HomeMy WebLinkAbout#17 - OV 7 Award Contract STAFF REPORT
DATE: April 4, 2023
REGULAR
AGENDA ITEM: Accept Bids and Award Contract for the Old Village Phase 7 Street and Utility
Improvements
SUBMITTED BY: Jack Griffin, City Engineer
REVIEWED BY: Kristina Handt, City Administrator Marty Powers, Public Works Director
Chad Isakson, Project Engineer
ISSUE BEFORE COUNCIL: Should the City Council accept bids and award a contract for the Old
Village Phase 7 Street and Utility Improvements?
BACKGROUND: On February 21, 2023, the City Council approved the plans and specifications for the
Old Village Phase 7 Street and Utility Improvements and authorized staff to advertise the project for bids.
The improvements include the extension of sanitary sewer service, construction of a lift station, replacement
of existing watermain, and the reconstruction of Legion Avenue south of 30th Street with storm sewer
improvements. The Project was advertised on QuestCDN.com and in the Stillwater Gazette in accordance
with the Minnesota Competitive Bidding requirements.
PROPOSAL DETAILS/ANALYSIS: Bids were received and opened electronically on March 23, 2023.
The City received 3 bids for this project, with Minger Construction Company providing the lowest base bid
and combination of alternate bids. Full results can be viewed in the engineer’s letter of recommendation
attached.
The proposed sanitary sewer lift station was designed two different ways and bid as alternate line items to
determine actual costs for each option. The lift station design for Alternate A is a prefabricated fiberglass
structure with a concrete bottom while the lift station design for Alternate B is a city standard concrete wet
well and separate concrete valve vault. In order to complete the project the City Council must award the
Base Bid + Alternate A OR the Base Bid + Alternate B.
Contractor references for Minger Construction Company were reviewed and verified. The City Engineer
and the design engineer (SEH) are therefore recommending that the City award the contract to the lowest
responsible bidder, Minger Construction Company for the Base Bid + Alternate B (concrete lift station
structure) for a total amount contract amount of $2,296,658.75 as outlined in the attached letter.
As a part of this award staff is requesting Council to provide the City Administrator authorization to enter
into a material testing contract for the construction geotechnical work in the not-to-exceed amount of
$28,000. Staff is receiving proposals from Braun Intertec and AET, Inc. to complete the work and will
provide a recommendation on who to enter into contractor with to the City Administrator once a review is
complete. Additionally, staff is requesting Council to provide the City Administrator authorization to enter
into a construction services contract with SEH in the amount of $235,700 to provide construction staking,
construction observation, and technical support for the project. These fees are included in the total project
budget presented in the fiscal impact section.
FISCAL IMPACT: Approval of this resolution commits the council to enter into a construction contract
for the project. The post-bid estimated total project cost is $3,023,000 with the city cost share estimated to
be $2,450,559, including $701,118 for the street and drainage improvements, $1,292,895 for sanitary sewer
system improvements, and $456,546 for the water system improvements. The remaining costs are proposed
to be assessed against the benefitting properties consistent with the city’s Special Assessment Policy
including proposed assessments in the amount of $284,200 for the street and drainage improvements and
$288,200 for the sanitary sewer improvements. The post-bid estimated total costs are summarized by
infrastructure component and can be compared to the estimated project costs at the time of the feasibility
report presentation.
RECOMMENDATION: Staff is recommending that the City Council approve a resolution accepting bids
and awarding a contract to Minger Construction Company for the base bid and alternate b in the amount of
$2,296,658.75 for the Old Village Phase 7 Street and Utility Improvements. The recommended motion for
this action is as follows:
“Move to approve Resolution No. 2023–031, accepting bids and awarding a contract to Minger
Construction Company for the base bid and alternate b in the amount of $2,296,658.75 for the Old
Village Phase 7 Street and Utility Improvements.”
Staff is also recommending that the City Council authorize the City Administrator to enter into a material
testing contract for the project construction services, in the not-to-exceed amount of $28,000 and a
construction services contract with SEH in the amount of $235,700. The recommended motion for this
action is as follows:
“Move to authorize the City Administrator to enter into a material testing contract for project
construction services in the not-to-exceed amount of $28,000 and a construction services contract with
SEH in the amount of $235.700 for the Old Village Phase 7 Street and Utility Improvements.”
