HomeMy WebLinkAbout#03 - State Performance Measures
STAFF REPORT
DATE: June 17, 2025
CONSENT
TO: Mayor and Councilmembers
FROM: Nicole Miller, City Administrator
AGENDA ITEM: 2024 State Performance Measures Data
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☒ Efficient, reliable, innovative services
☒ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☐ Resilient Infrastructure
BACKGROUND:
A goal in the City Council’s work plan in 2021-2022 was to develop metrics and dashboards in
order to create a culture of continuous improvement. For the years 2022 and 2023, The city opted
in to participate in the voluntary Performance Measurement Program of the Office of the State
Auditor (OSA).
The Performance Measurement Program began in 2010 for cities and counties to report on at
least 10 performance measures annually to aid residents, taxpayers, and state and local elected
officials in determining the efficacy of counties and cities in providing services and measure
residents' opinions of those.
Participation in 2024 performance measurement program consisted of, 38 cities (4%) and 26
counties (30%). This was a decrease of three cities and two counties from 2023.
In order to participate the city would require passing a resolution by July 1 each year and
reporting on at least 10 performance measures.
ISSUE BEFORE COUNCIL:
Should the Council approve the resolution submitting participation in the program and reporting
on the performance measures for 2024?
DETAILS/ANALYSIS:
In previous years a survey was conducted to allow citizens rating of services. The response rate
has ranged from 110 to 52 responses. This year staff opted for standards that we have the data on
in lieu of the citizen survey. While the goal of this program algins with the council’s work plan
goals for 2021-2022, the metrics collected for this program’s standards doesn’t necessarily
include areas that the city is focused on actively making changes in operations to improvement
efficiencies.
The question that comes to mind for a future council discussion is to discuss what metrics this
council believes will measure our success or improvement towards achieving the current
council’s strategic objectives and goals.
FISCAL IMPACT:
As an added benefit for participating in the program, the city will receive $0.14 per capita up to
$25,000. Our population at the time of the 2020 census was 11,335 so that would equate to
$1,586.90.
OPTIONS:
1. Approve the resolution authorizing participation in the state performance measures
program and submit data for 2024.
2. Amend and then approve the resolution authorizing participation in the state performance
measure program and submit data for 2024.
3. Do not approve a resolution to participate in the state performance measures program.
RECOMMENDATION:
If removed from the Consent Agenda, staff recommends the following motion:
Motion to Approve Resolution Authorizing Participation in the State Performance Measurement
Program and Reporting Results for 2024.”
ATTACHMENTS:
Resolution 2025-047
2024 City of Lake Elmo Performance Measures
Standard Measures for Cities
CITY OF LAKE ELMO
COUNTY OF WASHINGTON
STATE OF MINNESOTA
RESOLUTION 2025-047
A RESOLUTION AUTHORIZING PARTICIPATION IN THE STATE PERFORMANCE
MEASUREMENT PROGRAM AND REPORTING RESULTS FOR 2024
WHEREAS, Benefits to the City of Lake Elmo for participation in the Minnesota Council on
Local Results and Innovation’s comprehensive performance measurement program are outlined
in MS 6.91 and include eligibility for a reimbursement as set by State statute; and
WHEREAS, Any city/county participating in the comprehensive performance measurement
program is also exempt from levy limits for taxes, if levy limits are in effect; and
WHEREAS, The City Council of Lake Elmo has adopted and implemented at least 10 of the
performance measures, as developed by the Council on Local Results and Innovation, and a
system to use this information to help plan, budget, manage and evaluate programs and processes
for optimal future outcomes; and
WHEREAS, The City Council of Lake Elmo will continue to report the results of the
performance measures to its citizenry by the end of the year through publication, direct mailing,
posting on the city’s/county’s website, or through a public hearing at which the budget and levy
will be discussed and public input allowed.
BE IT FURTHER RESOLVED; The City Council of Lake Elmo will submit to the Office of
the State Auditor the actual results of the performance measures adopted by the city/county.
Adopted by the Council this 17th day of June, 2025.
__________________________
Charles Cadenhead, Mayor
Attest:
_____________________________
Julie Johnson, City Clerk
The City of Lake Elmo Standard Performance Measures
For the Year Ended December 31, 2024
PERFORMANCE MEASURES
2024
Community Development
Nuisance code enforcement cases per 1,000 population 7
Finance
Percentage Change in Taxable Market Value Payable 4.4
Bond Rating Aa1
Operating cost per 1,000,000 gallons of water
pumped/produced $9,911
Fire & EMS Services
Insurance industry rating of fire services (ISO rating) 4
Average fire response time 1.25 Mins
Fire calls per 1,000 population 32.31 Fire/Rescue
48. 23 Medical Incidents
Number of fires with loss resulting in investigation 4
Public Works
Expenditures for road rehabilitation per paved lane mile
rehabilitated (jurisdiction-only roads) $124,300
Percentage of all jurisdiction lane miles rehabilitated in the
year 19.5%
Average hours to complete road system during a snow event 7
Number of sewer blockages on the city system per 100
connections
0