The URL can be used to link to this page

Home My WebLink About#13 - 2023 Street Impr STAFF REPORT DATE: March 7, 2023 REGULAR AGENDA ITEM: Approve Plans and Specifications and Order Advertisement for Bids for the 2023 Street Improvements SUBMITTED BY: Jack Griffin, City Engineer REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director Chad Isakson, Assistant City Engineer ISSUE BEFORE COUNCIL: Should the City Council approve the Plans and Specifications and Order the Advertisement for the 2023 Street Improvements? BACKGROUND: On November 15, 2022, following a Public Improvement Hearing, the City Council ordered the improvements and preparation of the plans and specifications for the 2023 Street Improvements. The project was initiated as part of the City’s annual Capital Street Improvement Program. The project includes street and drainage improvements within the Tana Ridge neighborhood and the Fields of St. Croix 2nd Addition, consisting of approximately 12,300 feet (2.3 miles) of local streets. The proposed improvements include a full-depth reclamation of the existing pavement and aggregate base materials to a depth of approximately 8 inches to provide a renewed recycled aggregate base to support a new bituminous surface. Excess aggregates materials would be hauled off site. The existing bituminous curb will be replaced with a combination of new B418 and new surmountable concrete curb and gutter to improve drainage, improve the construction quality, and provide edge control to protect and extend the service life of the new bituminous surface. No geometric alterations are proposed for either neighborhood. The proposed project will maintain the reconstructed street at or very near the existing centerline and pavement widths to minimize the construction grading and drainage impacts to adjacent properties. A short section in Tana Ridge is proposed to be widened slightly to maintain a consistent road width through the neighborhood. There is also minor widening proposed to the separated entrance lanes at the south entrance to Fields of St Croix 2nd. In both subdivision areas, the storm sewer and drainage systems will be repaired to restore the original drainage function within each neighborhood and storm sewer castings will be replaced. The final design scope of improvements remains generally consistent with the feasibility report that was approved by the City Council on October 18, 2023, as recommended for the street and drainage improvements. Hydrant nozzles will be replaced and new hydrant flags will be installed as part of the project. PROPOSAL DETAILS/ANALYSIS: The plans and specifications have been completed for the improvements and are ready to be advertised for contractor bids. A bid date has been scheduled for April 6, 2023. Contractor bids will be received and reviewed by staff with a tentative staff recommendation for award of contract to be presented for council consideration at the April 18, 2023 council meeting. As part of the street improvement design, the street width and geometrics were evaluated with Public Works and the Fire Department in accordance with the Parking restriction guidelines. As a result of this evaluation, the following post construction parking recommendations have been incorporated into the project plans (see attached exhibits): Tana Ridge Neighborhood: • Parking restrictions are recommended along the 20-ft.-wide one-way split street segments with parking allowed on the house (mail box) side of the street. • Parking restrictions are recommended along portions of the south end cul-de-sac loop, being restricted along one side for the majority of the cul-de-sac with a section of parking restrictions on both sides as determined by a detailed field review by the Public Works and Fire Departments. Fields of St. Croix 2nd Addition: • Parking restrictions are recommended within each cul-de-sac. • Parking restrictions are recommended along one-side of the 25-26 feet wide street segments. • Parking restrictions are recommended along one-side of the 20 feet wide one-way split street segments. FISCAL IMPACT: The post-design estimated total project cost for the 2023 Street Improvements is $2,755,000, including $1,930,000 for the Fields of St. Croix 2nd Addition, and $825,000 for Tana Ridge. The