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HomeMy WebLinkAbout#09 - 2025 Street Improvements STAFF REPORT DATE: February 18, 2025 REGULAR AGENDA ITEM: Approve Preliminary Design Findings and Recommendations and Authorize Final Design for the 2025 Street and Utility Improvements SUBMITTED BY: Nate Stanley, City Engineer REVIEWED BY: Nicole Miller, City Administrator Clarissa Handler, Finance Director Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the preliminary design findings and recommendations and authorize final design for the 2025 Street and Utility Improvements? It is necessary to get direction from the Council on the scope of work to complete final design, specifically as it relates to the neighborhoods drinking water could be extended to. BACKGROUND: The City Council authorized preliminary design and a geotechnical investigation for the 2025 Street and Utility Improvements project on September 17, 2024. Preliminary design included evaluation of the type of street improvement technique could be used based on existing pavement sections along with feasibility and costs to extend City water to three neighborhoods. PROPOSAL DETAILS/ANALYSIS: The 2025 Street Improvements project includes the streets listed below. Areas that were evaluated for extending drinking water are indicated in blue. • 59th Street Court North, from Keats Avenue to the west loop (Prairie Hamlet – water candidate) • 55th Street North, from Keats Avenue to the west cul-de-sac (Lake Elmo Vista – water candidate) • Irish Court North, from Lake Jane Trail to south end cul-de-sac (water candidate) • 55th Street North, from 57th Street to the north cul-de-sac (Judith Mary Manor); 57th Street North, from 55th Street to Julep Way (Rolling Hills Estates); Julep Way North, from 57th Street to the south cul-de-sac (Lake Elmo Vista) • Jasper Avenue North, from Jane Road to the north cul-de-sac, 49th Street North, from Jasper Avenue to Jerome Avenue, and Jerome Avenue North, from 49th Street to the east cul-de-sac (Teal Pass Estates) There is no existing sanitary sewer or public watermain along any of the existing streets and all areas reside outside of the City’s planned MUSA boundaries. Therefore, no sanitary sewer extensions are planned with this Project. Preliminary design recommendations and project cost information by area are shown below. 59th Street Court North: Preliminary Design Findings • Geotechnical Investigation supports the reclamation of the existing roadway if watermain is not extended. o An extension of the existing storm sewer system is recommended. o Existing and proposed roadway is 24-feet wide (face of curb to face of curb). o Barrier concrete curb (high back) is recommended along the length of the road. Table 1: Reclamation Costs 59th Street Court Total Estimated Project Costs City Share of Project Cost Estimated Per Unit Assessed Rate Street Improvements $437,000 $305,250 $7,750 for 17 units • Extension of City Water is feasible and requires full road reconstruction o Extension of drinking water would be open cut with services extended to each property. o The roadway will need to be fully reconstructed with a new sand and gravel base. o Existing and proposed roadway is 24-feet wide (face of curb to face of curb). o An extension of the existing storm sewer system is recommended. o Barrier concrete curb (high back) is recommended along the length of the road. • Table 2: Watermain and Street Reconstruction Costs 59th Street Court Total Estimated Project Costs City Share of Project Cost Estimated Per Unit Assessed Rate Street Improvements $958,000 $670,700 $16,900 for 17 units Watermain Extension* $340,000 $0 $21,250 for 16 units *Costs cover watermain installed in the right-of-way. Connection fees and cost to extend water to the home on private property is in addition to the assessed amount. A property owner meeting was held on January 28, 2025 and had a number of property owners in attendance. The information above was provided to those present on the call and uploaded to the project website for reference. At the time this Staff report was submitted there has been no formal comment received from any property owners. Staff recommends reclamation of the existing road without extension of city water. 