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HomeMy WebLinkAbout#07 - Water Tower 3 Pay Req 7 STAFF REPORT DATE: February 21, 2023 CONSENT AGENDA ITEM: Approve Pay Request No. 7 for the Water Tower No. 3 Project SUBMITTED BY: Chad Isakson, Project Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Jack Griffin, City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 7 for the Water Tower No. 3 project? BACKGROUND: Phoenix Fabricators & Erectors, LLC was awarded a construction contract on January 18, 2022 for the construction of Water Tower No. 3. Work remains in progress with a milestone 1 completion date of November 18, 2022, milestone 2 completion date of March 31, 2023, milestone 3 completion date of July 28, 2023, substantial completion date of October 13, 2023 and final completion date of November 17, 2023. PROPOSAL DETAILS/ANALYSIS: Phoenix Fabricators & Erectors, LLC has submitted Partial Pay Request No. 7 in the amount of $20,580.83. The request has been reviewed and payment is recommended in the amount requested. In accordance with the contract documents, the City has retained 5% of the total work completed. The amount retained is $86,918.97. FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project. Payment remains within the authorized scope and budget. RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent Agenda, Pay Request No. 7 for the Water Tower No. 3 project. If removed from the consent agenda, the recommended motion for the action is as follows: “Move to approve Pay Request No. 7 to Phoenix Fabricators & Erectors, LLC. in the amount of $20,580.83 for the Water Tower No. 3 project”. ATTACHMENTS: 1. Partial Pay Estimate No. 7. 2/2/2023 PARTIAL PAY ESTIMATE NO.7 0 WATER TOWER NO. 3 CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2020.118 QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT 1 LS 1.00 $18,000.00 $18,000.00 0.00 $0.00 0.75 $13,500.00 2 EACH 1.00 $3,400.00 $3,400.00 0.00 $0.00 1.00 $3,400.00 3 LS 1.00 $12,000.00 $12,000.00 0.00 $0.00 1.00 $12,000.00 4 CY 175.00 $14.00 $2,450.00 0.00 $0.00 175.00 $2,450.00 5 SY 200.00 $17.50 $3,500.00 0.00 $0.00 200.00 $3,500.00 6 CY 175.00 $35.00 $6,125.00 0.00 $0.00 0.00 $0.00 7 CY 200.00 $29.00 $5,800.00 0.00 $0.00 200.00 $5,800.00 8 CY 8.00 $45.00 $360.00 0.00 $0.00 0.00 $0.00 9 CY 375.00 $65.00 $24,375.00 0.00 $0.00 275.00 $17,875.00 10 TON 80.00 $130.00 $10,400.00 0.00 $0.00 0.00 $0.00 11 GAL 35.00 $30.00 $1,050.00 0.00 $0.00 0.00 $0.00 12 SF 202.00 $20.00 $4,040.00 0.00 $0.00 0.00 $0.00 13 SF 240.00 $45.00 $10,800.00 0.00 $0.00 0.00 $0.00 14 EACH 1.00 $1,900.00 $1,900.00 0.00 $0.00 1.00 $1,900.00 15 LF 17.00 $55.00 $935.00 0.00 $0.00 0.00 $0.00 16 LF 78.00 $140.00 $10,920.00 0.00 $0.00 84.00 $11,760.00 17 EACH 