HomeMy WebLinkAbout#04 - Crossroads East 1st Add - Landscape Security ReductionSTAFF REPORT
DATE: June 17th 2025
CONSENT
AGENDA ITEM: Approve Landscape Security Reduction for Crossroads East 1st Addition
SUBMITTED BY: Sophia Jensen, Senior City Planner
REVIEWED BY: Jason Stopa, Community Development Director
ISSUE BEFORE COUNCIL: Should the City Council approve release of warranty security for
landscaping for Crossroads East 1st Addition (Launch Crossroads)?
PROPOSAL DETAILS/ANALYSIS: Staff has received and processed the request to reduce
the development security for landscaping improvements for the Crossroads Launch
Development. These phases were inspected and accepted by the Landscape Architect on 5/23/2025.
Current Security Amount Proposed Security Amount
$681,021 $358,8541.Crossroads East 1st Add
(Launch Crossroads)
FISCAL IMPACT: It is the City’s goal to retain, at all times during the subdivision improvements, a
security amount that is adequate to ensure completion of all elements of the improvements as protection to
the City tax payers against the potential of developer default.
RECOMMENDATION: Staff is recommending that the City Council, as part of the Consent Agenda,
approve the security reductions for the Crossroads East 1st Addition development. The
release of security is contingent on the developer being current with all other payments and
obligations in accordance with the Development Agreement, including a positive
escrow balance as required by the city. If removed from the consent agenda, the recommended
motion for the action is as follows:
“Move to approve the security release for the Crossroads East 1st Addition Development as detailed in
the respective Security Reduction Worksheet, contingent on the developer being current with all other
payments and obligations in accordance with the Development Agreement, including a positive escrow
balance as required by the city”
ATTACHMENTS:
1.Security Reduction Worksheet
2.Close Out Inspection Letter
LAUNCH-CROSSROADS Time of Performance: December 31, 2022
DEVELOPMENT AGREEMENT AMOUNTS
CATEGORY CONSTRUCTION 125%REMARKS #1 #2 #3 #4 #5 #6
Grading $468,200 $585,250 100%$585,250
Sanitary Sewer $489,910 $612,388 75%$459,291
Watermain $314,777 $393,471 75%$295,103
Storm Sewer (w/pond structures)$167,791 $209,739 100%$157,304 $52,435
Streets + Sidewalks $834,438 $1,043,048 100%$782,286 $260,762
Bituminous Trails $31,896 $39,870 100%$29,903 $9,968
Surface Water Facilities $57,050 $71,313 100%$53,484 $17,828
Street Lighting NA NA
Street and Traffic Signs $8,720 $10,900 100%$8,175 $2,725
Private Utilities (electricity, gas, etc.)NA NA
Landscaping $343,645 $429,556 $322,167
Tree Preservation and Restoration NA NA
Wetland Mitigation and Buffers NA NA
Monuments NA NA
Erosion Control $46,925 $58,656 100%$43,992 $14,664
Record Drawings $5,250 $6,563 100%$4,922 $1,641
TOTALS $2,768,602 $3,460,753 RELEASED AMOUNTS:$2,419,710 $360,022 $322,167 $0 $0 $0
CUMULATIVE AMOUNTS:$2,419,710 $2,779,732 $3,101,899
SECURITY AMOUNT REMAINING:$1,041,043 $681,021 $358,854
DATE:1/2/2024 1/7/2025 6/17/2025
REDUCTIONS
Memorandum
1
TO: Sophia Jensen
FROM: Patrick O’Keeffe, PLA
DATE: 5/30/2025
RE: 0 Year Landscape Warranty Inspection Acceptance | Crossroads Launch
Initial
Inspection &
Reinspection
Initial
Re-inspection
(Acceptance)
1-Year
Inspection
1-Year
Re-inspection
2-Year
Inspection
2-Year
Re-inspection
Final
Inspection
Acceptance
Crossroads Launch
07/03/24
09/13/24
09/30/24
10/22/24 05/23/25
Inspectors
• Patrick O’Keeffe, PLA
• Leilen Farias
Inspection Summary
• An on-site landscape inspection was conducted to assess the condition and performance of the
installed landscape elements. Based on this review, the site is being granted initial acceptance and the
two-year warranty period may now begin.
• The landscape installation meets the specifications and intent of the design; however, a few concerns
were identified that warrant continued monitoring and require corrective action or plant replacement
over the next year.
• See attached plan mark-ups for specific landscape conditions noted in this memo.
Recommendations
• The following items were noted during the inspection and are recommended for monitoring or further
action:
1. Autumn Fire Sedum Loss
A significant number of Autumn Fire Sedum plants have failed to establish. These areas should
be reevaluated within the next year to determine whether a replacement with a more suitable
species is necessary.
2. Powdery Mildew on Ninebark
Symptoms of powdery mildew were identified on Ninebark in select locations. Ongoing
2
monitoring is advised to determine if cultural practices or chemical treatments are necessary.
If the issue persists or worsens, plant replacement should be considered.
3. Tree Stress Observed
Five trees across the property are exhibiting signs of stress. Monitoring over the next growing
season is recommended to evaluate their establishment and determine if supplemental care or
eventual replacement is needed.
