HomeMy WebLinkAbout#05 - Kleis Playground Replacement
STAFF REPORT
DATE: 03/04/2025
CONSENT
TO: CITY COUNCIL
FROM: Adam Swanepoel, Assistant Public Works Director
AGENDA ITEM: Kleis Park Playground Replacement
REVIEWED BY: Marty Powers, Public Works Director
CORE STRATEGIES:
☒ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
The Kleis Park play set was originally installed in 1993 and has exceeded its lifespan. Parks
Commissioners reviewed the park and playground set in 2022 and made recommendations for
replacement of the structure.
In June of 2019 a tree limb from a nearby oak tree fell on the swing causing half of the swing to be
removed, leaving only part of its original structure. In the summer of 2022, staff removed the remaining
part of the swing due to safety concerns. Since the removal of the swing, park users have requested and
inquired about a replacement swing at the park. In a Parks Commission meeting in September 2022, staff
recommended the replacement of the swing set in 2023, however this was delayed in order to place the
item in the city’s capital improvement plan.
Staff presented an outline of the playground project at the December 16, 2024 meeting. Commissions
recommended a playground structure that suited ages 5-12 which would include swings, additional
seating options and a rope structure.
ISSUE BEFORE COUNCIL:
Would City Council like to approve a newly constructed playset at Kleis Park with the installation of an
asphalt trail, trees and installation expenses not to exceed $115,000?
PROPOSAL DETAILS/ANALYSIS:
Flagship Recreation has provided two options for a playset which incorporate the recommendations made
by the Park Commission.
Option 1: Offers a double structure, connected with a climbing net and three slides. In addition, a swing
with placement for three users. This area is approximately 55 x 53 and includes seating. Total equipment
cost for this project is $79,995.
Option 2: Offers a single climbing structure with three slides. A swing is incorporated with 2 swings and
two additional chair spinners. This area is approximately 55 x 53 and includes seating. Total equipment
cost for this option is $79, 927.
Both options will include a concrete border around the playset and swing and use safety chips within the
constructed area.
Staff is recommending the construction of an asphalt trail from 53rd St. N to the play structure to meet ADA
compliance. The base of the trail would be constructed by staff with a contractor providing the bituminous.
Expected cost of the extended trail is $15,000.
With the removal of several large oak trees over the past several years, staff recommends planting four
mature trees in the park near the new playset. Expected cost of the trees is $1000.
Public works staff will remove the existing playset, boarder and pebble rock. The old area will be covered
with black dirt and seeded. Additional installation expenses include a dumpster, seed and blanket which is
expected to be about $900.
City staff presented the following option to the Parks Commission at their January 2024 meeting.
Commissioners voted in favor of option 2 and asked staff to increase the swing size and add the cargo net
to the play area. Commissioners voted 6-0 in favor of the project.
FISCAL IMPACT:
Fiscal impacts are outlined in the 2025-2034 Capital Improvement Plan (CIP). CIP items are funded though
the Parks Dedication Fund while future Operations and Maintenance items are funded through the Public
Works Budget.
The outlined project was scheduled in the 2025 CIP for $65,000. Upon staff review of the playset, staff
suggested to add a park trail to the playset and additional trees to the project following recommendations
from the Parks Master Plan. Funds are available in the Parks Dedication Fund to cover the additional cost
of the project.
RECOMMENDATION:
Staff recommends the following motion:
“Motion to purchase and install a new playground set as proposed by city staff at Kleis Park with
the addition of an asphalt trail, trees and installation expenses not to exceed $115,000.”
ATTACHMENTS:
• Flagship Recreation Playground Options 1 and 2
• Flagship Final Proposal
• Klies Park Map
• Proposed Asphalt Trail Map
109
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REPRESENTATIVE:
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DESIGNED BY:
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FLAGSHIP RECREATION
11123 UPPER 33RD ST N
LAKE ELMO, MN 55082
763-550-7860
FLAGSHIPPLAY.COM
@FLAGSHIPPLAY
THIS PLAY AREA & PLAY EQUIPMENT IS
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CONTAINER DETAILS
TOTAL CONTAINER AREA 2912 SF
ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER
TOTAL EWF AREA 2912 SF
TOTAL PERIMETER 220 LF
EDGING TYPE 6"X12" CONCRETE CURB
FINISH GRADE TOP OF CURB
**SITE PREPARATION REQUIREMENTS:
·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER
·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF
PERIMETER
·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED
·NO DRAINAGE AGGREGATE PRE-INSTALLED
·NO FABRIC PRE-INSTALLED
·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF
CURB DIMENSION
12/12/2024
Preliminary Budget Possible Additions
Possible
Reductions QTY Notes
Play Equipment
Kleis Park - Opt 1,EM706 53,428.00 2025 State Contract Price
State Contract #218091 (3,205.68)6%(6% discount under $80,000 & 8% discount $80,000 & above)
Sales Tax - if applicable 0.00 ST3 Certificate of Exemption must be provided by owner.
Delivery of Play equipment 600.00 Estimated / Final quote will be provided upon final design.