1.00 $2,500.00 $2,500.00 0.00 $0.00 0.75 $1,875.00 18 EACH 1.00 $6,000.00 $6,000.00 0.00 $0.00 0.75 $4,500.00 19 LB 650.00 $9.00 $5,850.00 0.00 $0.00 1,155.00 $10,395.00 20 EACH 1.00 $4,500.00 $4,500.00 0.00 $0.00 1.00 $4,500.00 21 CY 16.00 $85.00 $1,360.00 0.00 $0.00 15.00 $1,275.00 22 LF 100.00 $110.00 $11,000.00 0.00 $0.00 87.00 $9,570.00 23 EACH 1.00 $2,500.00 $2,500.00 0.00 $0.00 1.00 $2,500.00 24 LF 73.00 $55.00 $4,015.00 0.00 $0.00 73.00 $4,015.00 25 EACH 2.00 $450.00 $900.00 0.00 $0.00 2.00 $900.00 26 CY 20.00 $125.00 $2,500.00 0.00 $0.00 0.00 $0.00 27 SY 74.00 $4.50 $333.00 0.00 $0.00 0.00 $0.00 28 SY 400.00 $4.50 $1,800.00 0.00 $0.00 0.00 $0.00 29 LF 300.00 $6.00 $1,800.00 0.00 $0.00 300.00 $1,800.00 30 LF 40.00 $7.00 $280.00 0.00 $0.00 0.00 $0.00 31 ACRE 0.50 $5,000.00 $2,500.00 0.00 $0.00 0.00 $0.00 32 ACRE 0.50 $9,000.00 $4,500.00 0.00 $0.00 0.00 $0.00 33 TREE 12.00 $550.00 $6,600.00 0.00 $0.00 0.00 $0.00 34 CY 28.00 $55.00 $1,540.00 0.00 $0.00 0.00 $0.00 35 CY 27.50 $46.00 $1,265.00 0.00 $0.00 0.00 $0.00 36 36.1 LS 1.00 $174,000.00 $174,000.00 0.00 $0.00 1.00 $174,000.00 36.2 LS 1.00 $120,000.00 $120,000.00 0.00 $0.00 1.00 $120,000.00 36.3 LS 1.00 $460,000.00 $460,000.00 0.00 $0.00 1.00 $460,000.00 36.4 LS 1.00 $550,000.00 $550,000.00 0.00 $0.00 1.00 $550,000.00 36.5 LS 1.00 $1,083,202.00 $1,083,202.00 0.02 $21,664.04 0.22 $238,304.44 36.6 LS 1.00 $36,000.00 $36,000.00 0.00 $0.00 0.00 $0.00 36.7 LS 1.00 $350,000.00 $350,000.00 0.00 $0.00 0.00 $0.00 36.8 LS 1.00 $250,000.00 $250,000.00 0.00 $0.00 0.00 $0.00 36.9 LS 1.00 $68,000.00 $68,000.00 0.00 $0.00 0.17 $11,560.00 37 LS 1.00 $44,000.00 $44,000.00 0.00 $0.00 0.00 $0.00 38 LS 1.00 $100,000.00 $100,000.00 0.00 $0.00 0.71 $71,000.00 39 LS 1.00 $80,000.00 $80,000.00 0.00 $0.00 0.00 $0.00 $3,493,000.00 $21,664.04 $1,738,379.44 TOTALS - BASE CONTRACT $3,493,000.00 $21,664.04 $1,738,379.44 CONNECT TO EXISTING WATER MAIN 6" DIP WATER MAIN PIPE, CL. 52 (POLY ENCASED) 16" DIP WATER MAIN PIPE, CL. 52 (POLY ENCASED) 6" GATE VALVE & BOX GEOTEXTILE FABRIC TYPE V ORGANIC TOPSOIL BORROW SELECT GRANULAR BORROW AGGREGATE BASE, CLASS 1 (MODIFIED) AGGREGATE BASE, CLASS 6 (CV) (P) 8" CONCRETE SIDEWALK ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT WATER TOWER - ENGINEERING/BONDS/INSURANCE HYDRANT DUCTILE IRON FITTINGS 4' X 4' CATCH BASIN WITH GRATING 1.5" CLEAR ROCK (WRAPPED IN TYPE 1 GEOTEXTILE FABRIC) 18" RCP STORM SEWER PIPE, CL. V GEOTEXTILE FABRIC TYPE V SILT FENCE, TYPE HI 18" RCP APRON W/ TRASH GUARD 15" CAS PIPE CULVERT 15" CAS PIPE APRON W/ TRASH GUARD HAND PLACED RIP RAP, CL. III GEOTEXTILE FABRIC TYPE IV SEDEMENT CONTROL LOG TYPE WOOD FIBER TEMPORARY SEEDING MIX (MIX 22-112 WITH TYPE 1 MULCH) SEEDING (MIX 25-141 WITH FERTILIZER & HYDROMULCH) THIS