ATTACHMENTS:
1. Resolution Accepting Bids and Awarding a Contract for the Old Village Phase 7 Street and
Utility Improvements.
2. Consultant’s Letter of Award Recommendation and Tabulation of Bids.
3. Post Bid Analysis.
4. Project Schedule.
CITY OF LAKE ELMO
WASHINGTON COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2023-031
A RESOLUTION ACCEPTING BIDS AND AWARDING A CONTRACT
FOR THE OLD VILLAGE PHASE 7 STREET AND UTILITY
IMPROVEMENTS
WHEREAS, pursuant to an advertisement for bids for the Old Village Phase 7 Street and
Utility Improvements, bids were received, opened, and tabulated according to law, and bids were
received complying with the advertisement; and
WHEREAS, bids were tabulated, checked and summarized to verify that all
requirements of the submittal were met; and
WHEREAS, the project engineer reviewed the bids and has provided a letter
recommending the award of the contract to the lowest responsible bidder, Minger Construction
Company, for the base bid and alternate b in the amount of $2,296,658.75.
NOW, THEREFORE, BE IT RESOLVED,
1. That the Mayor and City Clerk are hereby authorized and directed to enter into a Contract
in the accordance with the above ordered Project, in the amount of the Contractor’s
lowest responsible bid, and according to the plans and specifications thereof approved by
the City Council.
2. The City Clerk is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids, except that the deposits of the successful bidder and the
next two lowest bidders shall be retained until a contract has been signed.
ADOPTED BY THE LAKE ELMO CITY COUNCIL ON THE FOURTH DAY OF
APRIL, 2023.
CITY OF LAKE ELMO
By: __________________________
Charles Cadenhead
(Seal) Mayor
ATTEST:
________________________________
Julie Johnson
City Clerk
March 23, 2023 RE: Lake Elmo, Minnesota
Old Village Phase 7: Street, Drainage and
Utility Improvements
City Project No. 2022.119
SEH No. LAKMO 170476
Mr. Jack Griffin
City Engineer
City of Lake Elmo
3880 Laverne Ave. N.
Lake Elmo, MN 55042
On Thursday, March 23, 2023, at 10:00 am, three (3) bids were received for the referenced project. A
summary is shown below in order of Base Bid.
Contractor
Total
Base Bid Alternate A Alternate B Base + Alt. A Base + Alt. B
1 Minger Construction Co. Inc. $1,898,658.75 $423,000.00 $398,000.00 $2,321,658.75 $2,296,658.75
2 Miller Excavating, Inc. $1,935,885.55 $521,278.11 $543,527.79 $2,457,163.66 $2,479,413.34
3 Meyer Contracting Inc. $1,992,751.62 $403,922.00 $454,220.00 $2,396,673.62 $2,446,971.62
Engineer's Estimate $1,610,370.50 $403,000.00 $750,000.00 $2,013,370.50 $2,360,370.50
Based on the Base Bid, the low bid received was submitted by Minger Construction Co. Inc. in the
amount of $1,898,658.75.
In reliance on our experience with Minger Construction and/or materials and information provided by the
contractor, we have determined that they have a sufficient understanding of the project and equipment to
perform the construction for which it bid. SEH makes no representation or warra nty as to the actual
financial viability of the contractor or its ability to complete its work.
Minger Construction has completed similar work in Lake Elmo and the surrounding communities. SEH
concludes that Minger Construction has the experience and ability to complete a project of this size and
scope. Accordingly, and since a lift station is needed to serve the project area, we recommend the
project be awarded to Minger Construction with Bid Alternate B in the amount of $2,296,658.75.
