HomeMy WebLinkAbout#07 - Budget Amendments and Transfers1
STAFF REPORT
DATE: February 18, 2025
TO: Mayor & Council
FROM: Clarissa Hadler, Finance Director
AGENDA ITEM: Budget Amendments & Fund Transfers
BACKGROUND:
The below items are minor “clean-up” items for 2024 and 2025 budgets.
City Center Shared Expenses
As part of the 2025 Budget process and to clean up the shared city center expense process, staff created the
703 Fund, an internal service fund that will pay shared expenses and then bill the city center departments
for their share. As part of that budgeting process, we missed adding the City Center property insurance. In
addition, staff finds that it would be most consistent if we also amend the 2024 Budget to reflect the current
process, so that the comparison between 2023, 2024, and 2025 isn’t quite as different or confusing. After
the amendment, the change in practice will appear to have been from 2023 to 2024 only and then continued
from there.
Fire Display
Chief Kalis has requested that the donations received in 2024 from Don Raleigh’s memorials be utilized
for the Fire Department History Display, a project that was previously approved by council on 11/19/2024,
though there was no funding source designated and it was not included in any annual budget. Those
donations totaled $5864. The project is expected to be completed in 2025, so the transfer will be reflected
in 2024, but the expense will be 2025.
Valley Creek RR Crossing Project
The final transfer is from Fund 446 (Hudson Blvd) to 430 (RR Crossing). We bonded for the Hudson Blvd
project, but also received reimbursement by MSA dollars, so that MSA funding is now available for general
use. The transfer is for $1 million. This allows us to avoid the tentatively planned bonding for that project.
RECOMMENDED MOTION
1. Motion to approve budget amendments and fund transfers to 2024 and 2025 as shown on attached.
ATTACHMENTS
1. Budget Amendments & Fund Transfers
101 General Fund
2024 2024 2024 2024 2025 2025
Adopted YTD Amended
Est. Actual After
Amend Adopted Amended
101-410-1320-43810 Electric Utility 4,200.00 3,820.60 -
101-410-1320-43830 Gas Utility 1,050.00 - -
101-410-1320-43840 Refuse 210.00 334.34 -
101-410-1320-44010 Repairs/Maint Contractual Bldg 2,331.00 4,163.92 -
101-410-1320-44050 Transfer - Shared City Center Expenses - - 13,610.00 14,137.86 29,815.46 32,315.46
101-410-1520-43810 Electric Utility 4,200.00 3,178.30 -
101-410-1520-43830 Gas Utility 1,050.00 - -
101-410-1520-43840 Refuse 210.00 334.34 -
101-410-1520-44010 Repairs/Maint Contractual Bldg 2,331.00 3,984.03 -
101-410-1520-44050 Transfer - Shared City Center Expenses - - 11,226.00 10,931.67 29,815.46 31,815.46
101-410-1910-43810 Electric Utility 2,400.00 1,816.19 -
101-410-1910-43830 Gas Utility 600.00 - -
101-410-1910-43840 Refuse 120.00 372.82 -
101-410-1910-44010 Repairs/Maint Contractual Bldg 1,332.00 4,036.95 -
101-410-1910-44050 Transfer - Shared City Center Expenses - - 4,452.00 6,225.96 27,815.46 29,815.46
101-420-2100-43810 Electric Utility 8,400.00 6,356.60 -
101-420-2100-43830 Gas Utility 2,100.00 - -
101-420-2100-43840 Refuse 420.00 191.68 -
101-420-2100-44010 Repairs/Maint Contractual Bldg 4,662.00 3,924.23 -
101-420-2100-44050 Transfer - Shared City Center Expenses - - 15,582.00 10,472.51 11,094.45 12,094.45
101-420-2100-44300 Misc. Building Exp. 140.00 - -
101-420-2220-43810 Utility 32,400.00 30,295.57 -
101-420-2220-43830 Gas Utility 8,100.00 - -
101-420-2220-43840 Refuse 1,620.00 977.91 -
101-420-2220-44010 Repairs/Maint Bldg 17,982.00 24,280.99 10,000.00 10,000.00 10,000.00 10,000.00
101-420-2220-44050 Transfer - Shared City Center Expenses - - 70,154.00 65,466.47 30,498.96 43,098.96
101-420-2400-43810 Electric Utility 8,400.00 6,356.59 -
101-420-2400-43830 Gas Utility 2,100.00 - -
101-420-2400-43840 Refuse 420.00 748.26 -
101-420-2400-44010 Repairs/Maint Contractual Bldg 4,662.00 8,348.07 -
101-420-2400-44050 Transfer - Shared City Center Expenses - - 21,471.00 21,341.92 32,027.21 44,627.21
101-410-1320-43610 Insurance (included property & liability
in GF accts)26,087.09 42,291.39 36,500.00 36,472.39 46,778.59 44,278.59
101-410-1520-43610 Insurance 2,206.15 4,735.66 1,300.00 1,300.66 3,434.04 934.04
101-420-2100-43610 Insurance 3,013.15 1,259.55 1,300.00 1,259.55 6,582.54 4,082.54
101-420-2220-43630 Insurance 21,950.21 35,906.54 16,000.00 15,994.54 33,863.59 21,263.59
101-420-2400-43630 Insurance 7,206.77 12,974.32 7,100.00 7,085.32 13,515.58 915.58
Sum of these Line Items 171,903.36 200,688.85 208,695.00 200,688.85 275,241.34 275,241.34
Change from Original Budget 36,791.64 -
703 Shared City Center Expense Fund
2024 2024 2024 2024 2025 2025
Adopted YTD Amended
Est. Actual After
Amend Adopted Amended
703-000-0000-42110 Cleaning Supplies - - - 6,100.00 6,100.00
703-000-0000-42111 Other Supplies - - - 2,000.00 2,000.00
703-000-0000-43610 Property Insurance - 35,055.00 35,055.00 -33,071.00
703-000-0000-43810 Utilities 1,621.77 75,000.00 53,445.62 78,300.00 78,300.00
703-000-0000-43840 Refuse 671.20 3,000.00 3,630.55 3,000.00 3,000.00
703-000-0000-44010 Repairs/Maint Contractual Bldg 2,865.00 - 2,865.00 9,200.00 9,200.00
703-000-0000-44011 Cleaning Services - 33,300.00 48,738.19 32,085.00 32,085.00
703-000-0000-44013 Lawn/Landscape Maintenance - 10,000.00 - 10,000.00 10,000.00
703-000-0000-44040 Repairs/Maint Eqpt - - - 16,882.00 16,882.00
703-000-0000-44300 Miscellaneous - 2,000.00 - 3,500.00 3,500.00
Sum of these Line Items - 5,157.97 158,355.00 143,734.36 161,067.00 194,138.00
Change from Original Budget 158,355.00 33,071.00
Other Amendments & Transfers
2024 2024 2024 2024 2025 2025
Adopted YTD Amended
Est. Actual After
Amend Adopted Amended
Fire Display Project
101-420-2220-47300 Transfer to Fire Equipment & Project Fu - 5,864.00
407-420-2220-39201 Transfers from General Fund 5,864.00
407-420-2220-45XXX Furnishings & Fixtures - 5,864.00
Railroad Crossing
446-480-8129-47200 Transfer Out 1,000,000.00
430-000-000-39200 Transfer In 1,000,000.00