PERIOD TOTAL TO DATE BASE BID SITE GRADING TYPE SP 9.5 WEARING COURSE MIX (3,C) BIT. MATERIAL FOR TACK COAT 5" CONCRETE SIDEWALK ROCK CONSTRUCTION ENTRANCE TRAFFIC CONTROL SUBGRADE EXCAVATION CONIFEROUS TREE 8' HT B&B LOAM TOPSOIL BORROW BASE BID MULCH MATERIAL TYPE 6 1 MG COMPOSITE ELEVATED WATER STORAGE TANK, FOUNDATION, GENERAL ELECTRICAL AND ALL ASSOCIATED COMPONENTS AS SHOWN IN PLANS & SPECFICIATIONS (NOT OTHERWISE LISTED ON BID FORM) - SEE BELOW SCADA AND NEW RTU AT NEW TOWER, AND UPDATES TO MASTER CONTROL PROGRAMMING PRV STATION VALVE MODIFICATIONS AND ASSOCIATED ELECTRICAL RTU AND SCADA IMPROVEMENTS FURNISH AND INSTALL COMPLETE GAS CHLORINATION SYSTEM WATER TOWER - DRILLED PIERS WATER TOWER - FOUNDATION WATER TOWER - CONCRETE SHAFT WATER TOWER - TANK MATERIAL/FABRICATION WATER TOWER - TANK DELIVERY WATER TOWER - ERECTION WATER TOWER - PAINTING WATER TOWER - ELECTRICAL COMPLETED ITEMS BY PAY PERIOD WATER TOWER NO. 3 CITY OF LAKE ELMO, MINNESOTA PROJECT NO. 2020.118 PAY QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT BASE BID 1 LS $18,000.00 1.00 $18,000.00 $0.00 $0.00 0.75 $13,500.00 $0.00 $0.00 $0.00 $0.00 2 EACH $3,400.00 1.00 $3,400.00 $0.00 1.00 $3,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 3 LS $12,000.00 1.00 $12,000.00 $0.00 0.25 $3,000.00 0.50 $6,000.00 0.25 $3,000.00 $0.00 $0.00 $0.00 4 CY $14.00 175.00 $2,450.00 $0.00 175.00 $2,450.00 $0.00 $0.00 $0.00 $0.00 $0.00 5 SY $17.50 200.00 $3,500.00 $0.00 $0.00 $0.00 200.00 $3,500.00 $0.00 $0.00 $0.00 6 CY $35.00 175.00 $6,125.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 7 CY $29.00 200.00 $5,800.00 $0.00 $0.00 $0.00 200.00 $5,800.00 $0.00 $0.00 $0.00 8 CY $45.00 8.00 $360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 9 CY $65.00 375.00 $24,375.00 $0.00 $0.00 275.00 $17,875.00 $0.00 $0.00 $0.00 $0.00 10 TON $130.00 80.00 $10,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 11 GAL $30.00 35.00 $1,050.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 12 SF $20.00 202.00 $4,040.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 13 SF $45.00 240.00 $10,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 14 EACH $1,900.00 1.00 $1,900.00 $0.00 $0.00 $0.00 1.00 $1,900.00 $0.00 $0.00 $0.00 15 LF $55.00 17.00 $935.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 16 LF $140.00 78.00 $10,920.00 $0.00 $0.00 $0.00 84.00 $11,760.00 $0.00 $0.00 $0.00 17 EACH $2,500.00 1.00 $2,500.00 $0.00 $0.00 $0.00 0.75 $1,875.00 $0.00 $0.00 $0.00 18 EACH $6,000.00 1.00 $6,000.00 $0.00 $0.00 $0.00 0.75 $4,500.00 $0.00 $0.00 $0.00 19 LB $9.00 650.00 $5,850.00 $0.00 $0.00 $0.00 1,155.00 $10,395.00 $0.00 $0.00 $0.00 20 EACH $4,500.00 1.00 $4,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1.00 $4,500.00 21 CY $85.00 16.00 $1,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 15.00 $1,275.00 22 LF $110.00 100.00 $11,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 87.00 $9,570.00 23 EACH $2,500.00 1.00 $2,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 1.00 $2,500.00 24 LF $55.00 73.00 $4,015.00 73.00 $4,015.