Loading...
HomeMy WebLinkAbout#12 - Tablyn Pebble courts STAFF REPORT DATE: March 7th 2023 Regular AGENDA ITEM: Approve Plans and Specifications and Ordering Advertisement for Bids for Tablyn and Pebble Park Court Improvements SUBMITTED BY: Adam Swanepoel, Assistant Public Works Director REVIEWED BY: Marty Powers, Public Works Director Kristina Handt, City Administrator BACKGROUND: The City of Lake Elmo Parks Commission has recommended improvements to the tennis courts at Tablyn and Pebble Park. With the increased use of pickle ball courts in Ivywood and Lions Park additional funds were placed into the CIP in 2022 to update the tennis courts at both locations. The current age of the courts are from 2006 and 2009 when new asphalt was applied and resurfaced. Due to recent trend and local interest, it was recommended both tennis court areas be turned into multi-use courts to include both pickle ball and tennis. The current proposal was the placement of four pickle ball courts and one tennis court at Tablyn Park and six pickle ball and one tennis court at Pebble Park. Due to the condition of both courts it was recommended to replace the base and subbase materials. This will assure a quality outcome of the project which will prolong the use of the playing surface. ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order the Advertisement for Bids for the Tablyn and Pebble Park Court Improvements? PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for March 10th 2023. Contractor bids will be opened and reviewed by staff on March 31, 2023. Information will then be presented to Parks Commission for recommendation to Council on April 17th 2023 meeting. Council will review the Parks Commissions recommendation at the May 2nd meeting where the council will be asked to consider and award the contract. The Tablyn and Pebble Park Courts improvement project includes removal of all playing surface and sub soils up to 24”. This will minimize cracking and heaving of the playing surface which will lengthen the overall lifespan of the playing surface. The new playing surface will consist of 3” of compacted asphalt and four layers of acrylic surface and coating. The color and lining of the courts will be chosen to meet all current standards to both tennis and pickle ball players. The proposed improvements also include adding two benches outside of each court and installing a 10X12 rebound wall inside of each fenced area. In addition, staff has recommended a 45 FT asphalt trail which would provide access to the Pebble Park court from the parking lot. This will assist in making the area ADA compliant in the future, as well as better accessibility for all users to the playing area. Pebble Park Court improvements also includes updates to two separate electrical panels within the park. The meter cabinet will be updated to include a new meter socket and upright service panel. A second upright service panel will replace an existing panel which serves as a light control for the tennis courts. All tennis lights will be upgraded to LED and include a timer and controller. FISCAL IMPACT: The improvements to both Tablyn and Pebble Park have been outlined in the 2023 CIP. In June 2022 commissioners elected to increase the funds by $35,000 toward the improvements of Pebble Park Courts to $120,000. In addition, Tablyn Park Court Resurfacing was also increased from $75,000 to $90,000. Both projects have been combined in to one large project to help attract competitive bidders. This project, if approved will be funded through park dedication funds. Approval of this agenda item does not commit the council to any project costs at this time. Once bids are received, reviewed and recommended by the Parks Commission the City Council will be asked to consider approving a contract to complete the work. RECOMMENDATION: Staff is recommending that the City Council approving a Resolution approving the plans and specifications and ordering the advertisement for bids for Tablyn and Pebble Park Courts. Staff recommends the following motion: “Move to approve Resolution No. 2023-018 Approving the Plans and Specifications and Ordering the Advertisement for Bids for Tablyn and Pebble Park Courts.” ATTACHMENTS: 1. Resolution Approving Plans and Specifications, and Ordering Advertisement for Bids. 2. Advertisement for Bids. 3. Project Plans and Specifications CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2023-018 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR TABLYN AND PEBBLE PARK COURT IMPROVEMENTS WHEREAS, pursuant to City Council approval of the 2023 Capital Improvement Plan, the Assistant Public Works Director, has prepared plans and specifications for the Tablyn and Pebble Park Courts and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED, 1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 10 days, shall specify the work to be done, and shall state that sealed bids provided by following required electronic bidding procedures outlined by QuestCDN prior to the specified bid date and time and accompanied by a bid bond or cashier’s check made payable to the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be considered. