HomeMy WebLinkAbout#10 - Bulk Water Meter Purchase STAFF REPORT
DATE: 01/16/2024
CONSENT
TO: City Council
FROM: Adam Swanepoel, Assistant Public Works Director
AGENDA ITEM: Water Meter Purchase
REVIEWED BY: Marty Powers, Public Works Director
BACKGROUND: Public Works staff continues to supply meters to new construction and update old
water meters throughout the city. New construction continues to be strong and staff plans to complete the
city wide meter change out program in 2024. This was started two years ago but was delayed due to
supply issues. In order to update all of the old meters throughout the city and reduce the unaccounted
water loss caused by nonworking meters staff is looking to order additional meters and supplies. Ordering
in bulk will take advantage of quantity discounts and save on an order of 175 meters and other meter
supplies.
Accountability of all water is mandated by the DNR. In 2019, Lake Elmo had a 51% unaccounted water
rate. Since installing new meters throughout the city have reduced our water loss below 10%. With the
use of the new meters, correcting billing issues and working together with the other city departments, this
program will continue to reduce lost revenue and water loss, minimizing the possibility of fines levied to
the city.
ISSUE BEFORE COUNCIL: Based on the recommendation of Public Works, should the City Council
approve the purchase of 175 water meters and meter supplies?
PROPOSAL DETAILS/ANALYSIS: If approved by City Council, the new meters and supplies will be
used in new construction and to replace failing meters.
FISCAL IMPACT: Not to exceed $70,000. (This expense is included in the 2024 Water Utility Budget)
OPTIONS:
• Approve purchase of a bulk meter order
• Deny purchase of bulk meter order.
• Table for further discussion.
RECOMMENDATION:
“Motion to recommend the purchase water meters and supplies to take advantage of discount pricing.”
ATTACHMENTS:
• Core and Main – Meter pricing
Seq#Qty Descrip on Units Price Ext Price
10 100 3/4S IPERL 1000G 3-TS 4WHL SM EA 175.00 17,500.00
20 50 IPERL 1 3TS 1000G SM 4WHL EA 270.00 13,500.00
40 8 OMNI+ 1-1/2 T2 1000G 13LL 5WHL EA 1,100.00 8,800.00
50 2 OMNI+ 1-1/2 C2 1000G 13LL 5WHL EA 1,610.00 3,220.00
70 5 OMNI+ 2 T2 1000G 17LL 5WHL SM EA 1,305.00 6,525.00
80 5 OMNI+ 2 C2 1000G 15-1/4LL 5WHL EA 1,860.00 9,300.00
90 2 OMNI+ 2 R2 1000G 17LL 5WHL SM EA 1,010.00 2,020.00
110 2 OMNI+ 4 C2 1000G 20LL 6WHL SM EA 4,090.00 8,180.00
130 2000 #18 3 PLY REMOTE WIRE FT 0.34 680.00
UNLESS OTHERWISE SPECIFIED HEREIN, PRICES QUOTED ARE VALID IF ACCEPTED BY CUSTOMER AND PRODUCTS ARE RELEASED BYCUSTOMER FOR MANUFACTURE WITHIN THIRTY (30) CALENDAR DAYS FROM THE DATE OF THIS QUOTATION. CORE & MAIN LPRESERVES THE RIGHT TO INCREASE PRICES TO ADDRESS FACTORS, INCLUDING BUT NOT LIMITED TO, GOVERNMENT REGULATIONS,TARIFFS, TRANSPORTATION, FUEL AND RAW MATERIAL COSTS. DELIVERY WILL COMMENCE BASED UPON MANUFACTURER LEADTIMES. ANY MATERIAL DELIVERIES DELAYED BEYOND MANUFACTURER LEAD TIMES MAY BE SUBJECT TO PRICE INCREASES AND/ORAPPLICABLE STORAGE FEES. THIS BID PROPOSAL IS CONTINGENT UPON BUYER’S ACCEPTANCE OF SELLER’S TERMS ANDCONDITIONS OF SALE, AS MODIFIED FROM TIME TO TIME, WHICH CAN BE FOUND AT: h ps://coreandmain.com/TandC/
01/09/2024 - 12:31 PM Actual taxes may vary Page 1 of 1
CITY OF LAKE ELMO
Job Loca on: Lake Elmo, MN
Bid Date: 01/04/2024
Core & Main 3292646
Core & Main
15800 W 79th St
Eden Prairie, MN 55344
Phone: 9529379666
Fax: 9529378065
Bid Proposal for Lake Elmo bulk meter 2024