Please contact me if you need any additional information or wish to discuss further. I can be reached at
218.220.8160 or bhare@sehinc.com
Sincerely,
Brian Hare, PE
Project Manager
(Lic. MN)
ah
X:\KO\L\LAKMO\170476\6-bid-const\Bidding Documents\Bidders Bids\Rec Awrd Ltr.doc
TABULATION OF BIDS12OLD VILLAGE PHASE 7: STREET, DRAINAGE AND UTILITY IMPROVEMENTS Engineer's EstimateMinger Construction Co. Inc. Miller Excavating, Inc.Lake Elmo, Minnesota0 AddressSEH No.: LAKMO 170476 City, State ZipBid Date: 10:00 AM CST on Thursday, March 23, 2023Item No. Item UnitEst. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price1 Mobilization LS 1 $98,000.00$98,000.00 $70,000.00 $70,000.00 $239,639.50 $239,639.502 Clearing & Grubbing ACRE 0.4 10,000.00 4,000.00 13,000.00 5,200.00 11,807.18 4,722.873 Clearing EACH 25 700.00 17,500.00 347.00 8,675.00 308.67 7,716.754 Grubbing EACH 25 300.00 7,500.00 231.50 5,787.50 205.78 5,144.505 Remove Water Main Pipe LF 1348 10.00 13,480.00 8.00 10,784.00 6.36 8,573.286 Abandon Sewer Pipe (Sanitary)(2" to 4" Force Main) LF 940 10.00 9,400.00 8.00 7,520.00 24.31 22,851.407 Remove Concrete Curb & Gutter LF 60 5.00 300.00 8.00 480.00 11.91 714.608 Remove Sign, Type C EACH 8 45.00 360.00 47.00 376.00 36.90 295.209 Sawing Concrete Pavement (Full Depth) LF 220 5.00 1,100.00 4.00 880.00 6.88 1,513.6010 Sawing Bituminous Pavement (Full Depth) LF 340 3.00 1,020.00 3.00 1,020.00 1.54 523.6011 Remove Bituminous Driveway & Flume Pavement SY 1020 5.00 5,100.00 9.00 9,180.00 4.51 4,600.2012 Remove Concrete Driveway Pavement SY 440 8.00 3,520.00 25.00 11,000.00 6.05 2,662.0013 Pave and Remove 1.5" Thick 8' Wide Bituminous Wedge TON 120 120.00 14,400.00 200.00 24,000.00 174.56 20,947.2014 Remove Storm Sewer Culvert LF 40 12.00 480.00 20.00 800.00 21.19 847.6015 Remove Gate Valve & Box EACH 2 500.00 1,000.00 450.00 900.00 423.80 847.6016 Remove Hydrant & Gate Valve Assembly EACH 3 600.00 1,800.00 450.00 1,350.00 847.61 2,542.8317 Salvage and Install Fence LF 100 40.00 4,000.00 47.40 4,740.00 32.15 3,215.0018 Salvage and Install Landscaping Rock or Mulch, Includes SF 1500 5.00 7,500.00 5.00 7,500.00 4.23 6,345.0019 Abandon Sanitary Sewer Drainfield & Remove Pump LS 1 20,000.00 20,000.00 15,000.00 15,000.00 26,487.71 26,487.7120 Common Excavation (EV) (P) CY 4676 25.00 116,900.00 21.00 98,196.00 16.39 76,639.6421 Subgrade Correction (EV) (Includes Select Granular CY 400 45.00 18,000.00 44.00 17,600.00 22.82 9,128.0022 Select Granular Borrow - Mod. 5% (CV) (P) CY 2839 23.00 65,297.00 29.00 82,331.00 17.67 50,165.1323 Geotextile Fabric, Type V SY 1500 4.00 6,000.00 1.00 1,500.00 3.50 5,250.0024 Agg. Base, Cl. 6 (CV) (P) CY 710 35.00 24,850.00 60.00 42,600.00 30.38 21,569.8025 Street Sweeping HOUR 50 150.00 7,500.00 189.50 9,475.00 141.15 7,057.5026 Pulverize Bituminous Pavement (P) SY 3445 3.00 10,335.00 0.80 2,756.00 1.60 5,512.0027 Bituminous Material for Tack Coat GAL 255 2.50 637.50 0.60 153.00 2.11 538.0528 Type SP 9.5 Wearing Course Mix (2,B) (Driveways) TON 110 150.00 16,500.00 148.00 16,280.00 153.91 16,930.1029 Type SP 12.5 Non- Wearing Course Mix (3,C) TON 425 90.00 