project will be funded through the issuance of general obligation bonds with a portion of the cost assessed to the benefitting properties. Approval of this motion does not commit the council to the project costs. Once contractor bids are received, the actual construction costs will be known and the council will be asked to consider entering into a contract to complete the work. RECOMMENDATION: Staff is recommending that the City Council consider approving a Resolution approving the plans and specifications and ordering the advertisement for bids for the 2023 Street Improvements. The recommended motion for this action is as follows: “Move to approve Resolution No. 2023-020, approving the Plans and Specifications and Ordering the Advertisement for Bids for the 2023 Street Improvements.” ATTACHMENTS: 1. Resolution approving the Plans and Specifications and Ordering the Advertisement for Bids for the 2023 Street Improvements. 2. Location Map. 3. Post Construction No Parking Designation Exhibit – Tana Ridge Neighborhood. 4. Post Construction No Parking Designation Exhibit – Fields of St Croix 2nd Addition. 5. Project Schedule. 6. Advertisement for Bids. Project Plans and Specifications are available for review at City Hall. CITY OF LAKE ELMO WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2023-020 A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR THE 2023 STREET IMPROVEMENTS WHEREAS, pursuant to City Council resolution, adopted on November 15, 2022, the City Engineer, together with Bolton and Menk, Inc., has prepared plans and specifications for 2023 Street Improvements and has presented such plans and specifications to the Council for approval. NOW, THEREFORE, BE IT RESOLVED, 1. Such plans and specifications, a copy of which is on file at Lake Elmo City Hall, and made a part hereof, are hereby approved. 2. The City Clerk shall prepare and cause to be inserted in the official paper and posted online with Quest Construction Data Network (QuestCDN.com) an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for at least 21 days, shall specify the work to be done, and shall state that sealed bids provided by following required electronic bidding procedures outlined by QuestCDN prior to the specified bid date and time and accompanied by a bid bond or cashier’s check made payable to the City of Lake Elmo in an amount not less than 5% of the amount of such bid will be considered. ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE SEVENTH DAY OF MARCH, 2023. CITY OF LAKE ELMO By: __________________________________ Charles Cadenhead (Seal) Mayor ATTEST: ________________________________ Julie Johnson City Clerk FIGURE NO. 1 LOCATION MAP 2023 STREET IMPROVEMENTS CITY OF LAKE ELMO TANA RIDGE LEGEND PROJECT NO. 2022.123 OCTOBER, 2022 FIELDS OF ST. CROIX 2ND ADDITION TANA RIDGE FIELDS OF ST. CROIX 2ND ADDITION 2023 STREET IMPROVEMENTSPROJECT NO. 2022.123OCTOBER, 2022FIGURE NO. 9Feet020040020 FT B/C to B/C20 FT B/C to B/C26 FT B/C to B/C26 FT B/C to B/C26 FT B/C to B/C26 FT B/C to B/C26 FT B/C to B/C20 FT B/C to B/C20 FT B/C to B/C19 FT B/C to B/C19 FT B/C to B/C25 FT B/C to B/C24 FT B/C to B/C25 FT B/C to B/C25 FT B/C to B/C17 FT B/C to B/C2023 STREET IMPROVEMENTSPOST CONSTRUCTION NO PARKING DESIGNATIONFIELDS OF ST CROIX 2ND ADDITIONLEGENDNO PARKING Feet02004002023 STREET IMPROVEMENTSPROJECT NO. 2022.123OCTOBER, 2022FIGURE NO. 820 FT B/C to B/C28 FT B/C to B/C20 FT B/C to B/C28 FT B/C to B/C20 FT B/C to B/C20 FT B/C to B/C2023 STREET IMPROVEMENTSPOST CONSTRUCTION NO PARKING DESIGNATIONTANA RIDGE NEIGHBORHOODLEGENDNO PARKING PROJECT SCHEDULE CITY OF LAKE ELMO 2023 STREET IMPROVEMENTS PROJECT NO. 2022.123 FOCUS ENGINEERING, inc. Cara Geheren, P.E. 651.300.4261 Jack Griffin, P.E. 651.300.4264 Ryan Stempski, P.E. 651.300.4267 Chad Isakson, P.E. 651.300.4283 SEPTEMBER 6, 2022 Council orders preparation of Feasibility Report. OCTOBER 18, 2022 Presentation of Feasibility Report. Council accepts Report and calls for Improvement Hearing. NOVMBER 10, 2022 Neighborhood informational meeting(s). NOVEMBER 15, 2022 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote) and preparation of Plans and Specfications. MARCH 7, 2023 Council approves Plans and Specifications and orders Advertisement for Bids. APRIL 6, 2023 Project Bid Date: Receive contractor bids. APRIL 18, 2023 Council accepts Bids and awards Contract. MAY 29, 2023 Conduct Pre‐Construction Meeting and issue Notice to Proceed.  