HomeMy WebLinkAbout#04 - Well 2 PFAS Equipment Pay Req 2
STAFF REPORT
DATE: May 20, 2025
CONSENT
TO: City Council
FROM: Chad Isakson, Project Engineer
AGENDA ITEM: Approve Pay Request No. 2 for the Well No. 2 PFAS Removal Equipment
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: Aqueous Vets, LLC was awarded a construction contract on October 15, 2024 to supply
the City Well No. 2 PFAS Removal Equipment.
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 2 for the Well No. 2
PFAS Removal Equipment?
PROPOSAL DETAILS/ANALYSIS: Aqueous Vets, LLC has submitted Partial Pay Request No. 2 in
the amount of $93,693.55. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work completed.
The amount retained is $21,651.67.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget. The Project is being funded through a 3M
Settlement Grant.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 2 for the Well No. 2 PFAS Removal Equipment. If removed from the consent
agenda, the recommended motion for the action is as follows:
Motion to approve Pay Request No. 2 in the amount of $93,693.55 to Aqueous Vets, LLC for the Well
No. 2 PFAS Removal Equipment.
ATTACHMENTS:
1. Partial Pay Estimate No. 2.
PROJECT PAY FORMPARTIAL PAY ESTIMATE NO.PERIOD OF ESTIMATETOPROJECT OWNER: CONTRACTOR:1. Original Contract Amount2. Net Change Order Sum3. Revised Contract (1+2)4. *Work Completed5. *Stored Materials6. Subtotal (4+5)7. Retainage*8. Previous Payments9. Amount Due (6-7-8)*Detailed Breakdown AttachedSTART DATE:ON SCHEDULEMILESTONE 1 (EQ. DELIVERED)MILESTONE 2 (MEDIA INSTALL)SUBSTANTIAL COMPLETION:XFINAL COMPLETION:ENGINEER'S CERTIFICATION:DATECONTRACTOR'S CERTIFICATION:CONTRACTORDATEAPPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTADATE DATENo.Approval DateAmount$660,970.71Additions Deductions $0.00$433,033.48$660,970.71$433,033.48$0.00$317,688.26$21,651.675.0%CONTRACT TIMETOTALS $0.00 $0.00$93,693.55NET CHANGE $0.00CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY25/8/202512/18/2024FROMWELL 2 PFAS REMOVAL EQUIPMENTPROJECT NO. 2023.115CITY OF LAKE ELMO3880 LAVERNE AVENUE NORTHLAKE ELMO, MN 55042ATTN: JACK GRIFFIN, CITY ENGINEERAQUEOUS Vets, LLC16761 CLEAR CREEK ROADREDDING, CA 96001ATTN: LINDSIE HABEN, PROJECT/COST ACCOUNTANT11/18/20248/1/2025REVISED DAYS25604/30/2025ORIGINAL DAYS5/16/20255/30/2025REMAINING22BYYESNOThe undersigned Contractor certifies that to the best of their knowledge, information and belief the work covered by this payment estimate has been completed in accordance with the contract documents, that all amounts have been paid by the contractor for work for which previous payment estimates was issued and payments received from the owner, and that current payment shown herein is now due.The undersigned certifies that the work has been reviewed and to the best of their knowledge and belief, the quantities shown in this estimate are correct and the work has been performed in accordance with the contract documents.ENGINEERBYFOCUS Engineering, inc.PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO.2WELL 2 PFAS REMOVAL EQUIPMENTCITY OF LAKE ELMO, MINNESOTAPROJECT NO. 2023.115QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNTBASE BID1LS 1 $9,500.00 $9,500.00 0.20 $1,900.00 0.65 $6,175.002LS 1 $315,000.00 $315,000.00 0.15 $47,250.00 0.65 $204,750.003LS 1 $24,000.00 $24,000.00 0.35 $8,400.00 0.65 $15,600.004EA 25 $350.00 $8,750.00 8.75 $3,062.50 16.25 $5,687.505LS 1 $6,500.00 $6,500.00 0.00 $0.00 0.00 $0.006LS 1 $14,500.00 $14,500.00 0.00 $0.00 0.00 $0.007LS 1 $29,124.06 $29,124.06 0.10 $2,912.41 1.00 $29,124.068CY 546 $428.57 $233,999.22 81.90 $35,099.88 354.90 $152,099.499LS 1 $19,597.43 $19,597.43 0.00 $0.00 1.00 $19,597.43$660,970.71 $98,624.79 $433,033.48TOTALS: BASE CONTRACT$660,970.71 $98,624.79 $433,033.48PROJECT SUBMITTAL AND O&M MANUALSITEM DESCRIPTION OF PAY ITEM UNITCONTRACT THIS PERIOD TOTAL TO DATEBASE BID TOTALS800 GPM LEAD/LAG ANION EXCHANGE TREATMENT SYSTEM FOR WELL NO. 2 (2 TANKS)CARTRIDGE FILTER HOUSING AND ACCESSORIESCARTRIDGE FILTERSFREIGHT TO JOBSITE (LAKE ELMO, MN)FIELD SERVICESTAXES (EQUIPMENT AND MATERIALS ONLY: @ 8.38%)
PRE-RINSED ANION EXCHANGE (IX) MEDIA - PUROLITE PUROFANE 694ETAXES (RINSED IX MATERIAL ONLY: @ 8.38%)