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTH DAY OF MARCH, 2023. CITY OF LAKE ELMO By: __________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk ADVERTISEMENT FOR BIDS CITY OF LAKE ELMO NOTICE IS HEREBY GIVEN that sealed bids will be received by Adam Swanepoel, Assistant Public Works Director, 3880 Laverne Ave., Lake Elmo Minnesota 55042, until 12:30 p.m., March 23, 2023 for the removal and installation of new tennis and pickle ball courts in Tablyn and Pebble Park. Those interested in bidding must contact Adam Swanepoel at: (651) 747-3946 to obtain the bidding documents, consisting of: Bid Specifications/Instructions, Responsible Contractor Certificate and the Bid Form. No bid will be considered unless it is securely sealed in an envelope, labeled with the name of the bidder, its address and the statement “Tablyn and Pebble Park Project,” and received by Adam Swanepoel prior to the time noted above for the closing of bids. Each bid shall be accompanied by bid security equal to five percent of the amount of the bid, which shall be forfeited to the City in the event the successful bidder fails to enter into a contract, provide the required insurance or to furnish performance or payment bonds. The bid security shall be a bid bond issued by a surety company authorized to do business in the State of Minnesota and acceptable to the City, or a certified check or cashier’s check from a federally insured bank, payable to “City of Lake Elmo.” Any prime contractor or subcontractor that does not meet the minimum criteria established for a “responsible contractor” as defined in Minnesota Statutes Section 16C.285, subdivision 3 or fails to verify that it meets those criteria is not a responsible contractor and is not eligible to be awarded a contract for the project or to perform work on the project. A false statement under oath verifying compliance with any of the minimum criteria shall make the prime contractor or subcontractor that makes the false statement ineligible to be awarded the project and may result in termination of the contract awarded to a prime contractor or subcontractor that submits a false statement. A prime contractor shall submit to the City, upon request, copies of the signed verifications of compliance from all subcontractors. If awarded the contract, the bidder will be required to execute and deliver payment and performance bonds, each for an amount no less than the total estimated amount of the contract and evidence of all required insurance. The bidder will also be required to enter into a contract with the City. The required terms of the contract are set forth in the Bid Specifications/Instructions. The City reserves the right to reject any or all bids and to waive any irregularities and informalities therein and to award the contract to other than the lowest bidder if, in its discretion, the interests of the City would be best served thereby. The bids will be opened and read aloud at the Lake Elmo City Hall on March 31st, 2023 at 1:00 P.M. The City Council will consider awarding of the bid at its meeting on May 2nd at 6:00 p.m. but may delay taking action until a later meeting. Dated this 10th day of March, 2023. Adam Swanepoel, Assistant Public Works Director LA515-1-859180.v2 1 BID SPECIFICATIONS/INSTRUCTIONS CITY OF LAKE ELMO, MINNESOTA TABLYN AND PEBBLE COURTS The City of Lake Elmo will receive bids for the removal and replacement of two asphalt pads, in two separate City parks. Court projects are located at Tablyn Park, 8735 Stillwater Boulevard and Pebble Park, 8160 Lake Jane Trail Lake Elmo, MN 55042. Specifications The City of Lake Elmo is seeking the services of a contractor to provide labor, supervision, materials (as necessary) and equipment to reconstruct the tennis courts at Tablyn and Pebble Park located in the City of Lake Elmo. The specifications for the refurbished courts are set forth in the attached Exhibits. Bidder Qualifications The bidder must meet the following requirements: 1. Be experienced in all aspects of the work and shall demonstrate direct experience on recent projects of similar type, complexity, and size. References shall be provided in accordance with the instructions below. 2. Upon award of the contract, provide the City with performance and payment bonds that are in the amount of the contract price. 3. Sign a contract with the City that includes all of the provisions set forth in these Bid Specifications/Instructions. NOTE: The City cannot award a contract to any bidder unless the bidder demonstrates that it is a “responsible contractor” as defined by Minnesota Statutes Section 16C.285, subdivision 3. A bidder submitting a bid for this project must verify that it meets the minimum criteria specified in Minnesota Statutes Section 16C.285, subdivision 3 by completing the Responsible Contractor Certificate included with the bidding documents. The certificate must be signed by an owner or officer. Bidders are responsible for obtaining verifications of compliance from all subcontractors and must submit those to the City upon request. A bidder that does not meet the minimum criteria in Minnesota Statutes Section 16C.285, subdivision 3 or fails to