38,250.00 130.50 55,462.50 102.26 43,460.5030 Type SP 9.5 Wearing Course Mix (3,C) TON 320 100.00 32,000.00 132.50 42,400.00 118.07 37,782.4031 6" Concrete Flume with Reinforcement SY 275 60.00 16,500.00 142.00 39,050.00 165.38 45,479.5032 Pipe Foundation Rock TON 545 50.00 27,250.00 62.60 34,117.00 56.15 30,601.7533 15" RC Pipe Apron w/Trash Guard EACH 1 2,000.00 2,000.00 3,140.00 3,140.00 2,410.38 2,410.3834 30" RC Pipe Apron w/Trash Guard EACH 1 3,500.00 3,500.00 6,500.00 6,500.00 4,396.96 4,396.96$1,610,370.50$1,898,658.75 $1,935,885.55Short Elliott Hendrickson Inc.Page 1 of 6
TABULATION OF BIDS12OLD VILLAGE PHASE 7: STREET, DRAINAGE AND UTILITY IMPROVEMENTS Engineer's EstimateMinger Construction Co. Inc. Miller Excavating, Inc.Lake Elmo, Minnesota0 AddressSEH No.: LAKMO 170476 City, State ZipBid Date: 10:00 AM CST on Thursday, March 23, 2023Item No. Item UnitEst. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price$1,610,370.50$1,898,658.75 $1,935,885.5535 4" PVC Perf. Edge Drain w/ Backfill & Wrap LF 410 12.00 4,920.00 16.00 6,560.00 21.14 8,667.4036 Draintile Cleanout EACH 4 300.00 1,200.00 400.00 1,600.00 234.59 938.3637 2" Rigid Insulation SY 200 20.00 4,000.00 30.00 6,000.00 38.14 7,628.0038 8" PVC Pipe Sewer (SDR 26) LF 1206 100.00 120,600.00 102.00 123,012.00 157.87 190,391.2239 15" RC Pipe Sewer, Des 3006 CL V LF 876 70.00 61,320.00 125.00 109,500.00 92.18 80,749.6840 18" RC Pipe Sewer, Des 3006 CL V LF 325 80.00 26,000.00 141.00 45,825.00 101.71 33,055.7541 30" RC Pipe Sewer, Des 3006 CL III LF 8 200.00 1,600.00 272.50 2,180.00 234.15 1,873.2042 24" RC Pipe Sewer, Des 3006 CL III LF 57 100.00 5,700.00 276.50 15,760.50 150.45 8,575.6543 Dewatering LS 1 40,000.00 40,000.00 125,000.00 125,000.00 1.06 1.0644 Salvage and Install Paver Sidewalk and Steps SF 60 40.00 2,400.00 118.50 7,110.00 35.57 2,134.2045 Maintenance of Sanitary Sewer LS 1 5,000.00 5,000.00 15,000.00 15,000.00 10,595.08 10,595.0846 Connect to Existing Sanitary Sewer Service EACH 9 300.00 2,700.00 1,476.50 13,288.50 476.78 4,291.0247 Connect to Existing Sanitary Sewer Main EACH 1 3,000.00 3,000.00 4,432.00 4,432.00 3,390.43 3,390.4348 8"X4" PVC Wye, SDR 26 EACH 24 300.00 7,200.00 873.50 20,964.00 370.83 8,899.9249 Tracer Wire Box - (at property line) EACH 24 100.00 2,400.00 314.00 7,536.00 317.85 7,628.4050 Sanitary Sewer Manhole (w/ casting) EACH 6 6,000.00 36,000.00 8,866.50 53,199.00 8,873.38 53,240.2851 4" PVC Forcemain, C900 LF 690 60.00 41,400.00 26.50 18,285.00 67.81 46,788.9052 4" PVC Sanitary Service Pipe - Sch40 w/ Tracer Wire LF 960 60.00 57,600.00 34.00 32,640.00 50.86 48,825.6053 Clean & Televise Sanitary Sewer LF 1206 2.00 2,412.00 1.85 2,231.10 3.18 3,835.0854 Sanitary Sewer Manhole Extra Depth VF 20.16 400.00 8,064.00 400.00 8,064.00 593.32 11,961.3355 Clean & Televise Storm Sewer LF 1266 2.00 2,532.00 3.50 4,431.00 4.24 5,367.8456 Ductile Iron Fittings LB 617 14.00 8,638.00 22.95 14,160.15 5.30 3,270.1057 Temporary Water Service LS 1 20,000.00 20,000.00 10,999.00 10,999.00 19,283.06 19,283.0658 1" Corporation Stop EACH 26 300.00 7,800.00 354.50 9,217.00 434.40 11,294.4059 1" Curb Stop & Box EACH 26 400.00 10,400.00 556.50 14,469.00 826.42 21,486.9260 Connect to Existing Water Main EACH 2 2,000.00 4,000.00 9,114.00 18,228.00 3,602.33 7,204.6661 Connect to Existing Water Service EACH 24 200.00 4,800.00 543.00 13,032.00 476.78 11,442.7262 Adjust Gate Valve Box EACH 1 200.00 200.00 501.50 501.50 529.75 529.7563 Hydrant EACH 3 5,000.00 15,000.00 9,302.50 27,907.50 8,071.86 24,215.5864 6" Gate Valve & Box EACH 4 2,400.00 9,600.00 3,303.50 13,214.00 2,669.96 10,679.8465 8" Gate Valve & Box EACH 2 3,200.00 6,400.00 4,567.00 9,134.00 3,628.82 7,257.6466 1" Type K Copper Pipe LF 832 60.00 49,920.00 41.00 34,112.00 49.80 41,433.6067 6" Water Main DIP - CL 52 (Poly Encased) LF 50 90.00 4,500.00 90.05 4,502.50 96.42 4,821.0068 8" Water Main DIP - CL 52 (Poly Encased) LF 1320 80.00 105,600.00 77.75 102,630.00 103.83 137,055.60Short Elliott Hendrickson Inc.Page 2 of 6
TABULATION OF BIDS12OLD VILLAGE PHASE 7: STREET, DRAINAGE AND UTILITY IMPROVEMENTS Engineer's EstimateMinger Construction Co. Inc. Miller Excavating, Inc.Lake Elmo, Minnesota0 AddressSEH No.: LAKMO 170476 City, State ZipBid Date: 10:00 AM CST on Thursday, March 23, 2023Item No. Item UnitEst. Quantity Unit Price Total Price Unit Price Total Price Unit Price Total Price$1,610,370.50$1,898,658.75 $1,935,885.5569 Construct Drainage Structure Design 404 (w/ Casting) EACH 5 3,000.00 15,000.00 4,946.00 24,730.00 4,423.45 22,117.2570 Construct Drainage Structure Design 406 - 48" (w/ EACH 7 5,000.00 35,000.00 6,737.50 47,162.50 6,394.13 44,758.9171 Construct Drainage Structure Design 405 - 60" (w/ 4' EACH 1 12,000.00 12,000.00 21,086.00 21,086.00 20,819.34 20,819.3472 Construct Drainage Structure Design 406 - 60" (w/ EACH 1 8,000.00 8,000.00 6,250.50 6,250.50 10,012.36 10,012.3673 Curb Stop & Box Casting (R-1914-A) EACH 8 600.00 4,800.00 556.50 4,452.00 794.63 6,357.0474 Random Rip-Rap, Class III (includes Geotextile Fabric) CY 30 150.00 4,500.00 113.00 3,390.00 118.90 3,567.0075 B618 Concrete Curb & Gutter LF 2835 20.00 56,700.00 22.00 62,370.00 22.03 62,455.0576 6" Concrete Driveway Pavement SY 460 80.00 36,800.00 99.00 45,540.00 87.03 40,033.8077 8" Concrete Driveway Pavement (at Lift Station) SY 125 100.00 12,500.00 145.00 18,125.00 95.51 11,938.7578 Salvage and Install Mailbox Assembly EACH 17 150.00 2,550.00 102.00 1,734.00 93.30 1,586.1079 Wet Cast Block Retaining Wall SF 240 70.00 16,800.00 110.00 26,400.00 91.26 21,902.4080 F&I 4' Chain Link Fence LF 80 45.00 3,600.00 78.00 6,240.00 73.14 5,851.2081 Traffic Control/ Maintenance of Access LS 1 20,000.00 20,000.00 2,251.00 2,251.00 39,105.41 39,105.4182 F&I Sign, Type C SF 16.75 100.00 1,675.00 148.00 2,479.00 110.69 1,854.0683 Silt Fence, Preassembled LF 1000 4.00 4,000.00 2.25 2,250.00 5.53 5,530.0084 Temporary Rock Construction Entrance EACH 1 1,000.00 1,000.00 2,180.00 2,180.00 1,149.66 1,149.6685 Storm Drain Inlet Protection EACH 13 200.00 2,600.00 136.50 1,774.50 149.12 1,938.5686 Common Topsoil Borrow (Pulverized) (LV) CY 750 40.00 30,000.00 40.00 30,000.00 40.47 30,352.5087 Sodding, Type Mineral SY 4050 10.00 40,500.00 10.00 40,500.00 8.75 35,437.5088 Hydraulic