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HomeMy WebLinkAbout#05 - Community Development Director Posting DATE: February 7, 2023 CONSENT TO: Mayor and City Council FROM: Kristina Handt, City Administrator AGENDA ITEM: Approve Community Development Director Job Description and Authorize Advertising BACKGROUND: As we’ve planned in the 2023 budget, the city will be replacing the Planning Director position with a Community Development Director. A new job description and posting are included in your packet. ISSUE BEFORE COUNCIL: Should the Council approve the new job description and posting for Community Development Director? PROPOSAL DETAILS/ANALYSIS: Since the audit of the planning and building departments (divisions of community development really) in 2021, we have been talking about transitioning to a Community Development Director role to oversee all community and economic development functions. This will help improve internal processes between these divisions as well as give the public a clearer idea of who is responsible for executing development and responding to concerns in the city. During the Baker Tilly classification and compensation study they updated job descriptions. They made updates to job descriptions based upon the information submitted by employees and their supervisors in completing their position analysis questionnaires and based upon the SAFE criteria used in evaluating the job. I further added clarification around economic development activities and made updates based upon a review of this position in other cities. A redlined version of the new job description is included in your packet. FISCAL IMPACT: Funding for the Community Development position to start in Q3 2023 is included in the budget. The position will be placed at grade 12 similar to other department head positions such as Finance Director and Administrative Services Director. OPTIONS: 1) Approve the Community Development Director job description and authorize advertising for applications 2) Do not approve the above mentioned changes and advertising the position RECOMMENDATION: If removed from consent agenda: “Motion to approve the Community Development Director job description and authorize advertising the position.” ATTACHMENTS: • Community Development Director Job Description • Community Development Director Posting City of Lake Elmo Job Title: Planning Community Development Director Department: Planning Community Development Status: Full-time regular position Benefits: Qualifies for full-time benefits Reporting Relationship: Reports to City Administrator Supervisory Duties: This position exercises supervisionSupervision is exercised over all Planning Community Development Department staff. Position Details: This position performs difficult work is to strengthen the health and vitality of the City through managing planning, development review, redevelopment, building plan review, inspection, code enforcement, and housing. This position manages the direct operations of the Planning Community Development Department, meeting statutory requirements, while administering the City’s Comprehensive Plan. Main functions include managing development review, enforcing city ordinances and policies, keeping accurate details and records, providinge clear communication and providinge technical support to the City Council, or Planning Commission, or Economic Development Authority through reports and presentations. This positions servers under the general supervision of the City Administrator. Work involves setting policies and goals. and is responsible, but not limited to the following duties: Department Operations:  Monitor revenues and expenditures in assigned areas to assure sound fiscal control; prepare annual budget requests, assure effective and efficient use of budgeted funds, personnel, materials, facilities and time  Determine work procedures, prepare work schedules, and expedite workflow; study and standardize procedures to improve efficiency and effectiveness of operations  Attends City staff meetings, City Council meetings and advisory boards. Community Planning:  Provide leadership and direction in the development of short and long-range plans related to growth management, land use, housing, transportation, park, trails, open space systems, public facilities or other issues to meet the City’s needs and requirements of the intergovernmental agreements and or State legislation  Formulate and administer the Comprehensive Plan  Coordinate the comprehensive plan activities with the Metropolitan Council plan, state and county planning activities  Develop and maintain Lake Elmo’s economic development and redevelopment programs  Supervise the evaluation of land use proposals for conformity to established plans and ordinances  Identify strategic opportunities for the use of tax increment financing and other resources to attract and shape development within the City  Prepares codes and ordinances, recommends amendments, fee structures, etc.  Gather, interpret, and prepare data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.  