4. Seeding, Blanketing, and Shrub Establishment on the North Side of the Fence
Seeded and blanketed areas on the north side of the fence, along with newly planted shrubs,
are still in the early stages of establishment. Continued monitoring is essential to ensure
successful germination, shrub survival, soil stabilization, and effective weed control. Additional
care may be required to support full establishment.
5. Low Spot and Water Ponding under Fence
A localized low spot beneath the fence line is causing water to pond. This area should be
monitored for changes in drainage performance. If the issue persists or worsens, corrective
grading should be considered to mitigate potential erosion or plant health impacts.
Next Steps
The above items will be reassessed during the follow-up inspection scheduled for approximately one
year from the date of this memo.
Any areas that have not established successfully or have declined in health will require corrective
measures or replacement, in accordance with City requirements and maintenance obligations.
The contractor/site maintenance team should continue to perform regular maintenance including
watering, weed management, and pest control to support the ongoing establishment of all plant
material.
Patrick O’Keeffe, PLA (MN, CO)
Landscape Architect
P: (651) 324-5277 | E: patrick@hkgi.com
800 WASHINGTON AVE N STE 207 MPLS, MN 55401 | HKGI.COM
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SECTION EAST
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AUTUMN FIRE SEDUM
Monitor and reevaluate plant
choice selection for replacement
LITTLE DEVIL NINEBARK
Monitor and reevaluate plant
choice selection for replacement
LANDSCAPE LEGEND
PROPOSED OVERSTORY TREE (TYP.)
PROPOSED ORNAMENTAL TREE (TYP.)
PROPOSED SHRUB (TYP.)
PROPOSED PERENNIALS (TYP.)
EDGER (TYP.)
APPROXIMATE LIMITS OF SOD / IRRIGATION,
SOD ALL DISTURBED AREAS (TYP.)
SEED/ SOD EDGE (TYP.)
EXISTING AS BUILT TREES TO REMAIN IN
PLACE (TYP.)
INTERSTATE 94
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CROSSROADS WAREHOUSE
148,988 SF
FFE: 930.5
LAUNCH WAREHOUSE
149,100 SF
FFE: 930.0
STORMWATER
MANAGEMENT
STORMWATER
MANAGEMENT
SECTION WEST
SECTION EAST
2 SPRU3 BIR3 SPRU1 BIR
2 OAK
2 PINE
3 SPRU2 BIR5 SPRU
2 BIR
4 PINE2 SPRU
2 MPL
2 BIR3 SPRU
3 OAK
3 SPRU
2 BIR
5 SPRU
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2 BIR
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5 SPRU
3 BIR
6 SPRU 2 BIR3 MPL
3 SPRU2 BIR
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17 AFD
10 AFD 15 AFD 8 AFD 20 AFD 17 AFD
15 AFD
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d
A
s
s
o
c
i
a
t
e
s
,
I
n
c
.
s
h
a
l
l
b
e
w
i
t
h
o
u
t
l
i
a
b
i
l
i
t
y
t
o
K
i
m
l
e
y
-
H
o
r
n
a
n
d
A
s
s
o
c
i
a
t
e
s
,
I
n
c
.
SHEET NUMBER
2
0
2
0
K
I
M
L
E
Y
-
H
O
R
N
A
N
D
A
S
S
O
C
I
A
T
E
S
,
I
N
C
.
76
7
E
U
S
T
I
S
S
T
R
E
E
T
,
S
U
I
T
E
1
0
0
,
S
T
.
P
A
U
L
,
M
N
5
5
1
1
4
PH
O
N
E
:
6
5
1
-
6
4
5
-
4
1
9
7
WW
W
.
K
I
M
L
E
Y
-
H
O
R
N
.
C
O
M
C:
\
U
s
e
r
s
\
C
L
A
R
E
~
1
.
K
I
B
\
A
p
p
D
a
t
a
\
L
o
c
a
l
\
T
e
m
p
\
A
c
P
u
b
l
i
s
h
_
2
4
6
4
\
L
1
-
O
V
E
R
A
L
L
L
A
N
D
S
C
A
P
E
P
L
A
N
-
C
o
p
y
-
A
S
B
U
I
L
T
.
d
w
g
N
o
v
e
m
b
e
r
0
8
,
2
0
2
2
-
1
1
:
2
6
a
m
PR
E
P
A
R
E
D
F
O
R
LA
N
D
S
C
A
P
E
P
L
A
N
AL
T
E
R
A
T
I
O
N
S
L100
CR
O
S
S
R
O
A
D
S
L
A
U
N
C
H
BU
S
I
N
E
S
S
P
A
R
K
LA
K
E
E
L
M
O
MN
NORTH
LA
U
N
C
H
P
R
O
P
E
R
T
I
E
S
/
CR
O
S
S
R
O
A
D
S
P
R
O
P
E
R
T
I
E
S
NOTE:
ALL TREE LOCATIONS TO BE FIELD STAKED PRIOR TO
INSTALLATION. CONTRACTOR TO COORDINATE FIELD
REVIEW OF PROPOSED TREE LOCATIONS WITH THE
CITY AND PROJECT LANDSCAPE ARCHITECT PRIOR TO
ANY TREE INSTALLATION.
ADDITIONAL TREES
TO BE ADDED
Monitor seed and shrub
establishment
Monitor tree for replacementMonitor low spot
Monitor tree for replacementMonitor tree for replacement
Likely dead, plan to replace
Monitor tree for replacement
4
1
3
2 5
6
1
2
3
4
5
6