verify that it meets those criteria is not a “responsible contractor” and is not eligible to be awarded the contract for the project or to perform work on the project. Bidders are advised that making a false statement verifying compliance with any of the minimum criteria will render the bidder or subcontractor ineligible to be awarded a construction contract for this project and may result in a termination of a contract awarded to a bidder or subcontractor that makes a false statement. LA515-1-859180.v2 2 Bidding Instructions 1. Bid Form. The City’s bid form must be completed by the bidder. The bidder shall enter the bid amount using numbers. The bidder shall not change any of the wording of the bid form. No special conditions or contingencies shall be added to the bid form by the bidder. A bid containing an alteration or erasure of any amount will be rejected unless the alteration or erasure is crossed out and the correction is printed or typed in ink and initialed by the person(s) signing the bid form. The bidder must fill out and sign the bid form in ink. Bid forms filled out in pencil will be rejected. If the bidder is a partnership, the bid form shall be signed by one or more of the partners (as required by the partnership agreement), and the names and addresses of all partners shall be entered upon or attached to the bid form. If the bidder is a corporation or limited liability company, an authorized officer must sign the bid form and the corporate seal (if any) must be affixed to the bid form. 2. Bid Security. A bid security in the form of a bid bond issued by a surety company authorized to do business in the State of Minnesota and acceptable to the City, a cashier’s check or certified check from a federally insured bank made payable to “City of Lake Elmo” for not less than five percent of the amount of the bid shall be required and shall be submitted with the bid. The bid security shall serve as a guarantee, which may be forfeited and retained by the City in lieu of its other legal remedies if the contract is awarded to the bidder by the City and after 10 days of receiving notification of the award of the contract, the bidder fails to submit the required performance or payment bonds, provide the required insurance or enter into the contract with the City. Bid securities of unsuccessful bidders will be returned by the City within seven business days after award of the contract or rejection of all bids. The bid security of the successful bidder will be retained by the City until a contract satisfactory to the City has been executed, performance and payment bonds have been furnished by the successful bidder and evidence of the required insurance has been provided. If a successful bidder fails or refuses to either enter into the attached Contract, to provide the required insurance or to furnish the performance or payment bonds, that bidder’s bid security shall be forfeited to the City as liquidated damages. 3. References. Each bid shall be accompanied by a list of similarly constructed tennis or pickle ball projects that were constructed by the bidder that are presently in service. Each reference must be built of the same construction style as these instructions call for. The list shall include customer’s name, address, the date the project was completed and a current contact person’s name and phone number. LA515-1-859180.v2 3 Any bidder may be required, as a condition to award of the contract to the bidder, to furnish additional evidence that the bidder and its proposed subcontractors have sufficient experience to ensure completion of the work in a satisfactory manner, and have successfully supplied products and/or performed work similar in scope and type to the products and/or work for which the bidder has bid. 4. Bid Form Submittal. Two copies of the bid form together with bid security and any additional information, must be submitted in a sealed envelope with the name of the bidder, its address and the statement “Tablyn and Pebble Courts” clearly indicated. All bids must be mailed or personally delivered to Adam Swanepoel: 3880 Laverne Ave. Lake Elmo, MN 55042. The bid must be received no later than 12:30 p.m. on March 31, 2023. Late bids will not be accepted. It shall be the responsibility of the bidder to assure that its bid arrives on time. The City shall have no responsibility or liability to any bidder whose bid is not received by the deadline, regardless of whether a delay is caused by a third party, the United States Postal Service, or failure or unavailability of any transmitting device or service. 