55th Street North: Preliminary Design Findings • Geotechnical Investigation supports the reclamation of the existing roadway if watermain is not extended. o An extension of the existing storm sewer system is recommended. o Existing and proposed roadway is 28-feet wide (face of curb to face of curb) o Barrier concrete curb (high back) is recommended along the length of the road. Table 1: Reclamation Costs 55th Street North Total Estimated Project Costs City Share of Project Cost Estimated Per Unit Assessed Rate Street Improvements $408,000 $285,350 $22,300 for 5 units $11,150 @ 50% for 1 unit • Extension of City Water is feasible and requires full road reconstruction o Extension of drinking water would be open cut with services extended to each property. o The roadway will need to be fully reconstructed with a new sand and gravel base. o An extension of the existing storm sewer system is recommended o Existing and proposed roadway is 28-feet wide (face of curb to face of curb) o Barrier concrete curb is recommended along the length of the road. • Table 2: Watermain and Street Reconstruction Costs 55th Street North Total Estimated Project Costs City Share of Project Cost Estimated Per Unity Assessed Rate Street Improvements $821,000 $574,600 $44,800 for 5 units $22,400 @50% for 1 unit Watermain Extension* $230,000 $0 $46,000 for 5 units *Costs cover watermain installed in the right-of-way. Connection fees and cost to extend water to the home on private property is in addition to the assessed amount. A property owner meeting was held on January 28, 2025 and no property owners attended. The information above was uploaded to the project website for reference. At the time this Staff report was submitted there has been engagement from any property owners. Staff recommends reclamation of the existing road without extension of city water. Irish Court North: Preliminary Design Findings • Geotechnical Investigation supports reclamation of the existing roadway if watermain is not extended. o Storm sewer repairs are recommended o Existing and proposed roadway is 32-feet wide (face of curb to face of curb). o Barrier concrete curb and gutter is recommended along the length of the roadway. Table 1: Reclamation Costs Irish Court North Total Estimated Project Costs City Share of Project Cost Estimated Per Unit Assessed Rate Street Improvements $248,000 $173,100 $10,700 for 7 units • Extension of City Water is feasible and requires full road reconstruction o Extension of drinking water would be open cut with services extended to each property. o The roadway will need to be fully reconstructed with a new sand and gravel base. o Existing and proposed roadway is 32-feet wide (face of curb to face of curb). o Storm sewer repairs are recommended o Barrier concrete curb and gutter is recommended along the length of the roadway. • Table 2: Watermain and Street Reconstruction Costs Irish Court North Total Estimated Project Costs City Share of Project Cost Estimated Per Unity Assessed Rate Street Improvements $585,000 $409,300 $25,100 for 7 units Watermain Extension* $144,200 $0 $20,600 for 7 units *Costs cover watermain installed in the right-of-way. Connection fees and cost to extend water to the home on private property is in addition to the assessed amount. A property owner meeting was held on January 28, 2025 and two property owners attended. The information above was uploaded to the project website for reference. At the time this Staff report was submitted, one property owner has provided formal support to extend city water and reconstruct the roadway. Staff recommends reclamation of the existing road without extension of city water unless property owners support the scope and financial impact of work. 55th Street North / 57th Street North / Julep Way North: Preliminary Design Findings • Geotechnical Investigation supports the reclamation of the existing roadway. o An extension of the existing storm sewer system along 57th Street and replacement along Julep Way is recommended. o Julep Way: existing and proposed roadway is 24-feet wide (face of curb to face of curb). o 55th Street and 57th Street: existing and proposed roadway is 28-feet wide (face of curb to face of curb). o Barrier concrete