HomeMy WebLinkAbout#14 - I-94 Lift Station and Forecemain Improvements
STAFF REPORT
DATE: June 17, 2025
REGULAR
TO: City Council
FROM: Nate Stanley, City Engineer
AGENDA ITEM: Approve Plans and Specification and Order Advertisement for Bids for the
I-94 Lift Station and Forcemain Improvements
REVIEWED BY: Nicole Miller, City Administrator
Clarissa Hadler, Finance Director
Marty Powers, Public Works Director
Chad Isakson, Assistant City Engineer
CORE STRATEGIES:
☐ Vibrant, inclusive, connected community ☐ Efficient, reliable, innovative services
☐ Responsive, transparent, adaptive governance ☐ Balanced Finances now and future
☒ Managed Growth ☒ Resilient Infrastructure
BACKGROUND: Improvements to the I-94 Lift Station and Forcemain located on Hudson Boulevard are
being completed as part of the 2025 Capital Improvement Plan. The Project was moved up in the CIP to
address immediate concerns with a fatigued forcemain that has resulted in multiple breaks and high-cost
emergency repairs. On April 1, 2025, the City Council ordered the preparation of plans and specifications
for the I-94 Lift Station and Forcemain Improvements.
The Hudson Boulevard Culvert Repair Project is also part of the 2025 Capital Improvement Plan and has
been included as part of this project design. The I-94 Lift Station Forcemain and 90-inch culvert cross each
other beneath Hudson Boulevard, resulting in the need to open cut Hudson Boulevard with a full roadway
closure.
ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order
the Advertisement for Bids for the I-94 Lift Station and Forcemain Improvements, including the Hudson
Boulevard Culvert Replacement?
PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the
replacement of the forcemain, and the Project is ready to be advertised for contractor bids. A bid date has
been scheduled for July 8, 2025, with the intent of recommending a contract award at the July 15, 2025
City Council meeting.
The improvements include the replacement of an existing 8-inch forcemain with a new 16-inch HDPE
forcemain, sized to meet the ultimate service flows to the I-94 Lift Station. The new forcemain will be
installed in the approximate location of the existing forcemain, which will be abandoned in place, and will
be installed through a combination of directional drilling and open cut trenching. The improvements also
include the replacement of the existing 90-inch culvert as it crosses Hudson Boulevard. The failed culvert
was discovered last fall as part of the Amira Subdivision Improvements and was then incorporated in the
2025 CIP to be addressed as a City project.
During detailed design it was determined that the new forcemain crossing at Hudson Boulevard and the
forcemain connection work at the lift station will require open cutting and a full closure of the roadway due
to the presence of multiple utility lines. The open cut trench will expose the existing 90-inch large diameter
culvert that was originally planned to be rehabilitated through trenchless lining of the pipe. However, due
to both the timing and scope of the forcemain improvements, it has been determined that the culvert
rehabilitation work can be completed at less cost if removed and replaced with new pipe during the
forcemain project rather than lining the pipe before or after. It is also determined that the impacts to the
roadway closure of Hudson Boulevard can be minimized by combining the two projects under one contract.
Additional Lift Station Upgrades:
As part of the forcemain design, the sanitary sewer service area was reviewed and analyzed to address
current and future operations, based on the ultimate sanitary sewer service needs provided by the Planning
Department. The system was also reviewed with respect to the Met Council sewer improvements currently
in construction, to ensure that the lift station operations are capable for meeting Met Council interim and
ultimate discharge conditions.
Through this review it has been determined that the lift station pumps will need to be replaced, with the
new pumps being operational at the time the new forcemain is placed into operation. The pump selection
and configuration analysis remains in progress with recommendations to be brought forward for council
consideration at a future date.
FISCAL IMPACT: The 2025 CIP includes an identified Project Cost Estimate of $900,000 for the I-94
Lift Station Forcemain Improvements to be paid through the sanitary sewer utility fund. Additional Lift
Station Upgrades that were not identified in the 2025 CIP will be presented at a future date with the scope
of recommended improvements together with estimated costs.
The 2025 CIP also includes an identified Project Cost Estimate of $400,000 for the Hudson Boulevard
Culvert Improvements to be paid through the storm sewer utility fund.
RECOMMENDATION: Staff is recommending that the City Council approve the plans and specifications
and order the advertisement for bids for the I-94 Lift Station and Forcemain Improvements, including the
replacement of the Hudson Boulevard Culvert.
Motion to approve Resolution No. 2025-046, Approving the Plans and Specifications and Ordering
the Advertisement for Bids for the I-94 Lift Station and Forcemain Improvements.
ATTACHMENTS:
1. Resolution Approving Plans and Specifications and Ordering Advertisement for Bids.
2. Proposed Improvements Map.
3. Project Schedule.
4. Advertisement for Bids.
Project Plans and Specifications are available for review at City Hall.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2025-046
A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND
ORDERING ADVERTISEMENT FOR BIDS FOR THE I-94 LIFT
STATION AND FORCEMAIN IMPROVEMENTS
WHEREAS, pursuant to City Council motion, passed on April 1, 2025, the City Engineer,
together with Bolton and Menk, Inc., has prepared plans and specifications for the I-94 Lift Station and
Forcemain Improvements and has presented such plans and specifications to the Council for approval;
and
WHEREAS, during the project design the City Engineer determined that the project would best
be implemented together with the Hudson Boulevard Culvert Replacement Project to save costs and
reduce roadway closures of Hudson Boulevard; and therefore has incorporated the replacement of the 90-
inch culvert as part of the I-94 Lift Station and Forcemain Improvement plans and specifications.
