HomeMy WebLinkAbout#10 - Well 2 PFAS Removal Pay Req 3
STAFF REPORT
DATE: June 17, 2025
CONSENT
TO: City Council
FROM: Chad Isakson, Project Engineer
AGENDA ITEM: Approve Pay Request No. 3 for the Well No. 2 PFAS Removal Equipment
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Nate Stanley, City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☐ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: Aqueous Vets, LLC was awarded a construction contract on October 15, 2024 to supply
the City Well No. 2 PFAS Removal Equipment.
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 3 for the Well No. 2
PFAS Removal Equipment?
PROPOSAL DETAILS/ANALYSIS: Aqueous Vets, LLC has submitted Partial Pay Request No. 3 in
the amount of $60,526.87. The request has been reviewed and payment is recommended in the amount
requested. In accordance with the contract documents, the City has retained 5% of the total work completed.
The amount retained is $24,837.30.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget. The Project is being funded through a 3M
Settlement Grant.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 3 for the Well No. 2 PFAS Removal Equipment. If removed from the consent
agenda, the recommended motion for the action is as follows:
Motion to approve Pay Request No. 3 in the amount of $60,526.87 to Aqueous Vets, LLC for the Well
No. 2 PFAS Removal Equipment.
ATTACHMENTS:
1. Partial Pay Estimate No. 3.
PROJECT PAY FORM
PARTIAL PAY ESTIMATE NO.
PERIOD OF ESTIMATE
TO
PROJECT OWNER: CONTRACTOR:
1. Original Contract Amount
2. Net Change Order Sum
3. Revised Contract (1+2)
4. *Work Completed
5. *Stored Materials
6. Subtotal (4+5)
7. Retainage*
8. Previous Payments
9. Amount Due (6-7-8)
*Detailed Breakdown Attached
START DATE: ON SCHEDULE
MILESTONE 1 (EQ. DELIVERED)
MILESTONE 2 (MEDIA INSTALL)
SUBSTANTIAL COMPLETION:X
FINAL COMPLETION:
ENGINEER'S CERTIFICATION:
DATE
CONTRACTOR'S CERTIFICATION:CONTRACTOR
DATE
APPROVED BY OWNER:CITY OF LAKE ELMO, MINNESOTA
DATE DATE
BY
YES
NO
The undersigned Contractor certifies that to the best of their
knowledge, information and belief the work covered by this payment
estimate has been completed in accordance with the contract
documents, that all amounts have been paid by the contractor for
work for which previous payment estimates was issued and payments
received from the owner, and that current payment shown herein is
now due.
The undersigned certifies that the work has been reviewed and to the
best of their knowledge and belief, the quantities shown in this
estimate are correct and the work has been performed in accordance
with the contract documents.
ENGINEER
BY
11/18/2024
8/1/2025
REVISED DAYS
256
04/30/2025
ORIGINAL DAYS
5/16/2025
5/30/2025 REMAINING 0
CONTRACT CHANGE ORDER SUMMARY PAY ESTIMATE SUMMARY
3
5/30/20255/9/2025FROM
WELL 2 PFAS REMOVAL EQUIPMENT
PROJECT NO. 2023.115
CITY OF LAKE ELMO
3880 LAVERNE AVENUE NORTH
LAKE ELMO, MN 55042
ATTN: JACK GRIFFIN, CITY ENGINEER
AQUEOUS Vets, LLC
16761 CLEAR CREEK ROAD
REDDING, CA 96001
ATTN: LINDSIE HABEN, PROJECT/COST ACCOUNTANT
CONTRACT TIME
TOTALS $0.00 $0.00 $60,526.87
NET CHANGE $0.00
$24,837.305.0%
$411,381.81
$0.00
$496,745.98
$660,970.71
$496,745.98
No.Approval
Date
Amount $660,970.71
Additions Deductions $0.00
FOCUS Engineering, inc. PROJECT PAYMENT FORM
PARTIAL PAY ESTIMATE NO.3
WELL 2 PFAS REMOVAL EQUIPMENT
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2023.115
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
BASE BID
1 LS 1 $9,500.00 $9,500.00 0.15 $1,425.00 0.80 $7,600.00
2 LS 1 $315,000.00 $315,000.00 0.15 $47,250.00 0.80 $252,000.00
3 LS 1 $24,000.00 $24,000.00 0.15 $3,600.00 0.80 $19,200.00
4 EA 25 $350.00 $8,750.00 3.75 $1,312.50 20.00 $7,000.00
5 LS 1 $6,500.00 $6,500.00 1.00 $6,500.00 1.00 $6,500.00
6 LS 1 $14,500.00 $14,500.00 0.25 $3,625.00 0.25 $3,625.00
7 LS 1 $29,124.06 $29,124.06 0.00 $0.00 1.00 $29,124.06
8 CY 546 $428.57 $233,999.22 0.00 $0.00 354.90 $152,099.49
9 LS 1 $19,597.43 $19,597.43 0.00 $0.00 1.00 $19,597.43
$660,970.71 $63,712.50 $496,745.98
TOTALS: BASE CONTRACT $660,970.71 $63,712.50 $496,745.98
BASE BID TOTALS
800 GPM LEAD/LAG ANION EXCHANGE TREATMENT SYSTEM FOR WELL NO. 2 (2
TANKS)
CARTRIDGE FILTER HOUSING AND ACCESSORIES
CARTRIDGE FILTERS
FREIGHT TO JOBSITE (LAKE ELMO, MN)
FIELD SERVICES
TAXES (EQUIPMENT AND MATERIALS ONLY: @ 8.38%)
PRE-RINSED ANION EXCHANGE (IX) MEDIA - PUROLITE PUROFANE 694E
TAXES (RINSED IX MATERIAL ONLY: @ 8.38%)
PROJECT SUBMITTAL AND O&M MANUALS
ITEM DESCRIPTION OF PAY ITEM UNIT
CONTRACT THIS PERIOD TOTAL TO DATE