curb (high back) is recommended along the entire length of the roadway. o Total project cost is estimated to be $757,000. Assessments and breakdown will be presented in the feasibility report. Staff recommends reclamation of the existing road. Jasper Avenue / 49th Street / Jerome Avenue (Teal Pass Estates): Preliminary Design Findings • Geotechnical Investigation supports the reclamation of the existing roadway. o Repair of existing storm sewer is recommended. o Existing and proposed roadway is 32-feet wide (face of curb to face of curb). o Barrier concrete curb (high back) is recommended along the entire length of the roadway. o Total project cost is estimated to be $759,000. Assessments and breakdown will be presented in the feasibility report. Staff recommends reclamation of the existing road. A project schedule is attached and outlines the implementation timeframe necessary to complete the detailed design, complete public engagement, and to receive contractor bids to ready the improvements for construction in 2025. The total project cost is currently estimated to be $2,609,000 if all streets are reclaimed per the staff recommendation. Costs will increase if watermain with street reconstruction is directed for any of the areas listed above. FISCAL IMPACT: If authorized, Bolton and Menk will complete final design and bidding services in a not to exceed amount of $121,500; If the improvements are ordered, the final design costs will be charged against the project fund and become assessable to the benefitting properties. Should the project not be constructed, these costs cannot be assessed. RECOMMENDATION: Staff is recommending that the City Council approve the preliminary design findings and recommendations and authorize final design for the 2025 Street and Utility Improvements. The recommended motion for this action is as follows: “Move to approve the preliminary design findings and recommendations and authorize final design for the 2025 Street and Utility Improvements”. ATTACHMENTS: 1. Project Location Map. 2. Project Schedule. LOCATION MAP FIGURE NO. 1 CITY OF LAKE ELMO PROJECT NEIGHBORHOOD LEGEND IMPROVEMENTS PROJECT NO. 2024.114 PROJECT STREETS IRISH COURT N PRAIRIE HAMLET LAKE ELMO VISTAROLLING HILLS ESTATES JUDITH MARY MANOR TEAL PASS ESTATES 2025 STREET & UTILITY 3507 High Point Drive North Bldg. 1 – Suite E130 Oakdale, MN 55128 Phone: (651) 704-9970 Bolton-Menk.com 2025 Street and Utility Improvements Lake Elmo, MN Project No.: 2024.114 SEPTEMBER 17, 2024 Council authorizes preparation of Preliminary Design, Geotechnical Services and Feasibility Report. JANUARY 28 and 29, 2025 Neighborhood informational meeting(s) on scope of improvements. FEBRUARY 18, 2025 Presentation of Preliminary Design Findings and Recommendations. Authorize preparation of Plans and Specifications. MARCH 18, 2025 Council accepts the Feasibility Report and Calls for Public Hearing. Council approves Plans and Specifications and orders Advertisement for Bids. APRIL 22, 2025 Project Bid Date: Receive contractor bids. APRIL 24, 2025 Neighborhood informational meeting(s) on Preliminary Assessments. MAY 6, 2025 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote). Council accepts Bids and awards Contract. MAY, 2025 Conduct Pre-Construction Meeting and issue Notice to Proceed.  SEPTEMBER 12, 2025 Substantial Completion.  OCTOBER 31, 2025 Final Completion. *Final Assessment Hearing Schedule TDB 2025 Street and Utility Improvements FEBRUARY 18, 2025 2025 STREET AND UTILITY IMPROVEMENTS APPROVE PRELIMINARY DESIGN AND AUTHORIZE FINAL DESIGN PHASE SERVICES 2025 Street and Utility Improvements FEBRUARY 18, 2025 PROJECT LOCATION MAP 2025 STREET IMPROVEMENTS 2025 Street and Utility Improvements FEBRUARY 18, 2025 PROJECT SCHEDULE Council authorizes Preliminary Design, Geotechnical Services, and Preparation of a Feasibility Report. SEPTEMBER 17, 2024 Neighborhood informational meetings on scope of improvements.JANUARY 28 & 29, 2025 Presentation of Preliminary Design Findings and Recommendations. Authorize preparation of Plans and Specifications. FEBRUARY 18, 2025 Council accepts the Feasibility Report and Calls for Public Hearing. Council approves Plans and Specifications and orders Advertisement for Bids. MARCH 