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Home My WebLink About#07 - Purchase of GMC Truck STAFF REPORT DATE: 2/7/2023 CONSENT ITEM # TO: City Council FROM: Marty Powers, Public Works Director AGENDA ITEM: Additional Pickup Purchase REVIEWED BY: Kristina Handt, City Administrator BACKGROUND: The City of Lake Elmo Public Works Department utilizes 6 pickup trucks to complete daily maintenance tasks in water, sewer, parks, streets and storm water. These pickup trucks are shared between 11 full time employees and 3 season employees each year. The need to add a pickup truck to pull heavy trailers has been identified and budgeted for in 2023. Ford and Chevy heavy duty pickup trucks are limited in 2023 and will not be available for us to purchase. The GMC 3500 HD is available and will meet the department’s needs. With increased prices on state contract vehicles in 2023, staff will not be recommending the purchase of a snow plow for this vehicle as earlier indicated in the 2023 CIP. ISSUE BEFORE COUNCIL: Should Council approve the purchase of a 2024 GMC 3500 pickup truck as outlined in the Capital Improvement Plan? PROPOSAL DETAILS/ANALYSIS: Proceeding with this purchase will benefit the city and its citizens by assisting staff to pull heavy trailers safely, reliably and efficiently to complete daily tasks in the areas of water, sewer, streets, parks, and storm water FISCAL IMPACT: The Purchase of this vehicle, tax, license, registration, warning light, head ache rack, running boards and logos shall not exceed $58,000. Note $47,000 was budged in the 2023 CIP, this purchase will be funded through the vehicle replacement fund as proposed if approved. Sale of equipment, which was not included in previous vehicle acquisition fund projections, was $76,000 in 2022. This added revenue will offset the increase in costs. OPTIONS: Approve purchase of the GMC 3500 Do not approve purchase Direct staff to further research need for purchase ATTACHMENTS: North Country GM state bid vehicle spec sheet E.A.T.I strobe warning light bid QUOTATION NORTH COUNTRY GM 1502 E HOWARD ST CONTRACT # 190199 HIBBING, MN 55746 218-263-7578 BOB O'HARA EST DELIVERY TIME 218-263-7576 218-349-8955 120 -150 ARO rwohara01@aol.com GTR24 BASE MODEL 2024 GMC SIERRA 3500 TK30903 46,822.00$ 4X4 REG CAB w/8 FT BOX GVW 11,000 (1,015.05) Pickup bed, delete includes capped fuel fill, (SFW) Back-up alarm calibration, (9J4) rear bumper delete, (9L3) spare tire delete and spare tire carrier delete. Deletes (SAF) tire carrier lock, standard tailgate and (A60) locking tailgate ZW9 - ADDED OPTIONS 6.6L V8 L8T X STD 10 SPEED AUTO MYD X STD 3.73:1 AXLE RATIO GT4 X STD AIR CONDITIONING FRT X STD STD CHROME BUMPERS X STD 1,232.00 Fleet Convenience Package includes (AQQ) Remote Keyless Entry, (K34) cruise control, (QT5) EZ Lift power lock and release tailgate and (DBG) outside power-adjustable vertical trailering with heated upper glass; also includes (AXG) power windows, express up/down driver, (AED) power windows, express down passenger and (AU3) power door locks (Not available with (PCI) Convenience Package. Note: (DBG) outside power-adjustable vertical trailering with heated upper glass can be upgraded to (DWI) trailer mirrors.) ZLQ X $1,232.00 STD LT275/70R-18E TRACTION TIRES QF6 X STD STD 18" STEEL WHEELS (req w/QF6)PYT X STD 88.00 BLOCK HEATER K05 - 242.00 BRAKE CONTROLLER JL1 X $242.00 264.00 PLOW PREP PKG VYU - 699.00 CHROME ASSIST STEPS VXJ - 479.00 SPRAY BEDLINER N/Aw/ZW9 CGN x $479.00 176.00 DASH SWITCH AUTO TRAC 4X4 NQH - 118.80 AUX BATTERY K4B