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 25 EACH $450.00 2.00 $900.00 2.00 $900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 26 CY $125.00 20.00 $2,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 27 SY $4.50 74.00 $333.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 28 SY $4.50 400.00 $1,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 29 LF $6.00 300.00 $1,800.00 $0.00 300.00 $1,800.00 $0.00 $0.00 $0.00 $0.00 $0.00 30 LF $7.00 40.00 $280.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 31 ACRE $5,000.00 0.50 $2,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 32 ACRE $9,000.00 0.50 $4,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 33 TREE $550.00 12.00 $6,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 34 CY $55.00 28.00 $1,540.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 35 CY $46.00 27.50 $1,265.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36 36.1 LS $174,000.00 1.00 $174,000.00 1.00 $174,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36.2 LS $120,000.00 1.00 $120,000.00 $0.00 1.00 $120,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 36.3 LS $460,000.00 1.00 $460,000.00 0.20 $92,000.00 0.50 $230,000.00 0.30 $138,000.00 $0.00 $0.00 $0.00 $0.00 36.4 LS $550,000.00 1.00 $550,000.00 $0.00 $0.00 $0.00 0.25 $137,500.00 0.60 $330,000.00 0.15 $82,500.00 $0.00 36.5 LS $1,083,202.00 1.00 $1,083,202.00 $0.00 $0.00 $0.00 $0.00 0.10 $108,320.20 0.05 $54,160.10 0.05 $54,160.10 36.6 LS $36,000.00 1.00 $36,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36.7 LS $350,000.00 1.00 $350,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36.8 LS $250,000.00 1.00 $250,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 36.9 LS $68,000.00 1.00 $68,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.17 $11,560.00 37 LS $44,000.00 1.00 $44,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 38 LS $100,000.00 1.00 $100,000.00 0.26 $26,000.00 0.04 $4,000.00 0.26 $26,000.00 0.10 $10,000.00 0.05 $5,000.00 $0.00 $0.00 39 LS $80,000.00 1.00 $80,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,493,000.00 $296,915.00 $364,650.00 $201,375.00 $190,230.00 $443,320.20 $136,660.10 $83,565.10 $3,493,000.00 $296,915.00 $364,650.00 $201,375.00 $190,230.00 $443,320.20 $136,660.10 $83,565.10 PARTIAL PAY ESTIMATE 6PARTIAL PAY ESTIMATE 5 WATER TOWER - ENGINEERING/BONDS/INSURANCE WATER TOWER - DRILLED PIERS WATER TOWER - FOUNDATION WATER