Bonded Fiber Mix LB 3000 2.00 6,000.00 2.00 6,000.00 1.16 3,480.0089 Erosion Control Blanket Category 3N SY 1500 3.00 4,500.00 2.80 4,200.00 1.63 2,445.0090 Sediment Control Log LF 1200 4.00 4,800.00 3.15 3,780.00 2.79 3,348.0091 Seeding (Seed Mixture Type 25-141) ACRE 1 6,000.00 6,000.00 2,369.50 2,369.50 2,213.84 2,213.8492 Crosswalk Preformed Thermoplastic Ground In SF 108 20.00 2,160.00 17.75 1,917.00 15.80 1,706.40Alternate A93 Lift Station Fiberglass LS 1 403,000.00 403,000.00 423,000.00 423,000.00 521,278.11 521,278.11Alternate B94 Lift Station Traditional Concrete LS 1 750,000.00 750,000.00 398,000.00 398,000.00 543,527.79 543,527.79TOTAL BASE BID plus ALTERNATE B PRICE $2,360,370.50 $2,296,658.75 $2,479,413.34TOTAL BASE BID plus ALTERNATE A PRICE $2,013,370.50 $2,321,658.75 $2,457,163.66TOTAL BASE BID PRICE$1,610,370.50 $1,935,885.55$1,898,658.75Short Elliott Hendrickson Inc.Page 3 of 6
TABULATION OF BIDSOLD VILLAGE PHASE 7: STREET, DRAINAGE AND UTILITY IMPROVEMENTS Lake Elmo, MinnesotaSEH No.: LAKMO 170476Bid Date: 10:00 AM CST on Thursday, March 23, 2023Item No. Item UnitEst. Quantity1 Mobilization LS 12 Clearing & Grubbing ACRE 0.43 Clearing EACH 254 Grubbing EACH 255 Remove Water Main Pipe LF 13486 Abandon Sewer Pipe (Sanitary)(2" to 4" Force Main) LF 9407 Remove Concrete Curb & Gutter LF 608 Remove Sign, Type C EACH 89 Sawing Concrete Pavement (Full Depth) LF 22010 Sawing Bituminous Pavement (Full Depth) LF 34011 Remove Bituminous Driveway & Flume Pavement SY 102012 Remove Concrete Driveway Pavement SY 44013 Pave and Remove 1.5" Thick 8' Wide Bituminous Wedge TON 12014 Remove Storm Sewer Culvert LF 4015 Remove Gate Valve & Box EACH 216 Remove Hydrant & Gate Valve Assembly EACH 317 Salvage and Install Fence LF 10018 Salvage and Install Landscaping Rock or Mulch, Includes SF 150019 Abandon Sanitary Sewer Drainfield & Remove Pump LS 120 Common Excavation (EV) (P) CY 467621 Subgrade Correction (EV) (Includes Select Granular CY 40022 Select Granular Borrow - Mod. 5% (CV) (P) CY 283923 Geotextile Fabric, Type V SY 150024 Agg. Base, Cl. 6 (CV) (P) CY 71025 Street Sweeping HOUR 5026 Pulverize Bituminous Pavement (P) SY 344527 Bituminous Material for Tack Coat GAL 25528 Type SP 9.5 Wearing Course Mix (2,B) (Driveways) TON 11029 Type SP 12.5 Non- Wearing Course Mix (3,C) TON 42530 Type SP 9.5 Wearing Course Mix (3,C) TON 32031 6" Concrete Flume with Reinforcement SY 27532 Pipe Foundation Rock TON 54533 15" RC Pipe Apron w/Trash Guard EACH 134 30" RC Pipe Apron w/Trash Guard EACH 13Meyer Contracting Inc. AddressCity, State ZipUnit Price Total Price$130,000.00 $130,000.0011,200.00 4,480.00292.80 7,320.00195.20 4,880.004.12 5,553.7612.89 12,116.609.40 564.0035.00 280.005.95 1,309.004.09 1,390.604.42 4,508.406.72 2,956.80130.00 15,600.0023.27 930.80206.29 412.58823.65 2,470.9530.50 3,050.002.45 3,675.008,439.27 8,439.2727.47 128,449.7263.50 25,400.0041.44 117,648.161.98 2,970.0045.04 31,978.40150.00 7,500.001.73 5,959.850.50 127.50174.44 19,188.40110.00 46,750.00112.00 35,840.00111.10 30,552.5043.00 23,435.002,940.94 2,940.945,624.82 5,624.82$1,992,751.62Short Elliott Hendrickson Inc.Page 4 of 6