OCTOBER 6, 2023 Substantial Completion.  NOVEMBER 17, 2023 Final Completion. *Final Assessment Hearing Schedule TBD CITY OF LAKE ELMO, MN. | PROJECT NO. 2022.123 ADVERTISEMENT FOR BIDS 0100-1 SECTION 0100 – ADVERTISEMENT FOR BIDS 2023 STREET IMPROVEMENTS PROJECT NO. 2022.123 FOR THE CITY OF LAKE ELMO WASHINGTON COUNTY, MINNESOTA Notice is hereby given that bids will be received online through QuestCDN.com until 10:00 AM CDST, on Thursday, April 6, 2023, via QuestCDN for furnishing all work and materials for the construction, complete in place, of the 2023 Street Improvements project, consisting of the major work items in the following approximate quantities: 7 EA Clear and Grub Tree 12 EA Storm Sewer Structures 117 LF 15” RCP Storm Sewer 240 LF Jet / Clean Storm Sewer Pipe 3600 LF 4” Drain Tile 27,000 SY Reclaim Bituminous Pavement 550 CY Haul Reclaimed Material Off Site 6,300 TN Bituminous Pavement 900 SY Patch Bituminous Driveway 24,000 LF Concrete Curb and Gutter 850 SF Concrete Pedestrian Ramps 350 SY Patch Concrete Driveway Pavement 70 SF Sign Type C 8,500 SY Seed and Blanket 8,000 SY Sod 2,100 CY Topsoil Borrow This project is subject to Responsible Contractor Certification. The bid opening will be conducted via Microsoft TEAMS Meeting, at which time the bids will be publicly opened and read aloud: Lake Elmo 2023 Street Improvements Bid Opening Thursday, April 6, 2023 10:00 AM – 10:15 AM (CDST) https://tinyurl.com/LakeElmo2023StreetImprovements Any person monitoring the meeting remotely may be responsible for any documented costs. Message and data rates may apply. Bids must be submitted electronically through QuestCDN no later than the date and time noted above, on the Proposal Forms provided in accordance with the Contract Documents, Plans, and Specifications as prepared by Bolton & Menk, Inc., www.bolton-menk.com, which are on file for inspection in the office of the City Clerk and City Engineer. For this project, the City will only be accepting online electronic bids through QuestCDN. CITY OF LAKE ELMO, MN. | PROJECT NO. 2022.123 ADVERTISEMENT FOR BIDS 0100-2 To access the electronic bid form, download the project document and click the bidding button at the top of the advertisement. Prospective bidders must be on the plan holders list through QuestCDN for bids to be accepted. Bids will only be accepted from Contractors who purchase Bidding Documents as specified above. Complete digital Proposal Forms, Plans, and Specifications for use by Contractors submitting a bid are available at www.QuestCDN.com. Digital plan documents may be downloaded for a non-refundable fee of $50.00 by inputting Quest Project No. 8413978 on the website’s Project search page. Please contact QuestCDN at (952) 233-1632 or info@QuestCDN.com for assistance in free membership registration, downloading, and working with this digital project information. No bid will be considered unless submitted online prior to the time noted above for the closing of the bids, and accompanied by a bid bond in an amount not less than five percent (5%) of the total bid as a guarantee that the bidder, if successful, will enter into a contract with the City to perform the work described in the proposal. This deposit will be subject to forfeiture as provided by law. The deposits for the three lowest bidders will be retained by the City until the contract has been awarded and executed but not longer than sixty (60) days. No bid may be withdrawn for a period of sixty (60) days following the bid opening. The City reserves the right to reject any or all bids, to waive informalities or to award the contract to the lowest responsible bidder, in the best interest of the City. For Bids exceeding $50,000, the Bidder shall submit to the City a signed statement under oath by an owner or officer verifying compliance with each of the minimum criteria in Minnesota Statutes, section 16C.285, subdivision 3 on the Responsible Contractor Verification Form included with the Bid Proposal. Dated: March 7, 2023 Julie Johnson, City Clerk City of Lake Elmo PUBLISHED: QuestCDN.com: March 10, 2023 Stillwater Gazette: March 10, 2023