HomeMy WebLinkAbout#09 - CSAH15-30th St Pay Request 2 STAFF REPORT
DATE: January 17, 2023
CONSENT
AGENDA ITEM: Approve Payment No. 2 for CSAH-15 (Manning Avenue) and 30th Street
Intersection Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator
Marty Powers, Public Works Director
Chad Isakson, Assistance City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Payment No. 2 for the County State Aid
Highway (CSAH) 15 (Manning Avenue) and 30th Street Intersection Improvements (the Project)?
BACKGROUND: On May 17, 2022 the City Council entered into Cooperative Agreement 14787 with
Washington County for the cost share in the traffic signal and turn lane improvements at the intersection of
CSAH-15 (Manning Avenue) and 30th Street North. The City’s share of the costs, as assigned by the
County, include 100% of the street and storm sewer costs located in City right-of-way for 30th Street North,
and 25% of the traffic signal costs. The post bid estimated cost share for Lake Elmo was $726,917 vs. a
pre-bid estimated amount of $496,570. The City of Lake Elmo approved concurrence with the County to
award the contract on July 5, 2022. The construction of the project is now substantially completed.
PROPOSAL DETAILS/ANALYSIS: In accordance with the Cooperative Cost Share Agreement
payment schedule, Washington County has submitted Invoice #209663 in the amount of $659,806.91. The
amount requested reflects the City’s share of the total estimated project costs incurred to date. The invoice
has been reviewed and approval of the invoice is recommended as presented.
FISCAL IMPACT: Payment is proposed in accordance with Cooperative Agreement No. 14787 with
Washington County. Current project costs invoiced to the city are higher that the City cost share estimates
at the time of the Cooperative Agreement approvals, currently exceeding costs by $5,581.13 or 3.1%. Final
project costs are pending final invoicing from the County based on final tabulated project quantities.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent
agenda, Pay Request #2 for the Project. If removed from the consent agenda, the recommended motion for
this action is as follows:
“Move to approve Pay Request #2 to Washington County, in accordance with Cooperative Agreement
No. 14787, in the amount of $659,806.91, for the County State Aid Highway (CSAH) 15 (Manning
Avenue) and 30th Street Intersection Improvements.”
ATTACHMENTS:
1. Washington County Project Invoice #209663 per Cooperative Agreement No. 14787.
WACO PUBLIC WORKS DEPT
11660 MYERON RD N
STILLWATER MN 55082 Invoice
Invoice Number:209663
Account Number:224007
Due Date 12/29/22
Amount Enclosed: $ ___________
Federal Tax Id:41-6005919
To: LAKE ELMO CITY
3880 LAVERNE AVE N
LAKE ELMO MN 55042
Please return top portion with payment. Thank You.
Invoice
Date Number Type Due Date Remark Amount
12/29/22 209663 Invoice 12/29/22 CSAH 15 & 30th St $659,806.61
12/29/22 Intersection
12/29/22 Cost through PE2
12/29/22 Coop Agr 14787
I declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total $659,806.61
Sales Tax
Balance Due $659,806.61
CSAH 15 & 30th St IntersectionCity of Lake ElmoCounty/City Cooperative Agreement #14787Cost splits through PE 212/14/2022Estimated Cost Share (Post Bid) Current Costs Previously PaidCurrent Amount Due Construction517,944.00$ 522,901.02$ 51,794.40$ 471,106.62$ Design Engineering128,011.00$ 128,011.00$ 12,801.10$ 115,209.90$ Construction Engineering/Contract Administration39,512.00$ 41,832.08$ 3,951.20$ 37,880.88$ County Furnished Material41,450.00$ 39,754.21$ 4,145.00$ 35,609.21$ Total Costs 726,917.00$ 732,498.31$ 72,691.70$ 659,806.61$