HomeMy WebLinkAbout#09 - Water Tower 3 Pay Req 8 STAFF REPORT
DATE: March 21, 2023
CONSENT
AGENDA ITEM: Approve Pay Request No. 8 for the Water Tower No. 3 Project
SUBMITTED BY: Chad Isakson, Project Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director
Jack Griffin, City Engineer
ISSUE BEFORE COUNCIL: Should the City Council approve Pay Request No. 8 for the Water Tower
No. 3 project?
BACKGROUND: Phoenix Fabricators & Erectors, LLC was awarded a construction contract on January
18, 2022 for the construction of Water Tower No. 3. Work remains in progress and is on schedule. The
contract requires a milestone 1 completion date of November 18, 2022, milestone 2 completion date of
March 31, 2023, milestone 3 completion date of July 28, 2023, substantial completion date of October 13,
2023 and final completion date of November 17, 2023.
PROPOSAL DETAILS/ANALYSIS: Phoenix Fabricators & Erectors, LLC has submitted Partial Pay
Request No. 8 in the amount of $288,131.73. The request has been reviewed and payment is recommended
in the amount requested. In accordance with the contract documents, the City has retained 5% of the total
work completed. The amount retained is $102,083.80.
FISCAL IMPACT: None. Partial payment is proposed in accordance with the Contract for the project.
Payment remains within the authorized scope and budget.
RECOMMENDATION: Staff is recommending that the City Council approve, as part of the Consent
Agenda, Pay Request No. 8 for the Water Tower No. 3 project. If removed from the consent agenda, the
recommended motion for the action is as follows:
“Move to approve Pay Request No. 8 to Phoenix Fabricators & Erectors, LLC. in the amount of
$288,131.73 for the Water Tower No. 3 project”.
ATTACHMENTS:
1. Partial Pay Estimate No. 8.
3/1/2023
PARTIAL PAY ESTIMATE NO.8 0
WATER TOWER NO. 3
CITY OF LAKE ELMO, MINNESOTA
PROJECT NO. 2020.118
QUANTITY UNIT PRICE AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT
1 LS 1.00 $18,000.00 $18,000.00 0.00 $0.00 0.75 $13,500.00
2 EACH 1.00 $3,400.00 $3,400.00 0.00 $0.00 1.00 $3,400.00
3 LS 1.00 $12,000.00 $12,000.00 0.00 $0.00 1.00 $12,000.00
4 CY 175.00 $14.00 $2,450.00 0.00 $0.00 175.00 $2,450.00
5 SY 200.00 $17.50 $3,500.00 0.00 $0.00 200.00 $3,500.00
6 CY 175.00 $35.00 $6,125.00 0.00 $0.00 0.00 $0.00
7 CY 200.00 $29.00 $5,800.00 0.00 $0.00 200.00 $5,800.00
8 CY 8.00 $45.00 $360.00 0.00 $0.00 0.00 $0.00
9 CY 375.00 $65.00 $24,375.00 0.00 $0.00 275.00 $17,875.00
10 TON 80.00 $130.00 $10,400.00 0.00 $0.00 0.00 $0.00
11 GAL 35.00 $30.00 $1,050.00 0.00 $0.00 0.00 $0.00
12 SF 202.00 $20.00 $4,040.00 0.00 $0.00 0.00 $0.00
13 SF 240.00 $45.00 $10,800.00 0.00 $0.00 0.00 $0.00
14 EACH 1.00 $1,900.00 $1,900.00 0.00 $0.00 1.00 $1,900.00
15 LF 17.00 $55.00 $935.00 0.00 $0.00 0.00 $0.00
16 LF 78.00 $140.00 $10,920.00 0.00 $0.00 84.00 $11,760.00
17 EACH 1.00 $2,500.00 $2,500.00 0.00 $0.00 0.75 $1,875.00
18 EACH 1.00 $6,000.00 $6,000.00 0.00 $0.00 0.75 $4,500.00
19 LB 650.00 $9.00 $5,850.00 0.00 $0.00 1,155.00 $10,395.00
20 EACH 1.00 $4,500.00 $4,500.00 0.00 $0.00 1.00 $4,500.00
21 CY 16.00 $85.00 $1,360.00 0.00 $0.00 15.00 $1,275.00
22 LF 100.00 $110.00 $11,000.00 0.00 $0.00 87.00 $9,570.00
23 EACH 1.00 $2,500.00 $2,500.00 0.00 $0.00 1.00 $2,500.00