5. Completion. The successful bidder shall complete and install the Tablyn and Pebble Courts by October 15, 2023. Liquidated damages of $100 per week will be assessed by the City in the event that the courts are not installed and accepted by the City by this date. 6. Questions. Questions by bidders concerning the project shall be submitted in writing to: Adam Swanepoel 3880 Laverne Ave. N Lake Elmo, MN 55042 aswanepoel@lakeelmo.org 7. Bid Modifications or Withdrawal. Modifications of a bid must be submitted to the City in writing by an authorized partner or officer (as the case may be) of the bidder on the bidder’s letterhead and must specify which components of the bid are being modified. Modifications must be received by the City by mail, personal delivery and marked to the attention of Adam Swanepoel, prior to the time scheduled for the opening of bids. Telephone or oral modifications will not be accepted. Bids may be withdrawn in writing by an authorized partner or officer (as the case may be) of the bidder on the bidder’s letterhead received by the City by mail, personal delivery and marked to the attention of the Adam Swanepoel, prior to the time scheduled for opening of bids. LA515-1-859180.v2 4 The original of any modification or withdrawal transmitted by email must also be mailed to the City of Lake Elmo (and marked to the attention of Adam Swanepoel), be postmarked the same date as the date of the bid opening, and received by the City no later than 12:00 p.m. on the first business day following the date of the bid opening. Any modification or withdrawal must be submitted to aswanepoel@lakeelmo.org prior to bid opening. Bids may not be modified or withdrawn after the bid opening. 8. Substitutions. The products and materials described in this document establish a standard of required function, dimension, appearance and quality that must be met by any proposed substitution. Bidders may request of the City a statement a minimum of 10 days prior to bid opening, concerning the acceptability of any product or material which the bidder is uncertain of as to compliance with these specifications. It shall be the sole responsibility of the bidder to transmit such requests in writing to the City only in a full and complete manner accompanying the request with all data necessary for qualification of the product or material and at such a date as to allow reasonable time for the examination thereof. Such data may include specifications, drawings and any other information deemed necessary by the City. All costs incidental to the submission of this data are to be borne by the submitting bidder. The City will examine such requests to the extent possible, but there shall be no guarantee that all requests will be able to be examined, nor will the City examine requests accompanied by inadequate data or requests received too late to be qualified. If the City approves any proposed substitutions, such approval will be set forth in an addendum. Bidders shall not rely upon approvals made in any other manner. Approved substitutions may include modifications to submitted material deemed necessary by the City to conform to the established standard of required function, dimension, appearance and quality set forth in these specifications and shall be binding with regard to the performance of the work, if accepted. 9. Bid Opening. Bids will be opened and read aloud at 1:00 p.m. at the Lake Elmo City Hall on March 31, 2023. The Lake Elmo Parks Commission will recommend the winning bid to City Council who will award the contract at its regular meeting held on May 2, 2023 at 7:00 p.m. at the Lake Elmo City Hall. The City Council will consider awarding the contract at this meeting, but may delay awarding the contract until a later meeting if needed. A bid shall be valid for a period of 60 days from the date of the bid opening. 10. Evaluation of Bids In evaluating the bids, the City will consider the qualifications of the bidders and whether or not the bids comply with the prescribed requirements. The City may conduct such investigations as deemed necessary to establish the responsibility, qualifications and LA515-1-859180.v2 5 financial ability of the bidders, and other persons and organizations to do the work in accordance with the contract requirements to the City’s satisfaction. It is the intent of the City to accept the bid of, and award a contract to, the responsive, responsible bidder submitting the lowest bid, provided that the bidder’s bid has been submitted substantially in accordance with the Bid Specifications/Instructions, is a responsible contractor pursuant to Minnesota Statutes Section 16C.285, does not exceed the funds available for the work and the bidder is capable of undertaking the work in an acceptable manner in the sole discretion of the City. The City reserves the right, in its sole discretion, to reject any and all bids, accept any bid, waive informalities in the bids submitted, and waive minor discrepancies between a bid and these Bid Specifications/Instructions, as it deems to be in its best interests. The City reserves the right to hold the bids for 60 days. Any waiver by the City with respect to the requirements of these Bidding Instructions shall apply only to the particular instance for which it was made or given, and no such waiver shall constitute permanent or future waiver of such requirements. 11. Award of Contract. After the City Council has considered the bids and made the award, the bidder to whom the award is made will receive the following from the City: Notice of Award City of Lake Elmo Courts, Construction, and Replacement In the event that the City Council awards the contract at its May 2, 2023 meeting, the successful bidder, upon notification by the City of its intent to award a contract, must execute and deliver a payment bond, performance bond and evidence of all required insurance to the City by May 9, 2023. If the award date is later, the successful bidder must provide these documents to the City within 10 days of the date of the Notice of Award. 