TABULATION OF BIDSOLD VILLAGE PHASE 7: STREET, DRAINAGE AND UTILITY IMPROVEMENTS Lake Elmo, MinnesotaSEH No.: LAKMO 170476Bid Date: 10:00 AM CST on Thursday, March 23, 2023Item No. Item UnitEst. Quantity35 4" PVC Perf. Edge Drain w/ Backfill & Wrap LF 41036 Draintile Cleanout EACH 437 2" Rigid Insulation SY 20038 8" PVC Pipe Sewer (SDR 26) LF 120639 15" RC Pipe Sewer, Des 3006 CL V LF 87640 18" RC Pipe Sewer, Des 3006 CL V LF 32541 30" RC Pipe Sewer, Des 3006 CL III LF 842 24" RC Pipe Sewer, Des 3006 CL III LF 5743 Dewatering LS 144 Salvage and Install Paver Sidewalk and Steps SF 6045 Maintenance of Sanitary Sewer LS 146 Connect to Existing Sanitary Sewer Service EACH 947 Connect to Existing Sanitary Sewer Main EACH 148 8"X4" PVC Wye, SDR 26 EACH 2449 Tracer Wire Box - (at property line) EACH 2450 Sanitary Sewer Manhole (w/ casting) EACH 651 4" PVC Forcemain, C900 LF 69052 4" PVC Sanitary Service Pipe - Sch40 w/ Tracer Wire LF 96053 Clean & Televise Sanitary Sewer LF 120654 Sanitary Sewer Manhole Extra Depth VF 20.1655 Clean & Televise Storm Sewer LF 126656 Ductile Iron Fittings LB 61757 Temporary Water Service LS 158 1" Corporation Stop EACH 2659 1" Curb Stop & Box EACH 2660 Connect to Existing Water Main EACH 261 Connect to Existing Water Service EACH 2462 Adjust Gate Valve Box EACH 163 Hydrant EACH 364 6" Gate Valve & Box EACH 465 8" Gate Valve & Box EACH 266 1" Type K Copper Pipe LF 83267 6" Water Main DIP - CL 52 (Poly Encased) LF 5068 8" Water Main DIP - CL 52 (Poly Encased) LF 13203Meyer Contracting Inc. AddressCity, State ZipUnit Price Total Price$1,992,751.6221.23 8,704.30527.05 2,108.2050.04 10,008.0092.50 111,555.0091.13 79,829.8897.73 31,762.25220.16 1,761.28139.45 7,948.65153,536.96 153,536.9665.00 3,900.008,595.78 8,595.782,104.96 18,944.641,119.40 1,119.40685.76 16,458.24258.68 6,208.329,126.17 54,757.0252.97 36,549.3054.55 52,368.001.64 1,977.84532.68 10,738.833.06 3,873.9618.84 11,624.2830,208.85 30,208.851,057.27 27,489.02573.10 14,900.601,352.76 2,705.52290.96 6,983.04270.47 270.4710,631.80 31,895.402,836.94 11,347.763,975.35 7,950.7033.94 28,238.08101.50 5,075.0089.04 117,532.80Short Elliott Hendrickson Inc.Page 5 of 6
TABULATION OF BIDSOLD VILLAGE PHASE 7: STREET, DRAINAGE AND UTILITY IMPROVEMENTS Lake Elmo, MinnesotaSEH No.: LAKMO 170476Bid Date: 10:00 AM CST on Thursday, March 23, 2023Item No. Item UnitEst. Quantity69 Construct Drainage Structure Design 404 (w/ Casting) EACH 570 Construct Drainage Structure Design 406 - 48" (w/ EACH 771 Construct Drainage Structure Design 405 - 60" (w/ 4' EACH 172 Construct Drainage Structure Design 406 - 60" (w/ EACH 173 Curb Stop & Box Casting (R-1914-A) EACH 874 Random Rip-Rap, Class III (includes Geotextile Fabric) CY 3075 B618 Concrete Curb & Gutter LF 283576 6" Concrete Driveway Pavement SY 46077 8" Concrete Driveway Pavement (at Lift Station) SY 12578 Salvage and Install Mailbox Assembly EACH 1779 Wet Cast Block Retaining Wall SF 24080 F&I 4' Chain Link Fence LF 8081 Traffic Control/ Maintenance of Access LS 182 F&I Sign, Type C SF 16.7583 Silt Fence, Preassembled LF 100084 Temporary Rock Construction