18, 2025 Project Bid Date: Receive Contractor BidsAPRIL 22, 2025 Neighborhood informational meetings on Preliminary AssessmentsAPRIL 24, 2025 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote). Council Accepts Bids and Awards Contract. MAY 6, 2025 Conduct Pre-Construction Meeting and Issue Notice to Proceed. • SEPTEMBER 12, 2025 Substantial Completion • OCTOBER 31, 2025 Final Completion MAY, 2025 *Final Assessment Hearing Schedule TBD 2025 Street and Utility Improvements FEBRUARY 18, 2025 COUNCIL DIRECTION REQUEST Staff is seeking input from the City Council on the final design scope. • Extend City drinking water and fully reconstruct the roadway OR • Do not extend City drinking water. Reclaim and pave the street as a lower cost project with lower assessments 2025 Street and Utility Improvements FEBRUARY 18, 2025 SCOPE OF IMPROVEMENTS • Street and Drainage Improvements to public streets • Geotechnical investigation supports reclamation of the existing roadway to improve the streets in all areas if watermain is not installed. • Replace existing asphalt curb with new concrete curb and gutter • Inspect and repair existing storm sewer including review of extensions as recommended by the engineer. • NO sanitary sewer extension as part of this project – Project areas are outside of MUSA • Potential watermain extension areas: – 59 th Street N (Prairie Hamlet) – 55 th Street N east of Keats Ave N (Lake Elmo Vista) – Irish Court N 2025 Street and Utility Improvements FEBRUARY 18, 2025 POTENTIAL WATERMAIN EXTENSIONS 59th Street Circle North (Prairie Hamlet) 55th Street North (Lake Elmo Vista) Irish Court North 2025 Street and Utility Improvements FEBRUARY 18, 2025 NEIGHBORHOOD MEETINGS HELD • Neighborhood meetings were held to present cost information associated with City drinking water versus reclamation project. • PFAS hits around each neighborhood. • 59 th Street N (Prairie Hamlet) – Handful of owners attended. • 55 th Street N east of Keats Ave N (Lake Elmo Vista) – No attendees. • Irish Court N – Two property owners attended. Feedback from one property in favor of water extension and roadway reconstruction. 2025 Street and Utility Improvements FEBRUARY 18, 2025 COST INFORMATION – WATER EXTENSION 55TH STREET N (LAKE ELMO VISTA) • 5 Assessable Units (water) and 5.5 Assessable Units (street) – One corner lot parcel uses 55 th Street for access. • Residential properties: Assessed per unit method. • Water assessed 100% total project costs. • Streets assessed 30% total project costs. ESTIMATED PER UNIT ASSESSED RATE CITY SHARE OF PROJECT COST Total Estimated Project Costs Proposed Improvement $46,000$0$230,000Watermain Improvements $44,800 $22,400 @ 50%$574,600$821,000Street Reconstruction • $3,000 WaterAvailability Charge (WAC) per connection. • $1,000 Water Connection Charge per connection. • $423.65 Meter Fee (3/4” meter). • $60 Permit Fee. • Cost to connect your house to the stub left in the field. 2025 Street and Utility Improvements FEBRUARY 18, 2025 COST INFORMATION – ROAD RECLAMATION 55TH STREET N (LAKE ELMO VISTA) • 5.5 Assessable Units (street) • Residential properties: Assessed per unit method. • Streets assessed 30% total project costs. ESTIMATED PER UNIT ASSESSED RATE CITY SHARE OF PROJECT COST Total Estimated Project Costs Proposed Improvement $22,300 $11,150 @ 50%$285,350$408,000Street Reclamation 2025 Street and Utility Improvements FEBRUARY 18, 2025 COST INFORMATION – WATER EXTENSION 59th CT N (PRAIRIE HAMLET NEIGHBORHOOD) • 16 Assessable Units (water) and 17 Assessable Units (street) • Residential properties: Assessed per unit method. • Water assessed 100% total project costs. • Streets assessed 30% total project costs. ESTIMATED PER UNIT ASSESSED RATE CITY SHARE OF PROJECT COST Total Estimated Project Costs Proposed Improvement $21,250$0$340,000Watermain Improvements $16,900$670,700$958,000Street Reconstruction • $3,000 WaterAvailability Charge (WAC) per connection. • $1,000 Water Connection Charge per connection. • $423.65 Meter Fee (3/4” meter). • $60 Permit Fee. • Cost to connect your house to the stub left in the field. 