24 LF 73.00 $55.00 $4,015.00 0.00 $0.00 73.00 $4,015.00
25 EACH 2.00 $450.00 $900.00 0.00 $0.00 2.00 $900.00
26 CY 20.00 $125.00 $2,500.00 0.00 $0.00 0.00 $0.00
27 SY 74.00 $4.50 $333.00 0.00 $0.00 0.00 $0.00
28 SY 400.00 $4.50 $1,800.00 0.00 $0.00 0.00 $0.00
29 LF 300.00 $6.00 $1,800.00 0.00 $0.00 300.00 $1,800.00
30 LF 40.00 $7.00 $280.00 0.00 $0.00 0.00 $0.00
31 ACRE 0.50 $5,000.00 $2,500.00 0.00 $0.00 0.00 $0.00
32 ACRE 0.50 $9,000.00 $4,500.00 0.00 $0.00 0.00 $0.00
33 TREE 12.00 $550.00 $6,600.00 0.00 $0.00 0.00 $0.00
34 CY 28.00 $55.00 $1,540.00 0.00 $0.00 0.00 $0.00
35 CY 27.50 $46.00 $1,265.00 0.00 $0.00 0.00 $0.00
36
36.1 LS 1.00 $174,000.00 $174,000.00 0.00 $0.00 1.00 $174,000.00
36.2 LS 1.00 $120,000.00 $120,000.00 0.00 $0.00 1.00 $120,000.00
36.3 LS 1.00 $460,000.00 $460,000.00 0.00 $0.00 1.00 $460,000.00
36.4 LS 1.00 $550,000.00 $550,000.00 0.00 $0.00 1.00 $550,000.00
36.5 LS 1.00 $1,083,202.00 $1,083,202.00 0.28 $303,296.56 0.50 $541,601.00
36.6 LS 1.00 $36,000.00 $36,000.00 0.00 $0.00 0.00 $0.00
36.7 LS 1.00 $350,000.00 $350,000.00 0.00 $0.00 0.00 $0.00
36.8 LS 1.00 $250,000.00 $250,000.00 0.00 $0.00 0.00 $0.00
36.9 LS 1.00 $68,000.00 $68,000.00 0.00 $0.00 0.17 $11,560.00
37 LS 1.00 $44,000.00 $44,000.00 0.00 $0.00 0.00 $0.00
38 LS 1.00 $100,000.00 $100,000.00 0.00 $0.00 0.71 $71,000.00
39 LS 1.00 $80,000.00 $80,000.00 0.00 $0.00 0.00 $0.00
$3,493,000.00 $303,296.56 $2,041,676.00
TOTALS - BASE CONTRACT $3,493,000.00 $303,296.56 $2,041,676.00
CONIFEROUS TREE 8' HT B&B
LOAM TOPSOIL BORROW
BASE BID
MULCH MATERIAL TYPE 6
1 MG COMPOSITE ELEVATED WATER STORAGE TANK, FOUNDATION, GENERAL
ELECTRICAL AND ALL ASSOCIATED COMPONENTS AS SHOWN IN PLANS &
SPECFICIATIONS (NOT OTHERWISE LISTED ON BID FORM) - SEE BELOW
SCADA AND NEW RTU AT NEW TOWER, AND UPDATES TO MASTER CONTROL PROGRAMMING
PRV STATION VALVE MODIFICATIONS AND ASSOCIATED ELECTRICAL RTU AND SCADA IMPROVEMENTS
FURNISH AND INSTALL COMPLETE GAS CHLORINATION SYSTEM
WATER TOWER - DRILLED PIERS
WATER TOWER - FOUNDATION
WATER TOWER - CONCRETE SHAFT
WATER TOWER - TANK MATERIAL/FABRICATION
WATER TOWER - TANK DELIVERY
WATER TOWER - ERECTION
WATER TOWER - PAINTING
WATER TOWER - ELECTRICAL
BIT. MATERIAL FOR TACK COAT
5" CONCRETE SIDEWALK
ROCK CONSTRUCTION ENTRANCE
TRAFFIC CONTROL
SUBGRADE EXCAVATION
THIS PERIOD TOTAL TO DATE
BASE BID
SITE GRADING
TYPE SP 9.5 WEARING COURSE MIX (3,C)
WATER TOWER - ENGINEERING/BONDS/INSURANCE
HYDRANT
DUCTILE IRON FITTINGS
4' X 4' CATCH BASIN WITH GRATING
1.5" CLEAR ROCK (WRAPPED IN TYPE 1 GEOTEXTILE FABRIC)
18" RCP STORM SEWER PIPE, CL. V
GEOTEXTILE FABRIC TYPE V
SILT FENCE, TYPE HI
18" RCP APRON W/ TRASH GUARD
15" CAS PIPE CULVERT
15" CAS PIPE APRON W/ TRASH GUARD
HAND PLACED RIP RAP, CL. III
GEOTEXTILE FABRIC TYPE IV
SEDEMENT CONTROL LOG TYPE WOOD FIBER
TEMPORARY SEEDING MIX (MIX 22-112 WITH TYPE 1 MULCH)
SEEDING (MIX 25-141 WITH FERTILIZER & HYDROMULCH)
CONNECT TO EXISTING WATER MAIN
6" DIP WATER MAIN PIPE, CL. 52 (POLY ENCASED)
16" DIP WATER MAIN PIPE, CL. 52 (POLY ENCASED)
6" GATE VALVE & BOX
GEOTEXTILE FABRIC TYPE V
ORGANIC TOPSOIL BORROW
SELECT GRANULAR BORROW
AGGREGATE BASE, CLASS 1 (MODIFIED)
AGGREGATE BASE, CLASS 6 (CV) (P)
8" CONCRETE SIDEWALK
ITEM DESCRIPTION OF PAY ITEM UNIT CONTRACT