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STAFF REPORT <br />DATE: January 17, 2023 <br /> CONSENT <br /> <br />AGENDA ITEM: Approve Payment No. 2 for CSAH-15 (Manning Avenue) and 30th Street <br />Intersection Improvements <br /> <br />SUBMITTED BY: Jack Griffin, City Engineer <br />REVIEWED BY: Kristina Handt, City Administrator <br /> Marty Powers, Public Works Director <br /> Chad Isakson, Assistance City Engineer <br /> <br /> <br />ISSUE BEFORE COUNCIL: Should the City Council approve Payment No. 2 for the County State Aid <br />Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements (the Project)? <br /> <br />BACKGROUND: On May 17, 2022 the City Council entered into Cooperative Agreement 14787 with <br />Washington County for the cost share in the traffic signal and turn lane improvements at the intersection of <br />CSAH-15 (Manning Avenue) and 30th Street North. The City’s share of the costs, as assigned by the <br />County, include 100% of the street and storm sewer costs located in City right-of-way for 30th Street North, <br />and 25% of the traffic signal costs. The post bid estimated cost share for Lake Elmo was $726,917 vs. a <br />pre-bid estimated amount of $496,570. The City of Lake Elmo approved concurrence with the County to <br />award the contract on July 5, 2022. The construction of the project is now substantially completed. <br /> <br />PROPOSAL DETAILS/ANALYSIS: In accordance with the Cooperative Cost Share Agreement <br />payment schedule, Washington County has submitted Invoice #209663 in the amount of $659,806.91. The <br />amount requested reflects the City’s share of the total estimated project costs incurred to date. The invoice <br />has been reviewed and approval of the invoice is recommended as presented. <br /> <br />FISCAL IMPACT: Payment is proposed in accordance with Cooperative Agreement No. 14787 with <br />Washington County. Current project costs invoiced to the city are higher that the City cost share estimates <br />at the time of the Cooperative Agreement approvals, currently exceeding costs by $5,581.13 or 3.1%. Final <br />project costs are pending final invoicing from the County based on final tabulated project quantities. <br /> <br />RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent <br />agenda, Pay Request #2 for the Project. If removed from the consent agenda, the recommended motion for <br />this action is as follows: <br /> <br />“Move to approve Pay Request #2 to Washington County, in accordance with Cooperative Agreement <br />No. 14787, in the amount of $659,806.91, for the County State Aid Highway (CSAH) 15 (Manning <br />Avenue) and 30th Street Intersection Improvements.” <br /> <br />ATTACHMENTS: <br /> <br />1. Washington County Project Invoice #209663 per Cooperative Agreement No. 14787.