 2. Clause 6 "Authorized Representative" is amended as follows:
6. Authorized Representative
The State's Authorized Representative/Project Manager is Andri Dahlmeier, 520 Lafayette Road, St. Paul, MN 55155,
651-757-2718, andri.dahlmeier@state.mn.us, or their successor, and has the authority to monitor the Grantee’s
performance and to accept the services provided under this agreement. If the services are satisfactory, the MPCA’s
Project Manager will certify acceptance of each invoice submitted for payment.
The State’s Project Manager for this agreement is Megan Holthaus Carlee Kjeldahl, 520 Lafayette Road, St. Paul, MN
55155, 651-757-2843 2171, megan.holthaus@state.mn.us carlee.kjeldahl@state.mn.us, or their successor.
Docusign Envelope ID: D19178F6-98BD-4E8D-98F4-88B9452BE3C1
The Grantee’s Authorized Representative is Nicole Miller, 3880 Laverne Avenue North, Lake Elmo, MN 55042, 651-
747-3905, NMiller@lakeelmo.gov, or their successor. If the Grantee’s Authorized Representative changes at any
time during this grant agreement, the Grantee must immediately notify the State.
Except as amended herein, the terms and conditions of the Original Grant Agreement and all previous amendments and
change orders remain in full force and effect. The Original Grant Agreement and any previous amendments and change
orders are incorporated into this amendment by reference.
Signatures
Title Name Signature Date
\t1\ \n1\ \s1\ \d1\
\t2\ \n2\ \s2\ \d2\
\t3\ \n3\ \s3\ \d3\
\t4\ \n4\ \s4\ \d4\
\t5\ \n5\ \s5\ \d5\
\t6\ \n6\ \s6\ \d6\
Docusign Envelope ID: D19178F6-98BD-4E8D-98F4-88B9452BE3C1
January 13, 2025Contract Specialist Christensen,Katie Joan
City Administrator Nicole Miller January 13, 2025
January 13, 2025Assistant Division Director Hotz,Anna M