12. Execution of Contract. The City will require the following provisions in its contract with the successful bidder. Additional provisions may be required by the City. 1. Independent Contractor. The City hereby retains the Contractor as an independent contractor upon the terms and conditions set forth in this Agreement. The Contractor is an independent contractor and not an employee of the City. The Contractor is free to contract with other entities as provided herein. The Contractor shall be responsible for obtaining and furnishing equipment, materials, and labor necessary for the Contractor’s performance under this Agreement. The City and the Contractor agree that the Contractor shall not at any time or in any manner represent that the Contractor is in any manner an agent or employee of the City. The Contractor shall be exclusively responsible under this Agreement for the Contractor’s own FICA payments, workers’ compensation insurance, unemployment LA515-1-859180.v2 6 compensation insurance, withholding amounts, or self-employment taxes if any such payments, amounts, or taxes are required to be paid by law or regulation. 2. Contractor’s Performance of Work. The Contractor agrees to perform and provide the equipment, materials, labor and services as described in the Bid Specifications and Instructions which are set forth on the attached Exhibits. The Contractor shall, in the performance of the work under this Agreement, conform to all applicable federal, state, and local laws, codes, ordinances, and regulations. 3. Compensation for Services. The City agrees to pay the Contractor a total of $____________ for the project (the “Contract Price”). The Contractor may invoice the City on a monthly basis for the materials and services that have been provided to the City to the current date, but upon the City paying 75 percent of the Contract Price to the Contractor, the remaining 25 percent of the Contract Price will be retained until the project is complete and the City has accepted it. 4. Termination. Either party, without cause, may terminate this Agreement by 30 days’ written notice delivered to the other party at the address written above. After termination, the City shall have no further obligation to the Contractor except to compensate the Contractor for the equipment and materials provided and services performed prior to the date of the notice of termination. 5. Subcontractors. The Contractor shall not enter into subcontracts for services provided under this Agreement without the express written consent of the City. 6. Assignment. Neither party shall assign this Agreement, or any interest arising herein, without the written consent of the other party. 7. Indemnification. The Contractor agrees to defend, indemnify and hold the City, its officials, employees, agents and contractors harmless from any liability, claims, damages, costs, judgments, or expenses, including reasonable attorneys’ fees, resulting directly or indirectly from an act or omission (including without limitation professional errors or omissions) of the Contractor in the performance of the work provided by this Agreement and against all losses by reason of the failure of the Contractor fully to perform, in any respect, all obligations under this Agreement. 8. Workers’ Compensation Insurance. The Contractor shall have workers’ compensation insurance coverage that meets the requirements of Minnesota law (if required by statute). The Contractor shall execute the City’s workers’ compensation form. 9. Records Access. The Contractor shall provide the City access to any books, documents, papers, and records which are directly pertinent to the Agreement, for the purpose of making audit, examination, excerpts, and transcriptions, for three years after final payments and all other pending matters related to this Agreement are closed. 10. General Liability Insurance. The Contractor shall maintain general liability insurance with bodily injury and property damage limits of $1,500,000 to protect the Contractor and the City from claims and liability for injury or damages to persons or property LA515-1-859180.v2 7 for all work performed by the Contractor under this Agreement. The Contractor shall name the City as an additional insured under the Contractor’s policy. Prior to performing any services under this Agreement, the Contractor shall provide evidence to the City that acceptable insurance coverage is in effect. 11. Data Privacy. The Contractor shall comply with Minnesota Statutes Chapter 13, the Minnesota Government Data Practices Act. The Contractor shall not disclose not public data except as authorized by the Act. 12. Governing Law. The laws of the State of Minnesota shall control this Agreement. 