Mobilization 750.00 Mobilization of Installation Crew to Job Site (Trailer Skid Steer Augur, Tools, Mixer, Etc.)
Dumpster(s) - 30 Yard 750.00 Disposal of packaging material
Site work
Demo of Existing Equipment & Excavation (existing container) 0.00 0 BY OWNER - OWNER TO SET DESIRED FINISH GRADE BY EXCAVATING 12" BELOW IT
Border Options
Concrete Border Straight (LF)9,970.51 220 Standard 6" W x 12" D.
Equipment Installation (Labor & Concrete for Footings)12,032.35 23.96%Full professional installation by Landscape Structures Certified Installers. Standard labor rate unless otherwise noted
Special Equipment (Lull, Lift, Compactor, etc.)0.00 Rental - Req'd for Shade Fabric, Roofs, etc.
Concrete Flatwork
Concrete Flatwork (Sq. Ft.)0.00 0 NOT INCLUDED
Subgrade Prep & Engineered Wood Fiber Surfacing (EWF)
Drain Tile (LF)0.00 0 NOT INCLUDED - No preinstalled draintile outside of 4 feet of perimeter border
EWF - Playground Safety Surfacing (CY)5,670.00 126 IPEMA Certified Meets ASTM, ADA & CPSC
Site Restoration (Sq.Ft.)0.00 0 NOT INCLUDED
Budget Total Total Additions Total Reductions Total w/ Additions & Reductions
79,995.18 0.00 0.00 79,995.18
PRELIMINARY BUDGET - THIS IS AN ESTIMATE & NOT A FORMAL QUOTE
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
Adam Swanepoel, Assistant Public Works Director
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SALES
REPRESENTATIVE:
Emily Maloney
DESIGNED BY:
JLZT
12/3/24
1/4" = 1'-0"
FLAGSHIP RECREATION
11123 UPPER 33RD ST N
LAKE ELMO, MN 55082
763-550-7860
FLAGSHIPPLAY.COM
@FLAGSHIPPLAY
THIS PLAY AREA & PLAY EQUIPMENT IS
DESIGNED FOR AGE RANGES AS NOTED
ON PLAN.
SHEET
LS101
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CONTAINER DETAILS
TOTAL CONTAINER AREA 2912 SF
ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER
TOTAL EWF AREA 2912 SF
TOTAL PERIMETER 220 LF
EDGING TYPE 6"X12" CONCRETE CURB
FINISH GRADE TOP OF CURB
**SITE PREPARATION REQUIREMENTS:
·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER
·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF
PERIMETER
·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED
·NO DRAINAGE AGGREGATE PRE-INSTALLED
·NO FABRIC PRE-INSTALLED
·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF
CURB DIMENSION
12/12/2024
Preliminary Budget Possible Additions
Possible
Reductions QTY Notes
Play Equipment
Kleis Park - Opt 2,EM706 56,184.00 2025 State Contract Price
State Contract #218091 (3,371.04)6%(6% discount under $80,000 & 8% discount $80,000 & above)
Sales Tax - if applicable 0.00 ST3 Certificate of Exemption must be provided by owner.
Delivery of Play equipment 600.00 Estimated / Final quote will be provided upon final design.
Mobilization 750.00 Mobilization of Installation Crew to Job Site (Trailer Skid Steer Augur, Tools, Mixer, Etc.)
Dumpster(s) - 30 Yard 750.00 Disposal of packaging material
Site work
Demo of Existing Equipment & Excavation (existing container) 0.00 0 BY OWNER - OWNER TO SET DESIRED FINISH GRADE BY EXCAVATING 12" BELOW IT
Border Options
Concrete Border Straight (LF)9,970.51 220 Standard 6" W x 12" D.
Equipment Installation (Labor & Concrete for Footings)9,374.32 17.75%Full professional installation by Landscape Structures Certified Installers. Standard labor rate unless otherwise noted
Special Equipment (Lull, Lift, Compactor, etc.)0.00 Rental - Req'd for Shade Fabric, Roofs, etc.
Concrete Flatwork
Concrete Flatwork (Sq. Ft.)0.00 0 NOT INCLUDED
Subgrade Prep & Engineered Wood Fiber Surfacing (EWF)
Drain Tile (LF)0.00 0 NOT INCLUDED - No preinstalled draintile outside of 4 feet of perimeter border
EWF - Playground Safety Surfacing (CY)5,670.00 126 IPEMA Certified Meets ASTM, ADA & CPSC
Site Restoration (Sq.Ft.)0.00 0 NOT INCLUDED
Budget Total Total Additions Total Reductions Total w/ Additions & Reductions
79,927.79 0.00 0.00 79,927.79
PRELIMINARY BUDGET - THIS IS AN ESTIMATE & NOT A FORMAL QUOTE
City of Lake Elmo
3800 Laverne Avenue North
Lake Elmo, Minnesota 55042
Adam Swanepoel, Assistant Public Works Director
New Proposed asphalt trail
New Proposed Playground set
location
•Greater visibility from Jamaca
and 53rd St.