Assist with designs for parks, streetscapes, landscapes and other municipal projects. Economic Development:  Develop and maintain Lake Elmo’s economic development and redevelopment programs which includes but not limited to: • Establishing and strengthening of economic development relationships with elected officials, business leaders, agencies, developers and citizen organizations. • Provide technical assistance to advance economic development strategies and projects, including financing and incentive tools. • Promote and market the City as a desirable location in which to locate or expand a business. • Update and maintain current economic development information on a centralized website. • Performs Staff liaison duties to the Economic Development Authority and prepares agendas and reports. • Proficient knowledge of funding sources, grant/loan programs and financing tools. Intergovernmental Coordination:  Monitor inter-governmental and legislative decisions affecting department operations and follow through with appropriate action  Render technical advice to City officials and employees regarding community development, design standards, land use, and related aspects of physical, social and environmental planning Development Review:  Supervise the development review process for submittal of rezoning, subdivision, special use permit and site plan applications, through analysis of project proposals, preparation of staff reports and recommendations  Interpret City codes and exercise judgement in applying requirements to cases which do not fit norms  Deal with developers, design professionals, contractors, business people, citizens and property owners  Handle controversial issues  Insure the maintenance of accurate record keeping of departmental activities relating to licenses, permits, development projects and special studies  Interpret and apply development regulations; identify gaps in the ordinance provisions and recommends ways to address these gaps; prepares ordinance revisions for consideration by City Council  Work with the City Engineer to ensure that development projects are completed according to approved plans. Code Enforcement:  Supervise the enforcement of zoning, housing, and nuisance codes including the receiving of complaints, field investigations, preparation and notification letters and court orders, and possible testimony in court hearings to achieve code compliance  Develop methods for dealing with chronic code enforcement issues and problem properties Supervisory Responsibilities:  Establishes and maintains policies and procedures for the Department  Carries out supervisory duties in accordance with the City’s policies and applicable laws  Responsible for training, planning, assigning and directing work  Responsible for evaluating performance, rewarding employees, disciplining employees  Responsible for responding to grievances, addressing complaints and addressing problems of employees While these are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as part of their role with the City. Position Requirements Knowledge, Skills and Abilities:  Extensive knowledge of community development programs and process, and the typical operations of a planning community development department  Extensive experience in business retention, recruitment and marketing.  Ability to supervise a complex set of department functions which involve several technical disciples, and to manage a complicated work program so that demands are matched to resources  Ability to read and interpret financial reports, building and site plans, plats and city service maps.  Ability to think in a creative and strategic manner, to develop alternatives and specific program proposals designed to achieve effective results consistent with community goals  Thorough knowledge of how to formulate, implement, and apply comprehensive plans and specials studies related to community development issues  Thorough knowledge of how to develop, interpret, and apply development regulations, and to conduct code enforcement activities  Ability to work in a deadline driven, fast paced environment that requires continual interaction with the public, staff and elected officials.  Ability to handle stressful situations and effectively deal with difficult or angry people  Familiarity with the Community Development Block Grant program and other federal and state housing programs  Familiarity of GIS system and how to utilize them in the operation of a planning community development department  Ability to analyze situations and information, formulate alternatives, and use sound judgement in drawing conclusions and making decisions Education: four-yearBachelor’s degree in Community Development, City Planning, Urban Studies, Geography, Landscape Architect, or related field Requirements: Minimum of five years’Considerable experience in public sector position and at least fourextensive years of supervisory experience. This position also requires should also include in: • Fully capable in word processing, spreadsheet, Geographic Information System (GIS) and other computer software • Knowledge of principles of city planning and urban design • Knowledge of techniques of problem solving, research procedures, and public relations • Valid MN State Driver’s License Desired Qualifications:  Master’s Degree in Urban Planning, Landscape Architect, Geography or closely related field Physical and Mental Requirements: Work is performed in both office and field settings. Some of the employee’s time is spent in field inspection associated with code enforcement and development cases. Sufficient mobility is necessary to navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. **The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. Working Conditions: While performing duties of this job, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel and operate objects, tools or controls. The employee must occasionally lift and/or move 40 pounds. Competencies Common to All City Positions: • Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable City policies and procedures • Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff • Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible • Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities • Represent the City of Lake Elmo in a professional manner to the public, outside contacts and constituencies **The work environment characteristics described here are representative to those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. Rev 2/23 3880Laverne Avenue North, Lake Elmo, Minnesota, 55042 * 651.747.3900 The City of Lake Elmo offers competitive pay and benefits in addition to professional development opportunities to all employees. The city’s number one value statement is to foster an environment based on trust and ethics. These philosophies and practices help the City in recruiting and retaining exceptional employees. ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Accepting Applications for the Position of: Community Development Director BI-WEEKLY SALARY RANGE: $4,023.20-$5,406.40 ANTICIPATED HIRING RANGE: $4,023.20-$4,664 OPENING DATE: 2/8/23 CLOSING DATE: Open until filled – first round of reviews will start 3/8/23 POSITION TITLE: Community Development Director DEPARTMENT: Community Development ACCOUNTABLE TO: City Administrator Primary Objective of Position This position performs difficult work to strengthen the health and vitality of the City through managing planning, development review, redevelopment, building plan review, inspection, code enforcement, and housing. This position manages the direct operations of the Community Development Department, meeting statutory requirements, while administering the City’s Comprehensive Plan. Main functions include managing development review, enforcing city ordinances and policies, keeping accurate details and records, providing clear communication and providing technical support to the City Council, Planning Commission, or Economic Development Authority through reports and presentations. This positions servers under the general supervision of the City Administrator. Work involves setting policies and goals. Essential Functions of the Position Department Operations:  Monitor revenues and expenditures in assigned areas to assure sound fiscal control; prepare annual budget requests, assure effective and efficient use of budgeted funds, personnel, materials, facilities and time  Determine work procedures, prepare work schedules, and expedite workflow; study and standardize procedures to improve efficiency and effectiveness of operations  Attends City staff meetings, City Council meetings and advisory boards. Community Planning:  Provide leadership and direction in the development of short and long-range plans related to growth management, land use, housing, transportation, park, trails, open space systems, public 3880Laverne Avenue North, Lake Elmo, Minnesota, 55042 * 651.747.3900 facilities or other issues to meet the City’s needs and requirements of the intergovernmental agreements and or State legislation  Formulate and administer the Comprehensive Plan  Coordinate the comprehensive plan activities with the Metropolitan Council plan, state and county planning activities  Supervise the evaluation of land use proposals for conformity to established plans and ordinances  Identify strategic opportunities for the use of tax increment financing and other resources to attract and shape development within the City  Prepares codes and ordinances, recommends amendments, fee structures, etc.  Gather, interpret, and prepare data for studies, reports and recommendations; coordinates department activities with other departments and agencies as needed.  Assist with designs for parks, streetscapes, landscapes and other municipal projects. Economic Development:  Develop and maintain Lake Elmo’s economic development and redevelopment programs which includes but not limited to:  Establishing and strengthening of economic development relationships with elected officials, business leaders, agencies, developers and citizen organizations.  Provide technical assistance to advance economic development strategies and projects, including financing and incentive tools.  Promote and market the City as a desirable location in which to locate or expand a business.  Update and maintain current economic development information on a centralized website.  Performs Staff liaison duties to the Economic Development Authority and prepares agendas and reports.  Proficient knowledge of funding sources, grant/loan programs and financing tools. Intergovernmental Coordination:  Monitor inter-governmental and legislative decisions affecting department operations and follow through with appropriate action  Render technical advice to City officials and employees regarding community development, design standards, land use, and related aspects of physical, social and environmental planning Development Review:  Supervise the development review process for submittal of rezoning, subdivision, special use permit and site plan applications, through analysis of project proposals, preparation of staff reports and recommendations  Interpret City codes and exercise judgement in applying requirements to cases which do not fit norms  Deal with developers, design professionals, contractors, business people, citizens and property owners  Handle controversial issues  Insure the maintenance of accurate record keeping of departmental activities relating to licenses, permits, development projects and special studies 3880Laverne Avenue North, Lake Elmo, Minnesota, 55042 * 651.747.3900  Interpret and apply development regulations; identify gaps in the ordinance