HomeMy WebLinkAbout#10 - CSAH13 Phase 2 Pay Request 4 STAFF REPORT
DATE: January 17, 2023
CONSENT
AGENDA ITEM: Approve Payment No. 4 for CSAH-13 Phase 2 Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator
Marty Powers, Public Works Director
Chad Isakson, Assistance City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Payment #4 for the County State Aid
Highway (CSAH) 13 Phase 2 Improvements (the Project)?
BACKGROUND: On August 17, 2021, the City of Lake Elmo entered into Cooperative Agreement No.
14179 with Washington County for the cost share in the CSAH-13 Phase 2 Improvements, between the
City of Lake Elmo, City of Oakdale and Washington County. The Project includes the reconstruction of
Ideal Avenue (CSAH 13) from 800 feet north of 34th Street North (CSAH-14) to 44th Street North. The
construction of the project is substantially completed.
PROPOSAL DETAILS/ANALYSIS: In accordance with the Cooperative Cost Share Agreement
payment schedule, Washington County has submitted Invoice #209664 in the amount of $167,159.85. The
amount requested reflects the City’s share of the total estimated project costs incurred to date. A credit has
been applied in favor of Lake Elmo in the amount of $65,100 for the County’s easement acquisition over
city property for 2 storm water basins. The invoice has been reviewed and approval of the invoice is
recommended as presented.
FISCAL IMPACT: No additional fiscal impact. Payment is proposed in accordance with Cooperative
Agreement No. 14179 with Washington County. The project appears to remain under budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the consent
agenda, Pay Request #4 for the County State Aid Highway (CSAH) 13 Phase 2 Improvements. If removed
from the consent agenda, the recommended motions for these actions are as follows:
“Move to approve Pay Request #4 in the amount of $167,159.85 to Washington County for the
CSAH 13 Phase 2 Improvements in accordance Cooperative Agreement No. 14179.”
ATTACHMENTS:
1. Washington County Project Invoice #209664 per Cooperative Agreement No. 14179.
WACO PUBLIC WORKS DEPT
11660 MYERON RD N
STILLWATER MN 55082 Invoice
Invoice Number: 209664
Account Number: 224007
Due Date 12/29/22
Amount Enclosed: $ ___________
Federal Tax Id:41-6005919
To: LAKE ELMO CITY
3880 LAVERNE AVE N
LAKE ELMO MN 55042
Please return top portion with payment. Thank You.
Invoice
Date Number Type Due Date Remark Amount
12/29/22 209664 Invoice 12/29/22 CSAH 13 - Coop Agr 14179 $167,159.85
12/29/22 Cost thru PE 6
I declare under the penalties of law that this account claim or demand, is just and correct
and no part of it has been paid.
Please make check payable to Washington County and mail to the address above.
Invoice Total $167,159.85
Sales Tax
Balance Due $167,159.85
CSAH 13‐CSAH 14 to 44th Ph IICity of Lake ElmoCounty/City Cooperative Agreement #14179Costs through PE 612/29/2022Estimated Cost Share (Post Bid) Current Cost Previously PaidCurrent Amount Due Construction652,335.03$ 605,672.89$ Design Engineering106,330.00$ 106,883.13$ Construction Engineering/Contract Administration52,186.80$ 48,453.83$ Right of Way195,000.00$ 153,835.15$ Total Combined Cities Cost Share1,005,851.83$ 914,845.00$ Cities Agreement ‐ Lake Elmo 44% of total442,574.80$ 402,531.80$ 235,371.95$ 167,159.85$ BMP Credit(65,100.00)$ (65,100.00)$ (65,100.00)$ ‐$ TOTAL 377,474.80$ 337,431.80$ 170,271.95$ 167,159.85$