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Home My WebLink About#11 - Public Works Backup Generator STAFF REPORT DATE: 1/16/2024 CONSENT ITEM #: TO: City Council FROM: Marty Powers, Public Works Director AGENDA ITEM: Public Works Shop Generator Replacement REVIEWED BY: Clarissa Handler, Finance Director BACKGROUND: The City of Lake Elmo Public Works Department utilizes a backup generator to power the shop, office and SCADA system at 3445 Ideal Ave N. The existing 30 year old generator was originally purchased as a 15 year old unit shortly after the Public Works shop was constructed. The backup generator is used to supply uninterrupted power to our SCADA system, office space, computers, shop tools, overhead door openers, fuel pumps and more. Power outages are common and can last between minutes and hours. Having uninterrupted power is crucial to operate the SCADA system that controls the three city wells, three water towers, and nine lift stations. All alarms are send to staff through this system. The existing 30 year old Generator is in service and has been flagged as having severe wear and is failing. ISSUE BEFORE COUNCIL: Should the City Council approve the purchase of a replacement backup generator for the Public Works Shop to insure uninterrupted power as outlined in the 2024 Capital Improvement Plan? PROPOSAL DETAILS/ANALYSIS: Proceeding with this purchase will benefit the city and its citizens by replacing an aged and failing backup generator with a new reliable generator. This purchase will aid Public Works in its increasing demand for service and water /sewer SCADA controls due to the continued growth of the city. The proposed backup generator, will be more fuel efficient and reliable. FISCAL IMPACT: Quotes from Allied Generator and Kodiak Generator were received. The lowest responsible proposal was from Allied Generator at $ 47,220.00. Purchase of the public works backup generator from Allied Generator will exceed the budgeted $30,000 in the 2024 CIP as prices have increased and the initial plan to down size the unit is no longer recommended. Funding of this purchase will be split between Parks, Streets, Water, Sewer and Storm water funds. OPTIONS: Approve purchase of PW Backup Generator as outlined Deny purchase of PW Backup Generator RECOMMENDATION: If removed from consent agenda….. “Motion to approve the purchase of the Public Works Backup Generator as outlined in an amount not to exceed $50,000” Page 2 ATTACHMENTS: • Allied Generator Quote • Kodiak Generator Quote Customer Address City of Lake Elmo Lake Elmo, MN 55042 Job Address Red Barn Gen replacement Lake Elmo, MN 55042 Allied Generators 577 Shoreview Park Rd Shoreview, MN 55126 Phone: 651-770-3483 Fax: 651-770-6924 Bid #: RH.10191 Bid Date: 12/13/2023 Last Updated: 12/13/2023 Job Description 100kw Generator replacement Bid Items Generator 1 Cummins 100kw RS100 System Voltage 1 277/480V 3 Phase Transfer Switch 1 Use existing transfer switch Accessories 1 Battery 4D Extreme Cold 1 Oil Heater Kit 1 Fuel Regulator 1 Extreme Cold-1500 Watt Heater Electrical 1 Disconnect and remove old generator. Rewire new generator. Use existing conduit and wire. Fuel 1 Natural gas piping and connection. Run new line from gas meter over to generator. Misc. 1 Remove existing generator Enclosure 1 Sound enclosure Breaker Size 1 100 amp Setting and Startup Services 1 Remove old generator and set new generator with crane Customer Address City of Lake Elmo Lake Elmo, MN 55042 Job Address Red Barn Gen replacement Lake Elmo, MN 55042 Allied Generators 577 Shoreview Park Rd Shoreview, MN 55126 Phone: 651-770-3483 Fax: 651-770-6924 Bid #: RH.10191 Bid Date: 12/13/2023 Last Updated: 12/13/2023 1 Generator startup, 2 hour load bank, and customer training Sales Tax 1 Sales tax NOT included Warranty 1 Standard 2 year warranty $47,220.00Total: QUOTE Maintenance Repair Other 1/3/2024 From: To : Kodiak Power Systems Inc. Name Marty Powers Power Generation Maintenance & Repair Company City of Lake Elmo P.O Box 10555 Address 4259 Jamaca Ave N. White Bear Lake, MN 55110 City Lake Elmo, MN 612-508-8424 Phone 651-248-7828 mproulx@kodiakpowers ystems.com email MPowers@lakeelmo.org Type of Quote Estimate Only Firm Price Time & Material Site Name - Public Works Generator - Proposed Replacement Salesperson Job Description MJP Turn -Key Proposal - Quote Expiry March 3, 2024 Item Qty Item Description $ Line Total 1 Generator 1 Cummins 100kw RS100 System Voltage 1 277/480V 3 Phase Transfer Switch 1 Use existing transfer switch Accessories 1 Battery 4D Extreme Cold 1 Oil Heater Kit 1 Fuel Regulator 1 Extreme Cold-1500 Watt Heater Electrical 1 Disconnect and remove old generator. Rewire new generator. Use existing conduit and wire. Fuel 1 Natural gas piping and connection. Run new line from gas meter over to generator. Misc. 1 Remove existing generator Enclosure 1 Sound enclosure Breaker Size 1 100 amp Setting and Startup Services 1 Remove old generator and set new generator with crane 1 Generator startup, 2 hour load bank, and customer training Sales Tax 1 Sales tax NOT included Warranty 1 Standard 2 year warranty Note: The unit requires 1317 cubic feet per hour @ full load The existing gas meter is rated at 3000 cubic feet per hour. Depending on actual load demand on the generator the existing gas service should be adequate to supply the generator and building demand. However if the gas supply falls short of demand, the City would be responsible for the cost of upsizing the gas service. Kodiak Power Systems - "Lump Sum" proposal Total $ 54,900.00 Terms: Prices are firm for 60 days from quote date. Sales tax (if applicable is additional) Prices quoted are per service event, and based on performing services during regular business hours (7:00am to 4:00pm) Monday through Friday, excluding holidays. Technicians and other reports wil l be furnished via e-mail. Additional repairs (if any), will be quoted separately and subject to approval. Payment terms are 15 days-Net from receipt of invoice. Kodiak Power Systems is not responsible for: Providing a rental generator used during repairs, building electrical systems, fuel piping or fuel tanks, fuel gas pip ing, gas regulators, gas meters, damage caused by customer abuse, lack of regular maintenance, overloading beyond rated capacity, vandalism , acts of nature, hidden damage discovered after disassembly of components not initially evident or any other unforeseen damage. Includes: The above list of proposed maintenance or repair includes all parts, labor, travel, environmental fees, and shop supplies as quoted. Warranty 60-days on Parts – 180-days on Labor Please countersign where indicated below to affirm your acceptance of the terms herein, or furnish a formal Purchase Order reflecting prices and terms quoted herein. Thank you for your business!! Michael J. Proulx – owner Customer PO # Signature: Date: Tax Exempt #