13. Entire Agreement; Amendments. This Agreement constitutes the entire Agreement between the parties, and no other agreement prior to or contemporaneous with this Agreement shall be effective, except as expressly set forth or incorporated herein. Any purported amendment to this Agreement is not effective unless it is in writing and executed by both parties. 14. No Waiver by the City. By entering into this Agreement, the City does not waive its entitlement to any immunities under statute or common law. LA515-1-859180.v2 8 Specifications of the Tablyn and Pebble Courts 1.0 SCOPE OF WORK. The Scope of Work is divided into four sections: (A) Court Removal; (B) Court Installation and Accessories; (C) Court Surface/Lining for tennis and pickle ball; and (D) Electrical. All specified construction and materials must be furnished by the Contractor unless otherwise indicated. It should be noted that the City of Lake Elmo is an instrumentality of the State of Minnesota and is subject to the general state tax provisions although the City is exempt from the state sales tax for certain purchases. All construction and materials must be new and be the manufacturer’s most current model. All construction and materials must be from manufacturers that have been regularly engaged in the production of similar systems and components for a minimum of five years. The Contractor must provide all services necessary to engineer, procure, install, test and certify the “Courts” described below in conformance with the manufacturer’s specifications and applicable industry standards. A. Court Removal. (Demolition/Excavating/Fencing) The Contractor will be responsible for removal of all asphalt within the tennis court areas from both the Tablyn and Pebble Park tennis courts. This includes: a. Removal of all asphalt surface, including any asphalt around the fencing area which borders the playing area. b. Removal and disposal of 24” of subbase material in and around the tennis courts. c. Removal and disposal of 24” of subbase material for a 9 x 45 foot walking path from the parking lot to court entrance gate at Pebble Park. d. Removal of existing tennis net posts and footings. (Contractors should consider the removal and reinstalling of any or all fencing needed to construct the project to the designed specifications). B. Court Installation and Accessories. (Granular Materials /Aggregates Bituminous Pavement/Athletic Equipment) The Contractor will be responsible for installing all new material to construct a base, playing surface and provide the needed accessories. The court at Tablyn Park should consist of one tennis court and four pickle ball courts, while the court at Pebble Park should consist of one tennis court and six pickle ball courts. This includes: a. Furnish and Installation of sub layer, 24”of compacted granular material MN/DOT 3149. b. Furnish and Installation of 6” of compacted aggregate base MN/DOT 3138. c. Furnish and Install a minimum of 3” (compacted) asphalt surface material MN/DOT 2360 - SPNWB230C (Base) and SPNWB240C (Wear Course) (see EXHIBIT B). d. The courts shall be sloped .5%-1% from the South to North to allow for drainage. e. Compaction must begin as soon as required and continue until roller marks have disappeared. f. Smoothness must meet the requirements of no greater than 1/8” in 10 feet. LA515-1-859180.v2 9 g. Any water that is retained in a “bird bath” equating to the thickness of a nickel (1.95mm) after 20 minutes of being applied to the court must be repaired. h. There must be a one-year warranty period of the courts, starting the date of acceptance by the City. i. The contractor must purchase and install pickle ball nets. The nets must be installed by the contractor so that they meet the USARA guidelines (see EXHIBIT C). j. The contractor must purchase and install tennis nets. The nets must be installed by the contractors so that they meet the USTA specifications. k. The contractor must purchase and install four six-foot-long black benches from Wabash Valley, product SG406P (or similar). The benches must be black in color and must be mounted on a concrete pad that extends one foot past the outer edge of the bench. The manufacturer’s installation instructions must be followed with respect to the installation of the benches. Bench location shall be determined by city staff at time of construction. l. The contractor must purchase and install two Rally Master 10 X 12 Backboards. Rebound wall locations will be determined by City staff at the time of installation. C. Court Surface and Lining (Pavement Stripping) a. The pickle ball courts must be constructed to USA Pickle ball Association dimensions and specifications (see EXHIBIT A). The courts’ surface must extend seven feet from the eastern, western, northern, and southern edges. b. All courts shall have two coats of Acrylic Blended Resurfacer and two coats of Acrylic Color Coating with appropriate striping. c. Textured acrylic color surface must be applied to the courts. Surface shall be applied after a minimum of 30 days after paving. The area must be secured to eliminate any traffic on the new surface, or power washing of the surface will be required before surfacing. The contractor will work with the City to determine the court color. d. Lines, markings and play area for all pickle ball courts must follow the USARA