provisions and recommends ways to address these gaps; prepares ordinance revisions for consideration by City Council  Work with the City Engineer to ensure that development projects are completed according to approved plans. Code Enforcement:  Supervise the enforcement of zoning, housing, and nuisance codes including the receiving of complaints, field investigations, preparation and notification letters and court orders, and possible testimony in court hearings to achieve code compliance  Develop methods for dealing with chronic code enforcement issues and problem properties Supervisory Responsibilities:  Establishes and maintains policies and procedures for the Department  Carries out supervisory duties in accordance with the City’s policies and applicable laws  Responsible for training, planning, assigning and directing work  Responsible for evaluating performance, rewarding employees, disciplining employees  Responsible for responding to grievances, addressing complaints and addressing problems of employees While these are the primary focus of the position, we believe strongly in teamwork and employees will be called upon to perform a variety of duties as part of their role with the City. Position Requirements Knowledge, Skills and Abilities:  Extensive knowledge of community development programs and process, and the typical operations of a community development department  Extensive experience in business retention, recruitment and marketing.  Ability to supervise a complex set of department functions which involve several technical disciples, and to manage a complicated work program so that demands are matched to resources Ability to read and interpret financial reports, building and site plans,plats and city service maps.  Ability to think in a creative and strategic manner, to develop alternatives and specific program proposals designed to achieve effective results consistent with community goals  Thorough knowledge of how to formulate, implement, and apply comprehensive plans and specials studies related to community development issues  Thorough knowledge of how to develop, interpret, and apply development regulations, and to conduct code enforcement activities  Ability to work in a deadline driven, fast paced environment that requires continual interaction with the public, staff and elected officials.  Ability to handle stressful situations and effectively deal with difficult or angry people  Familiarity of GIS system and how to utilize them in the operation of a community development department  Ability to analyze situations and information, formulate alternatives, and use sound judgement in drawing conclusions and making decisions Education: Bachelor’s degree in Community Development, City Planning, Urban Studies, Geography, Landscape Architect or related field Requirements: Considerable experience in public sector position and extensive years of supervisory experience. This position also requires: 3880Laverne Avenue North, Lake Elmo, Minnesota, 55042 * 651.747.3900 • Fully capable in word processing, spreadsheet, Geographic Information System (GIS) and other computer software • Knowledge of principles of city planning and urban design • Knowledge of techniques of problem solving, research procedures, and public relations • Valid MN State Driver’s License Desired Qualifications:  Master’s Degree in Urban Planning, Landscape Architect, geography or closely related field Physical and Mental Requirements: Work is performed in both office and field settings. Some of the employee’s time is spent in field inspection associated with code enforcement and development cases. Sufficient mobility is necessary to navigate natural terrain and construction sites. Visual acuity sufficient to evaluate field conditions, plans and drawings is necessary. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. This is light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects. **The physical demands described here are representative to those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. Working Conditions: While performing duties of this job, the employee is required to sit, stand, walk, talk and hear, use hands to finger, handle, feel and operate objects, tools or controls. Competencies Common to All City Positions: • Develop, maintain a thorough working knowledge of, and comply with all departmental and applicable City policies and procedures • Demonstration by personal example the spirit of service, excellence, and integrity expected from all staff • Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible • Confer regularly with and keep immediate supervisor informed of all important matters which pertain to the applicable job functions and responsibilities • Represent the City of Lake Elmo in a professional manner to the public, outside contacts and constituencies **The work environment characteristics described here are representative to those an employee encounters while performing essential functions of this job. Reasonable accommodations can be made to enable individuals with disabilities to perform the essential functions. THIS POSITION IS OPEN UNTIL FILLED, WITH THE FIRST ROUND OF REVIEWS TAKING PLACE 3/8/23 SEND COVER LETTER, RESUME, LAKE ELMO APPLICATION AND REFERENCES TO: CITY OF LAKE ELMO ATTN: Kristina Handt, CITY ADMINISTRATOR 3880 LAVERNE AVENUE NORTH, LAKE ELMO, MN 55042 3880Laverne Avenue North, Lake Elmo, Minnesota, 55042 * 651.747.3900 PLEASE VISIT OUR WEBSITE AT WWW.LAKEELMO.ORG FOR ADDITIONAL INFORMATION/APPLICATION OR CONTACT US AT 651.747.3900 CITY OF LAKE ELMO IS AN EQUAL OPPORTUNITY EMPLOYER