Entrance EACH 185 Storm Drain Inlet Protection EACH 1386 Common Topsoil Borrow (Pulverized) (LV) CY 75087 Sodding, Type Mineral SY 405088 Hydraulic Bonded Fiber Mix LB 300089 Erosion Control Blanket Category 3N SY 150090 Sediment Control Log LF 120091 Seeding (Seed Mixture Type 25-141) ACRE 192 Crosswalk Preformed Thermoplastic Ground In SF 108Alternate A93 Lift Station Fiberglass LS 1Alternate B94 Lift Station Traditional Concrete LS 1TOTAL BASE BID plus ALTERNATE B PRICETOTAL BASE BID plus ALTERNATE A PRICETOTAL BASE BID PRICE3Meyer Contracting Inc. AddressCity, State ZipUnit Price Total Price$1,992,751.624,430.57 22,152.855,962.29 41,736.0320,336.93 20,336.9310,032.23 10,032.23343.92 2,751.36286.38 8,591.4019.97 56,614.95102.30 47,058.00118.28 14,785.0088.50 1,504.5093.52 22,444.8069.38 5,550.407,951.22 7,951.22105.00 1,758.752.14 2,140.00800.00 800.00150.00 1,950.0085.77 64,327.508.47 34,303.501.12 3,360.001.58 2,370.002.70 3,240.002,142.86 2,142.8614.99 1,618.92403,922.00 403,922.00454,220.00 454,220.00$2,446,971.62$2,396,673.62$1,992,751.62Short Elliott Hendrickson Inc.Page 6 of 6
CITY OF LAKE ELMOOLD VILLAGE PHASE 7 STREET & UTILITY IMPROVEMENTSPROJECT NO. 2022.119Feasibility Report Estimate of CostPost BidAlternate B (Recommendation)Estimate of Cost Post BidAlternate A Estimate of Cost Total Project Cost$2,820,000 $3,022,959 $3,049,559Street and Storm Sewer$944,000 $985,318 $983,502Assessment Amount$9,800 $9,800 $9,800Assessed Parcels29 29 29Assessment Revenue (2 city parcels included)$284,200 $284,200 $284,200City Share$659,800 $701,118 $699,302Sanitary Sewer$1,368,000 $1,581,095 $1,610,556Assessment Amount$13,100 $13,100 $13,100Assessed Parcels22 22 22Assessment Amount$288,200 $288,200 $288,200City Share$1,079,800 $1,292,895 $1,322,356Watermain (Water Enterprise Fund)$508,000 $456,546 $455,501
PROJECT SCHEDULE
CITY OF LAKE ELMO
OLD VILLAGE PHASE 7 STREET AND UTILITY IMPROVEMENTS
PROJECT NO. 2022.119
FOCUS ENGINEERING, inc.
Cara Geheren, P.E. 651.300.4261
Jack Griffin, P.E. 651.300.4264
Ryan Stempski, P.E. 651.300.4267
Chad Isakson, P.E. 651.300.4283
JUNE 21, 2022 Council authorizes Topographic Survey and Preliminary Design.
SEPTEMBER 6, 2022 Council authorizes preparation of the Feasibility Report.
NOVEMBER 1, 2022 Presentation of Preliminary Design and Feasibility Report. Council accepts Report
and calls Improvement Hearing. Council Orders the preparation of Plans and
Specifications.
NOVEMBER 16, 2022 Neighborhood informational meeting.
DECEMBER 6, 2022 Public Improvement Hearing. Council Orders the Improvement (4/5th Vote).
FEBRUARY 21, 2023 Council approves Plans and Specifications and orders Advertisement for Bids.
MARCH 7, 2023 Council calls Assessment Hearing. Publication in local paper March 10, 2023.
MARCH 23, 2023 Project Bid Date: Receive contractor bids.
APRIL 4, 2023 Council holds Assessment Hearing and adopts final assessment roll. Council
accepts bids and awards contract.
MAY 15, 2023 Conduct Pre-Construction Meeting and issue Notice to Proceed.
• OCTOBER 27, 2023 Substantial Completion.
• JUNE 28, 2024 Final Completion.
*Final Assessment Hearing Schedule TBD