pickle ball painting guidelines and must meet all dimensions and specifications. e. Lines, markings and play area for all tennis courts must follow the USTA painting guidelines. All tennis courts must be constructed to meet USTA dimensions and specifications (see EXHIBIT D). D. Electrical The Contractor will be responsible for installing all new electrical materials as described. Two separate cabinets will need to be installed at two different spots within Pebble Park. a. Remove and replace existing electrical service panel, add new pad mount Povolny Specialties Signal Service Cabinet (POVS18LKELMO) to include new meter socket. b. Install concrete pad for cabinet per manufacturer’s specifications at the cabinet location. LA515-1-859180.v2 10 c. Remove and replace the existing tennis court electrical cabinet. A new Pad Mount Povolny Specialties cabinet POVS18LKELMO must be installed. d. New tennis court cabinet must include lighting control system with time clock and programmable settings. There must be an exterior push button for on/off control and electrical receptacle. e. Remove and replace 12 overhead light fixtures with Leo-Tec LED. 2.0 INSTALLATION, CLEANING AND PROTECTION OF EQUIPMENT. A. The Contractor will be required to obtain and pay for any required permits, licenses, approvals or inspections necessary for the work. The Contractor must perform all tests that are required by regulatory authorities at its expense. B. The Contractor must protect all equipment and materials from theft, injury, or damage during the project. The Contractor must provide temporary protection to uninstalled materials. C. The Contractor must provide adequate storage for all equipment and materials delivered to the site. The City is not required to provide secure storage but will attempt to accommodate the Contractor’s storage requirements. 3.0 DOCUMENTATION AND TRAINING. A. At the conclusion of the project, all documentation is to be compiled by the Contractor into an organized, comprehensive package. B. The Contractor must provide the City with any certificates of manufacturers’ extended warranties, when applicable. 4.0 WARRANTY. A. The Contractor agrees that it will warrant the Tablyn and Pebble courts to be free of defects of workmanship or products and will inspect and repair the courts at no cost to the City within the first year of the In Service Date (as defined below). B. The Contractor’s one year warranty period shall begin at the date of City acceptance of the project (the “In Service Date”). It is the responsibility of the Contractor to request this acceptance, in writing. Final payment of 25 percent of the Contract Price to the Contractor will be withheld by the City until the City has accepted the project. C. The City s hall not be responsible for any additional charges (i.e., service, labor, shipping charges, trip charges, etc.) during the Contractor warranty period of any manufacturer warranty period of the components installed. LA515-1-859180.v2 11 EXHIBIT A LA515-1-859180.v2 12 EXHIBIT B 3” Bituminous Asphalt 1.5” MN/DOT 2360 SPNWB230C 1.5” MN/DOT 2360 SPNWEA240C LA515-1-859180.v2 13 EXHIBIT C LA515-1-859180.v2 14 EXHIBIT D PROJECT: CITY OF LAKE ELMO – Tablyn and Pebble Courts 1.01 BIDDER A. Bidder: _______________________________________ B. Address: _____________________________________ 1.02 DEADLINE: 12:30 PM CDT, March 23rd. 2023 A. Deliver Bids to: City Hall 3800 Laverne Avenue North Lake Elmo, MN 55042 Attn: Adam Swanepoel – Assistant Public Works Director 1.03 Pursuant to and in compliance with the Bidding Requirements and proposed Contract Documents, as defined in Instructions to Bidders, the undersigned, having become thoroughly familiar with terms and conditions of proposed Contract Documents and with local conditions affecting performance and cost where the Work is to be completed, and having fully inspected the site, hereby proposes and agrees to perform fully the Work within the time stated and in strict accordance with proposed Bid Specifications, including furnishing of labor and materials, and to do Work as described in the Bid Specifications/Instructions. 1.04 BID PACKAGE – Tablyn Courts - Demolition $___________ - Excavation $___________ - Granular Material $___________ - Aggregates $___________ - Athletic Equipment $___________ - Fencing $___________ - Plant- Mix Bituminous Pavement Courts $___________ - Pavement Stripping $___________ 1.05 BID PACKAGE – Pebble Courts - Demolition $___________ - Excavation $___________ - Granular Material $___________ - Aggregates $___________ - Athletic Equipment $___________ - Fencing $___________ - Plant- Mix Bituminous Pavement $___________ - Bituminous Asphalt Trail $___________ - Pavement Stripping $___________ 1.06 BID PACKAGE - Electrical – Pebble Park - Removal $___________ - Concrete Pavement $___________ - Electrical Equipment $___________ Proposed date of commencement of the work: ________________________________ Proposed date of completion: ________________________________ Please also provide the names of any subcontractors tentatively scheduled to work on the project. 1. ______________________________ 2. ______________________________ -