NOW, THEREFORE, BE IT RESOLVED,
1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part
hereof, are hereby approved.
2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with
Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making
of such improvements under such approved plans and specifications. The advertisement shall be
published for at least 21 days, shall specify the work to be done, and shall state that sealed bids
provided by following required electronic bidding procedures outlined by QuestCDN prior to the
specified bid date and time and accompanied by a bid bond or cashier’s check made payable to
the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be
considered.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTEENTH DAY OF JUNE,
2025.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
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I-94 Lift Station Forcemain Replacement Project
City of Lake Elmo
Figure 1: Proposed Sanitary Forcemain and Culvert
June 2025
FEETSCALE
0 100 200
HORZ.
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EXISTING SANITARY SEWER
EXISTING SANITARY FORCEMAIN
EXISTING SANITARY STRUCTURES
PROPOSED SANITARY FORCEMAIN
PROPOSED CULVERT REPLACEMENT>>>>
3507 High Point Drive North
Bldg. 1 – Suite E130
Oakdale, MN 55128
Phone: (651) 704-9970
Bolton-Menk.com
I-94 Lift Station Forcemain Replacement Project
Lake Elmo, MN
APRIL 1, 2025 Council authorizes the preparation of Plans and Specifications.
JUNE 17, 2025 Council approves Plans and Specifications and orders
Advertisement for Bids.
JULY 8, 2025 Project Bid Date: Receive contractor Bids.
JULY 15, 2025 Council accepts Bids and awards Contract.
AUGUST 4, 2025 Conduct Pre-Construction meeting and issue Notice to Proceed.
· OCTOBER 15, 2025 Substantial Completion.
· DECEMBER 31, 2025 Final Completion.
LAKE ELMO, MN. | PROJECT NO. 138495 ADVERTISEMENT FOR BIDS 0100-1
SECTION 0100 – ADVERTISEMENT FOR BIDS
I-94 LIFT STATION FORCEMAIN REPLACEMENT PROJECT
PROJECT NO. 138495
FOR THE CITY OF LAKE ELMO
WASHINGTON COUNTY, MINNESOTA
Notice is hereby given that bids will be received online through QuestCDN.com until 9:00 AM CDST, on Tuesday,
July 8, 2025, via QuestCDN for furnishing all work and materials for the construction, complete in place, of the I-94
Lift Station Forcemain Replacement project, consisting of the major work items in the following approximate
quantities:
3,100 LF 16” HDPE DR 11 DIPS Sanitary Sewer Forcemain, HDD
1 EA Air Release MH and Valve
220 LF Remove 90” CMP Culvert and Replace with 72” RCP
1,300 SY Remove and Replace Bituminous Pavement
100 LF Remove and Replace Concrete Curb and Gutter
1,300 SY Turf Restoration
1 LS Traffic Control and Detour
This project is subject to Responsible Contractor Certification.
The bid opening will be conducted via Microsoft TEAMS Meeting, at which time the bids will be publicly opened
and read aloud:
I-94 Lift Station Forcemain Replacement Project
Tuesday, July 8, 2025 9:00 AM (CDST)
http://tiny.cc/I94LSForcemainReplacement
Any person monitoring the meeting remotely may be responsible for any documented costs. Message and data
rates may apply.
Bids must be submitted electronically through QuestCDN no later than the date and time noted above, on the
Proposal Forms provided in accordance with the Contract Documents, Plans, and Specifications as prepared by
Bolton & Menk, Inc., www.bolton-menk.com, which are on file for inspection in the office of the City Clerk and City
Engineer. For this project, the City will only be accepting online electronic bids through QuestCDN.
To access the electronic bid form, download the project document and click the bidding button at the top of the
advertisement.
Prospective bidders must be on the plan holders list through QuestCDN for bids to be accepted. Bids will only be
accepted from Contractors who purchase Bidding Documents as specified above.
Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at
www.QuestCDN.com. Digital plan documents may be downloaded for a non-refundable fee of $50.00 by inputting
Quest Project No. 9736109 on the website’s Project search page. Please contact QuestCDN at (952) 233-1632 or
info@QuestCDN.com for assistance in free membership registration, downloading, and working with this digital
project information.
No bid will be considered unless submitted online prior to the time noted above for the closing of the bids, and
accompanied by a bid bond in an amount not less than five percent (5%) of the total bid as a guarantee that the
LAKE ELMO, MN. | PROJECT NO. 138495 ADVERTISEMENT FOR BIDS 0100-2
bidder, if successful, will enter into a contract with the City to perform the work described in the proposal. This
deposit will be subject to forfeiture as provided by law. The deposits for the three lowest bidders will be retained
by the City until the contract has been awarded and executed but not longer than sixty (60) days. No bid may be
withdrawn for a period of sixty (60) days following the bid opening.
The City reserves the right to reject any or all bids, to waive informalities or to award the contract to the lowest
responsible bidder, in the best interest of the City. For Bids exceeding $50,000, the Bidder shall submit to the City a
signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in
Minnesota Statutes, section 16C.285, subdivision 3 on the Responsible Contractor Verification Form included with
the Bid Proposal.
Dated: June 17, 2025
Julie Johnson, City Clerk
City of Lake Elmo
PUBLISHED: QuestCDN.com: June 18, 2025
Stillwater Gazette: June 20, 2025