TOWER - CONCRETE SHAFT WATER TOWER - TANK MATERIAL/FABRICATION WATER TOWER - TANK DELIVERY WATER TOWER - ERECTION WATER TOWER - PAINTING WATER TOWER - ELECTRICAL PRV STATION VALVE MODIFICATIONS AND ASSOCIATED ELECTRICAL RTU AND SCADA IMPROVEMENTS FURNISH AND INSTALL COMPLETE GAS CHLORINATION SYSTEM GEOTEXTILE FABRIC TYPE V SCADA AND NEW RTU AT NEW TOWER, AND UPDATES TO MASTER CONTROL PROGRAMMING 1 MG COMPOSITE ELEVATED WATER STORAGE TANK, FOUNDATION, GENERAL ELECTRICAL AND ALL ASSOCIATED COMPONENTS AS SHOWN IN PLANS & SPECFICIATIONS (NOT OTHERWISE LISTED ON BID FORM) - SEE BELOW MULCH MATERIAL TYPE 6 LOAM TOPSOIL BORROW CONIFEROUS TREE 8' HT B&B 6" GATE VALVE & BOX SEEDING (MIX 25-141 WITH FERTILIZER & HYDROMULCH) SEDEMENT CONTROL LOG TYPE WOOD FIBER SILT FENCE, TYPE HI HYDRANT DUCTILE IRON FITTINGS 15" CAS PIPE APRON W/ TRASH GUARD HAND PLACED RIP RAP, CL. III GEOTEXTILE FABRIC TYPE IV 4' X 4' CATCH BASIN WITH GRATING 1.5" CLEAR ROCK (WRAPPED IN TYPE 1 GEOTEXTILE FABRIC) 18" RCP STORM SEWER PIPE, CL. V 18" RCP APRON W/ TRASH GUARD 15" CAS PIPE CULVERT 8" CONCRETE SIDEWALK CONNECT TO EXISTING WATER MAIN TEMPORARY SEEDING MIX (MIX 22-112 WITH TYPE 1 MULCH) ITEM DESCRIPTION OF PAY ITEM UNIT UNIT PRICE PARTIAL PAY ESTIMATE 1 PARTIAL PAY ESTIMATE 2 PARTIAL PAY ESTIMATE 3 (July)PARTIAL PAY ESTIMATE 4CONTRACT 6" DIP WATER MAIN PIPE, CL. 52 (POLY ENCASED) 16" DIP WATER MAIN PIPE, CL. 52 (POLY ENCASED) TOTALS BASE BID PARTIAL PAY ESTIMATE 3 (Aug) 5" CONCRETE SIDEWALK SITE GRADING ROCK CONSTRUCTION ENTRANCE TRAFFIC CONTROL SUBGRADE EXCAVATION BIT. MATERIAL FOR TACK COAT ORGANIC TOPSOIL BORROW SELECT GRANULAR BORROW AGGREGATE BASE, CLASS 1 (MODIFIED) AGGREGATE BASE, CLASS 6 (CV) (P) TYPE SP 9.5 WEARING COURSE MIX (3,C) GEOTEXTILE FABRIC TYPE V QUANTITY AMOUNT QUANTITY AMOUNT $0.00 0.75 $13,500.00 $0.00 1.00 $3,400.00 $0.00 1.00 $12,000.00 $0.00 175.00 $2,450.00 $0.00 200.00 $3,500.00 $0.00 0.00 $0.00 $0.00 200.00 $5,800.00 $0.00 0.00 $0.00 $0.00 275.00 $17,875.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 1.00 $1,900.00 $0.00 0.00 $0.00 $0.00 84.00 $11,760.00 $0.00 0.75 $1,875.00 $0.00 0.75 $4,500.00 $0.00 1,155.00 $10,395.00 $0.00 1.00 $4,500.00 $0.00 15.00 $1,275.00 $0.00 87.00 $9,570.00 $0.00 1.00 $2,500.00 $0.00 73.00 $4,015.00 $0.00 2.00 $900.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 300.00 $1,800.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 1.00 $174,000.00 $0.00 1.00 $120,000.00 $0.00 1.00 $460,000.00 $0.00 1.00 $550,000.00 0.02 $21,664.04 0.22 $238,304.44 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.00 $0.00 $0.00 0.17 $11,560.00 $0.00 0.00 $0.00 $0.00 0.71 $71,000.00 $0.00 0.00 $0.00 $21,664.04 $1,738,379.44 $21,664.04 $1,738,379.44 TOTAL TO DATEPARTIAL PAY ESTIMATE 7