2025 Street and Utility Improvements FEBRUARY 18, 2025 COST INFORMATION – ROAD RECLAMATION 59th CT N (PRAIRIE HAMLET NEIGHBORHOOD) • 17 Assessable Units (street) • Residential properties: Assessed per unit method. • Streets assessed 30% total project costs. ESTIMATED PER UNIT ASSESSED RATE CITY SHARE OF PROJECT COST Total Estimated Project Costs Proposed Improvement $7,750$305,250$437,000Street Reclamation 2025 Street and Utility Improvements FEBRUARY 18, 2025 COST INFORMATION – WATER EXTENSION IRISH COURT NEIGHBORHOOD • 7 Assessable Units (water) and 7 Assessable Units (street) • Residential properties: Assessed per unit method. • Water assessed 100% total project costs. • Streets assessed 30% total project costs. ESTIMATED PER UNIT ASSESSED RATE CITY SHARE OF PROJECT COST Total Estimated Project Costs Proposed Improvement $20,600$0$144,200Watermain Improvements $25,100$409,300$585,000Street Reconstruction • $3,000 WaterAvailability Charge (WAC) per connection. • $1,000 Water Connection Charge per connection. • $423.65 Meter Fee (3/4” meter). • $60 Permit Fee. • Cost to connect your house to the stub left in the field. 2025 Street and Utility Improvements FEBRUARY 18, 2025 COST INFORMATION – ROAD RECLAMATION IRISH COURT NEIGHBORHOOD • 7 Assessable Units (street) • Residential properties: Assessed per unit method. • Streets assessed 30% total project costs. ESTIMATED PER UNIT ASSESSED RATE CITY SHARE OF PROJECT COST Total Estimated Project Costs Proposed Improvement $10,700$173,100$248,000Street Reclamation 2025 Street and Utility Improvements FEBRUARY 18, 2025 OTHER NEIGHBORHOODS 55TH ST N / 57TH ST N / JULEP WAY N • Geotechnical Investigation supports reclamation of the existing roadway. • Total project cost is estimated to be $757,000. • Assessment information will be presented with the Feasibility Report at a later date, but the estimated assessment range is $14,000 to $15,500 per unit based on preliminary calculations. JASPER AVE / 49TH ST / JEROME AVE (TEAL PASS ESTATES) • Geotechnical Investigation supports reclamation of the existing roadway. • Total project cost is estimated to be $759,000. • Assessment information will be presented with the Feasibility Report at a later date, but the estimated assessment range is $16,000 to $17,500 per unit based on preliminary calculations. 2025 Street and Utility Improvements FEBRUARY 18, 2025 TOTAL PROJECT COSTS • The Capital Improvement Plan budget is based on all streets being reclaimed. • If water extension is selected in one or all areas the costs to fully reconstruct the streets are higher than what is presented in the Capital Improvement Plan. o Street Reconstruction (3 neighborhoods) + Street Reclamation (2 neighborhoods) is estimated to be $3,880,000 PRELIMINARY DESGINCIPProposed Improvement $2,609,000$2,620,000Street Reclamation $714,200$320,000Water Extension (100% Assessed) 2025 Street and Utility Improvements FEBRUARY 18, 2025 PROPOSED PARKING RESTRICTIONS • Staff is recommending barrier curb (B418) to be installed in all neighborhoods with drop downs at driveway locations. • Restrict parking on all cul-de-sacs and turn around areas. • Restrict parking to one side only along roads 24-feet wide which includes 59 th Street Court, 55 th Street, and Julep Way. Install no parking signs per policy. 2025 Street and Utility Improvements FEBRUARY 18, 2025 PROPOSED PARKING RESTRICTIONS 2025 Street and Utility Improvements FEBRUARY 18, 2025 PROPOSED PARKING RESTRICTIONS 2025 Street and Utility Improvements FEBRUARY 18, 2025 PROPOSED PARKING RESTRICTIONS 2025 Street and Utility Improvements FEBRUARY 18, 2025 STAFF RECOMMENDATION • Staff recommends improving the streets with a reclamation approach with new concrete curb and gutter (barrier curb) and drainage repairs and extensions. • Staff does not recommend extending City water due to the costs and limited feedback from property owners in support. • Authorize Bolton & Menk to complete final design for a not to exceed budget of $121,500 for the reclamation of the existing streets. 2025 Street and Utility Improvements FEBRUARY 18, 2025 QUESTIONS? / REQUESTED COUNCIL ACTION It is recommended that the City Council consider approving the preliminary design findings and recommendations and authorize final design for the 2025 Street and Utility Improvements to be completed by Bolton and Menk, Inc. in the not to exceed amount of $121,500.