X $118.80 198.00 120 VOLT OUTLET IN CAB AND BOX KC9 x $198.00 132.00 UPFITTER SWITCHED (kit shipped loose, req additional upfitter wiring)9L7 x $132.00 48.40 ROOF MARKER LIGHTS U01 x $48.40 633.60 CAMPER MIRRORS AUTO DIMMIN DW1 - 198.00 REAR WINDOW DEFROSTER C49 - 121.40 BACKUP ALARM 8S3 x $121.40 445.00 REMOTE START DLR1 - 345.80 SPARE TIRE AND WHEEL ZYG - - 177.00 ADDITIONAL KEY/FOB COMB EA 0 -$ EXT COLOR WHITE GAZ X N/C INT TRIM COLOR BLACK CLOTH TRIM H1T X STD TOTAL 49,393.60$ 3,210.58 6.5% SALES TAX x 3,210.58$ 144.25 LICENCE TITLE & REG x 144.25$ 20.00 TRANSIT TAX X 20.00$ TOTAL per UNIT 52,768.43$ QTY 1 52,768.43$ purchase order number contact Marty Powers customer city of lake elmo phone 651-747-3941 email mpowers@lakeelmo.org billing address 3880 Laverne Ave N, Lake Elmo MN 55042 delivery address 3445 Ideal Ave N date ordered order # Quote Date 1/30/2023 Quote # DL013023-17 Name / Address LAKE ELMO PUBLIC WORKS 3880 LAVERNE AVE STE 100 LAKE ELMO, MN 55042 Ship To LAKE ELMO PUBLIC WORKS ATTN: MARTY 3880 LAVERNE AVE LAKE ELMO, MN 55042 P.O. No.Terms NET 30 Quote Valid Until 3/2/2023 Rep DLL Account #FOB ORIGIN 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 Item DescriptionQty U/MPrice Total POLICY PARTS AND LABOR WILL BE INVOICED SEPARATELY. YOUR PARTS WILL BE INVOICED COMPLETE ONCE THEY ARE RECEIVED. YOUR PARTS WILL BE MARKED WITH YOUR NAME AND ORDER NUMBER, AND WILL BE HELD IN OUR WAREHOUSE. YOU MAY, AT YOUR DISCRETION, REQUEST THAT THE PARTS BE DELIVERED TO YOU OR YOU MAY PICK THEM UP. (DELIVERY CHARGES MAY APPLY). LABOR, STRIP, SHOP SUPPLIES, ETC., WILL BE INVOICED FOLLOWING THE COMPLETION OF THE VEHICLE. 1 0.00 0.00 EATI WARRANTY VEHICLE BUILD INCLUDES EATI LIFETIME WARRANTY WHICH COVERS OUR INSTALLATION AND WORKSMANSHIP FOR THE LIFETIME OF THE VEHICLE UNDER NORMAL USE - ALL NEW PRODUCTS CARRY THEIR RESPECTIVE MANUFACTURERS' WARRANTIES 1 ea0.00 0.00 CONTACT Marty Powers Public Works Director City of Lake Elmo MPowers@lakeelmo.org 651-747-3941 1 0.00 0.00 VEHICLE 2024 GMC 3500 HD1 0.00 0.00 15020 BACKRACK 1500 SERIES CAB PROTECTOR - SPECIFY HARDWARE KIT SEPARATELY 1 ea160.65 160.65 Page 1 Quote Date 1/30/2023 Quote # DL013023-17 Name / Address LAKE ELMO PUBLIC WORKS 3880 LAVERNE AVE STE 100 LAKE ELMO, MN 55042 Ship To LAKE ELMO PUBLIC WORKS ATTN: MARTY 3880 LAVERNE AVE LAKE ELMO, MN 55042 P.O. No.Terms NET 30 Quote Valid Until 3/2/2023 Rep DLL Account #FOB ORIGIN 2755 Geneva Avenue North Oakdale, MN 55128 651-765-2657 Item DescriptionQty U/MPrice Total 30124 BACKRACK STANDARD NO-DRILL HARDWARE KIT FOR 2019+ CHEVY/GMC SILVERADO/SIERRA HD ONLY 1 ea93.7125 93.71 91002REC BACKRACK UTILITY LIGHT BRACKET 16" X 7" RECTANGULAR, CENTER MOUNT 1 ea38.3775 38.38 R2LPPM WHELEN RESPONDER LP AMBER/BLUE, PERMANENT MOUNT. 1 438.48 438.48 IONA WHELEN ION 6 SUPER LED LIGHTHEAD WITH BRACKET - AMBER **GRILL** **LICENSE PLATE BRKT* 2 ea97.44 194.88 IONB WHELEN ION 6 SUPER LED LIGHTHEAD WITH BRACKET - BLUE **GRILL** **LICENSE PLATE BRKT** 2 ea97.44 194.88 IONBKT1 WHELEN ION LICENSE PLATE BRACKET - HORIZONTAL MOUNT 1 ea29.40 29.40 EX-MISC SUPPLY STANDARD SHOP SUPPLIES FEE FOR GENERAL INSTALLATION AND WIRING MATERIALS 1 KIT50.00 50.00 SERVICE LABOR SERVICE LABOR TO INSTALL LIGHTS USING PRE-EXISTING UPFITTER SWTICHES 12 hr115.00 1,380.00 Page 2 All EATI production sales orders will have parts and labor invoiced separately. You will receive an invoice for your parts once they are received and ready for the build. If you would like to turn this quote into an order, please notify your sales rep ASAP Total $2,580.38